Database question issue

Question

I've built a DB with some 88 records in it. In each record, I have a competitors name, team name and position meaning order of go, for each team name as it relates to that team. The rider’s position field is a value list of one to five. Who goes first on the relay second, etc… I want to create a report that lists team name, and than list, the riders in position order. I’m not sure that a flat file method that AW uses can do that. In other words, be able to selectively pick certain information from several records and build a list to display.
Any insight? It been years since I wrote a DB, I have a real old copy of Filemakerpro 4.1 and can’t find my keycode to install it and 300 bucks for a new version that I’m sure would do it. Is a lot for a onetime most likely would never use it again solution….
Thanks for the input

Answer 1

I've built a DB with some 88 records in it. In each
record, I have a competitors name, team name and
position meaning order of go, for each team name as
it relates to that team. The rider’s position field
is a value list of one to five. Who goes first on the
relay second, etc… I want to create a report that
lists team name, and then lists the riders in
position order. I’m not sure that a flat file method
that AW uses can do that. In other words, be able to
selectively pick certain information from several
records and build a list to display.
Getting the list ito the right order is just a matter of a multiple field sort.
As you may want to do this 'one off' a second time, you probably should record it.
Click the Sort button in the Tools (the one with the bar graph) and choose New Sort. Give the sort a name (Ride Order), then double click 'Team' then 'Order' to move these two field names to the Sort Order list. Click OK to save the sort and return to the database.
Clicking the Sort button and choosting Ride Order from the menu provided will now get you half way to the result you want—placing the records in the order you specified. But the team name will be listed with the name and position of each rider.
To list the team only once for each set of five riders, you'll need a new field and a new layout.
Field: Press Shift-command-D to open the Define fields dialogue.
Create a new Summary type field ('Team SUM') with the formula:
'Team'
where Team is the name of the field containing the names of the teams.
Click back to the database, then press shift-command-L to move to Layout mode.
Go to the Layout menu and choose New Layout... > Columnar Report.
In the dialogue, Name the Layout (Rider & Position)select Team SUM, Rider and Position (but not Team) and insert them into the layout.
Go Layout > Insert part > Subsummary when sorted by..., and select Team from the list of fields. Place this part Above the data summarized.
In the Layout, move the Team SUM field into the Subsummary part. Select the label for this field and press delete.
If you want to keep the labels for Rider and Position, select them and move them into the Subsummary part, placing each directly above the Field it labels. Otherwise, select and delete these two labels.
With the Header part now empty, remove it by dragging the Header boundary up to the top of the window, or use it to hold any information you want to appear at the top of each page of the report. Drag the Subsummary part boundary to allow room for the information in this section and a bit of space between it and the first Rider. Move the Rider and Position fields near the top of the Body part, then drag the Body boundary up to allow a small amount of space between names in the list.
Press shift-command-B to return to Browse mode.
You will probably NOT see the summary information at this point. Subsummaries show only when the DB has been sorted on the specified field (Team) AND Page view is Checked in the Window menu.
Go to the Window menu and check Page View.
Final step: To be able to repeat the report, you should record it.
Click the Report button in the Tools (two sheets of paper icon) and choose New Report. Name the Report (Rider Order), choose "Rider & Position" for the Layout, "None" for the Search and "Rider Order" for the Sort, then click OK to save the Report.
Regards,
Barry