Data Merge - Export PDF Spreads

I'm working on a fairly simple design, with complicated output.
I'm designing a lanyard, and it's portrait.
Page size is 71mm for first page, 74.5mm for 2nd page, 74.5mm for 3rd page.
Naturally I used the Page Size tool to make the pages the size I wanted.
When I put them in a spread they were the wrong orientation - and I didn't want to work in a rotated spread.
I used the Page Tool to move all the pages underneath each other.
They appear under each other in the main view, in the pages panel they appear side by side, not one on top of each other.
I then wanted to add crop marks - but for some reasong the Spreads crop marks, i.e., the fold marks don't generate.
I added them manually at 3mm - and added a bleed of 5mm (will go back and add a slug for the fold marks) but for now.
Everything is kinda done - but I wanted to add a Data Merge.
This is where things failed miserably -
How can I make a Data Merge with Spreads for this layout?

Similar Messages

  • VDP / Data Merge - Multiple PDF's (1 record / 1 pdf)

    Hello all,
    2 part questions (second one I think is more file system related)
    Part 1 - I have created a document in indesign and am using data merge.  The merge works well but the PDF that is created a single pdf file with all my merged pages within it.  I am wondering if there is a way to have mutliple pdf files created.  If my data has 10 rows of information is there a way to run the merge and get 10 single page pdf files?
    **nevermind pt 2...google search just turned up some good hits.**
    Part 2 - If I can get the merge to be single pdfs is there a way to name the file based on a column of my data file?  I am assuming that indesign cannot do this.  I am a pc user and have not found a batch rename software based on variable data content. 
    Thanks in advance
    Ren

    ok so to better understand why I did it this way I will explain the situation.  I work for a copier reseller and we carry many models.  My goal is to re-brand our sample files and include as a footer the following information (filename / machine printed on / paper stock printed on).  This method initally seemed like the right approach using variable data but I have changed my thoght since then and decided to used the combo box interactive filed which would eliminate the need for 50+ pdfs per sample.
    My steps tho prior to changing my mind was as follows.
    Variable Data Merge:
    create my indesign doc and setup the data merge.
    my data file had field for filename (which was part static and part dynamic), machine model and paper stocks.
    exported the pdf (which is a single PDF with multiple pages)
    Splitting the PDF to single page PDFs:
    Open the multiple page PDF in Acrobat X and use the extract feature tools>pages
    Select your location and the newly created single page PDF will created files using the following naming convention (original filename 1.pdf, original filename 2. pdf, etc....)
    Renaming the PDF's
    Since indesign uses row order from the data file to create the pages the multiple page PDF also has the same order as my data file.  When I split the pages using the extract function the number scheme used my acrobat kept the files in order also (page 1 was file1, page 2 was file 2, etc....)
    Using my inital data file (with my filenames that I have merged onto the indesign file) I created another spreadsheet copying the filenames onto a column (column B).
    Column A consist of the filenames that the extract tool created (note that the file xtension needs to be listed also for both column A & B, in this case .pdf)
    In Excel go to VBA (alt+F11).  Goto insert>module.
    paste this code:
    Sub ChangeNames()
    Const FILEPATH = "C:\Users\rsukhr01\Desktop\test"  'amend to location containing files
    Dim r As Range, cell As Range
    'identify range containing file names - assumes you hve a header in row 1 and then filenames below it
    Set r = ActiveSheet.Range("A2:A" & Cells(Rows.Count, "A").End(xlUp).Row)
    'loop thru the files and change their names:
    For Each cell In r
      Name FILEPATH & "\" & cell.Value As FILEPATH & "\" & cell.Offset(, 1).Value
    Next cell
    End Sub
    Close VBA, goto view>macros and run the "change.name" macro.
    This will rename the original file names (column A) to your new file names (column B).  Also make sure this excel file is is the same folder as your files that you want to rename.
    hope this helps...
    also I will find out the source for the VBA macro and update to give that person credit.

  • InDesign CS5 Data Merge to PDF Problem

    Hello,
    Need to make 2500 tickets, data merging a csv file  causes indesign to fleeze up. When I try export to PDF, it creates the pages but does not merge the date, instead it  just leaving the data field. What do I need to do to get the numbers to appear on the tickets when exporting to pdf?
    Kinda in a time crunch!!
    Thank you!!
    Mac Pro
    2.66 Quad
    8GB ram   
    Mac OSX 10.5.8
    InDesign CS5 7.0    

    Hi Jeff, thanks for the reply.
    There are no comma's in the csv it is just numbers 0001-2500. The numbers are all that need merging.
    When I go to preview, everything is perfect and all the numbers show up where they are needed, however, when merge and export the correct number of pages are generated but the numbers are replaced with the data field (<<nbr>>) instead.
    Thank you for your time.

  • Data merge to pdf - unusual result

    No matter what I do, I can't get InDesign to merge the content of my piece AND the data correctly.
    My project is simple.  I'm making a postcard that is exactly half the size of a sheet of letter paper.  There's a .25" margin.
    I created the text box that is exactly the correct size that shows where the address fields should be...
    When I do a document merge, the resulting .indd file is correct.  However, when I attempt the same data merge by selecting "export to pdf", the resulting file is way way off.
    See attached files.  The pdf doesn't even have two address fields, let alone a mirror of the content.

    Always use the camera icon to attach an image. This is something that needs to be fixed. I was attaching files via the attach link and FAIK, they never load. Stay queued forever.
    When you merge the data you should have a new ID doc. So if your original doc was mydoc.indd, the merged doc should be something like mydoc-1.indd. Export this to PDF. Should work.

  • Data merge to pdf

    I'm not sure if this is possible but my goal is to do a mail merge from a script and have them save out as PDF files on the fly. 
    My template has all the data fields linked and i can merge to a new document with no problems, but I want them to merge/export to a PDF rather than the new doc. 
    Any thoughts? 

    IN CS4, you can export the data merged template directly to PDF, without creating an intermediate data merge template file. This page should provide the information you need - http://help.adobe.com/en_US/InDesign/6.0/WSa285fff53dea4f8617383751001ea8cb3f-6c3ca.html#W S579839EE-E3E2-479b-8A9F-3C65FB296C81 .

  • Can i use data merge with pdf images in indesign?

    Hi need to do a data merge but with pdf's not jpg or tifs. I am having the result with jpgs but not with pdf's.
    Can i do it with pdf's?

    in fact that is not a problem because i have both pdfs same size and orientated, the only thing is that i cannot use the pdf docs for some reason.
    eg. in the csv file i have (this is not working)
    Field 1                                      Field2
    '@background                          '@page
    Machintosh HD:bg1.pdf           Machintosh HD:page1.pdf
    eg. in the csv file i have (this works)
    Field 1                                      Field2
    '@background                          '@page
    Machintosh HD:bg1.psd           Machintosh HD:page1.psd
    I would like to use the pdf file is there a different way to do so?

  • Trouble exporting PDF spreads..  "not valid page names"

    Regardless what I enter in the "range" section, I get an error that says: "one or more of the pages specified are not valid page names"
    How can i again export pdfs?
    I've tried entering "16-19" There usually is some "Sec" thing though I can't remember...
    can ANYONE please help me...
    Email me if you can @
    [email protected]
    I would really appreciate it...

    (^ LOL, a familiar name, I think? Just had lunch with Randy on Wednesday.)
    Ghary, this is usually caused by the prefix ID tends to put into section starts if you aren't paying attention. You have to address the pages by their full name, which most likely makes your page range something like "Sec 1:1 - Sec 1:16" (Steve's trick is actually easier by far if you have to leave them in for some reason).
    Best long-term fix is to go back to your section starts and delete everything out of the Section Prefix field. This is also nice in that the real page numbers get transferred to PDFs if you export instead of the weird "Sec 1:1" page numbers.

  • Flex - data merge to PDF document

    We have a requirment to get the state form from the web site,
    later the created application in flex will be a data entry for the
    user to enter data. After complitation of data entry and submission
    to database, data should merge to the given pdf document and show
    it to user for printing.
    Your help will apperciated.
    NM

    Hi,
    Please have a look at the PDF generation capabilities of
    LiveCycle Data Services or Alive PDF. Please find more details at
    the URL below.
    http://www.adobe.com/products/livecycle/dataservices/
    http://alivepdf.bytearray.org/
    Hope this helps.

  • ALV Edit Mask isn't applied when exporting as "Spread Sheet".

    Hi all,
    One of our program has "Edit Mask" as XXXXX____ for displaying data in ALV (Mask first 5 numbers as X, display last 4 numbers as it is).  However, when data is exported as "Spread Sheet", the edit mask is not applied.  Does anyone know how to force edit mask when data is exported as SpreadSheet (MHTML)?  If you export as "local File" and then do "SpreadSheet", the edit mask works.. it is just when the direct "SpreadSheet" done, it doesn't work. 
    (i.e. CL_GUI_ALV_GRID->EXPORT_TO_SPREAD_SHEET doesn't apply EDIT Masks set in Field Catalog.)
    Here is more technical info.  We are on ECC 6.
    Field Catalog is of type LVC_T_FCAT.
    for a specific field, "EDIT_MASK" is set to XXXXX____.
    The ALV is called using
    My_ALV_CLASS->SET_TABLE_FOR_FIRST_DISPLAY
    exporting
    is_layout = My_layout
    is_toolbar_excluding = my_toolbar_exclude
    changing
    it_outtab = My_data_table
    it_fieldcatalog = MY_FIELD_CATALOG_DEFINATION_WHERE_EDIT_MASK_IS_SET
    exceptions...
    Thanks in advance!

    Hello,
    This is first time I am giving an answer.
    Instead of using a function module to merge the field catalog, try doing it one by one.
    for example,
    pt_fieldcat-col_pos = 01.
    pt_fieldcat-fieldname = 'KUNNR'.
    APPEND pt_fieldcat.
    pt_fieldcat-col_pos = 02.
    pt_fieldcat-fieldname = 'IP'.
    pt_fieldcat-edit = 'X'.
    pt_fieldcat-edit_mask = '-.-.-.-'.
    APPEND pt_fieldcat.
    and use the structure Z_IPADDR in method parameters instead of a function.
    CALL METHOD go_grid_ip->set_table_for_first_display
    EXPORTING
         i_structure_name = 'Z_IPADDR'
         it_toolbar_excluding = lt_exclude
         is_layout = ls_layout
    CHANGING
         it_fieldcatalog = pt_fieldcat
         it_outtab = p_t_auth_ip.
    CALL METHOD go_grid_ip->set_ready_for_input
    EXPORTING
    i_ready_for_input = 1.
    and also you can use following function module to check if the edited value is still in ALV or not
    CALL METHOD grid->check_changed_data
        IMPORTING
          e_valid = l_valid.
      IF l_valid IS NOT INITIAL.
    then the edited data in alv is successfully changed in internal table behind that.
    Debugging may find you an answer.
    Kind Regards,
    Manisha

  • DATA MERGE SLOW

    I'm running Windows 7, plenty of RAM, InDesign CS6, Excel 2007
    Data Merge from Excel spread is very very slow above 100 records.
    Turned off preflight and report generation to see if that helped..not resolved I'm afraid.
    The merge works well with 100 records...
    Any suggestions, as to what to try next
    dave

    its almost 7000 records, with approximately 70 individual placeholders per 
    final page, and the placeholders are located within an excel csv file, so I
    am  merging a delimited file.
    rgds
    dave
    In a message dated 12/27/2013 11:32:54 A.M. Eastern Standard Time, 
    [email protected] writes:
    Re:  DATA MERGE SLOW
    created by MW Design (http://forums.adobe.com/people/MW+Design)  in 
    InDesign - View the full  discussion
    (http://forums.adobe.com/message/5959682#5959682)

  • InDesign Data Merge / Image Frame Options

    Hi! I am learning Data Merge and am trying to set-up some product sheets using it. I have done pretty well so far but have an issue with the way images are importing into the different image frames. There are a few different image frames on the layout (main product image, tech drawing, tech icons, etc.), and I need each image frame to have different frame options set.
    So far using the general "Frame Fitting Options" for each has worked for all imported images except for my tech icons (which I can get to import correctly if I choose "Content Placement Options > Fit Frames to Images" from the Data Merge side menu --but when I do this, it applies to all image frames on the page and not just the one selected (which does not work overall).
    Is there another option to get the icon image frames to "Fit Frame to Image" automatically without using the Content Placement Options from the Data merge menu? Is there a way to use the Content Placement Options so it works for individual frames vs all on the layout?
    Any help is much appreciated!
    Liz

    Within the data merge, the frame fitting options apply to all frames that contain variable images, so if you want one variable image to fit image to frame, and another variable image to preserve its size, that cannot be done in the main file, but by manipulating the resulting merge file as P Spier suggests. With Data Merge, there are 8 ways an image can fit inside a frame - see the linked pdf: http://colecandoo.files.wordpress.com/2012/08/framefit.pdf
    This is further complicated when importing ai or pdf images that contain different possible sizes to import (e.g. trim box, bleed box, bounding box, etc). If the "show import options" dialog box is used when placing an image into a data merge file, the settings used in those import options are maintained in the file for the importing of any pdf/ai files via the data merge. What this means is that a data merge containing pdf/ai images can go haywire quickly if the import options change.
    There are some tricks that can be used to control a size of an image in a data merge, provided the images are pdf/ai. If images are being placed by bounding box size in the import options, a way is by drawing a no fill/stroke box behind (or on another layer) of the pdf/ai - this will be used to define the actual size of the image, instead of the top left/bottom right of the image. Similarly, if images are being placed by media box, a similar technique can be used by making the illustrator artboard the size used to define the incoming image size.
    There are also other ways to control the way an image grows/shrinks when importing via the data merge. I have written about that elsewhere, but the trick relies on using making the variable image an anchored object in a larger text frame and controlling its coordinates with text and textbox formatting (e.g. top/bottom/center align; left/right/center, or tab position): Centering “fit frame to images” using InDesign CS6 | Colecandoo!

  • Data Merge several records on single page?

    I'm working on a large layout of grad photos with names, years and pictures.
    I'm trying to data merge my excel spread sheet so I can have all the images, names and years on a single page.  There are around 4000 images total (spread through 5 layouts), so I don't want to have to place all the photos individually, type names and years individually, then re-arrange when we need to add additional images.
    My issue is that the same data is reapeating in all the fields on the page.  Even when I create a new page, the same data is appearing.
    If I preview the data, I can scroll through each one, but only one ever displays at a time.  The multiple data per page option is grayed out in the data merge window every time I try.   I'm using InDesign CS4.
    Is there something I'm doing wrong, or is there another way to approach it?

    I agree it seems as if you have duplicated data in your source though I can't gray out the multiple data page option if I try. Perhaps there is something to poick up with this clip. Good Luck & let us know how you make out.
    http://www.theindesigner.com/podcasts/tid43_theindesigner_43.mp4

  • Why does an InDesign document exported to PDF using data merge result in very different sized PDFs?

    I've got a small sheet that I update on occasion and use data-merge to add people's names to the sheet. It's very much like an invitation where every invite has a different name on it. I use the data merge feature to select a list of names and then they get inserted into the document. Then I use the Export to PDF command in the data merge window to create a pdf that has all of the invitations in one big file. They are four-up per page on letter sized paper. Sometimes I print 2000 of them and the resulting PDF is about 2mb, sometimes I print 1000 of them and it's 20mb. Document, settings, method of issueing the commands to output the files are all the same. The only difference is the list of names and those are all almost identical in length. Anyone know what could be happening?
    One clue is that it takes about a minute to run when the result is going to be a small file and about 5 or more minutes when the result is going to be a large file.
    My guess is that sometimes it includes a copy of the images once per page, and sometimes it only includes them once per document, but I'd love to know why and how to control that. Thanks.

    And you verified that the links panel shows everything as up-to-date?
    The only other things I can suggest at the moment are the standard two trouble shooting steps: Remove minor corruption by exporting and Replace Your Preferences

  • IDCS6/IDCC MACOSX 10.6 and up: Inability to create tagged PDF during "Export PDF" in Data Merge

    I have a rather odd question concerning an obscure feature of InDesign but have to ask it concerning a somewhat over-engineered solution to an ongoing problem. I will try to give an abridged version but forgive me if I ramble...
    I have a solution that splits a large PDF based on bookmarks in the document. The InDesign file doesn't use bookmarks itself; but has paragraph styles that have been tagged using the expert tagging feature of the paragraph style. Once in Acrobat, I am able to make new bookmarks from structure and voila... bookmarks that were based on tags.
    For this solution to work, a checkbox in the General window of the export PDF dialog box called "Create Tagged PDF" needs to be checked
    This checkbox is normally available when exporting PDFs from InDesign. However, when attempting to export PDF from the Data Merge panel, the dialog changes.
    The parts highlighted in green I expect to change; but the red change is unexpected and for my purposes, fouls up what I'm trying to do.
    I should stress that if the data merge file is merged to one large new InDesign file, then this problem doesn't happen. However, the amount of data that I'm dealing with (tens of thousands of records) would take too much time and be double-handling.
    Is this greying out of the checkbox a glitch;  is it intentional; or am I missing something?
    Concerning alternative ways of making bookmarks from a data merged PDF:
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    Merging to a new InDesign file is not an option given the record lengths that I work with (from 10,000 - 100,000)
    Acrobat does have a way of automatically tagging an untagged document; however the results have been less than desirable so far.
    There are a few third party applications for Acrobat that allow dynamic bookmarks based on type in certain positions, but many of these applications are Windows based. Mac compatible PDF-SAM looks promising but have had no testimonials on whether or not tasks like mine are possible.
    Colin

    Can also confirm that too Uwe. I thought those particular issues may just have to do with using the default [High Quality Print] setting... but no, Create Acrobat Layers and Include Hyperlinks can't be done regardless of how sophisticated the options within the export Adobe PDF dialog box (during data merge) is.
    I know this is a user-to-user forum but from time to time I see Dov Isaacs on here and was hoping he may have some insight. Even if the answer still remains that it can't be done, at least I can then consider more alternatives for this uncanny and frustrating procedure.
    Colin

  • PDF- Filename automated from labelscript (after data merge)

    Hello,
    first of all I'm quite new in javascripting... but some simular scripts I have found on the internet could provide a solution for my problem.
    What I've done is the following:  I've used Data Merge and created a 200-paged file with 1 label on each page. Each label has a labelnumber.
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    What I want to create is a script that I can run every month after I have updated my 200 labels and overrides all the pdf-files of the old labels.
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    I have tried a lot of thing (trail&error) but as I said, I'm quite new to this matter...
    So.... I can use some help or advice on this one.
    Thanks in advance,
    Dheart
    function getLABEL_A(page) {
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                        return page.textFrames[currentTextFrameIndex].contents; // ..returns text frame contents
              return null; // if not found, returns null
    var LABEL_A;
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              LABEL_A=getLABEL_A(currentPage);
              if (LABEL_A!=null) { // If we have a LABEL_A - PDF file name-
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                   alert(LABEL_A);

    Thx for the reply, indeed this is a solution for consecutive numbering, however, the numbering is following another 'system' and in this case the numbering is given randomly.
    Anyway, trying a lot of things,  gave me a working script!!!
    The script exports a multipaged indesign file to single-paged pdf files. The namegiving of the pdf-files is automated and follows a labelscript (textlabel) on each page.
    function getLABEL(page) {
              for (var  currentTextFrameIndex=0;currentTextFrameIndex<page.textFrames.length; ++currentTextFrameIndex) { // Iterates over frames
                   if (page.textFrames[currentTextFrameIndex].label=="LABEL") // if label is LABEL..
                        return page.textFrames[currentTextFrameIndex].contents; // ..returns text frame contents
              return null; // if not found, returns null
    var LABEL;
         var currentPage;
         var pagesList=app.activeDocument.pages;
         for (var currentPageIndex=0;currentPageIndex<pagesList.length;++currentPageIndex) { // Iterates over pages list
              currentPage=pagesList[currentPageIndex];
              LABEL=getLABEL(currentPage);
              if (LABEL!=null) { // If we have a LABEL PDF -file name-
                  app.pdfExportPreferences.pageRange=String(currentPageIndex+1); // set up the export range..
                    var export_preset = app.pdfExportPresets.item("[High Quality Print]");
                     app.activeDocument.exportFile(ExportFormat.pdfType,"F:// fill in destination"+LABEL+".PDF",false,export_preset); //.. and save the file
              } else {
                   alert("Page number "+currentPageIndex+" without LABEL box");
                   alert(LABEL);

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