CS4 Data merge: Multiple records One template Multiple docs

I have 112 BCs to data merge, I'd like to import 10 records at a time, into one business card template, and end up with 10 documents. Then I can name them and go on my merry way to the next 10. Is this possible? If I import them all at once I'll have 112 open docs and that's just wrong on a myriad of levels..
Thanks for any help!

Take a look at the Data Merge Panel menu for the Content Placement Options, and enable and set the number desired in the Record Limit per Document field.
This makes the assumption that all your BC data is in one source file for the merge.

Similar Messages

Is it possible to do a multiple-records data merge that doesn't generate multiple text boxes?

Is it possible to do a multiple-records data merge that doesn't generate multiple text boxes? And if so, how?
For publications such as a directory with contact information, it would be easier to manage the layout by merging multiple records into one text box. However, it seems like the only option in InDesign is to merge the records into each of their own text boxes.

No, but it's possible to stitch the frames together after the merge, then reflow. See Adobe Community: Multiple record data merge into paragraph styles-applies the wrong style

CS4, Data Merge, creating menu for restaurant

Hey folks.
I am making menu for a restaurant, and i am pretty familiar with Data Merge, but this one is driving me crazy.
The problem is in structure of my data table, CSV. All the tutorials and all the help files are revolving around data which is not broken down into SEGMENTS, rather each row is it's own segment.
For example, all tutorials have:
NAME; DESCRIPTION; PRICE
Food1; Nice food 1; 100
Food2; Nice food 2, 200
Food3; Nice food 3, 300
And what i have is a section name added to this as well, like this:
SECTION NAME; FOOD NAME; DESCRIPTION; PRICE
First section; Food1; Nice food 1; 100
-blank-;Food2; Nice food 2, 200
-blank-;Food3; Nice food 3, 300
Second section; Food1; Nice food 1; 100
-blank-;Food2; Nice food 2, 200
-blank-;Food3; Nice food 3, 300
As you see, some pieces of data are "missing".
So basically what i need InDesign to do is to recognize that section name is something that needs to be filled only once, until it hits another entry in SECTION NAME column.
You have all seen how restaurant menus look like, no need to further explain this i hope. Section name -> lots of data in that section -> New section.
Is that possible at all in InDesign?

Goran,
you can modify your data in InDesign without DataMerge:
- place your CSV file in InDesign as text
- convert it to Table - with ";" as field delimiter
- add new column after first column
you will have something like this:
First section|.|.Food1|.Nice.food.1|.100
-blank-......|.|.Food2|.Nice.food.2|.200
- next step - convert your Table to Text with tab as delimiter
- now replace three tabs "^t^t^t" to "#@#"
First section|.|.Food1|.Nice.food.1|.100
#@#Food2|.Nice.food.2|.200
- now replace two tabs "^t^t" to "#$#^p#@#"
First section#$#
#@#Food1|.Nice.food.1|.100
#@#Food2|.Nice.food.2|.200
- now replace "#@#" to "" (nothing) and apply Item ParagraphStyle
- now replace two tabs "#@#" to "" (nothing)
- now replace "#$#" to "" (nothing) and apply SectionTitle ParagraphStyle
- now replace "#$#" to "" (nothing)
so after all you will have:
First section (with SectionTitle ParagraphStyle)
Food1|.Nice.food.1|.100 (with Item ParagraphStyle)
Food2|.Nice.food.2|.200 (with Item ParagraphStyle)
now you can redefine TabStops in Item ParagraphStyle and play with NestedStyles :)
of course all these setps could be automated ;)
if you are interested - contact me on priv
robin
www.adobescripts.com

Data Merge - many records, good alternative?

Hello,
I need to data merge 780 records. And to top it all off, each record will be two pages...So we're looking at a total of 1560 pages. I know InDesign data merge isn't meant for this many records.
I was wondering if anyone could recommend a good alternative. Perhaps a plugin or another program?
Thanks a lot,
kdubbie

I think Data Merge could handle it just fine, but if there is other static content on these two pages, you'd be far better off finding a printer with VDP capabilities. The Data Merged doc requires processing ALL of the content on each page before printing it where a true VDP solution like XMPie would process the static data once, then insert the varialbe data into the print stream.
Are you concerned about the merge itself, or printing it after?

Data Merge, multiple records, one text box, one page

I need to my data to merge in one text box on multiple lines.
Example:
My TXT file:
Name
Mary
Bob
Paul
I want my InDesign file to look like this: (one text box, one page)
Mary
Bob
Paul
I don't want multiple pages or multiple text boxes. I hope this makes sense.
TIA

Sorry, that's not how it works in Data Merge.
Your list will require multiple records per page, or a restucturing of the data (a better choice, in this case) so you have Name1, Name2, Name3 or something similar.
Have you considered just placing the text file?
How many records are you really using?

Data Merge: Multiple records in a Multiple Page Document

I looked in the InDesign help and under Limitations for merging multiple records it reads:
You cannot merge multiple records if the data fields appear on a document page in a document with multiple pages, or if data fields appear on multiple master pages.
I'm using InDesign CS 5.5. I produce a 4-page newsletter printed on both sides as a booklet, folded and stapled and each folded page size is 8.5 x 11 (a four page booklet on 11×17 paper) I want to print our 250-name mailing list on the outer cover but have discovered that it only prints the whole thing then staples it or I need to manually print each issue per name.
Is there a way around this? If we have to use a third party software, would you let me know what to look for? Any suggestions are appreciated.
Thanks for your help.
Amy

How many names are you trying to put on each newsletter? I suspect only one, and that you've misiniterpreted the Help file. That warning applies to putting multiple records from the data file on the SAME page, like a sheet of labels.
Just so you know, using Data Merge to do a mailing where you are addressing multiple copies of a static document is potentially VERY inefficent. Data Merge needs to make a page for every page that will be printed, so if you have a 4-page newsletter with 1,000 subscribers you will wind up with a 4,000 page document just to get the name and address on one page, and your printer will be re-processing all those duplicate pages for each newsletter. If you have a commercial grade copier/printer there may be a variable data printing module availble for it that will merge your list at print time so you need only send a 4-page file and print 1000 copies (or you can send the job out to a printer who can handle this kind of work), or if you want to print in-house anddon't have VDP capabilities, I recommend doing two files.
The first file should be the side of the sheet that doesn't change. Print that first as a single page doing x plus a few extra copies (in case of jams in the printer when doing the second half) where x is the number of newsletters you need. The second file is the other side of the sheet with the addresses, which you do as the Data Merge, and will end up as x pages. After printing the first side, flip the stack and reload so you are printing on the blank side, then send the merge document, asking for one copy.

Multiple data merge results on one page

Good morning everyone,
I am trying to set-up the menus for my upcoming wedding, where everyone has already chosen what they are having. I have created a .csv file with four columns - Name, Starter, Main, Dessert.
As I am printing these off at home, I want them to be half A4 size (105mm x 297mm), with two menus per page.
However, by doing the normal Data Merge, I end up with having the same menu twice on each page. So both menus on the page are for the same person.
How do I set it up so that I can have two different menus, the next entries in the .csv file, on the same page?
Thanks in advance.
Simon

Sounds like you tried to put two menus onthe page and run a multi-record merge.
To merge multiple records you use only one set of placeholders on your page. Put it in the upper left position. ID will duplicate it as many timeas as will fit using the spacing parameters you specify. It's often helpful to use an empty frame with no stroke to define the area to make setting the sapcing easier. Group it with your text frame(s).

Data merge CS5, will not create multiple records.

I have my base elements on the master page and two text boxes on page 1 on of a single page document. I am creating raffle tickets so there is box on the left side of the page and the right side of the page. I need this step 3 times down the sheet.
I've tried using a comma delimited and tab delimited file. These files have two columns with numbers 1-500 and each with a different heading. Ticket 1 and Ticket 2.
When I turn on multiple records nothing step and repeats. It looks exactly the same as a single record. I make raffle tickets like these quite often but the template I've used for the last few years is 1 up, built to the size of the ticket, and everything works great. I end up with 500 pages, send through our impositioning software then print.
In this case, my client wants to print the files themselves and have them stepped up 4 per sheet.
Does anyone know what I might be doing wrong?
Thanks!

When I read the third line of Kimberli's email, I thought of this article from my blog which might help if the artwork was set up as it was in previous years (i.e. 1up)
http://colecandoo.wordpress.com/2011/10/28/theres-more-than-one-way-to-cut-and-stack/
It takes the 1-up PDF and allows it to be placed into InDesign as it it were prepared in an n-up imposition.
It isn't a fix to the multiple record issue that the OP has, but rather a workaround.

Multiple records one column separated by comma BUT!

Gurus,
I'm trying to write a SQL statement to insert multiple records in one column. I'm aware of the multiple String Aggregation Techniques out there BUT ...
This works like a champ!!!
select wm_concat(bnuinfc) as emp_id
from bnu,agr,baz
where bnunamc = bazbnunamc and
agrkeyi = bazagrkeyi and
agrkeyi = 21;
emp_id
70348,70111
But I get errors if I add multiple columns and joins
select distinct
katinac ,
prsvf2c ,
prsvf18c,
prsvf19c,
prsvf20c,
kvtbezc ,
artvf9c ,
artanrc ,
artvf6c ,
artbnrc ,
dokvf3c ,
prokeyi ,
probezc ,
doksnei ,
pagpags ,
wm_concat(bnuinfc) as emp_id,
dokkeyi,
dokdlad ,
agrbezc,
stabezc,
prsnums,
systimestamp
from art,aez,pro,dok,wob,sta,kat,prs,srz,bnu,agr,baz,pag,kvt,kav
where
artkeyi = aezartkeyi and
prokeyi = aezprokeyi and
aezkavkeyi = artkavkeyi and
aezkavkeyi = katkavkeyi and
prokatkeyi = katkeyi and
kavkvtkeyi = kvtkeyi and
katkeyi = kavkatkeyi and
prokavkeyi = katkavkeyi and
prskavkeyi = artkavkeyi and
dokkatkeyi = katkeyi and
wobobjkeyi=dokkeyi and
pagdokkeyi = dokkeyi and
prosnei = doksnei and
prosnli = doksnei and
UPPER(DOKNLBC) = bnunamc and
bazagrkeyi = agrkeyi and
agrkeyi = 21 and
prokatkeyi = dokkatkeyi and
probezc <> '---Page element---' and
wobvarkeyi=dokkavkeyi and
stakeys=srzstakeys and
srzrolkeyi = 70 and
wobstakeys=stakeys and
prsartkeyi = artkeyi;
ORA-00937: not a single-group group function - Not really sure how this needs to be done!
How do I get this to work with mulltiple columns and joins on the bnuinfc column??? Is there a better method?

Hi,
Don't use wm_concat. It's undocumented, so it could disappear in the next version of Oracle, or it could do something slightly different, which you might not notice until you've gotten wrong results for months.
If you like wm_concat, then install and use STRAGG, which you can copy from
http://asktom.oracle.com/pls/asktom/f?p=100:11:0::::P11_QUESTION_ID:2196162600402
Stragg seems to do the same thing as wm_concat. (Since wm_concat is undocumented, we can only guess at what it actually does. We can be sure what stragg dioes, and that it will keep doing exactly the same thing if we change versions.)
Either way, you're calling an aggregate fucntion, so everyhting in your SELECT clause has to be one of the GROUP BY expressions or an aggregate.
You could make a really big GROUP BY clause, but if you're joining tables, it may be simpler and more efficient to compute stragg in a sub-query, which just uses one table, and then join the results to the other tables.
I hope this answers your question.
If not, post a little sample data (CREATE TABLE and INSERT statements, relevant columns only) for all tables, and also post the results you want from that data.
Explain, using specific examples, how you get those results from that data.
Simplify the question as much as possible. I'll be you could get a good example of your problem using no more than 5 columns from 2 tables. (If you used scott.emp and scott.dept to illustrate the problem, you wouldn't even have to post sample data.)
Always say which version of Oracle you're using.

Data Merge several records on single page?

I'm working on a large layout of grad photos with names, years and pictures.
I'm trying to data merge my excel spread sheet so I can have all the images, names and years on a single page. There are around 4000 images total (spread through 5 layouts), so I don't want to have to place all the photos individually, type names and years individually, then re-arrange when we need to add additional images.
My issue is that the same data is reapeating in all the fields on the page. Even when I create a new page, the same data is appearing.
If I preview the data, I can scroll through each one, but only one ever displays at a time. The multiple data per page option is grayed out in the data merge window every time I try. I'm using InDesign CS4.
Is there something I'm doing wrong, or is there another way to approach it?

I agree it seems as if you have duplicated data in your source though I can't gray out the multiple data page option if I try. Perhaps there is something to poick up with this clip. Good Luck & let us know how you make out.
http://www.theindesigner.com/podcasts/tid43_theindesigner_43.mp4

CS4 Data Merge into single story

Hi,
I layout catalogs that are very unstructured in their layout. I use data merge to quickly format hundreds of records which I then cut and paste (as text) into these facing page layouts. The layout is so inconsistent that creating a strict template for it doesn't work.
Is there a way to merge all of the data of a file that has 200-300 records with 10 or so fields for each record into one single story that automatically generates new pages as needed rather than one story per record?
Thanks
Chung

Data Merge creates a sepatate story for each record, but you can run a script aftwards to stitch the stories together. One possibility is http://www.rorohiko.com/wordpress/indesign-downloads/textstitch/

Fixed length fileadapter [multiple records are of multiple types]

Hi,
I am using Jdev 10133 and SOA suite 10133.
I am using fixed length(multiple records are of different type) file adapter to read data from a DAT file.
I need to read the data based on condition.
i.e: the DAT file looks like below
city1           EMPName1                      female                organisation1
city2           EMPName2                      male                   organisation2
city2           EMPName3                      male                   organisation1
city1           EMPName4                      female                organisation1Here i need to read the records based on gender.
I was able to read based on city i.e first column.
In adapter wizard it is giving only endposition.
How to read data based on gender??
Plz help me regarding this.
Regards.
Edited by: [email protected] on May 21, 2009 1:44 AM

not sure if this is an exact example but when you create youe xsd you can use white space as a delimiter, so if your fields don't have spaces you can use this.
Also you can mix and match fixed length with delimiters
cheers
James

Using Indesign CS4 Data Merge on spreads in a book

I am creating a Date Book and trying to merge the dates, which are in an excel document, onto the pages of the spreads in the book using the Data Merge feature. I have a 2-page spread master page which has the dates flushed on opposite sides of the pages.
When I merge the data, I get the same date on both pages of the spread. Is there any way to get the data to change from the left to the right page so the next date appears in order?

The problem I am having is that the placement of the date (data) is in a different location from left page to the right.
As you suggest, if I make a document with 365 single pages with Master page A, apply the data merge and then Apply the Master page B to the right pages, the correct date that was merged stays where it is, but then the date on the Master "B" pages changes to the same date that is on the "A" page next to it.
The only thing I can think to do is take the date off the Master "B" page, then after I merge the data, I move the dates to the correct position on the B pages.

Export data merge document records as seperate files

I've seen quite a few threads about this matter and Indesign CC 2014 still doesn't seem to be able to do it.
I'd like to export a data merge project (in my case 600 books of 50 pages with photo's and text) to seperate pdf's. I could generate new documents or make a single pdf and breake these up, but I'm afraid this will be either buggy or very time consuming (having to save 600 files manually). So I'd hope Indesign could get a native feature to automatically save 600 seperate files. A plus would be if the file name could be defined by a data set variable from the same document.

This forum is actually for discussing the merits of new feature requests rather than an official channel to submit a request to the team. For that, use Adobe - Feature Request/Bug Report Form and make as strong a case as you can for why this will benefit a large user segment.

Dreamweaver CS3: One Template, Multiple Sites

We have about 40 sites with the same basic layout, but it's
always a hassle to update the templates because we have to do it 40
times! Is there any possible way to use the same template for
multiple sites so that updates will be much easier? We are just
using regular HTML pages, nothing in PHP or the like.

Trying to apply a template site-wide would be a catastrophe -
that's
probably why there isn't an extension to do it....
Murray --- ICQ 71997575
Adobe Community Expert
(If you *MUST* email me, don't LAUGH when you do so!)
==================
http://www.dreamweavermx-templates.com
- Template Triage!
http://www.projectseven.com/go
- DW FAQs, Tutorials & Resources
http://www.dwfaq.com - DW FAQs,
Tutorials & Resources
http://www.macromedia.com/support/search/
- Macromedia (MM) Technotes
==================
"Joris van Lier" <[email protected]> wrote in message
news:facc5t$r2k$[email protected]..
> "novavision" <[email protected]> wrote
in message
> news:fac4ca$i6e$[email protected]..
>> We have about 40 sites with the same basic layout,
but it's always a
>> hassle to
>> update the templates because we have to do it 40
times! Is there any
>> possible
>> way to use the same template for multiple sites so
that updates will be
>> much
>> easier? We are just using regular HTML pages,
nothing in PHP or the like.
>>
>
> One solution to this problem is to create some
serverside code that parses
> the output of a templated page, extracts the content of
editable regions
> end reinserts those into another template before
outputting to the client,
> I have some php code for that which could be run outside
of a webserver
> environment, let me know if interested and I'll look it
up for you.
>
> But since you mentioned you don't use any serverside
code your best option
> would be an "apply template site-wide extension", I've
seen one of those
> in the Dreamweaver 4 era, but a quick google only
returned this tutorial:
>
> Batch Apply Template!
>
http://www.dreamweavermx-templates.com/tutorials/tutbatch.cfm
>
>
> Hope this helps
> Joris

CS4 Data merge: Multiple records One template Multiple docs

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