Credit note linked to a closed AR invoice

Hi!
I have a problem: I need to create a Credit Note for an invoice with status 'closed' but i noticed that the copy feature is disabled and
i wanted to know if there was a SAP note that refers to this problem.

Dear Mr D'Alessandro,
If the invoice is closed and you did not create a credit memo yet it means that the invoice was closed by payment.
If you now need to create the credit memo you should cancel that payment to reopen the invoice and create the credit memo using create from or create to.
Please, note that the payment by Bill of Exchange must be cancelled through the Bill of Exchange management under banking. For the other payments it is possible to right click on the payment window and click cancel.
Kind regards,
Marcella Rivi
SAP Forums Team

Similar Messages

Credit Note Request with reference to an invoice

Hi All,
We are creating a Credit Note Request referring an invoice. A Credit Note is then created referring to the Credit Note Request. However both the invoice and credit note shows as open items FBL5N.
Please help how do we get the invoice amount to be cleared once the credit note is created referring to the same? Please find below the document flow:
Sales Order => Invoice => Credit Note Request => Credit Note.
Regards,
Rajesh Singh

Hello,
there is not any functionality to make billing document and credit memo automatically cleared in accounting.
Only in case of cancellation (by VF11) it is possible that cancelled invoice and cancellation invoice are automatically cleared in accounting.
Sorry for the negative answer.
Best regards,
Ivano.

Delinking a/r credit note from a/r Down Payment Invoice

Dear All,
Is there a way to delink credit note that has been created for a A/R Downpayment Invoice in SAP Business One 2005 SP2 PL50?
thanks,
Monil.

Hi,
No, this is not possible. The document flow is closed. You need to create a new Down Payment.
It is possible to cancel the reconciliation, but this will not reopen The Down Payment or Credit Note and will only create inconsistency when upgrading the db to version 2007. The documents will be linked, but not the journal entries of the documents.
Hope it helps,
Jesper

How do I Credit Note negative amount line item in Invoice

Hi Experts,
I have an AP Invoices that have a negative line item total.
Now that I realize there is something wrong with this AP Invoice, I will like to CN it. But I was stopped by SAP, because I cannot CN a negative amount line item.
Can anyone advice me how can I Credit Note (in any sense) this negative line item?
Much Thanks!
Warmest Regards,
Chinho

Hi Chinho,
I believe this functionality is to be made available in version 8.8. The SAP workaround for 2007 is:
To cancel an invoice with negative line, please use the workaround as
per below:
1. For the rows with the positive Row Total, create an "independent"
Credit Memo (not based on an Invoice).
2. For the rows with the negative Row Total, create another Invoice
with a positive Row Total opposite to the original negative Row,
and reconcile between the two rows manually via Internal
Reconciliations. (This option is available in Banking module in
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Can anyone from SAP comment on this? Credit Note from AP Invoice

Hi all!
I'm creating a partial credit note from a Service AP invoice via DI.
My invoice has 2 lines, the first for 10.000, the second from 5.000 (no VAT to keep things simple) Tot = 15.000.
In the credit note I have the first line for 2.000 and the second for 1.000, Total = 3.000.
I set for the first line
CreditNote.Lines.BaseType = "18"
CreditNote.Lines.BaseEntry = 28
CreditNote.Lines.BaseLine = 0
CreditNote.Lines.Line Total = 2.000
and for the second
CreditNote.Lines.BaseType = "18"
CreditNote.Lines.BaseEntry = 28
CreditNote.Lines.BaseLine = 1
CreditNote.Lines.Line Total = 1.000
and for the CreditNote
CreditNote.DOcTotal = 3.000
Saving, I obtain a CreditNote with the first line for 10.000, the second for 5.000 and a total discount of 12.000, Total = 3.000. (same invoice amounts on the lines
and a discount to get the correct invoice total).
My question is: isn't there a way to obtain a credit note linked to the invoice but with line amounts different from the ones of the invoice (in my example: first line 2.000, second 1.000) and without discount?
in B1 you can do it!!!
I know that from a fiscal point of view the result is the same, but seeing credit notes in B1 different from the vendor documents is pretty upsetting for some customers ...
Thanks in advance,
francesca

Nevermind!
I solved the problem: even with DI you can create a partial Credit Note.

Relation between Proforma Invoice and Credit Note Number

Hi,
Could you please tell me how i can link the proforma invoice number with credit note number.
I have proroma invoice number. I want to find its corresponding credit note number.
Kindly help.
Regards
Sachin

there wont be any entry in BKPF as this is proforma invoice...
i tried to link by VBFA but no sucess...
Kindly help..

A/P invoice with discount copied to A/P credit note gives error.

I am using SAP B1 2005B version.
When I try to create a A/P credit note based on an A/P invoice which has some discount amount. the system gives a message to specify the G/L account. but if I try to specify the G/L account entry field is greyed out. so we cannot enter any thing there.
Kindly help.

Dear Selin Kingsley
Also Check Note 639207.
1. Find out the item's "Set G/L Accounts By" in the credit memo that
failed to add. (Item Master Data>Inventory tab)
If the item is managed by Warehouse, go to Administration ->Setup
->Inventory ->Warehouse->bring up each warehouse(Please make sure each
warehouse is set up)->define 'Sales Credit Account'
If it is managed by Item Group, go to Administration ->Setup ->Inventory
->Item Groups->bring up each Item Groups (Please make sure each Item
Groups is set up)->->define 'Sales Credit Account'
2. If the previous step still does not work, go to Administration>
Definition> Financials>G/L Account determination>Sales tab and Inventory
tab-> define 'Sales Credit Account'
I hope the information is helpful.
Regards,
Raghu N
SAP Business One Forums Team

DI API: Wrong PriceAfterVAT value in credit note based on A/R invoice

Hi all,
I have serious problem with creating Credit Note based on existing A/R Invoice in Sales module.
I use SBO 2004A patch level 32. With SDK I've created A/R Invoice with 2 items. First item has discount percent 0% and price after VAT 1. Second item has 100% discount, this means, doctotal is 1. Document VAT is 7,6% and VAT is calculated correctly in invoice. Then I've created credit note only with 1 item and this row is bounded with 1 row in invoice. After calling oCreditNote.Add, in Business One this credit note has all prices (price, price after VAT, row total) with the same value -> there is no vat calculated although in invoice the vat calculated is.
Is it bug in DI API or do I something wrong?
I use the standard ways to create new invoice and credit note through DI API.
Many thanks for your answers.
Best regards
Libor.

Hi Libor,
To create a Credit note for a Invoice you should use the Invoice as the base document for the Credit note. Here is an example of how I create a GRPO from a draft GRPO. Try this (for your Invoice - Credit Note) and see if it does not work for you (SAP suggests this way of doing it).
(Draft will be your invoice - GRPO will be your credit note)
Dim oDraft As SAPbobsCOM.Documents
Dim oGRPO As SAPbobsCOM.Documents
If oDraft.GetByKey(YourInvoiceNumber) Then
                        'Build the GRPO (new GRPO Obj for each GRPO Doc)
                        oGRPO = oComp.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oPurchaseDeliveryNotes)
                        oGRPO.DocDate = oDraft.DocDate
                        oGRPO.DocDueDate = oDraft.DocDueDate
                        oGRPO.DiscountPercent = oDraft.DiscountPercent
                        oGRPO.CardCode = oDraft.CardCode
                        For i = 0 To oDraft.Lines.Count - 1
                            oDraft.Lines.SetCurrentLine(i)
                            oGRPO.Lines.BaseType = oDraft.Lines.BaseType
                            oGRPO.Lines.BaseEntry = oDraft.Lines.BaseEntry
                            oGRPO.Lines.BaseLine = oDraft.Lines.BaseLine
                            If i < oDraft.Lines.Count - 1 Then
                                oGRPO.Lines.Add()
                            End If
                        Next i
                        'Add the GRPO
                        iRetCode = oGRPO.Add
                        If iRetCode <> 0 Then
                            oComp.GetLastError(iRetCode, sErrMsg)
                            Log.WriteLog("Error Adding GRPO : " & sErrMsg, EventLogEntryType.Warning)
                            Return False
                        End If
                    End If

One credit note with reference to several invoices??

Hello,
my customer came up with specia requirement ,
Is it possible to have One credit note request with reference to several invoices??
I never seen but your input would be helpful.
Points will be added for helpful answer.
Thanks and best regards
L

yes its possible. go like thru va01 with return order type then go to menu-> sales document->create with reference
you can copy more than one invoices for raise credit request.
Reg
NAr

BAPI for creation of Credit Note with custom pricing condition

I need to create a Credit Note with reference Invoice via program. So, I am planning to use BAPI. Could you please suggest appropriate BAPI? I need to send a pricing condition that is set manually in the credit note as well. So, I will needto pass pricing condition and value. Thanks.

Hello,
Why you have to create the credit note using BAPI w.r.t. invoice ? Can you brief the senario .
The simple way is create a credit memo request in VA01 w.r.t. invoice number. It will have the block . Remove the block and Create credit memo in VF01 .
Thanks
RK

Automatic Credit note through condition type

Dear Experts
How can i generate a Credit note automatically, after i post my invoice.
I wish to create this credit note to settle the payments of the Broker's and commision agent,
who had brought the business to my orgnisation
Regards
Sudhir

Through standard this is not possible. You have to go for customization with the required logic.
G. Lakshmipathi

Credit Note / Debit Note in B-One

Dear All,
I would like to know the process for creation of Credit / Debit Notes under financial module of B-One. Here i do not found any option to create those. but the the transactions are defaults when you use financial accounting.
Means without creating an invoice or payment to the BP / Vendor, the payables or receivables adjusted within books of accounts, not through an JV / JE.
Pl do let me know the options available in the B-One system.
Thanks / Regards,
Vijayakumar V

Hi
in B1 credit and debit notes come under Sale and puchase module A credit note is usually issued when the invoicing has been done and goods have to be returned back thus creating a credit note it creates a reveral of entried in terms of accounting and the vendor wose account was debitted in case of sale gets credited by equal amount and vice versa
Regards,
Manish Malik

SQL Query for full paid invoices and payed out credit notes

Hi alltogether,
I have some problems with a sql query.
I want to export all closed (full paid) invoices and credit notes in a table with the paid date.
The problem is that I have several internal reconciliations for one invoice or credit note.
So with my current query I get all these dates in the result but only for invoices, not for credit notes.
I only need the last internal reconciliation date as payment date for all invoices and credit notes where the open amount is 0.
In SAP B1 the finance team has service invoices and credit notes imported out of an ERP system.
These documents are marked with an 'Y" in the coloumn "U_I_Imported" in the table "OINV" or "ORIN".
SELECT
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.NumAtCard, OINV.U_I_Imported, ORCT.DocDate as 'Zahlungsdatum'
SELECT
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.NumAtCard, OINV.U_I_Imported, ORCT.DocDate as 'Zahlungsdatum'
FROM
OJDT inner join
ORCT on OJDT.BaseRef = ORCT.DocNum inner join
RCT2 on ORCT.DocNum = RCT2.DocNum inner join
OINV on RCT2.BaseAbs = OINV.DocEntry
where
OINV.DocTotal - OINV.PaidToDate = 0 and OINV.U_I_Imported = 'Y'
group by
OINV.NumatCard, OINV.DocTotal - OINV.PaidToDate, OINV.U_I_Imported, ORCT.DocDate
order by
ORCT.DocDate
I hope you can help me.
Kind regards,
Max

The solution for my problem:
select
OINV.DocTotal - OINV.PaidToDate as 'Offen', OINV.CardCode as 'Kundennummer', OINV.NumAtCard as 'DIAMOD Rechnungsnummer', OINV.DocNum as 'Dokumentennummer', max(ORCT.DocDate) as 'Zahlungsdatum', case when ORCT.DocCurr = (select MainCurncy from OADM) then RCT2.DcntSum else RCT2.DcntSumFC end as 'SkontoRechnungswährung',
    RCT2.DcntSum as 'SkontoFirmenwährung'
from
    JDT1 inner join
    OJDT on JDT1.TransId = OJDT.TransId inner join
    ORCT on OJDT.BaseRef = ORCT.DocNum inner join
    RCT2 on ORCT.DocNum = RCT2.DocNum inner join
    OINV on RCT2.BaseAbs = OINV.DocEntry
where
JDT1.TransType in ('24') and
OINV.U_I_Imported = 'Y' and
OINV.DocTotal - OINV.PaidToDate = 0
group by
OINV.NumAtCard, OINV.DocNum, OINV.CardCode, OINV.DocTotal - OINV.PaidToDate, ORCT.DocCurr, RCT2.DcntSum, RCT2.DcntSumFC
union all
select
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.CardCode as 'Kundennummer', OINV.NumAtCard as 'DIAMOD Rechnungsnummer', OINV.DocNum as 'Dokumentennummer', max(OITR.ReconDate) as 'Zahlungsdatum',
    0.0 as 'SkontoRechnungswährung',
    0.0 as 'SkontoFirmenwährung'
from
OITR inner join
ITR1 on OITR.ReconNum = ITR1.ReconNum inner join
OINV on ITR1.SrcObjAbs = OINV.DocEntry
where
OINV.DocTotal - OINV.PaidToDate = 0 and ITR1.SrcObjTyp = 13 and OINV.U_I_Imported = 'Y'
group by
OINV.NumatCard, OINV.DocNum, OINV.CardCode, OINV.DocTotal - OINV.PaidToDate
union all
select
ORIN.DocTotal - ORIN.PaidToDate as Offen, ORIN.CardCode as 'Kundennummer', ORIN.NumAtCard as 'DIAMOD Rechnungsnummer', ORIN.DocNum as 'Dokumentennummer', max(OITR.ReconDate) as 'Zahlungsdatum',
    0.0 as 'SkontoRechnungswährung',
    0.0 as 'SkontoFirmenwährung'
from
OITR inner join
ITR1 on OITR.ReconNum = ITR1.ReconNum inner join
ORIN on ITR1.SrcObjAbs = ORIN.DocEntry
where
ORIN.DocTotal - ORIN.PaidToDate = 0 and ITR1.SrcObjTyp = 14 and ORIN.U_I_Imported = 'Y'
group by
ORIN.NumatCard, ORIN.DocNum, ORIN.CardCode, ORIN.DocTotal - ORIN.PaidToDate

Invoice and credit note processing

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

Hi,
I also think that there is no need for putting a R block in the credit note at all.
The process should be like below:
1. Invoice posted before GR - Invoice should be automatically blocked if the tolerance keys are set up properly (transaction code OMR6). I am not sure why you have to put the R block manually.
2. Post credit note - do not put any kind of block. Make sure that you are referencing the credit note to the earlier posted invoice or the the relevant PO line item.
3. MRBR matches and releases the invoice.
4. When you run F110, it should automatically clear the invoice, credit note and make payment for the rest.

Credit note with invoice reference are not concatenate in F110

When I create a credit note with invoice reference by VA01, the fields payment term, Baseline date for due date calculation, Assignment and Payment method are copied correctly from invoice to credit note, but in FI document the field invoice ref. 'BSEG-REBZG' is not filled. So when I run the transaction F110 Automathic Payment (for Italy) the invoice is rigthly payed but the credit not is included into Exceptions with the note 'No pymt possible because items with a credit bal.still exist'. If I put in the field 'BSEG-REBZG' the reference to the invoice, the one and credit note are concatenated and I have a rigth parzial payment.
There is a way to have this link when I post the Fi document by vf01-vf02 without putting it manually using FB03?
Thank you in advance
Gianluca.

hiii
please refer thi link reconciliation in 2005
https://websmp208.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000789632007E
i would suggest you to upgrade your version, as reconciliation is very easy in higher versions
please refer sap note no 1051038.
Thanks
Rizz
Edited by: Mohammed Riyaz on Apr 24, 2009 4:01 PM

Credit note linked to a closed AR invoice

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