CS5 Cross references to hyperlinks

There has been an ongoing discussion in the InDesign forum about how the new native cross referencing in CS5 seriously bogs down the application if you have a lot of references. I usually don't use a lot of cross references, but I'm currently working on converting books into ebooks, and I'm trying to make use of the cross references to make jump links between locations in the ebook. However, I've noticed that when working with a book file, the document to document cross references do not work in the exported epub file--even when used for something as simple as a TOC. It's a lot easier to create cross references than hyperlinks, but now that I've created hundreds of them in one particular book, I'm wishing I had hyperlinks instead. I know that Teus de Jong wrote a script that turned hyperlinks into cross refs, and I wonder how hard it would be to do the reverse . . . turn all cross refs in a set of open documents into functional hyperlinks that would work when exported into an ebook.
http://forums.adobe.com/thread/692546?tstart=0
http://forums.adobe.com/thread/738512?tstart=90
http://forums.adobe.com/thread/738452?tstart=120

The first thing to try is trash your prefs. See Replace Your Preferences

Similar Messages

Cross reference or hyperlinking not working for InDesign CS5 Book to ePub

I cannot get hyperlinks or cross reference links to work when generating an ePub from InDesign CS5. (7.0.0.355, Mac OS 10.6.2)
Here's how to recreate a simple test demonstrating the issue.
1. Create a new InDesign Book (File -> New -> Book)
2. Create document one (File -> New -> Document)
3. Create a text box and type "Table of Contents"
4. Create document two (File -> New -> Document)
5. Create a text box in it and type "Story One"
6. Create a new paragraph style and assign it to the Story One text
7. Save document 2. I just kept the name Untitled-2.xhtml
8. Back in document 1, add a cross-reference and select document 2, the style you created, and then "Story One". "Story One" should now appear under the previously typed Table of Contents text, and when highlighed, should show it is an active cross reference in the Hyperlinks panel.
9. Save document 1. I just kept the name Untitled-1.xhtml
10. Add both documents to the Book and save the book.
11. From the Book panel, select Export Book to EPUB...
12. Save the epub file and open it in Adobe Digital Editions.
Note that the text "Story One" appears as a hyperlink but when clicked does not switch to the document 2. It does nothing apparent when clicked.
Looking at the XHTML source for the first document, it is immediately evident why. The filename for document 2.thml is missing. It looks like this: <a href="#anchor-anchor">
When it should be : <a href="Untitled-2.xhtml#anchor-anchor">
The same thing works if you create a hyperlink instead of a cross reference.
I note then when I use the option to go to the destinate reference in the Cross Link (hyperlink) panel, it does switch to the second InDesign docuemtn. So the cross reference is functioning (in InDesign). But the link is broken in the ePub for the above mentioned reason.
Bug? Something I'm overlooking?
Entire source of Untitled-1.xhtml:
<?xml version="1.0" encoding="utf-8"?>
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.1//EN" "http://www.w3.org/TR/xhtml11/DTD/xhtml11.dtd">
<html xmlns="http://www.w3.org/1999/xhtml">
<head>
<title>Untitled-1.xhtml</title>
<link href="template.css" rel="stylesheet" type="text/css" />
</head>
<body>
<div id="untitled-1">
<div class="generated-style">
<p class="basic-paragraph" xml:lang='en-us'><span class="no-style-override">Table of Contents</span></p>
<p class="basic-paragraph" xml:lang='en-us'><span class="no-style-override"><a href="#anchor-anchor">‚Äústory one‚Äù</a></span></p>
</div>
</div>
</body>
</html>

As far as I can tell, it has NOT yet been fixed in CS5.5. I'm having the same problem. I have about 90 hyperlinks to fix.
And the explanation that Teus Dejong gives indicates it's not going to be that helpful: "we have found that only the links in documents split by the CS5 exporter will be fixed. For books the script does only work for references to earlier documents in the book, not for forward references. This means in practice that for most books the script will not repair the links and should be seen as a means to add the year only. At the moment I see no way to repair this, because the book epub output of InDesign does not contain sufficient information to repair links referencing forward to others documents in a book."
It's pretty discouraging.

Cross-references to hyperlink destinations (text anchors) results in file slowdown

I'm using text anchors for the first time in a 12-file book (~280 pages) for the table/figure list in the front matter. There are maybe 100 or so total cross-references in the front matter in tables (where one column is the text of the figure title and one column the page number).
About halfway through the process of adding the cross references, things got reallllly slow, and only in that one document. So slow that reformatting became almost impossible, because of the delays.
So I went through many of the usual troubleshooting steps, just in case. Trashed preferences, trashed the style, etc. I exported the file to IDML and created a new file from that. It helped, but I can tell that it's still not quite so snappy.
My question, then, is if this is to be expected with what may be a large number of hyperlinks/text anchors? All the other files in the book act fine, so it's not an InDesign-wide slowdown. Are there any best practices when it comes to using hyperlink destinations?
As an amusing aside, before I tried the troubleshooting steps I had a clever idea--to insert the cross references into a new, blank document and then paste them into the frontmatter file. Consist and ugly crashes to desktop resulted.

George Krompacky wrote:
Peter,
Thanks for your reply. Yes, the TOC could do this and would be an easier approach. But I hadn't anticipated using it and so didn't have my ducks in a row as far as having the styles consistent for chapter titles, figures and tables. Next time I will do so. I can guess that as a TOC doesn't generate live links, it shouldn't have a performance impact like dozens of cross-references do.
Yes, the TOC is inert except when it's being generated.
Regardless of how "creatively chaotic" or "chaotically creative" your chapter, table, and figure title paragraph styles are, as long as all chapter titles are tagged with style names that are not used for figures or tables, and similarly figures and tables are not tagged with styles used for the "other," you can still generate a usable TOC. The idea is to capture all the paragraph styles for each category, and display each category's captured paragraphs as uniform TOC entries - i. e., all chapter title entries are the same, all table title entries are the same, and all table title entries are the same. If you don't want the categories intermixed, create a separate TOC for each category, place each TOC separately, unthreaded to other document frames.
If you'd like to try a few things to see if it's possible to quickly remake the TOC and regain a responsive working document, before doing anything else, save the whole project to a secure place, and work on the copy. Then:
* Move the Text tool insertion point to each cross-reference's destination by selecting the reference in the cross-reference panel and clicking the right-pointing arrow on the panel status bar; then verify that the paragraph is tagged with an appropriate style that doesn't belong to the other category of TOC items.
* After all the TOC-to-be items are identified and verified that they're tagged correctly, delete the text frame(s) that contain the TOC that's created with cross-references. All the references will break, of course. You've got the secure original project somewhere, right?
* Set up the TOC roughly; just pick the paragraph styles for each category - chapter, figure, table, and generate a TOC for the book. Drag to place the TOC on a clean new page, and DO NOT THREAD THE TOC TO NON-TOC TEXT FRAMES.
* If the extracted paragraphs are in their correct categories, you can create new TOC styles for the TOC entries, or, if they exist, assign them in the TOC setup dialog box, and regenerate.
If this result gives you a sense of what needs fixing, and you have the time, refine the TOC styles so you can get the exact appearance you want. By avoiding changing the source paragraphs in the main document, you'll avoid any risk of reflowing anything. Finally, after the project's completely done and handed off, you can spend time refining the rogue source paragraph styles, IN A COPY, for use going forward.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Export cross-references and hyperlinks from InDesign to Word?

Hi,
I am wondering if it is possible to export text from InDesign (CS5) to Word (2010) keeping all cross-references active?
This would be really nice if so as we do a lot of translations for literature and need to keep moving back and forth with editors using Word.
If anyone has any information on this, please let me know!
Thank you.

Hi,
Thank you for the suggestion, but our company is world-wide and each subsidiary deals with different staff and editors (who only some use Adobe software, but all use Office). I will pass along the info though.
This would be a good Feature Request for a future release of InDesign!
Thanks again.

Maintaining internal word cross references in word import

I'm using RoboHelp 9.0.1 trying to import Word 2007 (docx) in order to generate a WebHelp. I have adjusted my style mapping in order generate an appropriate TOC with books and matching sub chapters, which works fine. However, internal Word cross references from the original Word document are not transformed into hyperlinks.
I have already tried/verified the following:
- The "convert cross references to hyperlink" option is checked in the RH-Word import settings.
- I also tried fiddling with the Framemaker options as it is suggested in another thread (see beneath), with no success.
- Within the Word source document I tried both options with "use hyperlinks instead" when creating cross references.
- The RH-HTML source, in all of my attempts, does not show any links in the corresponding locations.
What may I be missing here? According to another, similar thread, the feature should work and is really not that challenging:
"RH9 - Can not create ANY links in linked Word documents"
http://forums.adobe.com/thread/854095?tstart=0

In my testing, I got a link in the RH topic, but it wanted to launch the target Word doc instead of jumping to the desired RH topic. I'd say this sounds like a bug - so go ahead and report it.

How to fix crashing when PDF and procedure for cross reference?

I'm using Frame 8. When I try to PDF my book, Frame crashes. I have tried PDFing the individual chapters, but that didn't work.
Also, I'm trying to create either a cross reference or hyperlink. I have a paragraph that says "For more information, see the Setup section in Chapter 1" The Setup section in chapter 1 is a heading 4. I've tried using the instructions in the Frame help, but I don't understand them, and I don't know whether I need a hyperlink or a cross reference. Can I get simpler explanation and how-to?
Thanks!

Several things could be causing the crashing during the PDF creation process.
1. Have you applied the MS hotfix mentioned here?
http://blogs.adobe.com/techcomm/2009/07/repost_hotfix_for_framemaker.html
2. In your PDF Setup, make sure that you have Tagged PDF turned off and in the Links panel enable "Create Named Destinations for All Paragraphs".
Try it again and also make sure that you have applied all of the FM8 patches in sequence.
You can use either cross-references or hypertext links to create the jumps, though cross-refs are easier to do and maintain.
1. To insert a cross-ref to the Chapter 1 Setup section, you first would need to have Chapter 1 open along with the document that you are currently working on.
2. At the location where you want to insert the cross-reference, select the Special > Cross-Reference menu option.
3. For the first time that you use a cross-reference, you have create a format for it. In your case the "For more information, see the" and "section in" are constant strings and the section name "Setup" and "Chapter 1" are the variables.
    a) Click on the "Edit Format" button in the Reference section towards the bottom of the window. This will open a new dialogue window allowing you to create a format for use.
     b) In this window, give the format a name so that you can easily identify it, such as "More info in Chapter section".
     c) Then you have to enter in the "Defintion" line what you want the cross-ref to say, which could be (without quotes) "For more information, see the <$paratext> section in <$paranum[Chapter]>." The items in the angled brackets are building blocks used by FM to pick up content from the specified destination when you make the cross-ref. The first one <$paratext> specifies to grab the content of the paragragh that you point to (in this case it should be "Setup" section heading. The <$paranum[Chapter}> item will grab the autonumber value from the Chapter tag (or use whichever one that you have for chapter numbering at the start of each chapter).
     d) Once you're satisfied with your format, click on the Add and then Done buttons. This will save thgis format in the cross-ref catalog.
4. To actually insert the cross-ref, select the target document (e.g. Chapter 1) from the drop down list for "Dcoument:".
5. Then under the Source Type (the down arrow below the Document), make sure that you have Paragraphs selected.
6. In the left column you will see the paratags available in the Chapter 1 document.
7. Pick the paratag type that contains the Setup section title (heading 4 ?).
8. In the right-hand column you should then see all of the heading 4 tags in Chapter 1.
9. Select the Setup in this column.
10. Check that the Format line shows the one that you created earlier ("More Info in Chapter Section") and then click on the Insert button.
You're done.
If you don't like the formatting or it's picking up the wrong content, then open the cross-ref dialogue again and edit the format to get what you want.

Locating and editing cross-references

Adding cross-references is quite comfortable, but feels like a one-time operation: I can't find out how to
edit the definition of a cross-reference
navigate from a cross-reference to its target (in InDesign)
Can't get to Adobe Help, for some mysterious reason perhaps connected with the client's firewall, and haven't found anything on the 'Net. Hints and tips welcome!
CS6, by the way, on Mac and Windows 7

You can work with Cross-references from Hyperlink Panel. Hyperlink panel is divided into 2 sections i.e. Hyperlinks and Cross-reference.
Go to Windows-->Interactive-->Hyperlink to open Hyperlink panel.
All the Cross-reference which were created or will be created will be listed under Cross-References Section.
edit the definition of a cross-reference
Double-click on the Cross-Reference in Hyperlink panel to edit it Definition or properties.
or
Go to Type-->Hyperlink and Cross-References-->Cross-Reference Options...
navigate from a cross-reference to its target (in InDesign)
Select the Cross-Reference in the Hyperlink Panel.
Go to the Hyperlink panel flyout menu to navigate to the Source or to the Destination of the Cross-reference.

Cross-References/Hyperlink Options Greyed Out (CS5)

I want to use the Cross References feature in InDesign CS5.
I go to Type > Hyperlinks & Cross-References. All of the options are always greyed out besides Convert URLs to Hyperlinks...
I also go to Window > Type & Tables > Cross-References. All options in that panel are always greyed out besides Create new hyperlink.
Again, I am using InDesign CS5.
I am on a Macbook Pro with OS X Mountain Lion, version 2.

The first thing to try is trash your prefs. See Replace Your Preferences

Some FM cross-references do not convert to hyperlinks in RH

Some existing cross-references as well as new cross-references in a specific chapter within a book are not converted into hyperlinks in RH. The cross-references work fine in FM. Cross-references in other chapters in the book are converted correctly. The problem started after I killed Robohelp with the UI froze while performing an Update All.
After re-opening the project and updating the linked files in RH, a different character tag (blue italics) was automatically applied to the cross-references that were not converted to links. We tried deleting and recreating the cross-references, deleting and re-linking the affected chapter and importing the character and cross-reference formats from another book, but nothing has helped. Any ideas on what can we do to fix this problem?

Hello,
No, we were never able to solve the issue. We decided to unlink the files
and use only Robohelp instead of FM-Robohelp.
Yadira
Yadira Chaves
Technical Writer
Atrion International Inc.
Tel: +1.514.337.2114
Fax: +1.514.337.2115
Mailto:[email protected]
http://www.atrionintl.com/ & http://www.reachlegislation.com
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From:
Pingjing <[email protected]>
To:
Yadira Chaves <[email protected]>
Date:
08/30/2010 01:34 PM
Subject:
Some FM cross-references do not convert to
hyperlinks in RH
Did you solve this issue yet? I have the exact same issue.
Thanks.

Word cross references not converting to hyperlinks

The cross references (i.e. {REF Welcome \h}) to bookmarks in
my Word document are not converting to hyperlinks in the HTML when
I have "Convert references into hyperlinks" checked when importing
the Word document (either in doc or docx format). This did work
with the older version Robohelp 5. Is there a setting I'm missing?
Thank you!
Pat

You said you've tried mapping styles.
I solved a similar situation. This involved a FrameMaker book imported by reference to RoboHelp. A cross reference to the paragraph style "Figure Title" was not getting converted.
I realized that in RoboHelp, I had mapped "Figure Title" to "None" or no output. (I do not want figure titles appearing in the online output, only in print).
Therefore, since the style was not mapped, the content was excluded and the cross reference did not get converted.
A different situation, but perhaps it can point you in the right direction.
Try changing the cross reference in FrameMaker to the next nearest heading, table title, or figure title. See if that makes a difference.
Make sure all the styles from each of your FrameMaker files is mapped to a RoboHelp style.

Opening Hyperlinked Cross-References in non-editable XtextEditor

Hi,
I have cross-references in my grammar definition and Xtext Editor creates Hyperlinks for the tokens corresponding to these cross-references. I have some references to elements in other resources. When I use CTRL-click on these tokens then the referenced resource is opened in Xtext Editor but the Xtext Editor is editable. I want to make it non-editable or read-only so that I do not modify these referred elements in other resources.
I need to make XtextEditor non-editable only when I use Hyperlink to open elements present in other resources otherwise it should be editable.
I would appreciate any help or suggestions in achieving this.
Xtext Hyperlinking Reference:
http://help.eclipse.org/kepler/index.jsp?topic=%2Forg.eclipse.xtext.doc%2Fcontents%2F120-heading-UI.html&cp=70_1_4_5&anchor=hyperlinking
Thanks.
Vivek Veera

I saw the entry in your issue tracker and what you are asking for is actually not the real description of your problem.
Of course user-written models should be editable, no matter how I open them (either double clicking or through navigation). Anything else would be confusing.
Your real problem is that models from your standard library are also opened in a writable editor. By default, Xtext will open models from the classpath in a read-only editor. So I suspect some faulty customization in your code base.

InDesign Tagged Text for Cross-reference Entries

I'm transforming XML to InDesign Tagged Text. The XML has index codes. For regular page entry type entries I'm having no problem outputting to the appropriate InDesign Tagged Text markup. However, I cannot figure out how to code cross-reference type entries. The document "Using Adobe InDesign Tagged Text CS5 Tagged Text" is extremely limited in its usefulness as it does not list all possible values for tag type tags, etc. I've tried dozens of tag combos and guesses at values. None have worked. Also, for some reason, even though I can create a "See x" type reference in the InDesign document, when I export to InDesign Tagged Text to look at the code, those tags are not included in the export.
Does anyone have a more definitive list of possible IDTT index tag values?

I have been exporting various things to IDTT to see what the result would be, with nothing really helpful as a result. I'll try hyperlinks, but reading of the Adobe guide to InDesign Tagged Text and also just looking at the InDesign scripting object model leads me to believe that there must be specific tags to create index-specific cross-reference tags.

Cross reference to an image on textless pages

My InDesign project has pages with only graphics on some pages, or even a single image across two pages. I'd like to reference them for two purposes-
to build a list of plates - could be file name and page number as a starting point.
to reference in explanitory text, eg "See earlier work X on page 22 and Z on pages 10-11"
I can't figure out how to associate a marker with an image. I seem to have to create an empty text box as a child of the graphic and insert a text anchor if I want to insert a cross reference to that graphic elsewhere. It's a bit cludgy and I don't really know what to do with the graphics that span pages, or how to generate a list of plates when I'm done- I imagine I should be using the index tool, but then, will I have to create both an index and a text anchor? Or can a cross-reference link to a page reference created in the index tool, instead of a to text anchor/hyperlink destination? Or is there a way to index and cross reference non-text objects?
I'm using CS5 version of InDesign.

See http://forums.adobe.com/message/2614941 where this is discussed.
Hope that helps

Successfully importing cross-references from Microsoft Word into InDesign?

Hello --
I am laying out a series of long documents (~130 pages each) in InDesign CS5.5.
The writer for the project has used cross-references in MS Word for areas like the TOC, index and page references ("See page X for more information").
Is it possible to import these cross-references into InDesign so that the InDesign document functions like the Word document with the cross-references?
I am thinking no because I am having a ton of trouble with it so far, but wanted to get a definite answer from an expert.
When I import the text, the cross-references appear in InDesign in the Hyperlinks/cross-reference panel. However, InDesign says they need to be updated based on the way the text flowed in InDesign. And when I click the auto update button, all sorts of funky stuff happens and basically -- the cross-references create a bunch of typos and become junk.
Thoughts? Knowledge on this topic?
Thanks in advance!!

wikiElvis wrote:
Hello --
I am laying out a series of long documents (~130 pages each) in InDesign CS5.5.
The writer for the project has used cross-references in MS Word for areas like the TOC, index and page references ("See page X for more information").
Is it possible to import these cross-references into InDesign so that the InDesign document functions like the Word document with the cross-references?
I am thinking no because I am having a ton of trouble with it so far, but wanted to get a definite answer from an expert.
When I import the text, the cross-references appear in InDesign in the Hyperlinks/cross-reference panel. However, InDesign says they need to be updated based on the way the text flowed in InDesign. And when I click the auto update button, all sorts of funky stuff happens and basically -- the cross-references create a bunch of typos and become junk.
Thoughts? Knowledge on this topic?
Thanks in advance!!
I can't speak to general or specific causes of your cross-reference problems. However, I believe that InDesign x-refs behave a bit differently in CS4, CS5, and CS5.5, and if you have either of these earlier releases, you might try them for comparison.
Also, you might want to look into the free trial of DTP Tools' cross-references plug-in for InDesign, at dtptools.com, to see if it's more successful than InDesign's built-in x-refs.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Cross-references go to facing page when PDF'd

Is there a workaround for this? Mac, CS5.5. (I also have CS6 but still can't get the file to open!!)
I have a large book file, with facing pages. Cross-references throughout, exporting to PDF via PDF (Print) to get separate pages rather than spreads.
The resulting bookmarks are all correct, but the cross-references go to what would be the right hand page instead of the noted page. So, if the cross-reference is supposed to go to left page 84, it actually goes to right page 85. That works fine if the PDF is viewed in 2-up view, or exported as full spreads, but not in single page view.
Is there a solution? Or is it fixed in CS6?

Yes. There are five in one book. All the page links lead to pages in documents within the book.
The Contents page is in one InDesign document. It has links in it to pages within the other four InDesign documents.
Currently, clicking on the links in the exported PDF of the book takes you to page 1 - except for links to pages within the same InDesign document, and one link on the Contents page which leads to the correct page (that link is set up in the same way as the others).
EDIT: BTW - I will be leaving work in about 30 minutes, so I won't be able to try out any fixes until tomorrow, about 10am (London, UK).
UPDATE: When I checked the broken hyperlinks in Acrobat Professional, all of the page links that led to the cover were set to go to page 0. But in the InDesign document, they're all set to go to the correct page.
Message was edited by: richard_cosgrove

CS5 Cross references to hyperlinks

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