Cut off process for Open Purchase Orders

Dear friends
We are preparing for Go Live. i want to know what are the steps required in Cut off activities with respect to Open POs. E.g if there is a PO for 1000 units against which GRN has been done for 200 units and Invoicing has been done for 100 units. How would such Open PO uploaded in the system and what would be accounting implications?
Thanks
Amit

Hi Amit,
For Open POs there would be two types of situation:
1) No GR and IR has been done
2) Partial GR and IR have been done
In the first case you can upload all the Open POs using LSMW or any other program since GR and IR both would be done in SAP.
However for 2nd case, if GR has been done but IR has not been done then you have to post invoices using FB60 only since PO would not be having a history of GR. What you should do is post these types of GR entries to some Stock Clearing Account as credit and when you do invoice posting through FB60 in SAP debit this Stock Clearing Account. This will also give you tracking that until this GL Account becomes zero there are some entries to be passed.
Hope it answers your question.
Regards,
Sanjay

Similar Messages

  • Data Migration for Open Purchase Order

    Hi, All,
    Is there anyone know how to Count the volume for Open Purchase Order. What's the normal strategy for the Data Migration and Cut-over stage?
    My client want to know how many Open Purchase Order in the legacy system and then determine manual or automatic data migration. If manual, how to do? If automatic, how to do? Because all materials and vendors, plants are different number. How to track? How to find out to match between new and old?
    Thank you very much

    JC,
    Sounds a bit early to be making decisions about the realization phase.  It doesn't sound like you have finished the Blueprinting phase yet, much less the testing phase.
    Anyhow, in my experience I typically use LSMW (Legacy system migration workbench) to load MM master data (material masters), Inventory (WIP, RM, FG, etc) Purchasing Master data (Vendors, Purchase Info Records, Source Lists, Quota Arrangements), and Purchasing transactional documents (POs, PurReqs, Scheduling Agreements, etc).  Depending on the complexity and volume of data, it  may be necessary to write custom programs to load the data.  You will find this out during your requirements gathering.
    It is uncommon but possible to load all of these data manually.  I have never run across a client that wants to pay a consultant's hourly rate to sit at a terminal to peck away loading master data, so if the client intends to have his own users enter the data manually, the project manager should make provision that there will be qualified TRAINED client employees available for this data entry.  I did help with a portion of a conversion once manually; of Sales Credits, but there were only about 30 SD docs to load.   I did this the evening before go-live day, while I was waiting for some of my LSMW projects to complete in the background.
    A good opportunity to 'practice' your data loads is right after you have completed your development and customization, and you have gotten the approval from the client to proceed from the pilot build to the full test environment.  Once you have moved your workbench and customization into the client's test environment, but before integration testing, you can mass load all, or a substantial portion of your conversion data into the qual system.  You can treat it like a dry run for go-live, and fine tune your processes, as well as your LSMW projects.
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    It sounds like you are implying that the client wants YOU to extract the legacy data.  For an SAP consultant, this is not very realistic (unless the legacy system is another SAP system).  Most of us do not understand the workings of the myriad legacy systems.  The client is usually expected to produce one or more legacy system technical experts for you to liase with.  You normally negotiate with the technical expert about every facet of of the data migration.  In addition, you will liase with business users, who will help you and the implementation team to logically validate that the final solution (turnkey SAP production system, fully loaded with data) will meet the client's business needs.
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    DB49

  • Urgent - How to change Item category for Open Purchase Order

    Hi Team,
    Lil bit tricky issue.
    My client has asked us to change the existing Item Category values, Combinations, Category Set etc. Its been changed and uploaded successfully.
    The question here is how we need to handle the category for Open Purchase Order. How to update the same.
    Do we need to do manually or any other way ?
    Please advice
    Regarads,
    John

    Hi John,
    This is reallly a tricky issue!
    I guess you cannot change the category of an existing PO's.
    This field will be greyed out once we save the form...there were no profiles/other setups to enable this field.
    For all new PO's since you have changed the new category value that should not be a issue.
    Lets wait for some of our colleuges opinion.
    I guess PO cancel should be the final option if we dont hear any new work arounds.
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    -Arif.

  • Report for open purchase order quantity

    Dear experts,
    Is there any report for showing open purchase order quantity for which goods are not yet received?
    Regards
    babu

    Hi
    ref the blw link which will have the complete sap std reports
    https://www.sdn.sap.com/irj/scn/wiki?path=/display/erplo/sapStandardReports

  • Report for Open Purchase Orders

    how to develop a report which lists all open purchase orders for given period & plant ? plz idoint want coding .. but give me guidlines & suggestions to develop my own  plz tell where could i nstart & end for this report help me sdn
    Edited by: Alvaro Tejada Galindo on Jun 5, 2008 11:32 AM

    Either you can use ME2N with selection parameter WE101 & Scope of list BEST
    or
    Go to SE16
    Use Table EKPO
    Use Filed name ELIKZ
    If you give X list of all the delivery completed items.
    If you leave blank list of all Open PO items will display.
    Report  showing the open Purchase orders
    <REMOVED BY MODERATOR>
    Edited by: Alvaro Tejada Galindo on Jun 5, 2008 11:32 AM

  • Function Module for open Purchase Order & Sales Order?

    Hi, commonly I read the data from tables and calculate the open quantity for sales order and purchase order, but I want to know, are there any standard function modules for getting the list of open "purchase order" and "sales order" respectively?
    Thanks and Regards.

    hi Ren,
    u can check all these bapi's related to salesorder
    BAPI_SALESORDER_CHANGE Sales order: Change Sales Order
    BAPI_SALESORDER_CONFIRMDELVRY Sales Order: Confirmation of Delivery; Document Flow Update
    BAPI_SALESORDER_CREATEFROMDAT1 Sales order: Create Sales Order
    BAPI_SALESORDER_CREATEFROMDAT2 Sales order: Create Sales Order
    BAPI_SALESORDER_CREATEFROMDATA Create Sales Order, No More Maintenance
    BAPI_SALESORDER_GETLIST Sales order: List of all Orders for Customer
    BAPI_SALESORDER_GETSTATUS Sales Order: Display Status
    BAPI_SALESORDER_SIMULATE Sales Order: Simulate Sales Order
    May be this FM can help you
    MB_ADD_PURCHASE_ORDER_QUANTITY (Reading and adding open purchase order quantities)
    Regards,
    Naveen

  • Table for open Purchase order and pending invoices for vendors

    Hi,
    Are there any table to know open Purchase orders and pending invoices for vendors.
    Quick response will be appreciated.
    Thanks & Regards

    hi,
    Purchase Order:
    S011:(PURCH: Purch. Group Statistics)
    Statistics (SSOUR)
    Version (VRSIO)
    Month (SPMON)
    Day (SPTAG)
    Week (SPWOC)
    Posting Period (SPBUP)
    Purchasing Org (EKORG)
    Purchasing Group (EKGRP)
    Vendor No (LIFNR)
    S012: (PURCHIS: Purchasing Statistics)
    Statistics (SSOUR)
    Version (VRSIO)
    Month (SPMON)
    Day (SPTAG)
    Week (SPWOC)
    Posting Period (SPBUP)
    Purchasing Org (EKORG)
    Purchasing Group (EKGRP)
    Material No (MATNR)
    Plant (WERKS)
    Info Record Category (ESOKZ)
    Material Group (MATKL)
    Info Record (INFNR)
    Country (LAND1)
    EINE: (Purchasing Info Record: Purchasing
    Organization Data)
    Info Record (INFNR)
    Purchasing Org (EKORG)
    Info Record Type (ESOKZ)
    Plant (WEKS)
    EKET: (Delivery Schedules)
    Purchasing Doc (EBELN)
    Item (EBELP)
    Delivery Schedule (ETENR)
    EKPO: (Purchasing Document Item)
    Purchasing Doc (EBELN)
    Item (EBELP)
    EKKN: (Account Assignment in Purchasing
    Document)
    Purchasing Doc (EBELN)
    Item (EBELP)
    Account Assignment (ZEKKN)
    EKKO: (Purchasing Document Header)
    Purchasing Doc (EBELN)
    EORD: (Purchasing Source List)
    Material No (MATNR)
    Plant (WERKS)
    Source List No (ZEORD)
    thx,
    Ganpat

  • API for open purchase order creation

    Hi,
    Is thier any API for creation of open purchase order?
    Thanks
    triveni

    see if this helps
    Re: APIs in PO
    Mahendra

  • Open Qty and Received Qty for Open Purchase Order.

    How to Fetch the open qty and received Qty of every Open purchase orders in EKPO table where ELIKZ = SPACE OR LOEKZ = SPACE. What are the table and field used? Kindly help me.

    Hello Senthilramkumar,
    Use ME2L/ME2N/ME2M with selection parameter WE101.
    Hope this will help.

  • Report for Open purchase orders that contain deleted preqs

    Hi All,
    Is there a way to list purchase orders that may contain purchase reqs that have been deleted after PO creation?
    Cheers,
    Harry

    Hi,
    The PRs are being deleted by other persons, mainly the originator, and by closing off work orders that the PR would be associated with.
    The POs are still active, although quite old.   I am hastening all PO that are active against the vendors to ensure supply of the goods.
    I am seeing quite a large number of POs with deleted/closed PRs.  Thus indicating there is no longer a demand for the items on the po.
    If i could run a weekly report to show POs with deleted PRs. I could liaise with the originators to confirm their requirement before hastening against the vendor.
    Cheers,
    Harry

  • TC for open purchase orders ?

    Dear All,
    What r the std.Tcodes to see Pending list of purchase orders in MM ?
    Thanks.

    Dear Kishore,
    Useful TCodes:
    ME2A                 Monitor Confirmations              
    ME2B                 POs by Requirement Tracking Number 
    ME2C                 Purchase Orders by Material Group  
    ME2J                 Purchase Orders for Project        
    ME2K                 Purch. Orders by Account Assignment
    ME2L                 Purchase Orders by Vendor          
    ME2M                 Purchase Orders by Material        
    ME2N                 Purchase Orders by PO Number       
    ME2O                 SC Stock Monitoring (Vendor)       
    ME2S                 Services per Purchase Order        
    ME2V                 Goods Receipt Forecast             
    ME2W                 Purchase Orders for Supplying Plant
    Regards,
    Naveen.

  • Open Purchase order for a sales division

    Hi experts ,
    I want to generate report for open purchase orders.This report is reqired for a  perticular sales division.
    I tried to use ME2L , for this  we need to give list of vendors for that division. However i guess that in purchasing we dont maintain vendors at sales division level. Can you help me in this regard
    Thanx in advance.
    Regards,
    Anand

    Anand -
    U try using the report ME2M or u can copy this report to new one with ur changes.
    Hope this resolves ur issue.
    Reward points if useful.
    Thanks,
    Siva

  • List of open purchase order for a sales division

    Hi experts ,
    I want to generate report for open purchase orders.This report is reqired for a perticular sales division.
    I tried to use ME2L , for this we need to give list of vendors for that division. However i guess that in purchasing we dont maintain vendors at sales division level. Can you help me in this regard
    Thanx in advance.
    Regards,
    Anand

    Hi Anand,
    One way to get the desired output is
    First you get a list of all Sales Orders for a particular division.
    then use transaction ME2K and input all Sales Order that belong to particular division and excute.
    you will get all POs for that division. But the layout of the report is not very friendly still it serves the purpose.
    Regards
    Seema

  • Open Purchase Orders and Open Sales Orders

    Hi,
    Please let me know the table names for open purchase orders and sales orders.
    Regards,
    Prii

    HI Priti,
    EKPO-ELIKZ  "Delivery completed" indicator, This tell if the given PO line items has any open quantity or not.
    Logic to find out if a given PO has Open Quantity or not is do the following:
        " select the PO Qunatity.
        SELECT SINGLE MENGE FROM EKPO INTO PO_QTY WHERE
        EBELN = ITAB_PO_LN-EBELN AND
        EBELP = ITAB_PO_LN-EBELP.
        " select the GR qunatity which has been received.
        SELECT SUM( MENGE ) FROM EKBE INTO GR_QTY WHERE
        EBELN = ITAB_PO_LN-EBELN AND
        EBELP = ITAB_PO_LN-EBELP AND
        BWART = '101'.
        " select GR Quantity which has been reversed.
        SELECT SUM( MENGE ) FROM EKBE INTO GR_REV_QTY WHERE
        EBELN = ITAB_PO_LN-EBELN  AND
        EBELP = ITAB_PO_LN-EBELP AND
        BWART = '102'.
        POSTED_QTY =   GR_QTY - GR_REV_QTY .
        OPEN_QTY = PO_QTY - POSTED_QTY.
    Regards,
    -Venkat.

  • Open Purchase Order Conversion Script (Data Loader)

    Hi All,
    Hope you all are doing well.
    I need a Quick help from anyone of you peole. Does anyone having Data Loader script for Open Purchase Order.
    I need it badly. My client is using 12.1.3 version.
    Please help.
    Regards,
    Aditya

    Hi All,
    Hope you all are doing well.
    I need a Quick help from anyone of you peole. Does anyone having Data Loader script for Open Purchase Order.
    I need it badly. My client is using 12.1.3 version.
    Please help.
    Regards,
    Aditya

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