Current Version of DIR
Dear All,
I have attached a DIR to a WBS. Now new version of that DIR has come which automatically get attached to the object linked WBS.
Now if I see in PS on that WBS all versions are getting showed whereas client requirement is to have only current latest version to be displayed
to my understanding i have some the following changes In DC10 under Define Object Links Tab
i have done these changes
When New Version : 1
Create Document : 0
Document Veriosn :1
under Object Draw.
now when i attach a DIR with 3 verison it is showing all 3 instead version 02 the latest.
Regards
Kashif
Now if I see in PS on that WBS all versions are getting showed whereas client requirement is to have only current latest version to be displayed
I think you have to define, what is "the current lastest version".
DMS differs between the last one and the last released one. This is controlled by the status type. If the status type is "released" (=>use the release flag), the status light is green. Sometimes, the lasted released is reqired and not the last one !!!! Think about a technical drawing. The lastes drawing is perhase in a development status. The last released one is ready for manufacturing.
You can implement some methods by using DMS BAdIs to set former document versions to a status, e.g. "outdated" or "obsolete" at the moment, when a user saves a document. This status is not a status with type of release. If you set the radio button to "Current Version" as Pravin told you, you will see only one document.
Have also a look to my ideas for the CC initiative:
https://cw.sdn.sap.com/cw/ideas/12080
https://cw.sdn.sap.com/cw/ideas/3036
https://cw.sdn.sap.com/cw/ideas/3037
These ideas are influencing the use of DMS and WBS elements. If you find them interessting, pls. subscribe.
Regards,
Markus
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Can someone clarify the exact RULES for how "Current version" in the Document list for a functional location/equipment is determined?
Background:
When listing documents for a functional location (IL03), it is not necessarily the CV version that appears when selecting "Current Version" radio button.
Tests (PRD/TSQ)
My findings:
A document must have a "Valid from " date in the past to become a "Current version (Tests 1 and 3).
If CV version does not exist, or it's "Valid from" date is in the future, another version (if such exists) will show as "Current Version", regardless of it's status (Maybe the most recent version?) (Test 1 and 3)
If multiple document versions, including a CV, have "Valid from" dates in the past, the CV becomes "Current Version" (Test 2)
Test details
Open Functional location BD/EKOK/60 03042 in IL03 and select "Documents" tab. Alter between "All versions" and "Current version"
Test 1
Documents BD/EKOK-FA-P-10260 - parts 001-004. .
PRD: Only CV version exist for these. None of these show as "Current Version". "Valid from" date from change number 500000004832 is 12/31/2009 (Future!)
TSQ: The parts are here in IC or AS status. No CV. Initially same future "Valid from" date as in PRD, but I created alternative date 01/01/2009 for Change number 500000004832, and linked parts 001 and 002 to this date. Then these two show as current version for FL BD/EKOK/60 03042, although they have IC and AS status! (Alternative date overrides default "valid from" date on change master).
Test 2:
Document BD/60S07474, part 003:
PRD: Version 01. Status CV, valid from 24.06.2003. Version 02. Status IC, valid from 31/12/2009 (Future!). CV version show as current version.
TSQ: Same as in PRD, except as I change "Valid from" date for version 02 to 01/01/2009 as in test 1. CV version still show as current version.
Test 3:
Document BD/EKOK-VA-P-00158, part 001
PRD: Version 01. STATUS VS, valid from 18.10.2001. Version 02. STATUS CV, valid from 31.12.2009 (Future). Version 01 (VS!) shows as "Current Version"Thanks for your help. We also found this:
The "current version" option on the Functional Location / Equipment document list does not have the same meaning has the DMS "CV-Current Version" status code. It's just a method that tries to indicate which version of the DIR is most relevant. If a version has a CV or CO status code (a "released" status) then it will be the "current version" (unless ECM Vald-From date is in the future), but it doesn't have to have one of those status codes to be listed as a "current version".
If a version doesn't have the CV/CO status code, then the "current version" is the version with the most current ECM Valid-From dateu2026 However:
1) If there are multiple versions with the same ECM Valid-From date, then the most recently created version becomes the "current version" if none of the versions are in a released-type of status. For example, if a DIR has two versions and they both have the same ECM, then the version who was created most recently is the "current version".
2) Versions that have an ECM Valid-From date in the future will not be considered a "current version".
3) If a version has status code PV (or VS) and none of the other versions have a released-type status code (CV or CO), but the PV's ECM Valid-From date is greater than the newer version's ECM Valid-From date, then the PV will be listed as the "current version".
There might be other logic rules, but that's all I could figure out.
Again, many thanks...
Scott -
Linked Documents to BOM: Current version/All versions
Hi,
I am talking about the screen that is obtained in ECC6 after executing CS03 , Go to Header Level and select the tab Doc.assignment.This shows Linked Documents ( Current version and All versions)
I have linked three released versions of a Document Info Record ( AA,AB and AC) with change number to the BOM by navigating to the screen listed above and saved the BOM.But I dont see any Linked documents, if I click on "Current version" in the same screen.However "All versions" shows all the three versions of this DIR.The DIR also shows the linked BOM in Cv03n for all three versions.
I have tried linking these three versions to the material, and the "current version" in the additional data tab ( basic data view) - document data tab rightly shows the latest version AC and All versions shows all three AA,AB and AC.
1.Is there any activation to be done for current version in BOM as mentioned in above screen?
2.The version is released with change number and is valid on todays date , what might be other possible reasons current version doesnt show up any DIRS for the BOM?
Regards,
PrasadHi Christoph.
The SAP system we are using already has corrections of note 974270 as it is on higher version.
I have checked the documentation in the links you have sent and made sure that the settings for screens are fine.
I tried to execute couple of scenarios to check the logic for "Current version".
Scenario:1 : Two DIRS with out change number and not released
I see that there are no versions displayed in "Current version" tab( in CS03 tcode) for a simple test case where i created two DIRS with out change numbers, both of them not released.As per documentation in link, it should display the latest version in such scenario,
Scenario 2: Three released versions with valid change number.
For another test case , though three versions are released( AA, AB And AC) and change numbers are still valid, the current version still shows older version of "AA".( in CS03 tcode)
Please help if there is something else that I can check to proceed further.
Regards
Prasad -
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