Customization of Incoming Material in QM

Dear SAPians,
I want to customize QM in procurement with some key point as follows :
1. I have to assign Inspection Type '01' to 'Goods Receipt Insp. for Purchase Order', How can i assign it ???
Presently when i am assigning '01' in Material Master QM then it is showing 'Goods Receipt Inspection for Order'.
2. How can i assign Movt. Type '101' for Inspection Lot generation for incoming goods???
3. I want to prefix some information in QM view of Material Master i.e. i want to fix value 15 days for 'Avg Insp. Duration.' , 100% Inspection should & Automatic UD Check Boxes be pre selected,for Inspection Type 01.
4. How can i fix Number range for inspection lots for incoming goods? can i fix different number ranges for different Material Types??
5. Please explain me all master data which is required for Procurement Customization.
Thanks & Regards in Advance.
Have a Nice Weekend to you All.

Hi
The answer of these questions can be very long so i will try to explain you in simple language to best of my knowledege
1. What is the role of Procurement Data Part in QM View of Material Master? and Why we select 'QM Proc.active' ?
Procurement data is nothing but how qulity wants to put check on procurement or what kind of procurement quality wants for a specific material
if you want to Quality to be involved in Prodcument activity then inorder to acheive that we define QM procurement active....
so that the type of control we want on procurement can be established.
2. What is 'QM Control Key' ? Why we have to define it? and why we make sometimes a customised QM Key?
Now once QM proc is active then what are the things we want to control in Porcurement-->Vendor release,Certificate,Invoice block etc are defined in the control key or it may be combination.depend upon combination we want we design the same or use std.
3. What is 'Certificate Type'? Why we define it? and why we make sometime customised 'Certificate Tyep?
if we specify certificate in QM control key then we maintain what kind of certificate we want.This is defined here.Depending upon the business we can customize our own Certificate types....
4. How can i define Sampling Procedures?
Create a sampling proc>QDV1>
for first time say fixed sample with manual valuation.keep sample size say 10.
save.
Assign sampling procedure against a char/ MIcs in a task list........
5. I want to assign single Inspection plan to multiple Materials, How can i do this? Please remember that there are some Plans which is having MIC's and some are not having MIC's.
QP01>header>material assignment.-->assign Material -plant-vendor(if needed) here only.
keep group counter same for same MICs want to use for multiple materials.
I hope I have made you clear this to understand.
Regards
Sujit
Please search for more topics on PLM/QM forum......there are a lot many.
Regards
Sujit

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SAP CIN
CIN: IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings > Maintain Excise Registrations
In this IMG activity, you maintain the data relating to your excise registrations.
- Enter each of your excise registrations, specifying a four-character code for each Excise Registration Ids
In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise registrations.
- For each excise registration in your business create a registration ID, and state:
Which taxes the registration covers (additional excise duty, special excise duty, and cess) Fields for any taxes that are not covered will be hidden in transactions involving excise duty.
The maximum number of items to be printed on each excise invoice
Whether you are allowed partial CENVAT credits
Maintain Registration ID NUMBER, Excise code number, excise registration number
ECC Number: Specifies the organization's ECC number.
Excise Registration Number: A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
Excise range: Specifies the excise range in whose area the excise registration is located.
Excise Division: Specifies the excise division in whose area the excise registration is located.
Excise Collectorate: The code of the excise collectorate in whose area the excise registration is located.
Indicator for confirming, AED usage Additional Excise duty Percentage.
These are livable under the additional duties of excise act. These duties are in addition to basic excise duty and special excise duty. Example - Additional Excise duty is livable in case of textile products, tobacco and sugar.
Similarly for SED CESS Number of Items in Excise Invoice Shows the maximum number of line items that the authorities allow per excise invoice.
Dependencies - This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for other movements. This information is used to split the transfer postings' items into multiple subcontracting challans.
Excise register set description: Description of the excise registers set.
Partial CENVAT Credit: Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT account
Dependencies - When you post a goods receipt, the system splits the input excise duty on the material into its deductible and nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the nondeductible duty to the material value.
This information is also shown when you post the vendor's excise invoice.
Maintain Company Code Settings.
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings.
It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI). Here ED is document type for cenvat posting.
Indicator for providing debit account overwriting
Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of transaction.
Automatic balance Indicator - Excise year start month. The calendar month marking the beginning of the excise year. This start month represents the month for the start of the excise invoice number range. The month 04 is entered here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise authorities regarding start month should be taken care of by an entry in this field and initialization.
Excise invoice selection procedure: Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can be either earliest or latest invoices that were received. Number of excise invoices to be selected indicates the number of excise invoices that needs to be selected in the excise invoice selection.
Days to be considered for excise invoice selection Number of days from document date for excise invoice selection.
Example - If the value of this field is 20 and today is 28-03-97. The excise invoice selection will show the related invoices only for the period 08-03-97 to 28-03-97.
Document type for TDS FI posting: Financial accounting document type for TDS posting.
Document type for FI posting on Utilization Financial accounting document type for TDS posting.
Indicator for item level excise duty round off - This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one rupee then no rounding is done
Rounding off of Excise duty for outgoing excise invoice - You can round off the Excise amount to be paid during an outgoing
Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for each item where the amount is greater than 1 Rupee.
Immediate Credit on Capital Goods - Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise duty to the appropriate CENVAT accounts. The rest is posted the CENVAT on hold account, for use in the following year.
CVD Clearing Account - Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction.
Exchange rate type - Key representing a type of exchange rate in the system.
- You enter the exchange rate type to store different exchange rates. Example - You can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates for valuation of foreign currency amounts.
Exchange rate type to be used for Export excise duty converts - When you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked up using this Exchange rate type.
Maintain Plant Settings - In this IMG activity, you maintain excise information relating to your plants.
Plant Settings - In this activity, you maintain excise information relating to your plants.
For each plant:
- Specify whether it is a manufacturing site or a depot.
Assign it an excise registration ID. - You can assign the same ID to more than one plant, if required.
Depot - Indicates that the plant in question is a depot. - Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
- Number of goods receipt per excise invoice.
Multiple GR for one excise invoice, Single credit
Multiple GR for one excise invoice, multiple credit
Maintain Excise Groups - In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work.
Excise Groups - In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group.
Recommendation - Under normal circumstances, excise authorities require every business to maintain only one set of excise registers and one set of accounts. But through exemption from the authorities, multiple books can be maintained.
If your company has only one set of excise registers, then you need to maintain only one excise group.
1. Create one excise group for each set of registers that you need to keep.
2. Assign the excise groups to plants.
3. Maintain whether this Excise group is for a depot or not.
If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to avail the credit only after all the goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'.
4. If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator 'Create EI'
5. During depot sales if you do not want to do RG23D selection and posting separately and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D automatically. You cannot cancel the selection later.
6. If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt if the Excise invoice number is given in the pop-up.
7. If the indicator 'Folio no create' is marked system will generate Folio numbers for RG23D during receipt of excise invoice into depot.
8. 'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in single step.
9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock.
10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant transfers.
11. 'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into consumption stock. Excise Group Governs which set of excise registers a business transaction will be included in.
Following is the relation between excise group, plant and registration. - In define excise groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify which excise group you are using. This information tells the system which G/L accounts to post the excise to. At the end of the period, when you come to prepare your excise registers, you create different sets for each excise group.
Indicates that the plant in question is a depot. - Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
- GR Per Excise Invoice
Multiple GR for one excise invoice, multiple credit
Multiple GR for one excise invoice, Single Credit
Create Excise Invoice Automatically - Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a commercial invoice or a pro forma invoice.
The excise invoice is created in the background. - If you want to make use of this function, you must also define the
default plant, excise group, and series groups in Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.
RG23D Sales Creation and posting option - RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in single step. If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification and posting. If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before running RG23D selection.
Default excise qty in GR - If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity on to the Goods receipt document.
Folio number for depot Posting - If this indicator is marked then while creating Excise invoice for other movements system automatically does the Verify and Post. You need not separately Post the excise invoice
Also we can set indicator for creation of part 1 for:
- Blocked stock
Stock transport order
Consignment stock
Maintain Series Group - In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents. Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
- Define excise series groups based on type of outgoing document
Assign series group to excise registration ID
If no financial postings are required for an Excise invoice in this series group then you tick the 'No utilization' indicator.
If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate Utilization' indicator. Example - You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.
No account postings for CENVAT in sales cycle
No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice then you need to mark this indicator.
If the flag is checked then system will create an Excise invoice in the given Series group but there will not be any account postings or Part2 postings.
Immediate Utilization of CENVAT - Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and creates the Part II entry. Such invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the account determination within CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization program.
Maintain Excise Duty Indicators - In this IMG activity, you maintain the excise duty indicators.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty > Select Tax Calculation Procedure
In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India.
- If you use condition-based excise determination, use a copy of the tax procedure TAXINN.
If you use formula-based excise determination, use a copy of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can work with both concurrently.
We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents.
Maintain Excise Defaults - In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
- Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.
Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess.
Specify the conditions in the sales order that are used for excise rates.
Specify the countervailing duty condition type used for import purchase orders.
See also: SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination and -> Formula-Based Excise Determination.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >Condition-Based Excise Determination
When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates the applicable excise duties using the condition technique.
Features: The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise determination, whereas TAXINJ supports condition-based excise determination and formula-based excise determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes applicable.
Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort of excise duty.
When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered in the condition records.
Customizing: Make the settings in Customizing Basic -> India -> for Logistics u2013 General, by choosing Taxes on Goods Movements Account -> Excise Duties Using Condition Technique and -> Settings Determination.
These activities include one activity where you define a tax code for condition-based excise determination.
Master Data - Create condition records for all excise duties that apply, and enter the tax code for condition-based excise determination in each.
Day-to-Day Activities - When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise determination in each line item. The system then calculates the excise duties using the condition records you have created.
When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise duty to the appropriate accounts for deductible input taxes when you enter the excise invoice.
Creating Condition Records for Excise Duty
1. In the command field, enter FV11 and choose.
2. Enter the condition type that you want to create a condition record for and choose.
The Key Combination dialog box appears.
3. Select the combination of objects that you want to create the condition record for. On the dialog box, Control Code means "chapter ID." So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter ID, select Country/Plant/Control Code.
4. Choose.
5. Enter data as required. - In the Tax Code field, enter the dummy tax code that you have defined.
6. Save the condition record.
Formula-Based Excise Determination - When you execute a business transaction involving materials that are subject to excise duty, the system automatically calculates the duty for you.
In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the data on the Excise Rate Maintenance screen, which you can Master Data®access from the SAP Easy Access screen by choosing Indirect Taxes Excise Rate Maintenance.
You maintain the following types of data:
- Plant master data
You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the same excise status from a legal point of view, such as all those that are in an exempt zone. See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see Partial CENVAT Credit).
- Vendor master data
For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator. You must also specify the vendor type u2013 for example, whether the vendor is a manufacturer, a depot, or a first-stage dealer. You must also stipulate if the vendor qualifies as a small-scale industry. For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator.
- Customer master data
Similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise status.
Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator.
- Material master data
Each material is assigned a chapter ID.
- Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the rate of excise duty.
If your business only qualifies for partial CENVAT credit, you must customize your system accordingly.
Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material. Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of excise duty as follows:
1. Looks up the customer master data to see what status you have assigned the customer.
Let's assume you've assigned the customer status 3.
2. Looks up the plant master data to see what status you have assigned the plant. Similarly, your plant has status 2.
3. The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty indicator is for customer status 3 and plant status 2: It is 7.
4. The system determines the chapter ID of the ball bearing for the plant.
Letu2019s assume the chapter ID at plant for the ball bearings is 1000.01.
5. Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID 1000.01 under status 7.
Define Tax Code for Purchasing Documents - In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents. Only carry out this activity if you use condition-based excise determination.
- Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.
- Assign Tax Code to Company Codes
In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used.
Only carry out this activity if you use condition-based excise determination.
Classify Condition Types - In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method. The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here. In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
- For taxes on purchases, use the condition types contained in the tax procedure.
- For taxes on sales, use the condition types contained in the pricing procedures.
The standard system comes with sample settings for the tax calculation procedures and pricing procedures.
Use these settings as a basis for your own.
IMG > Logistics - General > Tax On Goods Movement > India > Account Determination
Define G/L Accounts for Taxes - In this IMG activity, you specify which G/L accounts you will use to record which taxes.
Requirements - You have set up G/L accounts for each of the processing keys listed below.
- Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification.
VS1 (basic excise duty)
VS2 (additional excise duty)
VS3 (special excise duty)
VS5 (sales tax setoff)
MWS (central sales tax)
MW3 (local sales tax)
ESA (service tax)
ESE (service tax expense)
Specify Excise Accounts per Excise Transaction - In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type. If you use sub transaction types, enter the accounts for each sub transaction type as well.
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly. The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly payment.
Example:
- Excise TT DC ind Account name
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hld account
Specify G/L Accounts per Excise Transaction - In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts. When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the:
- Excise group
Company code
Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types.
Requirements
You have already:
- Defined the G/L accounts
- Defined the excise groups
- Maintained the transaction accounts
Activities - For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for all transactions.
Note: you need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty. Config. setting needed to be done in order to get the Excise Details Screen in Material Master.
Even though this functionality is available in enterprise version, a small configuration step has to be made in Screen Sequences for Material Master.
Following document helps you to do this configuration.
- Material Master a Logistics General
1. Go to IMG Define Structure of Data Screen for each Configuring the Material master Screen Sequence.
2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame.
3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is u201CForeign Trade: Import Datau201D. Select the same and click on Sub screens in the left frame.
4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view sub screen and ensure that the sub screen is blank.
5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 u2013 0001 and instead add SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205.
6. Save the setting.
7. Create a Material Master and check whether in Screen Foreign Trade
u2013 Import, Excise related sub screen appears.
Transaction                Action
J1I2           -     Prepare a sales tax register
J1I3           -      Create outgoing excise invoices in batches
J1I5          -     Update the RG 1 and Part I registers
J1IEX          -       Incoming Excise Invoices (central transaction)
J1IEX_C     -     Capture an incoming excise invoice (excise clerk)
J1IEX_P     -     Post an incoming excise invoice (excise supervisor)
J1IF01          -     Create a subcontracting challan
J1IF11          -     Change a subcontracting challan
J1IF12          -     Display a subcontracting challan
J1IF13          -     Complete, reverse, or recredit a subcontracting challan
J1IFQ          -     Reconcile quantities for subcontracting challans
J1IFR          -     List subcontracting challans
J1IH          -     Make a CENVAT adjustment posting
J1IIN          -     Create an outgoing excise invoice
J1IJ          -     Assign excise invoices to a delivery for sales from depots
J1INJV          -     Adjust withholding tax Item
J1INREP     -     Reprint a withholding tax certificate for a vendor
J1IQ          -     Year-End Income Tax Depreciation Report
J1IR          -     Download register data
J1IS          -     Process an excise invoice (outgoing) for other movements
J1IU          -     Process exemption forms
J1IW          -     Verify and post an incoming excise invoice
J1IX          -     Create an incoming excise invoice (without reference to purchase order)
J2I8          -     Transfer excise duty to CENVAT account
J2IU          -     Remit excise duty fortnightly
J2I9          -     Monthly CENVAT return
J1IG          -     Excise invoice entry at depot
J1IGA          -     Create additional excise entry at depot
J2I5          -     Extract data for excise registers
J2I6          -     Print excise registers
Subcontracting process
In subcontract order processing, the vendor receives materials (components) with which it produces the semi-finished material.
The following processes are involved:
Ø You order the semi finished product using a subcontracting purchase order. The components that the vendor needs to manufacture the semi finished product are specified in the purchase order.
Ø In Inventory Management, the components are posted to the stock of material provided to vendor. The components are then supplied to the vendor.
Ø you have to create subcontracting challan to complete excise formalities, which will be given to vendor along with the material.
Ø The vendor performs the operations on components and delivers the ordered material (the semi finished product). The consumption of the components is posted.
Ø Vendor may supply you partial quantity. At every goods receipt, you have to reconcile subcontracting challan in the system. After receiving final lot from the vendor, subcontracting challan is closed.
Ø The vendor issues an invoice for the labour charges which is then checked in Invoice Verification
U have option to create new document type for Subcontracting Purchase requisition and Purchase order with required Item category and fallowing doc types. Or u can also use the standard Doc type with Item cat L.
Also U have to maintain the account determination for this Transaction,
fallowing Transaction Keys are used for Sub-contracting scenarios
Transaction Code - OBYC
1) BSX-Material Inventory post Acct - Debited material cost
2) WRX-GR/IR Clearing Account - Credited labor charges
3) BSV- Change in Stock account - Credit material cost
4) FRL- External Activity - Debit labor charges
5) BSX- Material Inventory post Acct - Credited Consumption Cost
6) GBB- VBO- Offsetting entry for Inventory-Debited Consumption Component cost -> Posting for consumption from stock of material provided to Sub contracting vendor.
Prerequisite Master Data: (Please ensure all masters are available before carrying out test)
Following Master Data setups are required before this script can be executed.
Ø Material Master should be available in the system.
IMPORTANT! Purchasing view, accounting view & MRP views with External Procurement key must be maintained for material.
Ø Vendor master for approved vendors should be created.
IMPORTANT! Purchasing data for these vendors should be maintained in the system.
Ø Material & Vendor Subcontracting Info record.
Ø Source list for material should be maintained in the system.
Ø Material Master for Bill of Material components in Plant is IMPORTANT.
Ø Bill of material for incoming material (end product) should be created in the system.
Ø Excise details for vendor and material should be maintained.
Following are the steps for subcontracting Process.
No. Step T-code
1. Subcontracting Purchase order ME21N
2. Printing of PO ME9F
3. Material Document by transfer posting MB1B
4. Creation of 57F4 challan J1IF01
5. Printing of 57F4 challan
6. Goods Receipt with ref. to subcontracting P MIGO
7. Quality Inspection of material QA32
8. 57F4 challan reconciliation J1IFQ
9. 57F4 challan closing J1IF13
10. Invoice Verification MIRO
award points if use full
Regards
venkat

Standard report for material document with excise

Dear Gurus,
    Is there any standard report for which i can trace for all the incoming material grn whether excise is captured or not.
    i.e) a report with excise no, quantity and material document
    thanks in advance
Vasanth

Hi,
J1i7 is the standard report which shows wether the part1 or part2 is posted or no posting is done, you can select the layout as per your choice by change layout.
Thanks,
Vinay

Material handling at Depot

Hi,
I have a scenario (MM-CIN) to configure....I am explaining below the scenario:
Company has a depot which procures Steel coils as Raw Material from local as well as import vendor.
Raw materials from local suppliers are received with excise invoice.An entry is maintained in RG23D register for incoming material.
Depot is not selling the material as it is. Steel Coils need to be cut in different sizes as per customer's requirement. So the depot sends the material out to a Subcontractor for cutting the Coils.
In one case, the cutting is considered as Manufacturing activity at Subcontractor and in other cases, it is not considered as manufacturing activity.
In the first case, depot sends the steel coils with a Subcontracting challan > Subcontract processing happens at Subcontractor > Material is received at depot with a invoice for services done. Pls note that the finished material here has a different material code. Depot then send this material thru' SD route to customer and calculates the duty to be charged on per KG of steel basis, same being calculated from RG23D register details.All this thing are done manually.
In the second case, where cutting is considered as manufacturing entity, depot sends the material to Subcontractor with the excise invoice, finished material is received with excise invoice and same being dispatched to Customer.I think this is a standard procedure.
There are also scraps generated at Subcontractor's premise which are also sent along with FG. For example 100KG of steel processed at Subcontractor generates 5 KG of scrap.
I need an opinion on the best practices to be adopted in context with above business scenarios.
Regards,
Pankaj

Hi
It is also 101 and the register is Rg23D
Reg
Raja

Problem with creation of material master

when try to create material master using mmo1
it gives an error message
Record X5 does not exist in table T133E
and itis terminating the screen and going back to img screen
please try to give me some solution for this
Thanks
regards
Ravi

Hi Ravi,
This is because of selection screen not maintained properly in your customization for each material type.
For more details, explore following IMG settings;
Transaction Code OMT3B:
Logistics General Material Master Configuring Material Master Define Structure of Data Screen for each Screen Sequence
Bye,
Muralidhara

Regarding:Return process of Packaging material to Vendor

Dear SAP Experts,
When we purchase consumables material it come in packaging material from vendor.
Then we send packaging material back to vendor.But this process is mannual.
Now we want this process by system.
Please help to configure this procedure in my system.
With Regards
Mukul Kumar

hI,
I hope you are looking for packaging instruction for vendor.
As vendor will send the materiel in packaging and after delivering the material will take back the packaging material. if this is yes. Then it can be deal with Handling unit the benefit you would have of this is, harmonized way of packaging the material. And even you can create packaging instruction to vendor with weight and seize of the product .
Configuration as below for handling unit.
Go to SPRO> Logistics - General>Handling Unit Management--step1)>Define Packaging Material Types
Step 2) Define Material Group for Packaging Materials-
Step 3) Define Allowed Packaging Materials- By assigning packaging material types to the material groups for packaging materials, you define which packaging materials are allowed for packing.
Step 4) Use Handling Unit Supplements
SPRO> Logistics - General>Handling Unit Management>External Identification>Set Unique Number Assignment for HU Identification--It is only possible to indicate a storage location as HU-managed if you have set this indicator. The use of non-assigned handling units without unique number assignment is not supported
Step 2) Number Range Maintenance for HU Identification--You can maintain number ranges for number assignment for handling unit identification via number range intervals which is consists of 9 digits without overlapping
step 3) SSCC Generation Acc to EAN128
3 a) Maintain Number Range Object for SSCC-- Number range object "LE_SSCC" is provided with interval "01" and a 9-digit number length. Create the number range objects and intervals necessary for your organization and country dependent.
3 b) Maintain SSCC Generation for Each Plant / Storage Location-
4) SPRO> Logistics - General>Handling Unit Management>Automatic Packing> Packing Instructions Master Data-->Define Number Ranges for
Packing Instructions.
All your setting is in place
Then go to POP1 to create packaging instruction.
And maintain determination record using POF1 with key combination as vendor /Plant/ material, for condition type RCPT For incoming material & SHIP-Ship to party material.
Or even you can send back the returnable packaging material by using 501M > MIGO>Other Movt type--> 501M.
Hope this clear.
Rgs

DMS link with Purchase order,invoices and material master

Hi, all,
Here is my ?
Can we link incoming material invoice with purchase orders for reference purpose throught DMS.
rgds,
ben

hi
you can link the objects through object link in dms.
go to tcode dc10 select the documnet type, click on define object link. click new entry and select object type as EBAN/EKPO
this way dms is link to purchase order.
thanks ,
regards,
nitin
award point if useful

How to store material in spite of open lot

Hi everybody, I havbe questiopn how to manage following scenario:
We have an open lot for initial sample testing.
Initial testing is delayed for let say 30 days. In this period there are further incoming shipments with same material from same vendor.
While we have this open lot storage of further incoming material is not possible and goods are blocking goods receipt area.
Is there a solution to store this goods in spite of open lot ?
Thanks fopr a good idea and Best Regards
Peter

You have the "Documentation Required" indicator on in the QM plant view of the material master.
Having that set prevents additional receipts until that lot is processed.
Try it in a sandbox and see if fixes the issue. Unfortunately, by having it off, you also lose the other benefits of having it on.
Craig

Material Type for Software

What would be an appropriate material type for sellable software? Dien? Fert? thx

A material type is nothing than a description plus some customized attributes. for one company the predefined material types work right away while others may have to tweak them to their needs.
what is a spare part ERSA for one company, may be a FERT for an other company, it depends on your business.
I am working in a chemical company, a Pipe or an ellbow is just a spare part for us. A company that manufactures pipes and ellbows has those items as FERTs, a company that builds tankfarms has these items as raw materials.
what is a software, probably a FERT for the company that developes it. But the predefined nature of a FERT is quantity and value managed. Which would make sense for software too, if the software is on a CD and the CD in carton.
For a company that buys the software - if it is so expensive like SAP software - it is probably an asset.
you said you do not store software, this means you would need to customize the FERT material type to your personal needs or create an own material type.What other views do you not need in case of software? if you dont store materials, then the MRP views can become obsolete, storage location view is certainly obsolete, WM views are not needed, work scheduling view probably not needed.
Can you manage the material only by value? to my knowledge value only materials are only possible in a retail system.
It is not really possible to give you a recommendation what material type you should use, as this is pretty much dependend to your business and local requirements.

How to do Validations on Incomming Idoc-XML In XI

Hi all,
I have Scenario Idoc--File, in this if my Idoc generated with 5 line items say 5 Materials.
Say If the 3rd Material data is wrong , then the whole Idoc wil be failing in MONI.
We implemented in mapping on how to through exceptions if there is no sales price or sales price is > MRP kind of validations and all, So the Idoc will fail in MONI if any of the conditions fails....this will not send to Legacy system because of condition fail
Can we do like this
1) Can we just process the remaining Materials except 3rd material???
2) How to know the 3rd Material data is wrong??? untill and unless we check in message mapping Test, we dont know this where it went wrong.
Regards

Hi,
I think XI/PI point of view we can't do with default setting. Better to do something in IDOC generation program so that we can prevent at initial stage and it is very simple also. XI/PI point of view we can do but need more customization, meanwhile all material data are comming in one idoc so we can't check individually, if each material data come separately in idoc, that time we can process.

Examples of Customizations in real time

Hi,
I don't know this is the right place to ask these questions or not.
Can any one please give me some examples for the following from any of your projects you did:
1. Custom Movement types
2. custom Item catergories - In MM i think this is not possible.
3. Release strategy with workflow otherthan PR approval. If Possible any document on this.
    4. Custom document types
    5. Who will use ERS generally and when?
    6. Any document on EDI setup? For what transactions?
    7. Custom Pricing procedure.
    8. Custom material types?
    9. Any major problems that you faced during the implementaion in MM and possibly the solution.
I greatly appreciate it.
Thanks,
Madhu

1. Custom Movement types
you can create custom Mtype using the existing one from OMJJ tcode. the reason to create that is based on the certain bussiness cenario e.g. if you want give the material as free smaple to your sale rep adn you want accoutn thenm separately then you can create new mivement type so you can keep the track.
2. custom Item catergories - In MM i think this is not possible.
It is possible to create if you authorization - generally not required
3. Release strategy with workflow otherthan PR approval. If Possible any document on this.
YOu can create the Rel Str for PO with wrokflow also and there many diff kind of workflow is there to use for diff purpose see the link below
http://help.sap.com/saphelp_erp2005/helpdata/en/33/4c9a34272a5f2ee10000009b38f83b/frameset.htm
4. Custom document types
Most of the project you need to create custom doc type to handle diff kind of scenario
e.g if you don't want to include certian kind of PO in Release then you need this, for reporting purpose based on the diff bussiness process also you need this etc.
5. Who will use ERS generally and when?
ERS is useful for industry like Dairy, oil etc. the reason is..if you incoming material is not based on the PO means normally it is every day to day process where flow of incoming material can not be handled via PO in those cases you will use ERS to settle the vendor invoice based on the GR of material. or if you same number of qty you receive and you generally settle based on the vendor term then you use ERS to settle the invoice.
6. Any document on EDI setup? For what transactions?
WEDI is main tcode - here oyu will find all kind of config and WE20 is partner profile setup
7. Custom Pricing procedure.
Every company you define your own pricing based on the pricing structure of company by using std sap pricing
8. Custom material types?
IF you want to change the std SAP material type for you company reqs then you need to created custom using std and change as per your reqs or SAP has given e.g. RoH for raw material and you want diff your Raw material more diff way then create custom raw maaterial type more than one and assign them to material based on your reqs.
9. Any major problems that you faced during the implementaion in MM and possibly the solution.
Problems is always there at implemntation side but it vary company to company
check SDN forum it seld wher oyu can see the rreal time problems

Material grading during GR

Hi friends, one agri company wants to grade the incoming material in "A" , "B" and "C" grades during quality inspection of the goods recieved.
Already batch management is active for the plant, how can this grade be captured in the system.
This grading is being used only as a parameter of the quality of goods provided by the vendor.
Can this be handled in MM or QM ?
Please advice.
Regards,
Shriharsh

Hi ,
Try this with help of QM.
You can create "Grading" as one of the batch characteristics
You have to select Qualitative characteristic and select "characteristic attribute" in control indicator of inspection characteristic.
Prior to this , you have to create selected set/ code groups and codes with A,B& C as acceptance codes.Assign this in Catalog of inspection char.
By this way , after giving UD , you will be able to see grade for that batch.
Hope this will helps you.
Please revert back , if you need more info.
Regards
K.M.Arun

Customization of Incoming Material in QM

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