Data retention/disposal policies

Hi,
Does anyone knows some good links to Data retention/disposal policies templates. I have already tried SANS, google, but any luck.
Thanks in advance.
David

If in relation to PCI, its 90 days readily available media (i would classify this as disk) per the latest ROC. Having 90 days worth of log data has helped us get through a PCI audit.

Similar Messages

Data Retention

I just wondered (especially for UK posters) if there are any data retention issues for supplier (Payables) and customers (Receivables) that must be adhered to for compliance with data protection act?
I am not sure if theres any personal data on a general ledger as I am not an accountant, but with clients and suppliers in Oracle EBS you have names addresses and more which falls into the remit of data protection.
What are the rules around your data retention policies for personal client and supplier data? When do you have to dispose of it? I.e. a one time supplier/customer -- do you need their personal data forever more?

user599292 wrote:
In the uk there are specific legislation around keeping data that stores pii (personally identifiable information) only as long as is required for business purposes (data protection act). I just wonder how challenging that is to a DBA. Take for example an oracle database that houses personal information about HR/Payroll? Do you have to set procedures to delete data of ex employees after x amount of months? Is it practical? Do you have to go through your backups and delete any trace of such information there as well? It seems a bit of a nightmare to my I just wondered how you go about dealing with this issue for any databases you support that process/store PII?While the DBA certainly needs to be involved in these discussions, ultimately it is up to the apps guys to develop an app that properly maintains the app data. There is no parameter "pii_retention="
The dba can advise on how to structure the schema such that the PII is easily isolated, identified, and maintained without conflicting with other requirements, like fiscal's requirement to retain data for several years for auditing purposes.

Data Retention EBS Data

I just wondered (especially for UK posters) if there are any data retention issues for Oracle Financials supplier (Payables) and customers (Receivables) that must be adhered to for compliance with data protection act?
I am not sure if theres any personal data on a general ledger as I am not an accountant, but with clients and suppliers in Oracle EBS you have names addresses and more which falls into the remit of data protection.
What are the rules around your data retention policies for personal client and supplier data? When do you have to dispose of it? I.e. a one time supplier/customer -- do you need their personal data forever more?
Your mainly DBA's so I assumed some would know?

DBMS Direct wrote:
An example is VAT related accounting which may require you to keep your Payables and Receivables for up to 6 Years.Thanks. Is that documented in legislation anywhere online? And also what level of data is required, does it included the personal names addresses bank data etc for customers and suppliers?

Archiving data retention period (best practice)

Hi,
Can anybody provide the standard FI-CO data retention period I mean for how long data from the following table has to be retained:
BKPF, BSAD, BSAK, BSAS, BSIS
Best business practice.
Thanks in advance
Joseph

Hi,
I would not recommend to change this setting. One major problem you get will be that the archiving function will delete data from database (which has been transferred to the archive). So far so good, that´s one of the archiving features
But it sometimes happens that you have to open an already closed fiscal year again. And if you open this last closed fiscal year again, the realtime transactions could fail now if data (transactions, etc.) is missing which exists only in the archive at that point of time.
By the way, you can have a look at SAP note 389920, in there the archiving functionality is documented for FI-AA application.
Regards,
Markus

Data Retention tool- help needed

hi gurus,
my client wants to extract all the used POs once every 4 months and store them on CD diskettes.I knew DART(Data Retention Tool) does this ,can any one suggest me if this is the right approach or Is ther any standard way of doing this in SAP.

Hi Cheris,
Yes, you are correct.DART tool is the right way to extract the PO's.
But before tha you have to onfigure DART according to your requirement and then go for extraction.
Reward if useful.
Thanks,
Dipti.

Issue with DATA RETENTION LEVELS PARTNER

HI I am having an issue
The issue is in contract where I have a data retention partner level .I have partner retention level at purchase organization level and want to copy it to a plant level where in when I try to copy the other partner functions are being copied but the partner function VN is not being copied .
Could any one tell me why this is happening and how I could overcome this issue .

Hi,
set the propety "display" to medium text for this charateristic either in the BEx report itself either in the query definition.
Ensure that the text are well loaded (run tran RSDMD with this IObj in norder to display master data)
Only having meduim texts will prevent you to display "key and texts" in reports.
You could enhance your IObj and enable short/long texts as well; in the transfer rules just load the medium text in short (truncate its length to 20) as well as in the long text.
hope this helps...
Olivier.

SAP DART - Data Retention Tool

Hi folks,
Anyone has experience with DART Data Retention Tool? This tool generates a flat file with an audit log result and I would like to know if is possible generate it in XML format? If not, which is the best option to convert this flat file in a XML?
Thanks in advance,
Ricardo.

XML is not an option, however you can generate a view file in a format that contains meta data describing all field properties in the same file. That would be the best format to start with for XML conversion I think.

Data retention limit for infoproviders??

Hello experts
Can any budy tell me how to find out data retention limit for all infoproviders??
Thanks
Sudeep

when you mean data retention - there can be multiple data retentions possible :
1. PSA information - this would be the typical PSA data retention that you follow in the process chains
2. Request Information - this would depend if you are using request information archiving which is avaiilable from 7.0 onwards
3. Information in the infoprovider : This would depend if you have used archiving etc ...
typically the data retentions would be
same as in R/3 for ODS which stored detailed information
for cubes - it would typically be about 5 years or so - this would depend on the amount of data available in the infoprovider and how frequently the data is being used...

Issue on Ordinary Depreciation Start Date and Disposal of Asset

Hi All.
I am facing the following the issues.
Fiscal Year is from July - June
First Problem: Company acquired the asset Vehicle on 26.Dec.2008. System proposes Ordinary Depreciation Start Date as 01.Jan.2009 rather then proposing Ordinary Depreciation Start Date as 01.Dec.2008.
Since depreciation for previous year has been posted the client later found out that instead of calculating depreciation for 7 months depreciation was only calculated for 6 months. I tried to manually change the dep. start date but the system doesnot update the previous years values, it's still calculating depreciation for 6 months and not 7 months. Is there anyway in updating the previous fiscal years depreciation values.
2nd Problem: I created a test case scenario today i.e. 16.09.2009 by creating and capitalizing an asset vehicle. Once I capitalized the asset the system automatically proposed the start date as 01.10.2009 and not 01.09.2009 which is what i require. What setting do i need to check or maintain in order to solve this issue because the user does not want to manually change the date each time an asset is created.
3rd Problem: Similar to this now when client disposes of an asset suppose on 10.Feb.2009 (FY2009). The system calculates depreciation till the month in which disposal takes place (February), the client does not want this, their requirement is that depreciation should be calculated one month before disposal takes place i.e. in this case Dep should be calculated till Month of January.
Your assistance will be highly appreciated.
Mohammed Ali Khan.

Hello Khan,
The depreciation start date will get determined based on the period control method assigned to depreciation key,
Period control methods are defined in transaction code : OAVH
In period control method we will mention the depreciation start date for acquisition, additions and also depreciation end date for disposals, retirements.
SAP has given some default period control keys. If any of these are not suitable to your requirement you can create on your own period control methods.
THanks
Sai

Outlook 2010 Pro Plus not showing Retention/Archive Policies only on Terminal Server

I have Office 2010 Pro Plus (Terminal Server License) installed on Remote Desktop Services 2008 R2 and running Outlook 2010 against Exchange 2010 SP1 with Enterprise CALS for all users. If I run Outlook locally on a PC (not TS Client)
I have apply folder retention policies and archival policies no problem but if I open Outlook on Terminal Server I cannot. Everything is greyed out. This is the exact same version of Outlook, just different keys but I can't apply any policies for
the Terminal Server users.
So, to clarify, on a regular PC, I can click an Outlook folder, click on the "Policies" button on the ribbon and have retention policies as well as Online Archive settings as I should but when I use the same version on Terminal Server
the Policies button is greyed out completely and cannot set. I am NOT using auto-archive settings and not using PST files, only Online Archive.
Thank you

I think you are in the wrong forum - OCI questions (as opposed to OCI) should go here:
Oracle Call Interface (OCI)
Best of luck

MARS data retention

We currently have MARS archiving every 10 days to an NFS mount that is configured in the web interface.
Our quesition essentially is if we didn't do the archive at all, what would be the expected retention level of the data inside the appliance. This of course depends on how much data is being sent, but we are curious as to whether there is a fixed timeframe that MARS automatically removes old data or at least begins to overwrite.
The only other thing we heard is that when an archive is executed to the NFS mount, that data is then removed from the database.
We are running MARS-100 (750GB), version 4.3.5 (2838).
Thanks for any help that can be provided!!!
/ahuffer/

"We currently have MARS archiving every 10 days to an NFS mount that is configured in the web interface. "
that's not really possible, but I may just be misinterpreting what you're trying to say. The config data is backed up to the archive each night. event data is written throughout the day. Do you mean you have "Remote Storage Capacity in Days" set to 10 days?
"Our quesition essentially is if we didn't do the archive at all, what would be the expected retention level of the data inside the appliance"
I don't believe archiving has anything to do with the local retention of "dynamic data" on the MARS box. Farrukh mentioned a couple ways to dig into this. The event that triggers is "CS-MARS DB partition filling up causing the next partition to be purged soon". This event should create an incident in your queue. In the raw message it gives details about what is happening. It is essentially the same info provided by the CLI command "pndbusage". Here's an example:
"Current partition started on Wed Aug 27 23:05:07 CDT 2008 and uses 68.2% of its available capacity.
Switching to next partition is estimated for Sat Aug 30 14:01:48 CDT 2008.
4e+08 events, received between Mon Jul 28 09:14:05 CDT 2008 and Wed Jul 30 10:57:19 CDT 2008 will be purged."
This is from a 210 running at about 1/3 capacity and it keeps dynamic data for about 1 month. If you're running close to capacity, your dynamic data will get FIFO'd out faster than that.
"The only other thing we heard is that when an archive is executed to the NFS mount, that data is then removed from the database. "
I do not believe that is true. archiving isn't even required so I'm not sure how it could be tied in this manner. This could cause major problems if archiving was enabled but not working or slow for some reason.

Datasocket data retention

I am using datasocket read and write example.....examples are working fine....but one thing I want to improve is that last value of data read by dsread should stay when dswrite is stopped....
I mean currently when you start dswrite and dsread , dsread reads the data sent by dswrite.....then if you stop dswrite then dsread reads zero....what I want is when dswrite stops it variable at dsread should hold the last value instead of zero....
how to know that dswrite is stopped?

Hi MSD;
have you read the context help for DSRead carefully? Have you read the explanations for all outputs?
Ever thought on using the "time out?" indication, that is provided by most data receiving functions?
Best regards,
GerdW
CLAD, using 2009SP1 + LV2011SP1 + LV2014SP1 on WinXP+Win7+cRIO
Kudos are welcome

SM30 Wrong Data retention on screen

Hi ,
I have a requirement as follows :
Create a table maintenance for a table with material number and plant as primary key.Then while maintaining the values
I have to check if that matnr+werks is present in MARC table . If say 10 material plant are entered in the table maintenance (1 screen) and 5 are invalid combination , then 5 should be saved in the table and rest 5 should remain on the SM30 2nd screen as it is with no saving .
I have validated the data from MARC by using table maintenance events and only the required records are added in the table but the ones which are not correct do no re-appear on the 2nd screen of SM30 because of which the user has to re-enter all the data instead of just rectifying the wrong data.
Please suggest some idea asap
Thanks ,
Supriya

Hi Sreekanth,
Thanx for your input .
I have not yet tried the solution you gave but is this possible with single screen (as mine is a single screen ) instead of the 2 screen solution you provided ?
Thanks ,
Supriya

OWSM: it's possible manipulate a xml string date with a policies ?

Hello,
It's the first time that i use the OWSM. The objecties of my project is reuse a old webservice deploy in the old application. The authentication of websercice is inside the structure string xml type. For example any service are the follow soap structure:
<n:getInformation>
<data xsi:type="xs:string">..................</data>
</n:getInformation>
The type string the data is based on the xsd schema rules where among other there is the authentication info (user and pwd)
<authentication>
<user>hello<user>
<password>xxx<password>
<inputdata>
<inputdata>
My question is : It's possible create an agent or gateway policy without affect the webservice ? I wish manipulate a xml string type and add with a policy a xml data authentication information......
Thanks in advance.

Yeah you can certainly do that, but I can tell you that OWSM is not right place to do this.
- You can create custom step and get hold on the entire payload and change
- You can create XSLT to do the transformation from old to new.
HTH,
Chintan

SAP Data Retention Tool and Batches

Hi,
does anyone know if there is a way to extract batch data with DART ?
Regards,
Volker

volkes
for the sap data rentention tool upgrade what are the steps required for the upgrading of the version2.1 to 2.5.
can you please how the dart application is run.
please me necessary documentation to [email protected]
thanks in advance
suman

Data retention/disposal policies

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