Cross Reference Source text options

Creating a Cross Reference linking to a Paragraph. In the paragraph where the cross-reference source is inserted, may the cross-reference link be applied to existing text in that paragraph so that the cross-reference destination text does not appear? Text anchors can be created to accomplish this, but that is an extra step (I can create a cross reference linking to a paragraph all in one dialog box). Thanks in advance for any suggestions.

Hi, Seir:
I agree that it's confusing. Here's how I do it:
To create a text anchor at the insertion point location:
* Open the Hyperlinks/Cross-References panel's menu (also called "flyout menu." It's the small icon at the upper-right of the panel, below the double-arrow (>>) icon that collapses the panel.
* Choose New Hyperlink Destination. THIS SHOULD BE NAMED NEW TEXT ANCHOR!!!
* Choose Type: Text Anchor
* Name the anchor as you like Click OK.
To create a cross-reference to a text anchor:
* Place the insertion point where you want it.
* Click the Create new Cross-Reference button on the bottom of the Hyperlinks/Cross-Reference panel.
* Choose Link To: Text Anchor
* Choose the target document
* Choose the text anchor
* Choose the Cross-Reference format
* Choose Appearance properties
* Click OK
I'm not sure what could cause the straight/curly quotes problem other than perhaps the font doesn't have curly quotes. Have you tried other fonts?
HTH
Regards,
Peter Gold
KnowHow ProServices

Similar Messages

How do I cross reference to text (as in a reference citation)

I am using Frame 7.0. I want to create a cross reference to text (not a heading). For example, I have a citation such as (Smith, 1980) and I want to link that to the following:
H. Smith, 1980 "Have a good day" Martin Press, pgs. 46
I only want Smith, 1980 to appear as the link, not the entire description.
Thanks.

Another option is storing the custom text version in a paragraph autonumber that is entirely hidden, and use a cross-reference format that retrieves that autonumber only. The custom "autonumber" will be paragraph override (or otherwise you will have to define a unique paragraph tag for each source citation).
Shlomo Perets
MicroType, http://www.microtype.com
FrameMaker/TCS training & consulting * FM-to-Acrobat TimeSavers/Assistants
"Improve your FrameMaker Skills" web-based training sessions

Cross Reference Sources appearing in Story Editor view but not appearing in the Cross Ref pane

I have imported a Word document containing working cross references into an InDesign document. The vast majority of these cross references import correctly and link to their destinations within the document, however there are some that are not working. If I view the text frame in the story editor view, I can see these "broken" cross reference sources that came in from the Word doc but on selecting them I can see that there isnt a corresponding entry for it in the cross reference pane. As said, there are only a few that are behaving like this.
What could be causing these not to appear in the cross reference pane?
Obviously as they are not appearing in the list of cross references I can't update them, and also, as they are technically broken cross references, because a source exists for them but there is no corresponding entry in the pane, then on export to epub, InDesign crashes (If there is one broken cross reference in a document, export to Epub will crash indesign).
Also, to clarify, in the Word doc if I navigate to a cross reference that is failing once in InDesign, I can update it properly, and also navigate to its destination in the Word doc, so it's not as though these cross references are broken before coming into InDesign. Also I believe the destinations for these "broken" cross references are coming across properly to indesign too as I can see them in the story editor view.
Supposed Cross Reference source selected in Story Editor view on left, but no corresponding cross reference highlighted in pane on right:
Technical Details:
InDesign CS5.5 - Version 7.5.3
Microsoft Word 2010, File type .docx

I have found the possible cause of this problem!
If a table is used within the Word document somewhere between where the cross reference source is and its destination then that particular cross reference will be broken as described above in my initial post.
So the "fix" is to remove any occurances of a table in the Word document and the cross references come into InDesign perfectly. This is actually not a fix at all. I need to use tables in the Word document for layout purposes so if they break cross references if they stand between them and their destinations then I have to compromise, i.e. use tables but with no cross references in the document or vice versa.
I found a similar issue recently with index markers in Word causing a shift on the cross reference tags when bought into InDesign. The "fix" again for that was to remove all index markers from the Word document. See post about this here: http://forums.adobe.com/thread/1043981
InDesign really needs to sort out the issues with importing of Word documents with cross references in them. If I can't use index markers and tables in a Word document without breaking its cross references then they can't claim to have the ability to import a Word document while maintaining its cross references into an InDesign document. It just doesnt work as ive painstakingly proven.

Convert Cross-Reference to Text

Does anybody have a script that will convert cross-references to text? In other words, I want to be able to remove the linkage of the cross-reference but keep the static text in place.
Editorial comment: I set up on my local computer several books in CS6 and used cross-references, and everything worked fine. Then I moved the files to a network location and started suffering that painful slowdown that I had experienced in previous versions of InDesign. (I foolishly believed Adobe would have fixed this by now. My mistake.)

I'm guessing that the op want to convert the cross-references that you set in the Hyperlinks panel. Try this:
var xrefs = app.documents[0].crossReferenceSources.everyItem().getElements();
for (var i = xrefs.length-1; i > -1; i--){
xrefs[i].sourceText.insertionPoints[-1].contents = xrefs[i].sourceText.contents;
xrefs[i].remove();
Peter

Cross-Reference using Text Anchor problems

I am having problems with creating "New Cross-Reference" using a "Text Anchor" in CS4 Indesign.
I can mimic what I want using a "Link to Paragraph", selecting the paragraph style and link, and then using the "Partial paragraph and Page Number" options.
I would prefer doing this using a Text Anchor.
I've tried creating a text hyperlink, but in whatever I am doing, I never get any "Text Anchor" OPTIONS in the New Cross-Reference menu.
Adobe should also change the Text Anchor menu item, since there are "Text Anchor" options in InDesign that appear to have nothing to do with Cross-Referencing.
The other problem I am having is that in defining the open-quote and closed-quotes around the Paragraph Text variable, I wish to have typesetter's quotes instead of the default vertical quotes. If I use the Splat button to choose ^{^} options, then I get funky "G"'s in my reference instead of typesetters quotes -- even if I choose a "Character Sytle for Cross Reference" and force it to my current font choice. What's going on here?
SC

Hi, Seir:
I agree that it's confusing. Here's how I do it:
To create a text anchor at the insertion point location:
* Open the Hyperlinks/Cross-References panel's menu (also called "flyout menu." It's the small icon at the upper-right of the panel, below the double-arrow (>>) icon that collapses the panel.
* Choose New Hyperlink Destination. THIS SHOULD BE NAMED NEW TEXT ANCHOR!!!
* Choose Type: Text Anchor
* Name the anchor as you like Click OK.
To create a cross-reference to a text anchor:
* Place the insertion point where you want it.
* Click the Create new Cross-Reference button on the bottom of the Hyperlinks/Cross-Reference panel.
* Choose Link To: Text Anchor
* Choose the target document
* Choose the text anchor
* Choose the Cross-Reference format
* Choose Appearance properties
* Click OK
I'm not sure what could cause the straight/curly quotes problem other than perhaps the font doesn't have curly quotes. Have you tried other fonts?
HTH
Regards,
Peter Gold
KnowHow ProServices

Unresolved cross reference - unresolved text inset

Is ti possible having at a book all crosses unresolved just because of file renamig??
it's hard to understand the philosophy of resolving crosses, any knowledge would be welcome

Cross-references and text insets are links between two different places. An important part of defining the location of each place is the file name. If you change one of those filenames, FrameMaker can no longer resolve the link.
Using the methodolody that Van outlines, you can safely rename files. This is because FrameMaker watches what you do and automatically makes the necessary updates within the book. If you make changes outside of FrameMaker, though, it has no knowledge of the changes and simply cannot resolve the original links in the future.
Russ

Can you lock cross-reference or text anchor characters.

Hi,
I am trying to set up a document which multiple people can edit and the cross-referencing has been a great tool for some things. However, I am scared that many of the references will get broken as these other people edit the text.
My Question: Is there any way to lock hidden characters like these so that they don't get accidently deleted? I would like to know if this can be done for text anchors too!
If this can't be done, please let me know!!!!

As far as I know, the answer would be no. If text is editable, any anchors or markers contained in the text are able to be deleted.

Cross reference text anchor source in Word doc

I'm trying to figure out a way to automatically generate page numbers for a list of courses at the back of a course catalog. The listing is not arranged alphabetically or in the order the courses appear in the catalog, and (right now) the listing is a table. Because of this, I don't think a TOC or Index would work.
Cross references seem to work, but they're just as much work as turning pages, finding each entry, and typing it into the list. What I'd really like is to be able to use cross-references to text anchors, but have the anchors inserted in Word, before it goes into Indesign. Many of the courses repeat from one catalog to the next. The editor who creates the Word file does so by pasting each course with its description into one big Word file. If the text anchor were in each course to begin with, it would end up in Indesign and I would only have to reference it to generate a page number.
It seems that Word's Bookmarks come into Indesign as text anchors, but not with their original names. The first bookmark, regardless of its name in Word, comes in named "Anchor". The next one comes in named "Anchor 5" or something like that. I want them to come in with course numbers or some other unique identifier. "Anchor 5" doesn't really tell me anything.
Any ideas?
Ken Benson

Kenneth Benson wrote:
I'm trying to figure out a way to automatically generate page numbers for a list of courses at the back of a course catalog. The listing is not arranged alphabetically or in the order the courses appear in the catalog, and (right now) the listing is a table. Because of this, I don't think a TOC or Index would work.
Cross references seem to work, but they're just as much work as turning pages, finding each entry, and typing it into the list. What I'd really like is to be able to use cross-references to text anchors, but have the anchors inserted in Word, before it goes into Indesign. Many of the courses repeat from one catalog to the next. The editor who creates the Word file does so by pasting each course with its description into one big Word file. If the text anchor were in each course to begin with, it would end up in Indesign and I would only have to reference it to generate a page number.
It seems that Word's Bookmarks come into Indesign as text anchors, but not with their original names. The first bookmark, regardless of its name in Word, comes in named "Anchor". The next one comes in named "Anchor 5" or something like that. I want them to come in with course numbers or some other unique identifier. "Anchor 5" doesn't really tell me anything.
Any ideas?
Ken Benson
Hi, Ken:
IIRC, Word's cross-references are preserved in InDesign. Have you tried it?
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Text-inset cross-reference PDF bug ever fixed?

We're using FrameMaker 8.0 and Acrobat 8.1.
Has Adobe ever fixed the bug where cross-references in text insets aren't converted to valid links in PDFs? In other words, do we still need to work around that bug by using newlink / gotolink hypertext markers in text insets?

Robert:
As far as I can tell, FM8 still exhibits the undesirable behavior...
Cheers & hope this helps,
Riley

Cross-References/Hyperlink Options Greyed Out (CS5)

I want to use the Cross References feature in InDesign CS5.
I go to Type > Hyperlinks & Cross-References. All of the options are always greyed out besides Convert URLs to Hyperlinks...
I also go to Window > Type & Tables > Cross-References. All options in that panel are always greyed out besides Create new hyperlink.
Again, I am using InDesign CS5.
I am on a Macbook Pro with OS X Mountain Lion, version 2.

The first thing to try is trash your prefs. See Replace Your Preferences

Cross Reference Range?

Need to get a cross-reference to range some pages, say page 16-19
At the moment I'm creating two text anchors, one for each page, 16 and 19, then inserting the page references as two entities.
Is there a better way?

Eugene Tyson wrote:
Ok - doing the cross-reference range works that way
The Paragraph Numbers are done with "<paraNum />"
And I use that for the cross-reference - but sometimes it pulls the entire paragraph in instead of the Para num?
Capturing a paragraph in a cross-reference when its format is not defined with the <fullPara/> or <paraText/> building blocks, AFAIK is not a known bug.
To be sure the cross-reference format's building blocks are correct, build the format's expression by clicking the plus sign button in the Cross-Reference Formats dialog box, rather than by typing it or copying it from other defined formats.
To cross-reference a range of pages, insert a page-number format cross-reference at the beginning and end of the range. When content is added to or removed from between the cross-reference source markers, page number references adjust if needed. Take care not to delete the cross-reference markers when deleting text; it's helpful to work with hidden characters displayed. Moving a page that contains a cross-reference marker, as you'd expect, changes the page number reference.
InDesign cross-references don't update automatically; you need to click the Update cross-reference button in the cross-references panel, or click the option in the cross-references panel flyout menu, to fix the yellow warning symbols.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Cross references corrupted after placing Word document into an InDesign document

I am placing a word document which contains cross references to headers and captions/figures within the document. They seem to be fine and function correctly in the Word document, however, after I place this word doc into my InDesign doc, I take a look at the cross references panel and notice that the cross references have been corrupted. It is wrapping the wrong portions of text from the cross reference destinations. See screenshot for a visual of how the cross references are malformed. For example the 7th cross reference in the list should say Framework Details, not "Framework Detai
InDesign Cross References Panel - showing malformed bits of text
Another visual of this issue can be seen if I view the text frame in Story Editor view, see below. You can see that the cross reference source tags (blue arrow like symbols) are wrapped around the wrong portions of text. The blue tags shoud be wrapped around Framework Details and 52
InDesign Story Editor
You can see below as to why I think the cross references are fine in the Word doc, you can see the same cross reference I used in the example above in the word doc and it is wrapping the correct portion of text:
Word - showing cross reference is formed corerctly
Why is this not being maintained after placing this file into InDesign?
Also I am not performing any cross reference updates after I import, this problem occurs immediately after the place of the doc.
Why would InDesign be having difficulty in importing these cross references? I have set up a simple test Word document with cross references to headers and figures in and they have imported fine. What could be wrong with this other particular word doc that would be causing this "corruption" of cross references? This is not only causing my cross references to break visually and lack the update capability but also I cannot export the InDesign doc to an ePub as it keeps crashing. I believe from my reading on the web that if there is only one broken cross reference source i.e. the cross reference destination that it is trying to link to is missing, then the export to epub will fail. So this is causing a massive headache for me at the minute.
Is there anything I could be looking at in the Word doc to try and figure out why the porblem is occuring in the first place?
If anyone has any tips or a possible solution to this I would really appreciate it. Even better if someone knows the reason why this is happening I can tackle it from the source and prevent it happening time and time again.
Thanks, Dave

Only bad experiences, Peter ...
I've seen this character shifting before on numerous occasions, both with cross references and with hyperlinks. (It's especially funny with hyperlinks, 'cause you can see that the outline box shifts one character at a time per each next link...)
The thing is it's not just limited to hyperlinks and cross refs. Dave's screenshot doesn't show bold, italics, or other local formatting, but it's a fair bet these are off by a couple of characters as well.
Dave's experiment of making a "minimal" Word document to confirm it's a persistent bug didn't work. I found the same thing: either a document comes in fine, or everything is foo-bar right from the start. There must be some internal Word code that InDesign forgets to count as 'a character position'. Without delving into the Word file with some very advanced tools, it's anyone's guess what code that would be.
I can only offer the one solution that works for me: in Word, remove all hyperlinks (which is what Word uses for internal links as well as for external ones) and convert all cross-references to text. Then, if the file finally imports fine, re-build them in InDesign. It's a cumbersome workaround, but slightly better (only just) than checking each reference, delete, rebuild, check next -- etc. (And with that the chance that your other text attributes are also off.)

[AS] How to make cross reference at insertion point

Hi,
I have a book ("indb") including several documents with several "anchors"
(german translation: "Textanker") where cross references from different documents are linked to.
What I already got is to reference all anchors and collect them in a list.
Now I would like to make a new cross reference at the insertion point
in a text frame of the active document - can't get it to run :-(
Is anybody out there who can post a AS-sample doing this?
Thanks in advance!
Here is the reference to an already existing anchor:
{hyperlink text destination id 44155 of document "kapitel 2.indd" of application "Adobe InDesign CS4"}
The code I tried to make a new cross reference looks like this - but of course doesn't work:
tell application "Adobe InDesign CS4"
tell active document
make new hyperlink with properties {name:"new hyperlink", destination:hyperlink text destination id 44155 of document "kapitel 2.indd"}
end tell
end tell

Thanks a lot - got it now!
Maybe it could be helpful for others to look at your answer
with the placeholders replaced by "real" strings as it was hard for me
to figure out the right form:
tell document 1
set theDest to make hyperlink text destination with properties {name:"Some name", destination text:<a reference to the relevant text>}
this line for example looks like this =>
set theDest to make hyperlink text destination with properties {name:"Some name", destination text:insertion point 902 of story id 44083 of document "kapitel 3.indd" of application "Adobe InDesign CS4"}
set theSource to make cross reference source with properties {name:"Some name",source text:< reference to the relevant text>}
this line for example looks like this =>
set theSource to make cross reference source with properties {name:"Some name", source text:cursorPosition, applied format:cross reference format id 44305 of document "kapitel 1.indd" of application "Adobe InDesign CS4"}
where "cursorPosition" was defined before by
set cursorPosition to object reference of selection
(the cross reference source needs the applied format reference too)
make hyperlink with properties {source:theSource, destination:theDest, visible:true, highlight:invert, width:thick, border color:dark green, border style:dashed, name:"Whatever" }
this line for example looks like this =>
make hyperlink with properties {source:theSource, destination:hyperlink text destination id 44184 of document "kapitel 3.indd" of application "Adobe InDesign CS4", border color:black, highlight:none, border style:solid, hidden:false, visible:true, width:thin}
end tell

Maintaining internal word cross references in word import

I'm using RoboHelp 9.0.1 trying to import Word 2007 (docx) in order to generate a WebHelp. I have adjusted my style mapping in order generate an appropriate TOC with books and matching sub chapters, which works fine. However, internal Word cross references from the original Word document are not transformed into hyperlinks.
I have already tried/verified the following:
- The "convert cross references to hyperlink" option is checked in the RH-Word import settings.
- I also tried fiddling with the Framemaker options as it is suggested in another thread (see beneath), with no success.
- Within the Word source document I tried both options with "use hyperlinks instead" when creating cross references.
- The RH-HTML source, in all of my attempts, does not show any links in the corresponding locations.
What may I be missing here? According to another, similar thread, the feature should work and is really not that challenging:
"RH9 - Can not create ANY links in linked Word documents"
http://forums.adobe.com/thread/854095?tstart=0

In my testing, I got a link in the RH topic, but it wanted to launch the target Word doc instead of jumping to the desired RH topic. I'd say this sounds like a bug - so go ahead and report it.

Relinking Cross-References after Renaming Documents

I have a problem where I have created a book containing 14 chapters. Each chapter has a reference to the language of the book i.e. GB in the document title, we now want to translate the documents, so have copied the book, and chapters, renamed the document with an FR in the document titles, ready to send of to the translators.
The trouble is all the cross references are still linking to the GB book. Is there a way of re-linking all the cross references to the FR documents? Or is it a case of going to each cross-reference and re-linking to the same piece of text but in the FR book.
Can anyone help?

tRawc wrote:
I have a problem where I have created a book containing 14 chapters. Each chapter has a reference to the language of the book i.e. GB in the document title, we now want to translate the documents, so have copied the book, and chapters, renamed the document with an FR in the document titles, ready to send of to the translators.
The trouble is all the cross references are still linking to the GB book. Is there a way of re-linking all the cross references to the FR documents? Or is it a case of going to each cross-reference and re-linking to the same piece of text but in the FR book.
Can anyone help?
No help here, at least no help in providing some magic. Cross-file cross-references seem to depend on the name of the file that contains the cross-reference "destination" - the text that's captured and displayed at the "source" - the location where the cross-reference is inserted. I'm using quotation marks here because some folks think of the stuff you capture as the cross-reference source, and what's displayed at the cross-reference insertion point is the destination in their view. IOW, they're opposite uses of the term. InDesign's nomenclature is based on the hyperlink model, where you create a destination somewhere and you act on it by pointing to that destination from where you insert the link to it, AKA the source of the action. At least that's my guess.
So, changing file names loses the connection.
Internal cross-references - within a single document file - are maintained when the file's name is changed.
You can relink cross-file cross-references for files that are moved to a new folder. In the Cross-References panel, select a "missing" cross-reference that displays a question mark in a red circle, then from the panel's fly-out menu, choose Relink Cross-Reference, and browse the directory. If all the cross-file cross-references in the file whose cross-references point to files in one directory, relinking should restore all the links. If some cross-references point to files moved to other directories, you'll need to browse to each of those directories.
With a book, if all the missing cross-file cross-references for all the book's component files were all moved to the same folder, relinking one missing reference should relink all. If some missing cross-references point to files moved elsewhere, you'll need to browse for each of those directories.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Cross Reference Source text options

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