Custom property for file in File System Repository

Hi,
I have create a folder on KM using File system Repository access a network path, but facing a problems that the folder can't support custom property and can't classifiable.

hi
http://help.sap.com/saphelp_nw04/helpdata/en/69/d96b83a84611d5993600508b6b8b11/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/43/2e6868c6ce72408d982213e314fda1/content.htm.<b>please don,t forget points</b>
with regards
subrato kundu

Similar Messages

Resource Description Property in File System Repository

Hi Experts,
I have a File System Repository that contains files with cryptic file-names. For displaying them in portal I'd like to add descriptions to those files. I searched in SDN and found out that description property is not supported for File System Repositorys. Is that really true?
So what could be an alternative if I have an existing file system directory and I want to add description property.
Best Regards
Manuel

Hi Manuel,
the alternative is to integrate the fileshare via a CM repository in FSDB mode, where folders and documents are stored in the file system, but metadata is stored in the database.
See more infos and restrictions here: http://help.sap.com/saphelp_nw04/helpdata/en/62/468698a8e611d5993600508b6b8b11/frameset.htm
Hope this helps,
Robert

Creating File System Repository for a remote system

Hi Experts,
My requirement is that I need to create a KM repository in EP from where I need to upload documents into the BW system. Is File System Repository the right type of repository which I need to create for this purpose?
If yes, then in what format do I have to specify the value of the Root Directory property of the repository? I have a folder /data/docs created in the BW system within which I want to upload documents using this repository. But since this folder is located on the BW system which is a remote system for EP, I am not sure how I have to enter the path to this folder.
Can anyone give me any hints on this?
Warm Regards,
Saurabh

Hello Saurabh,
I don't think an FS repository is what you are looking for in this scenario, you could instead use a BI Repository Manager, for more information see:
http://help.sap.com/saphelp_nw70/helpdata/en/43/c1475079642ec5e10000000a11466f/frameset.htm
Kind regards,
Lorcan.

Adding custom properties to a File system Repository

Hi KM-Experts
I have integrated a local file server in the portal, and need to attach some custom properties to the files located on the server.
The documentation for a File System Repository displays that this task is not possible. Is there some kind of work around?
I can se that you can attach standard meta data like ratings etc.
Cheers
John

Hi Robert
Thanks a lot; I think that this will solve most of my problems.
Can I create a CM repository based on an existing fileserver, without deleting or changing any files?
What will happened when files are changed manually on the fileserver, will the repository crash or will a lot of dead links occur?
If you add some files directly on the file server, will they not be visible through the portal?
I was hoping that there was some kind of incremental update, which could run during the night. I know that its not the best solution, but I am interesting in the limits of this repository solution, because the employees access the fileservers directly during the portal implementation period.
Cheers
John

Showing Custom File System Repository in portal

Hello,
We have defined a local shared file system repository in Portal. I can see the repository under CA->KM Content->root -> ourlocalRepository.
My question is that how we should provide access to this repository to end user who can access the this through portal and manage the content within it? I don't want to give CA access to user otherwise user can see/manage everything under root folder. We just want to show user only our local repository to end user.
regards,
Jaish

HI,
Are you needed to provide the permission for particular repository then you can give that through context menu nearby repository name.
If the end user want to view based on the permission then create the KMNavigation iView with the specified path. Assign that iView to role and assign that role to end-user.
Regards,
Kathiresan R

File System Repository limitations

Hi everyone
I'm currently involved in a SAP Enterprise Portal project where we among other things are utilizing KM.
One of my customer's requirements are that we integrate an existing fileshare into KM. This fileshare is currently at ~200 GB and is still growing.
Since this is an existing fileshare we are planning on creating a file system repository manager for integrating it into KM.
To verify that this will actually work I have been trying to find any information regarding limitations of file system repositories in KM, but thus far without any luck. It would be greatly appreciated if anyone could point me in the direction of such documentation.
Additionally it would be great if anyone could share their experiences with large file system repositories.
Thanks in advance
Best regards,
Svein Gunnar Standnes

Hello Svein,
Namespace Restrictions for Resource Names
·         Maximum length of resource names:
FSDB: Restrictions of the file system are valid (Windows: 255 characters)
DBFS and DB: 448 characters
·         Maximum length of path (URI without prefix):
FSDB: Restrictions of the file system are valid (Windows: 255 characters)
DBFS and DB: No restriction
·         Permitted characters in resource names:
FSDB: Restrictions of the file system are valid (Unicode or Windows)
DBFS and DB: All Unicode characters, but restrictions may exist for some components of the repository framework.
Do not put a full stop/period at the end of the resource name.
Database Restrictions
There are the following restrictions for the databases used:
●     Maximum number of resources (folders, documents) in a repository instance:
FSDB: No restriction (possibly limited by file system restrictions)
DBFS and DB: 2,147,483,648
●     Maximum size of an individual resource:
FSDB: No restriction (possibly limited by file system restrictions
DBFS: 8 exabytes (MS SQL Server 2000), 2 GB (Oracle)
DB: 2 GB
Maximum length of large property values (string type): 2,147,583,647 bytes (2 GB).
Hope this helps,
Axel
please keep rewarding points to helpful answers

Unable to create File System Repository manager

Hello,
I would like to create File System Repository manager to this path: I have mapped a certain Network drive "
main-uni-fs1\pictures$" to the Portal Machine and under this machine it appears as drive "N:\", inside it there is a picture folder which I would like to create the mapping to. I tried setting the "Root Directory" value to "N:\" and to "
main-uni-fs1\pictures$" but I keep receiving an error message at the Repository Component Monitor (see below).
10X,
Roy

Hello Roy,
1> Create a new path that points to the pictures directory on the system. Enter the path lik
mypc.myorg.com\pictures
Under Sys admin -> Sys Config -> KM -> Content MGT -> Global Services -> Network path
Under the user name and password, enter your username and password
username whould be entered like domainname\username
2>Then create a system in for the mypc.myorg.com server under
Sys admin -> Sys Config -> KM -> Content MGT -> Global Services -> System landscape definitions -> System -> Windows Sytem.
(Assuming u are acessing a windows sytem from a portal running on windows platform).
You need to enter system id and description . Kindly remember the system id, since it would be useful in two places while usermapping and creating the file system repository.
3>create a file system rep mgr under
Sys admin -> Sys Config -> KM -> Content MGT -> Repository Managers > File System Repository
Following properties are most important.
Name , ACL manager cache, Security manager(which you would have to set to W2kSecurity manager)
prefix(this is the folder name that you will identify your repository with) Widws landscape System (this is the sytem id of step 2) and root directory (network path of first step only in this case enter it like this //mypc.myorg.com/pictures)
4>Then under user mapping section, you will find you system (the system id of second step) , enter your name as password.
Initially when you configure your rep manager, you dont need to start ur servlet engine. If you modify any property then you need to re start ur servlet engine.
These are the steps for creating repository
If this still does not get resolved. Then kindly read the limitations of creating the file system repository manager in the link that I had posted in my earlier post.
Thanks and Regards
Pradeep Bhojak

Adding Custom Property to Files

I am trying to add a custom property to file in a repository and I am apparently missing something.
I have created a custom property and and metadata extension for the language files. I add the property to the property group custom. I added the custom property to the folder display under presentations fine.
The issue is when I hit the details of the files I can not find anywhere where my customer property show up...
Any ideas??
D.

Hi Derek,
Looks like you have done everything correctly. The property should show up under custom tab. I would recommend going through the following PDF and see if you missed anything.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/documents/a1-8-4/working with metadata properties in km.pdf

File System Repository

Hi all,
I want to create the file system repository for my system .
Here is what i have done.
Created a directory on my local machine and shared it giving the folder full access.
Created a system in CM and system configuration (KM windows system) and I have done user Mapping
Created Network path and I have given my user name and pwd in that.
While creating the file system repository I have given Windows Landscape System as what I have given in CM and Security Manager as W2ksecurity Manager.
But it shows the following error in component Monitoring.
Startup error: The local root does not exist:
172.25.12.154\smilies
I have reffered the following link
[Integrating Documents from a Windows System into KM |http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm]
What is the problem? Whether I have missed anything ?
Thanks & Regards,
Hemalatha J

Hi Hema,
1. Does the User specified in Network Path have full access to specified folder?
2. Check the Host within URL Generator Service (Content Management -> Global Services -> URL Generator Service)
3. Check your KM-Windows System (User Mapping Type = admin,user?)
4. Did you define an Alias for you KM-Windows System? The Property Windows Landscape System within the FileSystem Repository must point to the Alias name of your KM-Windows System
Best regards,
Denis

File System repository error in component monitor

Hi,
I created a file system repository in our portal server which will connect to windows file system and display the folder structure.
I created a File system repository manager with the following properties mentioned below
Prefix (must start with /): /FMICDelaers
Lookup mode: caseless
Root Directory:
fendercorp\FMICDelaers
Repository Services:
Property Search Manager:
Security Manager: W2kSecurityManager
ACL Manager Cache:ca_rsrc_acl
Windows Landscape System: B2B_Windows
I have given full acees to everyone for FMICDealers folder on fendercorp server.
We have created a networkpath called B2B_windows as mentioned below
jCIFS Protocol: yes
Description:
Network Path:
fendercorp\FMICDelaers
Password:xxxxx
User: insidefender\ssayneni
When i am checking the repository in component monitor i am getting the below error
Startup Error: The localroot does not exist: /usr/sap/EPD/JC61/j2ee/cluster/server0/
fendercorp\FMICDealers
Thanks
Sushanth

Hi
A general recommendation would be to use small letters in all ID's regardring network drives, repositories etc. See https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/002fb447-d670-2910-67a5-bfbbf0bb287d for advice on how to optimize performance of KM.
Other than that, you could check the documentation mentioned here:
https://www.sdn.sap.com/irj/sdn/message?messageID=6398301#6398301
It seems as the root directory in your File System Repository Manager is not defined correctly. It should be forward slash instead of backslash.
Go through the settings again and see if the startup error changes or disappears. The startup error indecated that it is a configuration error.
Best regards,
Martin Søgaard

Problem with File System Repository after release change

Hello,
we have been changing the Portal release from EP 6.0 to SAP NetWeaver Portal 7.0 SP17. The OS of the host is Windows 2003 Server.
If I open the component monitor to watch the repostitories, the state of the file system repositories are red and a error message occurred:
Startup Error: getting mapped math - Logon failure: unknown user name or bad password
I checked the logon credentials....they are ok. Also I checked the access from the Portalhost to the Windows File System....it´s ok too.
In our previous portal release the FSR were ok!!
Is there a difference between the file system repository configuration in portal 6.0 and portal 7.0?
Thanks and regards
Tom

Hello Hussain,
I have checked the username and the password of the user who have full access on the Windows file system, but the same error occurred. In the Network Path we have configured a domain user for the file system access. Here is the configuration of the network path:
Name: Test
Description: Test
Networkpath:
Host\share
Password: ****
Re-enter Password: ****
User: domain\user
Here the configuration of the repository:
Name: Test
Description: Test
Prefix: /Test
Lookup Mode: caseless
Root Directory:
Host\share
Repository Services: Nothing
Property Search Manager: com.sapportals.wcm.repository.manager.generic.search.SimpleManagerSearchManager
Security Manager: AclSecurityManager
ACL Manager Cache: ca_cm_rep_acl
Windows Landscape System: Microsoft_Windows_KM
Read only: unchecked
Could it be that I need a user mapping for the access of the windows file system?
Perhaps the configuration of the Windows Landscape System is wrong?
regards
Tom

Access Denied when access to File System Repository

Hi,
Our SAP Portal install in Windows 2003, and access to a unix's file system that created from File System Repository of Portal. When I access it in KM content, SAP Portal return the following message:
System Error
An exception occurred during the program execution. Below you will find technical information pertaining to this exception that you might want to forward to your system administrator.
Exception Class: class com.sapportals.wcm.repository...
Exception Message: Access denied
If I double-click any file,
IE return 403: The requested operation is forbidden for this resource.
Please help me to fix this problem?
PS: The unix's file system mode is 777.
The permission of folder in Portal File System Repository is everyone full control.
Message was edited by: Jeff Lien
Message was edited by: Jeff Lien

Hi,
to my knowledege, this combination is not supported. You can integrated Windows-File-Shares in a Unix-Portal: http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm but not the other way round
Kind reagrds
karin

File System Repository - User Mapping not Working

Hi,
I tried to integrate a file system into KM. For doing so, I followed the guide located at [http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm|http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm].
The only problem is, tht the user mapping doesn't seem to work...
The portal is running on a UNIX system, whereas the file share to be integrated is running on a Windows 2003 Server.
Here are the single steps that I performed:
- Creation of a KM Windows System in the system landscape directory with the ID "MySystem". User Mapping is set to "User,Admin"
- Creation of a Windows System in the system landscpe of the KM with the ID "MySystem"
- Creation of a Network Path in KM with following settings:
jCIFS Protocol is activated; Network Path = "
My Server\My Share"; User = "My Windows Domain\My User" and the according password. The specified user has administration permissions on the server.
- Creation of a readonly File System Repository Manager with following settings:
Root-Directory = "
My Server\My Share", SecurityManager = W2kSecurityManager, ACL Manager Cache = ca_rsrc_acl, Windows Landscape System = "MySystem"
- Configuration of the W2KSecurityManager: I specified the DomainFile-setting as "/etc/companydomaincontrollers.txt"
and placed such a file in the KM with following setting: "My.Server.Domain=According IP Adress"
- In UME I carried out user mapping for index_service user and placed the above mentioned admin user into the user mapping.
Result: The indexing works fine, all fles are indexed. When I however try to carry out a user mapping for a "normal" portal user in the UME it doesn't work: The portal user has no access to the file system. (I used the same admin user for mapping... so it should work).
Any help is appreciated...
P.S. With portal super admin users I can however access the fle system repository, even without user mapping. But I think this is ok, because I read in one forum message that admin users have always access in general....

>
Frank Friedrich wrote:
> Hi Clemens,
>
> so the good think is that indexing is working and you can navigate with your admin portal user through the file system repository. In this case the most configuration settings must be correct.
>
> I am not quite sure regarding your System objects with the ID "MySystem". Do you have as well define an Alias Name for this System Object with the same name "MySystem" ? As well upper and lower letters are important.
>
> Because the reference is all the time the Alias name and not the ID or Name of your System object.
>
> Best regards
> Frank
Hi Frank,
thanks for your reply.
I have as well definied an Alias Name with exactly the same id. So this gives us following:
System landscape directory: KM Windows System with id="MySystem" and Alias="MySystem"
KM System Landscape: Windows System with id="MySystem"
In the created file system repository manager I also set "MySystem" for the Windows Landscape System parameter.
So I think that this should be correct (I also considered upper- and lowercase letters).
Maybe the probem lies in specifying the domain names? When I applied user mapping I always additionally specified the Windows domain name of the users, which is correct I think.
In the security manager configuration for the domain controllers (-> [http://help.sap.com/saphelp_nw04s/helpdata/en/a9/c54e9e09448d46b73d154e93d5e995/content.htm]) I however mapped the network domain of the file share server to the according IP adress. Maybe this is wrong?

File System Repository problem

Hello guys,
I'm on:
J2EE Engine 6.40 PatchLevel 98256.313
Portal 6.0.14.0.0
KnowledgeManagementCollaboration 6.0.14.4.0 (NW04 SPS14 Patch 4)
running on a Windows machine.
I'm trying to set up a File System Repository to connect to a remote share on another Windows machine. I followed the documentation and also some hints here from SDN and still can't connect to the share.
In component monitor it says:
Startup Error: The localroot does not exist:
10.80.1.55\Test_portal
In a trace log I'm getting this:
#1.5#000BCD3F823F00260000000800000AB000040D879131A728#1140775814806#com.sapportals.wcm.service.fsmount.FSMountService#sap.com/irj#com.sapportals.wcm.service.fsmount.FSMountService#Guest#59####3a9c7e20a51d11da928e000bcd3f823f#Thread[ConfigurationEventDispatcher,5,SAPEngine_Application_Thread[impl:3]_Group]##0#0#Error##Plain###Error mounting drive ,path
10.80.1.55
Test_portal#
#1.5#000BCD3F823F00260000000900000AB000040D879131ABAB#1140775814806#com.sapportals.wcm.service.fsmount.FSMountService#sap.com/irj#com.sapportals.wcm.service.fsmount.FSMountService#Guest#59####3a9c7e20a51d11da928e000bcd3f823f#Thread[ConfigurationEventDispatcher,5,SAPEngine_Application_Thread[impl:3]_Group]##0#0#Warning##Plain###FSMountService Reconfiguration (New path) failed to mount network path
pr1141
Test_portal - com.sapportals.wcm.service.fsmount.RemoteAccessException: Network component not started:
10.80.1.55
Test_portal
     at com.sapportals.wcm.service.fsmount.FSMountService.mountDrive(FSMountService.java:90)
     at com.sapportals.wcm.service.fsmount.FSMountService.updateConfigurables(FSMountService.java:349)
     at com.sapportals.wcm.service.fsmount.FSMountService.reconfigure(FSMountService.java:287)
     at com.sapportals.wcm.crt.CrtThreadSafeComponentHandler.tryToReconfigure(CrtThreadSafeComponentHandler.java:297)
     at com.sapportals.wcm.crt.CrtThreadSafeComponentHandler.handleReconfigure(CrtThreadSafeComponentHandler.java:147)
     at com.sapportals.wcm.crt.CrtComponentManager.reconfigureComponent(CrtComponentManager.java:343)
     at com.sapportals.wcm.crt.CrtConfigurationEventListener.notifyComponentConfigChanged(CrtConfigurationEventListener.java:79)
     at com.sapportals.wcm.repository.runtime.CmConfigurationProvider.sendChangeEvent(CmConfigurationProvider.java:1288)
     at com.sapportals.wcm.repository.runtime.CmConfigurationProvider.sendChangeEventOrRestart(CmConfigurationProvider.java:1237)
     at com.sapportals.wcm.repository.runtime.CmConfigurationProvider.configEvent(CmConfigurationProvider.java:256)
     at com.sapportals.config.event.ConfigEventService.dispatchEvent(ConfigEventService.java:210)
     at com.sapportals.config.event.ConfigEventService.configEvent(ConfigEventService.java:98)
     at com.sapportals.config.event.ConfigEventDispatcher.callConfigListeners(ConfigEventDispatcher.java:299)
     at com.sapportals.config.event.ConfigEventDispatcher.flushEvents(ConfigEventDispatcher.java:248)
     at com.sapportals.config.event.ConfigEventDispatcher.run(ConfigEventDispatcher.java:105)
I had an idea that it could be because of the Serverlet Engine User, which is set up due to documentation, but is only a local user not a domain user. I don't know to which extent this user is important for FS Mount Service. I thought, that for connecting to a remote share, there is only important the user and password set up in Network Path settings in CM.
Changing the user on which is EP running is quite a difficult step due to our security policies and so on. So I would rather not experiment with this until I try all the other possibilities.
Could you, please, give me some advice?

Hi Jiri,
have you used double forward slashes in your network path? Please try: //10.80.1.55/Test_portal
You can also test from the portal machine that you can mount the drive via command shell:
"net use t:
10.80.1.55\Test_portal /user:DOMAIN\USER"
(make sure you specify the user with domain)
Hope this helps,
Robert

URM Adapter for File System issue.

Hi, I am just starting out on using the URM Adapter for File System and I have a few questions about issues I am facing.
1. When I try to create multiple searches and map them to Folders/Retention Categories in URM, it does not work. I am able to map one search via one URM source to one Folder/Retention Category (without my custom attribute from question 1). However in Adapter’s Search Preview I am able to perform a search on the documents successfully. Would different searches require different URM sources in Adapter?
2. Does the adapter work with other Custom Attributes? I have added an attribute in addition and in the same way as "URMCrawlTimeGMT" is added in Oracle Secure Enterprise Search (I created a custom Document Service and Pipeline to add a metadata value) and in the URM Adapter’s config.properties file and when I create a search in Adapter based on the custom attribute, it does not map the documents into URM. I am however able to search the documents in Adapter’s Search Preview window with the custom attribute displaying correctly.
Any help with this topic would be really appreciated. Thank you.
Regards,
Amar

Hi Srinath,
Thanks for the response, as to your questions,
1. I am not sure how to enable Records Manager in adapter mode. But I am able to login to the Records Manager web page after starting it up through StartManagedWebLogic.cmd URM_server1.
2. The contents of the file system should be searchable in Records Manager, and should be able to apply retention policies to the documents in the file system, I do not need to have SES, but apparently the adapter needs to have SES as a pre requisite.
Upon further investigation I found that in the AGENT_DATA table the values being inserted were "User ID"(UA_KEY) and NULL(UA_VALUE), so I just made the UA_VALUE column nullable and I was able to pass that step. Is this the wrong approach to fix the issue.
Could you please let me know about enabling Records Manager in adapter mode, I am not able to find documentation online, I have been through the Adapter installation and administration guides. Thank you once again.
Regards,
Amar

Custom property for file in File System Repository

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