Credit release for Free of charge orders

Hi all ,
the VKM3 and VKM4 are not working when trying to release the sales order which is free of charge.
For normal orders the credit release is working fine but if the order is free of charge,the order stayes blocked for delivery creation.
What can be the reason for this??
Thanks and best regards
L

Hello,
there is no block in the order.
Its strange that after releasing it I get the credit limit error....
BR
L

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COPA document for free of charge orders

Friends,
We are using free of charge orders (ZFD) with Item category ZKLN. I understand COGS will be updated during delivery and no accounting is posted during billing. Also I thought no COPA document is generated but in our case it is generating a COPA document posting COGS. Client doesn't want this. Can you guide me where this setting is to make sure no COPA document is generated for free of charge orders.
Thanks in advance

I agree with Ajay that this is not really a wise thing to do but, as it happens, my current client asked me to do the same thing recently.
I suggested to them that we keep the postings to CO-PA, but exclude them from reports by using the Item category as a report selection criteria (could even be hard-coded into the selection criteria so the user is unaware of it). That way you don't lose the data and it can still be reported if anyone ever requires it.
Unfortunately, they didn't accept my suggestion so I had to exclude the CoGS postings from CO-PA. I did this by using the valuation enhancement COPA0002 (EXIT_SAPLKEAB_001). The code in the exit just says that where the Item category is for a free sale (ZTANN in our case), set all value fields to zero.
An alternative, if you can have a unique billing type for these "sales", would be to use the "Reset Value Fields" settings in config (KE4W). In that case, you wouldn't need to use the exit.
Hope that helps.
Regards,
Marc

Copa document for free of charge orders not relevant for billing

Hi all,
when we create the shipment costs of the samples goods the systems give us this error: ME083 "Entre Profit. segment".
The mistake is related to the missing profitability segment in the sales order of samples goods there are not valid for the billing.
How can we generate a profitability segment for free of charge sales orders not relevant for the billings?
The Item Category is not relevant for the billing and we can't modify it.
Thanks in advance.
Best regards.
Matteo

Hi Sanil,
unfortunatly we can't create the billing. Due to fiscal requirements only sales orders and delivery exist.
We can't generate an invoice even with zero value.
The SD item category is not relevant for billing, so in the sales order no profitability segment is generated.
This is the standard functionalty of SAP, but we need to generate a profitability segment in the sales order because the shipment cost need it (transportation module of SAP).
All the other SD flow (sales orders with invoices) run already well.
Thanks
Matteo

Is it possible to create invoice for Free of Charge order

Dear All,
Is it required to create a Billing document for an Free of charge order as far as Indian scenario is concerned.
We are not charging any value to the customer for Free of Charge. Free of Charge order value will be Zero only.
In this case, is it required to abide with invoice while sending the materials to the customer.
Regards,
Mullairaja

Dear Reazuddin,
But in FOC orders value will be zero.
PR00 value will be compensated with R100 condition type.
But Excise condition type will be calculated on Basic price.
When the basic price value, how the system calculates the Excise condition type values.
Could you please clarify?
Regards,
Mullairaja

Free of charge Order Process/ Release Delivery block

hi all,
i am new to Workflow.
i have a issue to be done in wrokflow.
The work flow has to be incorporated with Free of Charge order process. The work flow process will allow a delivery block / credit block to be released only based on authorized user.
Can any one guide me in doing this.
Waiting for your response.
thanks in advance.
Suki

Hii Suki...
As I am still not clear with ur requirement, so provide these details...
1) When should ur workflow trigger..?
2) Do u want the credit/delivery block to be released by a particular person??
For (1), U should look for an appropiate Business Object related to ur scenario, which u can find in SWO2 (BOR) and thus by using a particular event of ur BO, u can trigger ur WF.
For (2), U should assign that particular user as the Agent for the step so that he only receives the work-item in his Inbox and thus process it.
Hope this might help you.......
Plz rewards points.......
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Ashish

Cost center valorization for free of charge item

During sales order entry I need to have some
- standard item that have to be invoiced to the customer
- free of charge items; these items have not to be invoiced and for them I need to value a specific cost center ( for the standard price stored in material master data).
I know there is a customizig setting I can use to manage the relationship between the order reason and the cost center but this value is valid at header level (VBAK-KOSTL) while I don't know how I can set different cost center at item level (VBAP-KOSTL).
Thank you in advance,
Alessandro

Hi,
in NewGL I am sure that its not possible as there is no accounting document created (which contains the PRCTR information as well) if the revenue is zero.
And I am pretty sure that its not possible too in old PCA (Ledger 8A).
CO-PA docs. can be created for free of charge items (otherwise the cost of these items are missing in costing-based CO-PA).
BR Christian

Use Tax for Free of charge items

Here is the scenario:
In our Business, there is a process to give a Free item with mostly all the products sold online. In SAP, we will create regular sales order with 1 line item as TAN and other item category as TANN.
The Business wants to calculate Use tax on the 2nd line item where Net value=0. As we use the same Pricing procedure, we cannot charge different taxes based on line item.
The other option was to send the cost details to Vertex, so that they can store it in Vertex and use for Tax calculations. The technical issue is that whenever the Net value=0, Vertex RFC is not called.
We have proposed to create a report in SAP which will tell them the order details with Free items but this is not acceptable to Business.
Has anyone worked on such scenario where Use tax is calculated on the Sales side for Free of charge items.

The basic concept in tax is seller can levy the appropriate tax on the items which they are billing. This being the case, I am not sure, why for a free of charge item, tax should be levied. Can you please share in which Business process, this is being followed. Needless to mention, if at all you want to achieve this requirement, have a separate condition type for this free goods, set as statistical, so that, only tax portion would be posted to FI.
G. Lakshmipathi

Updating the Item category in a Free of Charge order

Hi all,
I am currently working in a requirment on Free of Charge orders.
Existing scenrio is : In Free of Charge orders, if there is a BOM material is associated in the sub item, then the particular product's item category is not editable, so we can't alter it manually. SAP Note : 796926 says there are restrictions for usage of free of charge transaction types when the sub item involved is BOM.
Requirement: To make this item category editable in this scenario.
So we are currently looking for an option to make an enhancement to SAP standard program for this. I tried to debug standard modules from the point where we open an order. But not able to find any significant place which deals with disabling this item category.
Any suggestions on the SAP CRM program which deals with this will be very helpful. Thanks in advance.

hi
Once the BOM is created it is not possible to change the item category,either you have to delete the material and re-enter the material with different item category
regards
thyagarajan

Cost centre while creating free of charge order

Dear All,
Our customer wants to include cost center and a G/L account in the sales order while creating Free of Charge orders.
How to achieve this functioanlity.
Please do explain.
Regards,
Mullairaja

HI everyone!
I'm having the same problem. I've done all that I know about Incompletion log to cost center to be mandatory and one of procedure is relating in the changes idea.
In my case when I'm trying to sales order free of charge process and checking Incompletion Log is not bringing cost center field as mandatory to be fill up.
It seams the check is being done by Item, but cost center field it doesn't have in the any item table VBKD e VBAK just profit center.
The SAP version in my client is 4.6c.
I'd like to know if someone got to fix cost center field in sales order free of charge as mandatory only with configuration? And if Yes. How?
Because, I think the only way to achieve that is through user-exit.
Thanks for your attention!
Patricia Alessandra Leite

Two errors during cancellation of AR Credit Memo with 'Free of Charge' option

Dear all,
I've created a AR Credit Memo - with Free Of Charge option established.
After I've tried to cancel this document. SAP shows the following error messages:
- No matching records found '' (SWEI) (ODBC -2028) [Message 131-183]
- No matching records found (JDT1) (ODBC - 2028)
Please note that if a take out option 'Free Of Charge' from AR Credit Memo I'm able to cancel the document.
Thank you in advance.
Kind Regards,
Mariana
--> Customer using SAP BO 9.1 PL 05.

Movement type for free of charge good issue

Hi,
Does anybody know what is the movement type for free of charge good issue??
I want to know the equivalent movement type of good receipt 511 (delivery w/o charge) but for good issue.
Thanks.

Hi,
Thanls for your reply but this is not what we need.
We want to do a manual good issue without charge and we don't know what is the correct movement type we have to use.
I have tried to use 601 in mb1a transaction but an error has appeared: "Goods movement not possible with mvmt type 601"
I think we need the equivalent movement of good receipt 511 but for good issue.
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Profit center line for free of charge items

Hi all
Is it possible to force SAP to write the create a profit center items for free of charge items of SD invoice (positions TANN), of course with zero value but with the quantity data?
Thanks.
Davide

Hi,
in NewGL I am sure that its not possible as there is no accounting document created (which contains the PRCTR information as well) if the revenue is zero.
And I am pretty sure that its not possible too in old PCA (Ledger 8A).
CO-PA docs. can be created for free of charge items (otherwise the cost of these items are missing in costing-based CO-PA).
BR Christian

How to create a credit memo for an existing sales order !

Can any body help for how to create a credit memo for an existing sales order !

Hi,
It is actually possible to create credit memos from sales orders though it is not followed in most of the scenarios.
We have got a scenario in commodity trading that a sales order will be created with positive value. Once the swaps are settled by the portfolio mngt team, if we have to give some money to the payer, then a credit memo will be greated (as in their case all invoices will have only +ve value as net value) with reference to the sales order. In the copy control, the main field to be taken care of at itme level is the PRICING TYPE for which a value of F has to be maintained. This will convert the sign of the values and fix them. Now a credit memo will be created for teh saels order.
In this case, the document cateogyr of sales order will be C in VBAK, but it will be K in VBFA table which is the table for document flow.
Hope this answers your question. You can reward if it helps you.
Otherwise the normal process is
SALES ORDER---INVOICECREDIT MEMO REQUEST----CREDIT MEMO

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