Customized sender email in email action of smartform

Hi,
I have an email action configured and working correctly. I'd like to know where I can customize the Sender information to appear in the mail as desired?
Meaning, instead of displaying the sender's email address + name in the mail, I'd like it to display a text. Pls help. Thks

Hello,
I only know how to do this through coding, don't think it's possible through customizing. The system will take the user's e-mail (defined in SU01) by default.
The FM SO_OBJECT_SEND (to send e-mails/documents) has an attribute called 'ORIGINATOR' where you can pass the e-mail address of the sender. This address will appear as the "From" e-mail address. Don't know if you can pass only text, I think there will be a check for a "@" at least.
Hope this helps,
Kind regards,

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Hi,
you might be aware of the processing class CL_DOC_PROCESSING_CRM_ORDER.
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Hi All,
In one of my Designer workflow, I want to send email with all the list items field in a tabular format. Is it Possible.?

Check :
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/f936a724-5f84-4f51-a3cd-dae328b37b21/sharepoint-designer-2010-workflows-html-email-deformed?forum=sharepointcustomizationprevious
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Hi Pratik,
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is not working
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MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

Hi Amit,
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If you are using 2010 workflow, you can go into the task process to delete the Send an Email action.
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Forum Support
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[email protected]
Victoria Xia
TechNet Community Support

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[EXCEPTION]
javax.mail.AuthenticationFailedException
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at javax.mail.Service.connect(Service.java:169)
at javax.mail.Service.connect(Service.java:118)
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at com.sap.xmii.bls.executables.actions.mail.MailActions.send(MailActions.java:223)
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at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
at java.lang.reflect.Method.invoke(Method.java:592)
at com.sap.xmii.bls.engine.ReflectiveAction.doExecute(ReflectiveAction.java:747)
at com.sap.xmii.bls.engine.BaseNode.executeNode(BaseNode.java:198)
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Hi Ahmed,
I don't have experience with Blackberry, but, as the document mentions, the first thing to do would be making sure that the connection timeout is set to something high enough
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BPEL 11g fault policy action java class not sending email

Hi All,
I am trying to attach fault policy to my bpel process. The fault conditions are working fine but the email part from the action class is not able to send email. The code execute properly , i can't see any error message in the log but I cant access the email in my inbox.
I am able to send email from using email bpel activity and also test work flow notification from em console.
I have used both the java options for sending email like javax.mail and oracle.sdp.messaging .
JAVA CODE FOR EMAIL javax.mail
public String handleFault(IFaultRecoveryContext iFaultRecoveryContext){
//Print Fault Meta Data to Console
System.out.println("****************Fault Metadata********************************");
System.out.println("Fault policy id: " + iFaultRecoveryContext.getPolicyId());
System.out.println("Fault type: " + iFaultRecoveryContext.getType());
System.out.println("Partnerlink: " + iFaultRecoveryContext.getReferenceName());
System.out.println("Port type: " + iFaultRecoveryContext.getPortType());
System.out.println("**************************************************************");
//print all properties defined in the fault-policy file
System.out.println("Properties Set for the Fault");
//Print Fault Details to Console if it exists
System.out.println("****************Fault Details********************************");
// if(iFaultRecoveryContext instanceof BPELFaultRecoveryContextImpl)
BPELFaultRecoveryContextImpl bpelCtx = (BPELFaultRecoveryContextImpl)iFaultRecoveryContext;
System.out.println("Fault: " + bpelCtx.getFault());
System.out.println("Activity: " + bpelCtx.getActivityName());
System.out.println("Composite Instance: " + bpelCtx.getCompositeInstanceId());
System.out.println("Composite Name: " + bpelCtx.getCompositeName());
System.out.println("***********************************************************");
try {
bpelCtx.addAuditTrailEntry("Sending Email...");
Map props = iFaultRecoveryContext.getProperties();
if (props != null && props.size() > 0) {
setFrom(getParameterValue((ArrayList)props.get("from")));
setTo(getParameterValue((ArrayList)props.get("to")));
setSubject(getParameterValue((ArrayList)props.get("subject")) + bpelCtx.getTitle());
setText(getParameterValue((ArrayList)props.get("text")) + "\n" + "BPEL Process Instance: " + bpelCtx.getInstanceId() + " needs intervention to recover from a technical exception: " + bpelCtx.getFault().getMessage() + ".\n" + "Check the Activities tab in the BPEL Management Console in order to resolve the error as soon as possible.\n" + "This message was automatically generated, please do not reply to it.");
setHost(getParameterValue((ArrayList)props.get("host")));
setPort(getParameterValue((ArrayList)props.get("port")));
bpelCtx.addAuditTrailEntry("to Email getFrom..."+getFrom());
bpelCtx.addAuditTrailEntry("to Email getTo..."+getTo());
bpelCtx.addAuditTrailEntry("to Email getText..."+getText());
bpelCtx.addAuditTrailEntry("to Email getHost..."+getHost());
bpelCtx.addAuditTrailEntry("to Email getPort..."+getPort());
Session mailSession = Session.getDefaultInstance(properties);
Message simpleMessage = new MimeMessage(mailSession);
bpelCtx.addAuditTrailEntry("to Email toAddresses2...");
InternetAddress fromAddress = new InternetAddress(from);
bpelCtx.addAuditTrailEntry("to Email fromAddress..."+fromAddress);
simpleMessage.setFrom(fromAddress);
String[] toAddresses = to.split(";");
if (toAddresses != null && toAddresses.length > 0)
bpelCtx.addAuditTrailEntry("to Email toAddresses3...");
InternetAddress[] toInternetAddresses =new InternetAddress[toAddresses.length];
for (int i = 0; i < toAddresses.length; i++)
bpelCtx.addAuditTrailEntry("to Email toAddresses4444..."+ toAddresses);
toInternetAddresses[i] = new InternetAddress(toAddresses[i]);
bpelCtx.addAuditTrailEntry("to Email toInternetAddresses..."+ toInternetAddresses[i]);
simpleMessage.setRecipients(RecipientType.TO,toInternetAddresses);
simpleMessage.setSubject(subject);
simpleMessage.setText(text);
Transport.send(simpleMessage);
bpelCtx.addAuditTrailEntry("After Email...");
} catch (Exception e) {
bpelCtx.addAuditTrailEntry("fault Message:" + e.getMessage());
//Custom Code to Log Fault to File/DB/JMS or send Emails etc.
return "Manual";
private String getParameterValue(ArrayList parameterList) {
String value = null;
if (parameterList != null && parameterList.size() > 0)
value = (String)parameterList.get(0);
return value;
JAVA CODE FOR EMAIL oracle.sdp.messaging
private void sendMail(IFaultRecoveryContext iFaultRecoveryContext) {
BPELFaultRecoveryContextImpl bpelCtx = (BPELFaultRecoveryContextImpl)iFaultRecoveryContext;
bpelCtx.addAuditTrailEntry("In sendMail...");
Map<String, Object> params = new HashMap<String, Object>();
// params.put(key, value); // if optional parameters need to be specified.
MessagingClient messagingClient;
try {
bpelCtx.addAuditTrailEntry("In sendMail111...");
messagingClient =
MessagingClientFactory.createMessagingClient(params);
Message newMessage = MessagingFactory.createMessage();
// newMessage.setContent(createEventPayload(iFaultRecoveryContext),"text/plain");
newMessage.setContent("Component Name :"+bpelCtx.getComponentName()+ "\n Instacne Id :"+bpelCtx.getComponentInstanceId()+
"\n Composite Instance Id :"+bpelCtx.getCompositeInstanceId()+ "\n Composite Name :" bpelCtx.getCompositeName()
"\n Activity name :"+bpelCtx.getActivityName() + "\n Activity Id :" bpelCtx.getActivityId() "\n ECID :" bpelCtx.getECID()
"\n Reference Name :"+bpelCtx.getReferenceName()+ "\n Title :" bpelCtx.getTitle()
"\n Fault :" + bpelCtx.getFault()+ "\n Port Name :"+bpelCtx.getPortType(), "text/plain");
bpelCtx.addAuditTrailEntry("In sendMail222...");
Address sender = MessagingFactory.createAddress(getFrom());
bpelCtx.addAuditTrailEntry("In sendMail sender..."+sender.toString());
bpelCtx.addAuditTrailEntry("from Email..."+getFrom());
String recipientsStr[] = to.split(";");
bpelCtx.addAuditTrailEntry("to Email..."+getTo());
bpelCtx.addAuditTrailEntry("In sendMail333...");
Address[] recipients = MessagingFactory.createAddress(recipientsStr);
bpelCtx.addAuditTrailEntry("In sendMail444...");
newMessage.addSender(sender);
messagingClient.registerAccessPoint(MessagingFactory.createAccessPoint(sender));
newMessage.addAllRecipients(recipients);
bpelCtx.addAuditTrailEntry("In sendMail5555...");
newMessage.getMessageInfo().setSession(MessageSessionType.INBOUND_SESSION);
newMessage.setSubject(getSubject());
bpelCtx.addAuditTrailEntry("Subject..."+getSubject());
String messageId = "";
bpelCtx.addAuditTrailEntry("In sendMail666...");
synchronized (this) {
bpelCtx.addAuditTrailEntry("In sendMail777...");
messageId = messagingClient.send(newMessage);
bpelCtx.addAuditTrailEntry("In sendMail888...");
Status[] statuses = messagingClient.getStatus(messageId);
bpelCtx.addAuditTrailEntry("In sendMail999...");
} catch (MessagingException e) {
bpelCtx.addAuditTrailEntry("inside exception email fault Message:" + e.getMessage());
//e.printStackTrace();
MESSAGES FROM SOA SERVER OUT LOG after test the bpel process:
===========================================
****************Fault?Metadata********************************
Fault?policy?id:?SimpleFaultPolicy
Fault?type:?bpel
Partnerlink:?Service1
Port?type:?{http://kacst.edu.sa/process/nstip/coPINotifyProcess}kacst_process_nstipCoPIMotifyProcess
Properties?Set?for?the?Fault
****************Fault?Details********************************
Fault:?com.oracle.bpel.client.BPELFault: faultName: {{http://schemas.oracle.com/bpel/extension}remoteFault}
messageType: {{http://schemas.oracle.com/bpel/extension}RuntimeFaultMessage}
parts: {{
summary=<summary>Message Router for nstip/nstip_Pro_CoPiNotificationProcess!1.0*soa_084da522-a825-4aa6-9d1c-ca1d50b4595b is not able to process messages. The composite state is set to "off". The composite can be turned "on" by using the administrative consoles.</summary>
,detail=<detail><exception>Message Router for nstip/nstip_Pro_CoPiNotificationProcess!1.0*soa_084da522-a825-4aa6-9d1c-ca1d50b4595b is not able to process messages. The composite state is set to "off". The composite can be turned "on" by using the administrative consoles.</exception>
</detail>
,code=<code>env:Server</code>}
Activity:?Invoke1
Composite?Instance:?740332
Composite?Name:?TestBPELFaultPolicy
DEBUG: getProvider() returning javax.mail.Provider[TRANSPORT,smtp,com.sun.mail.smtp.SMTPTransport,Sun Microsystems, Inc]
DEBUG SMTP: useEhlo true, useAuth false
DEBUG SMTP: trying to connect to host "localhost", port 25, isSSL false
220 taisirsit.kacst.edu.sa ESMTP Sendmail 8.14.4+Sun/8.14.4; Fri, 12 Oct 2012 13:00:45 +0300 (AST)
DEBUG SMTP: connected to host "localhost", port: 25
EHLO taisirsit.kacst.edu.sa
250-taisirsit.kacst.edu.sa Hello localhost [127.0.0.1], pleased to meet you
250-ENHANCEDSTATUSCODES
250-PIPELINING
250-EXPN
250-VERB
250-8BITMIME
250-SIZE
250-DSN
250-ETRN
250-DELIVERBY
250 HELP
DEBUG SMTP: Found extension "ENHANCEDSTATUSCODES", arg ""
DEBUG SMTP: Found extension "PIPELINING", arg ""
DEBUG SMTP: Found extension "EXPN", arg ""
DEBUG SMTP: Found extension "VERB", arg ""
DEBUG SMTP: Found extension "8BITMIME", arg ""
DEBUG SMTP: Found extension "SIZE", arg ""
DEBUG SMTP: Found extension "DSN", arg ""
DEBUG SMTP: Found extension "ETRN", arg ""
DEBUG SMTP: Found extension "DELIVERBY", arg ""
DEBUG SMTP: Found extension "HELP", arg ""
DEBUG SMTP: use8bit false
MAIL FROM:<[email protected]>
250 2.1.0 <[email protected]>... Sender ok
RCPT TO:<[email protected]>
250 2.1.5 <[email protected]>... Recipient ok
DEBUG SMTP: Verified Addresses
DEBUG SMTP: [email protected]
DATA
354 Enter mail, end with "." on a line by itself
From: [email protected]
To: [email protected]
Message-ID: <[email protected].sa>
Subject: SOA EXCEPTIONInstance #890381 of BPELProcess1
MIME-Version: 1.0
Content-Type: text/plain; charset=us-ascii
Content-Transfer-Encoding: 7bit
Testing Email From Fault
BPEL Process Instance: 890381 needs intervention to recover from a technical exception: faultName: {{http://schemas.oracle.com/bpel/extension}remoteFault}
messageType: {{http://schemas.oracle.com/bpel/extension}RuntimeFaultMessage}
parts: {{
summary=<summary>Message Router for nstip/nstip_Pro_CoPiNotificationProcess!1.0*soa_084da522-a825-4aa6-9d1c-ca1d50b4595b is not able to process messages. The composite state is set to "off". The composite can be turned "on" by using the administrative consoles.</summary>
,detail=<detail><exception>Message Router for nstip/nstip_Pro_CoPiNotificationProcess!1.0*soa_084da522-a825-4aa6-9d1c-ca1d50b4595b is not able to process messages. The composite state is set to "off". The composite can be turned "on" by using the administrative consoles.</exception>
</detail>
,code=<code>env:Server</code>}
Check the Activities tab in the BPEL Management Console in order to resolve the error as soon as possible.
This message was automatically generated, please do not reply to it.
250 2.0.0 q9CA0j30012424 Message accepted for delivery
QUIT
221 2.0.0 taisirsit.kacst.edu.sa closing connection
Details from Instance of BPEL PROCESS :
Started invocation of operation "process" on partner "Service1".
Oct 12, 2012 10:00:45 AM [FAULT RECOVERY] Invoked handleBPELFault on custom java action class "com.kacst.fault.CustomFaultHandler".
Oct 12, 2012 10:00:45 AM Sending Email...
Oct 12, 2012 10:00:45 AM to Email [email protected]
Oct 12, 2012 10:00:45 AM to Email [email protected]
Oct 12, 2012 10:00:45 AM to Email getText...Testing Email From Fault BPEL Process Instance: 890381 needs intervention to recover from a technical exception: faultName: {{http://schemas.oracle.com/bpel/extension}remoteFault} messageType: {{http://schemas.oracle.com/bpel/extension}RuntimeFaultMessage} parts: {{ summary=<summary>Message Router for nstip/nstip_Pro_CoPiNotificationProcess!1.0*soa_084da522-a825-4aa6-9d1c-ca1d50b4595b is not able to process messages. The composite state is set to "off". The composite can be turned "on" by using the administrative consoles.</summary> ,detail=<detail><exception>Message Router for nstip/nstip_Pro_CoPiNotificationProcess!1.0*soa_084da522-a825-4aa6-9d1c-ca1d50b4595b is not able to process messages. The composite state is set to "off". The composite can be turned "on" by using the administrative consoles.</exception> </detail> ,code=<code>env:Server</code>} . Check the Activities tab in the BPEL Management Console in order to resolve the error as soon as possible. This message was automatically generated, please do not reply to it.
Oct 12, 2012 10:00:45 AM to Email getHost...smtp.kacst.edu.sa
Oct 12, 2012 10:00:45 AM to Email getPort...25
Oct 12, 2012 10:00:45 AM to Email toAddresses2...
Oct 12, 2012 10:00:45 AM to Email [email protected]
Oct 12, 2012 10:00:45 AM to Email toAddresses3...
Oct 12, 2012 10:00:45 AM to Email [email protected]
Oct 12, 2012 10:00:45 AM to Email [email protected]
Oct 12, 2012 10:00:45 AM After Email...
Oct 12, 2012 10:00:45 AM [FAULT RECOVERY] Marked Invoke activity as "pending manual recovery".
Oct 12, 2012 10:00:45 AM Faulted while invoking operation "process" on provider "Service1".
Please suggest.
Thanks

Hi,
I got the solution. our email server is sending email to the mail accounts those are in the same domain but for different domains its not able to send the email.
you can try with the email those are created on the same email server.
Thanks
Tuku

Send email from custom workflow to group

Hi!
We have Office 365 A2 Plan subscription. We use InfoPath form to submit travel request and custom 2013 workflow made in Sharepoint Designer 2013 to route that form for approval.
If we send email using workflow to individual user it works fine.
Problem occurs when we try to send email to group. we can't send email to security group made in office 365, distribution group from exchange online or security group in exchange online.
My question is: is there any kind of group inside Office 365 (Sharepoint Online or Exchange online) that we can send mail to using workflow and if that is possible, how can we do that?
Thank you,
SD

It is simple powershell script and without such small changes it may not work
May be Office365 team might have given you there AD. If users are in your AD then you need t make sure normally users from outside org can send you email on that email address.
Try to use this email address in Office365 and check if that helps. mostly without AD sync it is difficult

Need to Generate PDF file and send it to customer through email-ALV report

HI All,
I am having data in Internal table.
can we create PDF file with out having spool-request number.
My requirement is whenever user clicks on execute button the output is generated in PDF format automatically and then send it to customer through email.
I found few programs in SDN for generation PDF. But problem is everyone passing the spool request to the function module.
spool request will be generated whenever we click on print button.
Am I correct?.
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hi
For sending a mail, this code will help you.
Pls reward if help.
FORM send_mail_2 USING msgid msgno msgv1.
mailuser oder Gruppe like sy-uname default 'Ruckerk'.
DATA: express_hold_time LIKE sovaltime.
DATA: text LIKE sotxtinfo.
DATA: receiver LIKE somlreci1 OCCURS 0 WITH HEADER LINE.
MESSAGE ZF100 (FTP an UDB fehlgeschlagen)
text-msgid = msgid.
text-msgno = msgno.
text-msgv1 = msgv1.
text-msgv2 = ' '.
text-msgv3 = ' '.
text-msgv4 = ' '.
express_hold_time
express_hold_time-days = 01.
express_hold_time-h_min_sec = 240000.
receiver
receiver-receiver = mreceivr.
Gruppe von Empfängern
receiver-rec_type = 'C'.
und Expressmeldung ausgeben
receiver-express = 'X'.
APPEND receiver.
CALL FUNCTION 'MESSAGE_SEND_AS_MAIL'
EXPORTING
msgid = text-msgid
msgno = text-msgno
msgv1 = text-msgv1
msgv2 = text-msgv2
msgv3 = text-msgv3
TABLES
receivers = receiver.
IF sy-subrc <> 0.
WRITE:/ 'hat nicht geklappt', 'SY-SUBRC =', sy-subrc.
ENDIF.
PERFORM print_error_report.
Fehlermeldung zum Abbrechen des Report's ausgeben.
MESSAGE e398 WITH 'Jobabbruch' msgv1.
ENDFORM. " SEND_MAIL_2
Another Program:
*& Report ZSENDEMAIL *
*& Example of sending external email via SAPCONNECT *
REPORT zsendemail .
PARAMETERS: psubject(40) type c default 'Hello',
p_email(40) type c default '[email protected]' .
data: it_packing_list like sopcklsti1 occurs 0 with header line,
it_contents like solisti1 occurs 0 with header line,
it_receivers like somlreci1 occurs 0 with header line,
it_attachment like solisti1 occurs 0 with header line,
gd_cnt type i,
gd_sent_all(1) type c,
gd_doc_data like sodocchgi1,
gd_error type sy-subrc.
data: it_message type standard table of SOLISTI1 initial size 0
with header line.
*START-OF-SELECTION.
START-OF-SELECTION.
Perform populate_message_table.
*Send email message, although is not sent from SAP until mail send
*program has been executed(rsconn01)
PERFORM send_email_message.
*Instructs mail send program for SAPCONNECT to send email(rsconn01)
perform initiate_mail_execute_program.
*& Form POPULATE_MESSAGE_TABLE
Adds text to email text table
form populate_message_table.
Append 'Email line 1' to it_message.
Append 'Email line 2' to it_message.
Append 'Email line 3' to it_message.
Append 'Email line 4' to it_message.
endform. " POPULATE_MESSAGE_TABLE
*& Form SEND_EMAIL_MESSAGE
Send email message
form send_email_message.
Fill the document data.
gd_doc_data-doc_size = 1.
Populate the subject/generic message attributes
gd_doc_data-obj_langu = sy-langu.
gd_doc_data-obj_name = 'SAPRPT'.
gd_doc_data-obj_descr = psubject.
gd_doc_data-sensitivty = 'F'.
Describe the body of the message
clear it_packing_list.
refresh it_packing_list.
it_packing_list-transf_bin = space.
it_packing_list-head_start = 1.
it_packing_list-head_num = 0.
it_packing_list-body_start = 1.
describe table it_message lines it_packing_list-body_num.
it_packing_list-doc_type = 'RAW'.
append it_packing_list.
Add the recipients email address
clear it_receivers.
refresh it_receivers.
it_receivers-receiver = p_email.
it_receivers-rec_type = 'U'.
it_receivers-com_type = 'INT'.
it_receivers-notif_del = 'X'.
it_receivers-notif_ndel = 'X'.
append it_receivers.
Call the FM to post the message to SAPMAIL
call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
exporting
document_data = gd_doc_data
put_in_outbox = 'X'
importing
sent_to_all = gd_sent_all
tables
packing_list = it_packing_list
contents_txt = it_message
receivers = it_receivers
exceptions
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
others = 8.
Store function module return code
gd_error = sy-subrc.
Get it_receivers return code
loop at it_receivers.
endloop.
endform. " SEND_EMAIL_MESSAGE
*& Form INITIATE_MAIL_EXECUTE_PROGRAM
Instructs mail send program for SAPCONNECT to send email.
form initiate_mail_execute_program.
wait up to 2 seconds.
if gd_error eq 0.
submit rsconn01 with mode = 'INT'
with output = 'X'
and return.
endif.
endform. " INITIATE_MAIL_EXECUTE_PROGRAM

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