CRM data archiving.

Hi,
I am involved in a project ,where i am facing performance issues in the Agent Inbox of IC Webclient.
The Agent Inbox search takes a lot of time and sometime fails in the live environment.The reason of the slow response has been identified due to the presence of huge volume of data in the CRM tables. There is a select query which has five major tables in the loop.
The standard CRM tables involved are CRMD_ORDERADM_H , CRMD_ACTIVITY_H and CRMD_ORDER_INDEX.
Due to the presence of huge amount of data in these tables, I am considering the option of archiving the data from these tables in order to free the memory.
We are using Activity Management and IC webclient to record the interaction with the customers.
However, i am not sure of the impact that can be caused due to the absence of data in these tables.Will the absence of data in the fields of these tables have an impact on other or the existing CRM functionality.
Will the absence of data in these fields(above standard tables) hamper the existing functionality .?
Could you please give your thoughts on this ?Any sort of suggestions are welcomed.
regards
Maroof

Hi Ajay,
Thanks for the reply.I still have two queries .
I need to archive only those activity transactions(Business Activity-Interaction Record) which have the status as closed .
1)How do I set this criteria to archive only such activity transactions.?
2)Do I have to create a new archiving object or can I use an existing archiving object such as CRM_SERORD,CRM_ACT_ON etc...?
Where could I set this criteria ,so that the system picks up these activity transactions which have their status as closed and then archives them.
The archiving object CRM_SERORD has the table CRM_ORDER_INDEX .This data in this table is used for searching a business transaction.
Regards
Maroof.

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Need information about CRM data archiving

We get a requirement for data archiving on CRM.
Would you please provide some links/docs?
Thanks a lot!

Read,
http://help.sap.com/saphelp_sm40/helpdata/EN/8d/3e4c11462a11d189000000e8323d3a/frameset.htm
Also,You can find some of the objects for CRM here,
http://help.sap.com/saphelp_sm40/helpdata/EN/a4/9fa471b41f44828da6ea1490f02e2b/content.htm
http://help.sap.com/saphelp_sm40/helpdata/EN/a3/e40fe634874243b7917d1d6d0757c4/content.htm
regards
Juan

Microsoft Dynamic CRM Data Archiving solution

Hi,
How can i archive data in dynamic CRM.
e.g. If i have last 20 years data in dynamic CRM then i wants to archive data in another organization and then retrieve in same organization.
If this process is available in dynamic CRM or how can i create this tool for the same.
Please suggest me for this.
Thanks

Hi Narendra,
Recently i implemented the Data Archiving in CRM 2011 in supported way.
We identified the entities where the volume of data is very high over the period like case, opportunity, activity, system jobs, lead etc.
I am using "SSIS Integration Toolkit v5.1 for Microsoft Dynamics CRM" from KingswaySoft to create and delete the data.
I created a new organization same as main organization. In new organization i create the closed case, opportunity, activity, lead from main organization and once done i delete them from main organization. This exercise we execute in every 3 months. We always
delete the completed system jobs from main organization. And we provided the access to new organization only to few admin users just for reporting purpose.
Chandan - http://mscrm-chandan.blogspot.in/ I hope this helps. If my response answered your question, please mark the response as an answer and also vote as helpful !!!

SAP CRM Data archiving

Hi Experts,
We identified top 50 Big tables in our SAP CRM production. We need to archive this tables. I am new this archiving methodology. Can any one guide me how to do this.
Regards,
Rao

Hi Srinivasarao,
In CRM most of the standard applications have their own archiving objects and these can be archived using the transaction SARA.
There would be certain prerequiest for this and also some techincal setting such as file server configuration etc which needs to be done. Please contact your basis support guys and they will be able to help you.
For basic understanding of data archiving please look at
http://help.sap.com/erp2005_ehp_02/helpdata/en/2e/9396345788c131e10000009b38f83b/frameset.htm
Regards,
Kiran

CRM Data Archiving Process

t

Hi Ganesh,
It will take couple of days to inform all the information of archiving, but i will try to give brief explanation regarding archiving FILE configuration:
Prerequisites of archiving are
You should have storage system connected to your system.
FILE configuration: T.Code -- FILE
You can create your own Logical file name, Logical file path, Physical file name
and Physical file path. For more detail information please see SAP Help.
1. Create Logical File path: Example: Z_ARCHIVE_PATH
2. Assign this to physical file path, Here you should know what is your operating system. Based on that select the syntax group and create your Physical file path. Example: if it is UNIX -- /archiving/<FILENAME>
3 Create Logical File Name. Example:
Enter Z_ARCHIVE_DATA_FILE_TECH
Physical File:
Enter D_<PARAM_3>_<PARAM_2>_<DATE>_<TIME>
PARAM 3 gives Archiving object name, PARAM_2 gives one character alphabetic code, which guarantees that the archive file is unique.
*Data Format:
Set to ASC
Application. Area:
Set to BC
*Logical Path:
Set to Z_ARCHIVE_DATA_PATH
After creating the this assign the logical file name to Archiving objects. It is assigned in SARA > Enter AO > Click on Customizing > Archiving Object specific customizing Technical settings --- Assign Logical file name.
Here in this screen you can also mention File size as 100 MB. Meaning after 100MB of first file second archive file is created.
You can also configure whether u want to have automatic deletion run or manually to schedule the deletion job.
Similarly you can also schedule the automatic store job.
- Ganesh, Prerequisites of archiving application data will various between archiving object. Better to study archiving process in sap.help.com
-Thanks,
Ajay

"No list available" - Spool message - Data Archiving

Hi ,
I am facing problem in CRM Data Archiving .
Now I am Archiving the Arc Object >> PRODUCT_MD .
All the parameters i have given correctly.
when i execute the job, in the spool message it says "No list available".
I thought the problem with the input.
then i executed this tcode - "COMMPR01" (based on the help.sap.com for this archiving object.)
I selected some of the "Material" in that and set the product status as
"To archive".
Any Idea on this .
expecting your valuable inputs .
Regards
Ganesh

When ever we execute logic in batch mode, the ALV list will be populated to the spool. The error says that, there is not data coming up via list output of the report. Hence there is no spool being created.
Regards,
Chiranjeevi.

Field catalog issue in Data archiving

Hi Experts,
We are facing issue in SAP CRM Data Archiving info structure. I have created the fieldcatlog for the service Ticket( CRM_SERORD archive object) and Act On ( CRM_ACT_ON archive Object).
in our scenario, multiple Business partner(Consumer, orgnisational and employee) are attached to each Service ticket, in my ZARxx tables are storing the one entry means one service ticket and one Business partner.
My requirment is it should show all the business partners for each service ticket.
Could you please help me on this.
Regards,
Srini

Hi Srini,
We have the same problem for our project. Did you find a solution for this problem ?
Best regards,
Nevets

CRM Data XML Archiving

Hi Folks,
I need help with this one, does anyone know how we can archive crm data in XML format fro external storage.
I know it is possible to a certain extent but I\m wondering if there is an easier way other than writing programs to do it.
Also is is possible to convert normal archive files to xml files
any suggestions will be most appreciated,
Kinika,

Hi Kinika,
I think this question is something for the [CRM forum|SAP CRM: Webclient UI - Framework;, please post it there.
Regards,
Claudius

Business Partner Data Archiving - Help Required

Hi,
Am New to Data Archiving and need help to Archive Business Partner in CRM. I tried to Archive some BP's but it was not archiving. Kindly throw some light on it.
Problem we face are:
1) When we try to write a Business Partner to an Archive File the Job Log Shows finished but no files are created in the System.
2) When we try to delete the BP from Data Base it doesn't show the Archived BP's that could be deleted (I guess this is because there are no archived file).
Archive Object Used is CA_BUPA. We have created a Variant and set the Time as Immediate and Spool to LOCL.
Kindly let us know if there is any step we are missing here and if we are on the wrong track.
All answers are appreciated.
Thanks,
Prashanth
Message was edited by:
        Prashanth KR

Hi,
To archive a BP following steps are to be followed.
A. Mark the BP to be archived in transaction BP >status tab
B. Run dacheck
FYI : Steps on how to perform dacheck :
1. In transaction DACONTROL change the following parameter to the
values : for CA_BUPA .
No. calls/packages   1
Number of Objects   50
Package SizeRFC     20
Number of Days       1 (if you use mobile client it should be more)
2.If a business partner should be archived directly after the
archiving note was set, this can be done by reseting the check
   date with report CRM_BUPA_ARCHIVING_FLAGS.
   here only check (set) the options :
   - Archiving Flag
   - Reset Check Date
Reset all options should be unchecked.
3. go to dacheck and run the process
4. This will change the status of the BPs to 'Archivable'
   *Only those bp's which are not involved in any business transactions,
    install base, Product Partner Range (PPR) will be set to archivable
The BP's with status 'Archivable' will be used by the archiving
     run.
Kindly refer note 646425 before goint to step C ***
C.Then run transaction CRM_BUPA_ARC.
- Make sure that the "selection program" in transaction "DACONTROL"
   is maintained as " CRM_BUPA_DA_SELECTIONS"
Also create a variant, which can done by excecuting
CRM_BUPA_DA_SELECTION and enter the variants name for the field
Variant. This variant is the buisness partner range.
- Also please check note 554460.
Regards, Gerhard

Enhance Standard Info Structure SAP_CRM_ACT to add custom fields in CRM Activity archive Search

Hi All,
We have a requirement where we need to enhance CRM UI archive search with custom fields for CRM activity Object CRM_ACT_ON. As per my analysis Standard Archive Search for activity Uses info structure SAP_CRM_ACT for searching archived data.
But when we are trying to add custom fields into above field catalog, it is treated as modification. But Modification is not allowed in our landscape.
Standard infostructure is harcoded in SAP standard method ARCHIVING_READ of class CL_CRM_REPORT_ACC_DYNAMIC which is called as part of the process. So we are not able to go ahead with custom info structure.
Can you please le me know if there are any alternative way to meet above requirement or I have missed any steps.
Thanks & Regards,
Sujit

Hello Thomas,
Maybe this link can help.
add new field to search criteria and result.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/f0747ac2-ffd9-2910-de9a-8a3dc44da8b4?QuickLink=index&overridelayout=true&12966506314316
Search Options - Knowledge Management - SAP Library
regards,
Grace

HR PA Data Archiving

Hi,
We are undergoing the archiving project for HR module. For PD data, we can use object BC_HROBJ, for PCL4 data, we can use PA_LDOC. What about 2000 series infotypes data, such as PA2001, PA2002, PA2003, etc.? Because all changes to these infotypes are stored in PCL4 cluster LA, we only need to purge the data from these tables. What is the best way to purge PA2xxx data? We cannot use transaction PA30/PA61 to delete records because user exit edits prevent any action against old data beyond certain time frame.
Thanks very much,
Li

This is not directly related to SAP NetWeaver MDM. You may find more information about data archiving on SAP Service Marketplace at http://www.service.sap.com/data-archiving or http://www.service.sap.com/slo.
Regards,
Markus

Data archiving for Write Optimized DSO

Hi Gurus,
I am trying to archive data in Write Optimized DSO.
Its allowing me to archive on request basis but it archives entire requests in the DSO(Means all data).
But i want to select to archive from this request to this request.(Selection of request by my own).
Please guide me.
I got the below details from SDN.Kindly check.
Archiving for Write optimized DSOs follow request based archiving as opposed to time slice archiving in standard DSO. This means that partial request activation is not possible; only complete requests have to be archived.
Characteristic for Time Slice can be a time characteristic present in the WDSO, or the request creation data/request loading date. You are not allowed to add additional infoobjects for semantic groups, default is 0REQUEST & 0DATAPAKID.
The actual process of archiving remains the same i.e
Create a Data Archiving Process
Create and schedule archiving requests
Restore archiving requests (optional)
Regards,
kiruthika

Hi,
Please check the below OSS Note :
http://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/oss_notes/sdn_oss_bw_whm/~form/handler%7b5f4150503d3030323030363832353030303030303031393732265f4556454e543d444953504c4159265f4e4e554d3d31313338303830%7d
-Vikram

SAP Data Archiving in R/3 4.6C and ECC 6.0.

Hi Guys,
Need some suggestions,
We currently working on SAP R/3 4.6 and have plans to upgrade it to ECC 6.0,
In the mean time there is an requirement for SAP Data Archiving for reducing the database size and increase system performance.So wanted to know if its better to do Data Archiving before upgrade or after. Technically which will be comfortable, Also wanted to know if any advanced method available in ECC 6.0 compared to SAP R/3 4.6.
Please provide your valuable suggestion.
Thanks and Regards
Deepu

Hi Deepu,
With respect to archiving process there will be no major difference in 4.6 and ECC 6.0 system. However you may get more advantage in ECC6.0 system because of Archive routing and also upgraded Write, Delete programs (upgraded program will depend on your current program in 4.6 system). For example In 4.6 system for archive MM_EKKO write program RM06EW30, archiving of purchase document is based on company code in the selection criteria and there is no preprocessing functionality. In ECC 6.0 you can archive by purchase organization selection criteria and preprocessing functionality will additional help in archiving of PO.
In case if you archive documents in 4.6 and later upgrade it to ECC 6.0, SAP system will assure you to retrieve the archived data.
With this i can say that going with archiving after upgrade to ECC 6.0 system will be better with respect to archiving process.
-Thanks,
Ajay

Vendor Master Data Archiving

Hi,
I wanted to archive vendor master data. I got program - SAPF058V which gives FI,Vendor Master Data Archiving: Proposal list.
This program checks whether and which Vendor Master data can be archived or not. I am getting error message after running this program with selection of one of the Vendor saying that "Links stored incompletely". Can someone pls help on this
Thanks...Narendra

Hi,
Check if you have an entry in table FRUN for PRGID 'SAPF047'. Other option is set the parameter 'FI link validation off'' with the flag on (ie: value 'x'). Check the help for this flag, surely this vendor have a code of customer. Perhaps you must try to delete this link in customer and vendor master before.
I hope this helps you,
Regards,
Eduardo

Data Archiving - System Prerequisites

Hi,
We are planning to ARCHIVE some of the tables to reduce the TCO. (Total cost of Ownership)
In this regard, I would like to know the following:
On the Basis side, I want to check for any prerequisites etc (like Minimum SP LEVEL, Kernel version, Import Notes to be applied etc)
Are there any document which clearly talks about these prequisites for preparing the System in order to be able to carry out the Archive work without any issues.
(Note: We are not using ILM solution for Archiving)
I am mostly concerned with the SAP Notes that are considered to be the prerequisites.
Best Regards
Raghunahth L
Important System information :
Our system version is as follows :
System -> ERP 2005 (Production Server)
OS      -> Windows 2003
DB      -> Oracle 10.2.0.2.0
SPAM    -> 7.00 / 0023
Kernel -> 7.00 (133)
Unicode -> Yes
SP Info:
SAP_BASIS 700(0011)
SAP_ABA 700(0011)
PI_BASIS 2005_1_700(0003)
ST-PI 2005_1_700(0003)
SAP_BW 700(0012)
SAP_AP 700(0008)
SAP_HR 600(0003)
SAP_AP 700(0008)
SAP_HR 600(0013)
SAP_APPL 600(0008)
EA-IPPE 400(0008)
EA-DFPS 600(0008)
EA-HR 600(0013)
EA-FINSERV 600(0008)
FINBASIS 600(0008)
EA-PS 600(0008)
EA-RETAIL 600(0008)
EA-GLTRADE 600(0008)
ECC-DIMP 600(0008)
ERECRUIT 600(0008)
FI-CA 600(0008)
FI-CAX 600(0008)
INSURANCE 600(0008)
IS-CWM 600(0008)
IS-H 600(0008)
IS-M 600(0008)
IS-OIL 600(0008)
IS-PS-CA 600(0008)
IS-UT 600(0008)
SEM-BW 600(0008)
LSOFE 600(0008)
ST-A/PI 01J_ECC600(0000)
Tables we are planning to archive
AGKO,     BFIT_A,     BFIT_A0,     BFO_A_RA,     BFOD_A,     BFOD_AB,     BFOK_A,     BFOK_AB,     BKPF,     BSAD,     BSAK,     BSAS,     BSBW,     BSE_CLR,     BSE_CLR_ASGMT,     BSEG_ADD,     BSEGC,     BSIM,     BSIP,     BSIS,     BVOR,     CDCLS,     CDHDR,     CDPOS_STR,     CDPOS_UID,     ETXDCH,     ETXDCI,     ETXDCJ,     FAGL_BSBW_HISTRY,     FAGL_SPLINFO,     FAGL_SPLINFO_VAL,     FAGLFLEXA,     FIGLDOC,     RF048,     RFBLG,     STXB,     STXH,     STXL,     TOA01,     TOA02,     TOA03,     TOAHR,     TTXI,     TTXY,     WITH_ITEM,          COFIP,     COFIS,     COFIT,     ECMCA,     ECMCT,     EPIDXB,     EPIDXC,     FBICRC001A,     FBICRC001P,     FBICRC001T,     FBICRC002A,     FBICRC002P,     FBICRC002T,     FILCA,     FILCP,     FILCT,     GLFLEXA,     GLFLEXP,     GLFLEXT,     GLFUNCA,     GLFUNCP,     GLFUNCT,     GLFUNCU,     GLFUNCV,     GLIDXA,     GLP0,     GLPCA,     GLPCP,     GLPCT,     GLSP,     GLT0,     GLT3,     GLTP,     GLTPC,     GMAVCA,     GMAVCP,     GMAVCT,     JVPO1,     JVPSC01A,     JVPSC01P,     JVPSC01T,     JVSO1,     JVSO2,     JVTO1,     JVTO2,     STXB,     STXH,     STXL,     TRACTSLA,     TRACTSLP,     TRACTSLT,
in addition we have some Z Tables to be archived.

Hi,
Pre-requisites for search OSS notes or BC Sets depends upon the program that is used in archive, delete or read.
If there is no proper selection criteria in write variant selection,
If the program is getting terminated due to long processing time,
If percentage of data archived for your selection is less even after data meeting minimum criteria,
If system allows user to change archived data,
With all the above scenarios we will search for OSS notes. If SAP has released BC sets then we will implement these.
If you have any problem while archiving and based on the archiving experience if you think that some of the oss notes will help then take a call on implementing it.
With the tables you have mentioned i can say that archiving objects such as FI_DOCUMNT, FI_SL_DATA, EC_PCA_ITM, EC_PCA_DATA, CHANGEDOCU, ARCHIVELINK.
You have to search any latest release BC sets or OSS notes for your system application.
-Thanks,
Ajay

CRM data archiving.

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