Customer Reconciliation Account Change
Hello Friends,
Our client had a requirement of changing the recon account for customer.
Customer A (recon account 100) already had line items posted from last 2 years, these line items are cleared also.
Now business wants the recon account for this customer A to be G/L#200. Along with that the reporting in balance sheet for this customer is required to be in recon GL 200.
In order to achieve this we did the following:
1. We made the balance of the customer account zero by transfereing the balance to temperory GL account. (Accounting document # 1200001 created)
2. Changed the recon account in customer master from 100 to 200.
3. Made reversal entry, i.e., transfered the balance from temperory GL account to customer account. (Accounting document # 1200002 created)
4. In balance sheet now the balance is transfered to recon account 200.
But now there is a problem, the customer statement has two open items (documents 1200001 & 1200002) when we are clearing these open items in the customer the impact created earlier with step 3 is getting reversed i.e., the balance from recon account 200 is getting nullified and its going back to recon account 100.
We just want to clear the customer open item how can we do this?
Please suggest.
Regards
Hi,
you cannot change reconciliation Account for old Line Items. The SAP provides transaction code F101 to define that but it uses extra accounting to adjust balance sheet groups.
The only way is reverse clearing document by FBRA. Go to F-32 and clear the invoice against a new invoice with same a mount and posting date. Afterwards you clear this new invoice (Acc 200) and you will have your balance sheet equalized.
regards
Similar Messages
-
Customer Reconciliation Account Changed
Hi All,
My client Requirement is to Change the Recon account of Customer.
I have changed the Recon account of customer and I have also maintained entry in OBBW with the Old Recon and New Recon account. After that I ran FAGLF101 report to do Balance sheet adjustment entry so while running the report I am getting the error
No accounting principle assigned to valuation area BP
Message no. FR894
Diagnosis
In Customizing, the valuation area is not assigned to an accounting principle. You can use the accounting principle to define the general ledgers in which posting takes place.
System Response
Error message
Procedure
Assign the valuation area to an accounting principle.
Has some on came across to such type of error.
Your help is very much appreciated.
Regards,
KiranHi Kiran,
Make sure valuation area BP ( if you want to use it) is assigned to an accounting principal ,
and this accounting principal should have all the ledgers assigned to it, so that the posting for changes in recon account is reflected in all ledgers
check nodes
Check Assignment of Accounting Principle to Ledger Group
Assign Valuation Areas and Accounting Principles
Regards
Sachin -
Post Directly To Customer Reconciliation Account
Dear Experts,
We are facing the following problem in one of our Clients system.
They have uploaded the opening balance in a Customer Reconciliation GL Account ( Its an alternate reconciliation account ), here onwards reffered to as XYZ.
Now after 6 months of Go-Live they realized that the opening balance was uploaded incorrectly.
Their original entry was like this:
Dr. XYZ 100
Cr. Data Migration GL 100
When the try to reverse the above entry they get the following error: "Account XYZ in company code ABCD cannot be directly posted to" Message No: F5354
Now i have two questions ( Disclaimer: These questions might sound very silly, but trust me I am seriously lost here. )
1. How was this entry posted in the first place? I have checked the change logs for GL XYZ, no data exists that shows that the reconciliation indicator has been changed. The reconciliation Indicator is customer from beginning.
2. How to reverse the above entry?
Any usefull suggestions will be generously rewarded.
Regards,
Priyank.Dear All,
I am sorry for replying so late to this Thread.
We found the root cause of the problem. Some one has changed the Table Entries (SKB1-MITKZ) for the GL Master of Customer Reconciliation Account. This was the reason that the GL account was showing as Customer Reconciliation Account.
Now when we tried to reverse these changes the system didnt allow us as it needed some entry in that field and keeoing it blank was not an option. Even the input help didnt show any blank field.
So in order to overcome the above shortcoming, we wrote an ABAP program to change the field value to Blank.
So learning is that you should never use Table Edit without having proper knowledge of how Tables behave.
Thanks all for your Support.
Am Closing the thred.
Good Bye. -
Hello Friends,
Our client had a requirement of changing the recon account for customer.
Customer A (recon account 100) already had line items posted from last 2 years, these line items are cleared also.
Now business wants the recon account for this customer A to be G/L#200. Along with that the reporting in balance sheet for this customer is required to be in recon GL 200.
In order to achieve this we did the following:
1. We made the balance of the customer account zero by transfereing the balance to temperory GL account. (Accounting document # 1200001 created)
2. Changed the recon account in customer master from 100 to 200.
3. Made reversal entry, i.e., transfered the balance from temperory GL account to customer account. (Accounting document # 1200002 created)
4. In balance sheet now the balance is transfered to recon account 200.
But now there is a problem, the customer statement has two open items (documents 1200001 & 1200002) when we are clearing these open items in the customer the impact created earlier with step 3 is getting reversed i.e., the balance from recon account 200 is getting nullified and its going back to recon account 100.
We just want to clear the customer open item how can we do this?
Please suggest.
RegardsHere is the official SAP help on the subject:-
Hello,
You should run balance sheet adjustment program after any reconciliation account change.
The system performs any adjustments required due to the change of reconciliation accounts or G/L accounts. The items from the old reconciliation accounts are allocated to the new accounts. Since you cannot post to the reconciliation accounts directly, the postings are made to temporary adjustment accounts.
These adjustment accounts should be displayed along with the relevant reconciliation account in the balance sheet. The postings are then reversed after the balance sheet has been created. The program for sorting the payables and receivables makes the necessary adjustments automatically. This means that you have to define the adjustment account numbers and the posting keys for these postings in the system. On the balance sheet key date the open items from the old reconciliation account are allocated to the new reconciliation account using adjustment accounts. This allocation is carried out automatically when you create a sorted list of receivables and payables using report SAPF101.
You should only run this program if your new reconciliation account is classified differently from the original in your FS. e.g.. AR to Intercompany accounts. It will just reclassify the existing balance. The line items will not be transferred. If not then no need to run the program at all.
Regards, -
Change Customer Reconciliation Account
I need some assistance in verifying the steps for changing Recon account for a group of customers.
Scenario. We have a group of customers (about 60) who have postings to them. Some of the posting are open and some are cleared. We need to change the reconciliation account on these customers. We are running under ECC 6.0
I know how to change the reconciliation account on the customer. That is not a problem. The problem comes with handling the open and cleared items already posted to these customers.
I believe that at some point in time I need to run trans F101. In order to run this transaction I need to define an adjustment account using transaction OBBW. One of my questions here is do I define this as an adjustment account for both the old and the new reconciliation account or for just the old reconciliation account.
Now most of my questions relate to:
1. What are the steps required in order to run F101(FAGLF101 for 6.0)?
2. Is there something that I will need to do each month or will this be a one time situation only for me?
3. Will/are there any special steps required for clearing the open items once the reconciliation accounts have been changed?
4. Is there anything else (any gotchas) that I should be aware of?
Any assistance will be greatly appreciated.
Greg Brown
FI/CO Consultantthe thread you sent me answers part of my questions (namely the fact that I need multiple recon adjustment accounts and the basic steps for executing F101 (FAGLF101).
However, with regards to my other questions, here is what I am interpreting from the thread.
1. Is there something that I will need to do each month or will this be a one time situation only for me?
<b>Assumed answer:</b> I will need to run this every month until the balance of the old recon account for the customers in question is zero.
2. Will/are there any special steps required for clearing the open items once the reconciliation accounts have been changed?
<b>Assumed answer:</b> Apparently not. I will clear the old items (posted but not cleared at the time I changed the recon account) from the old recon account; clear new items (posted and cleared after I change the recon account) for the customer for the new recon account.
Am I correct on this?
Any additional help that you can provide me will be greatly appreciated.
Greg Brown -
How to find change in customer reconciliation account
Hi Experts
We have an issue where total customer balance is not tallying with the balance as per Reconciliation account. We feel this could be because reconciliation account of a customer would have been changed.
Can you please let me know
a) If there is a way to find list of customers whose reconciliation account is changed
b) Any other reason that could cause difference between total of reconciliation account and total of customer balances.
Thanks,
SantoshHi Santosh,
You can view the changes if you go to the master data of the GL account in question in FS03. TThen choose the tab "information Company code" (it is the last one.. type, control data etc...click in the little icon to drop down on the right.). Then choose 'Change documents' and this will display all the changes made to such account (you can swittech to 'all changes' and 'Technical names').
The differences can be caused for many different reasons- in fact there are some reports that can do some analysis for you: 1- If new GL is not active try report SAPF190 ( F.03) . 2- If New GL is active try report TFC_COMPARE_VZ in se38. If differences are reported you can send the spool to SAP for further analysis - they have a team of experts who can analyse this issue.
Unfortunately explaining all possible reasons and how to correct them would take ... days.
I hope this helps.
Kind regards
Oscar Diaz -
Change in customer reconciliation account
Dear Friends,
Can we change Reconciliation accounts in Customer master records ? If we can, so what about the old reconciliation account data or balance? How do we capture data from old reconciliation account to new reconciliation account?
Please explain in complete details the exact procedure which we need to follow to correctly post dataHi Sanjeev
It might be possible.. Try this
1. Go to FS00 -Enter the Recon accounts (Old and New) and tick the field "Ready For Input"
2. Assign the New Recon account against the Old recon account
IMG > FI > Accounts Receivable and Accounts Payable > Business Transactions > Postings with Alternative Reconciliation Account > Define Alternative Reconciliation Accounts....
3. Now make a transfer posting from F-02, Dr and Cr the same customer... In the Dr Line item, change the Recon account and in the Cr Line item, do not change the same
BR,Ajay M -
How to change customer reconciliation account in ECC6.0 without new GL fun?
Hi,
We have to default profit center for one customer without disturbing setup for other customer.
Hence we have decided to change reconciliation account of that customer and will assign to acount with default profit center in 3KEI.
Now my question is how to change recon ac of customer having too many line items for that customer.
Please an I get help on this?
Please can you provide steps to hange recon ac by transferring balance to other account?
How we can deal with open/clear line items of that customer.
ThanksHi
A rather simple way will be to set up a simple substitution rule for that particular customer in GGB1. You can write a simple substitution rule as under
Prerequisite:
BKPF-BUKRS=1000 and BSEG-KUNNR=1001112
Substitution
BSEG-PRCTR =101332
You should activate this rule for entire Document
Regards
Sanil Bhandari
Edited by: Sanil K Bhandari on Jun 13, 2011 12:22 PM -
Posting between customer reconciliation account
Dear Experts,
We have wrong posting in Customer account XXX (with reconcl.account A) then we should reclass/transfer posting from the wrong reconciliation account A to reconciliation account B (customer YYY).
Which transaction code to be used?Is it possible to do mass reclass customer account?
Pls advice.
Thank you in advanceHi,
You can change reconciliation account in customer master data but you can't in old documents from that one. You just can creat new documents with recnciliation account updated.
SAP Standard provides F101 tcode for adjustment. It uses anothers accounts to manage the differences between the documents but your document won't get account change.
The only way to change reconciliantion acc in old titles is reversing and recreating (or clearing old document and opening a new one)
Notice: chage reconciliaiton accounting in master record and check the warning message. Take a look on that instructions.
regards -
Vendor Reconciliation account change
Hi All,
We want to change the Reconciliation account in the Vendor Master. The vendor has postings to it right now. We want that all the existing postings should be transferred to the new recon account line item wise and the new postings will go to the new recon account.
I can confirm that transaction F101 (and its customizing settings) does not work in such a case.
Please suggest some approach so that this can be effected.
Regards,
AdityaF101 is not a program to transfer from old recon account to new recon account.
This is only a year end program as described clearly in the below mentioned document.
This program performs any adjustment postings required due to changes to the reconciliation accounts or G/L accounts. The items from the old reconciliation accounts are assigned to the new accounts. Since you cannot post to the reconciliation accounts directly, the postings are made to temporary adjustment accounts (see the following figure,(3)). These adjustment accounts should be displayed in the balance sheet with the relevant reconciliation account. The postings are then reversed after the financial statements have been created (see the following figure, (4)).
http://help.sap.com/saphelp_46c/helpdata/en/41/37b8e7455b11d182b40000e829fbfe/frameset.htm -
Reconciliation Account change to GL.
Hi
I have a reconciliation account, I Viewed this on FS00. Now the balance carryforward to account AB1 cannot be transferred to AB2 due to wrong setting of account AB1 as "Asset" Reconciliation account.
Heres the problem,
When I tried to change the Reconciliation account type to 'blank' their was an error "Modifications to reconciliation account AB1 is not permitted"
Thanks,
JohnThe rule is that you cannot change the reconciliation accounts for vendor and customers, if the date is there.
You can reset the asset reconciliation accounts to non reconciliation accounts in OAMK. Note that this only done at the initial stages, before uploading the initial uploading of asset. I would recommend not to change these accounts in between.
I would suggest to block the current account and create a new account.
Regards,
Ravi -
Reconciliation account change authorisation.
Hi all,
We have the requirement as below.
The change of reconciliation account in vendor master should be allowed to particular user only. Other users will have authorisation of transaction XK02 but they should not be allowed to change reconciliation account.
Pl. suggest a solution.
ShripadHi,
You can do that using authorization objection F_LFA1_AEN (Authorization for changing certain fields) . Before asking your BASIS guy you will have to creat field group in SPRO..Financial accountin..AP/AR..transactions.. There you will have to define field group which will include reco account field.
Now consult BASIS guy ,and assign the object f_lfa1_aen with field group you created giving activity 3 display. Now the users who will be assigned this object,group and activity wouldnt be able to change recon account.
Hope this answers your query.
REGARDS -
Vendor Reconciliation account change for specific vendor
Hi All,
Client want to change the Reconciliation account in the Vendor Master but same reconciliation account assign to multiple vendor master but client want to change specific vendor not for all vendor . The vendor has postings to it right now. We want that all the existing postings should be transferred to the new recon account line item wise and the new postings will go to the new recon account.
Please suggest some approach so that this can be effected.
Regards,
DevHi Debabrata ,
To clear the reconciliation Account one option is that you create a new open item managed GL Account and use Transaction FB05 to clear each open item in the Vendor Account one at a Time and post on the new open item clearing Account. Then change the reconciliation Account in the master data and then again use FB05 to post the transactions back on the Vendor Account one at a time,
As far as impact on Balance sheet is concerned, there should not be an impact except that the balance will be reflected in a different GL Account.
Thanks
Muthu -
Vendor Reconciliation Account change issue
Hi,
I need to change the vendor reconciliation account.
for that i created another reconcliation account and assigned in master records.
After that i created adjustment account.
After that i assigned this adjustment account for old and new reconcliation accounts.
When i ran the FAGLF101, job successfully ended.
But no amount was transferred from old recon account to new recon account.
Please guide me on above issue.
SateeshKedar,
Thank you very much for your reply.
I done the changes said by you and got the entries in new adj. and old. adjust accounts.
Here i have a few questions.
1) While doing balance sheet preparation shall i have to use the old recon. along with new recon. account?
2) What is the actual use of adjustment account
3) We are using ECC 6.0, after running of FAGLF101, does we need to run any transaction for balance sheet updates.
Thanks in advance
sateesh -
Vendor's reconciliation account change
Hello
There's change in the reconciliation account of vendor....
for this strategy is like this....
first making the all open items of vendor equal to zero....using vendor clearing account...
For e.g
Vendor reconciliation a/c(old)-Dr.
To vendor clearing a/c-Cr.
Now after changing the reconciliation account:
vendor clearing a/c-Dr.
To Vendor reconciliation a/c(new)-Cr.
so there will be open items for Vendor reconciliation a/c(old) and vendor clearing a/c.
How its going to take care of open items..........
regardsHey thanks for the solution.............
But the problem is that document splitting is activated currently.............before these document splitting was not activated......so when i am doing F-44 this is showing following error:
Document splitting: Items for clearing 1000/5100001337/2011/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
for this what is the best solution for it.............there are so many old items without document splitting.....
regards
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