CS5 Default substituted fonts

I'm asking this question for the editor that I regularly work with on projects. He works on a Windows laptop editing a lot of content that is designed on Intel Macs. We share multi-use fonts through Universal Type client but whenever we use system fonts, we run into the issue where different computers have different versions of the same font. So whenever he opens one of our documents in IC, he gets a missing fonts warning for fonts that he has (Times, Arial, Wingdings, etc.).  Is there a way that he can set those fonts to be substituted by the system font versions that he has so that he can see the approximate flow using the correct font without having to actually replace the font (which would then mean that the designers would have to replace the font again when they reopen the file)?  Hope that makes sense. I know IC uses a default font to substitute missing fonts, I'm just wondering if there is away to permanently assign certain fonts to substitute certain missing fonts.

We have Font Folio (the first open type version) that we share the licenses for through Universal Type Client, but the system fonts are the problem--the fonts that aren't included in Font Folio that are installed with each system's OS.  Some of us have OT versions, some of us have TT versions, and those crazy Macs keep throwing elusive dfonts into the mix. Wingdings is the biggest headache. The character sets are the same from computer to computer, but not the font types, so you're constantly getting missing font messages just for using the bullet in a bullet list. It's all well and good to say what we should have on every computer, but we're a ministry and we can't afford to repurchase fonts for every computer just because the OS that it comes with doesn't have the same version of the same font that every other computer has. If we could just change the default of the substitute font to show the closest approximate for editing purposes, it would be a good workaround.  The editors are not creating final product, just editing text, so they just need to see the closest approximate on their system (which is often the same font) without actually changing the font.  I was just hoping this was some option buried somewhere in the app that you could set, but obviously not.
In our defense, we don't use system fonts that much, but they do creep into a layout, such as using a bullet list which defaults the wingding font and having a style based on the default paragraph style (which is usually a system font), etc.

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