Default Category Dispositions Workflow in URM11g!!

Question

Hi,
In URM11g set up guide I could see the 'Category Dispositions Workflow' in configuration options chapter. I would like to know whether this workflow will help me to fulfill the below scenario.
"I have to approve the contents for disposition in URM system. Once the retention period is over then the particular retention category will appear on My Records Assignments for approval. Since i am not sure whether an user still requires a particular content I cannot go ahead and approve the disposition action. Before the approval for all contents I would like to have one more step in the disposition action or as a seperate workflow to make sure the users are reviewed the contents and I can approve the disposition action."
Please help me to resolve the above scenario.
Thanks

Answer 1

From the documentation (http://docs.oracle.com/cd/E28389_01/doc.1111/e10640/c07_generalconfig.htm#BHCJHBAJ):
"The Category Disposition Workflow is used to approve the disposition rules on a category before the rules are enacted.", so that piece of functionality is not usable in your scenario.
Since i am not sure whether an user still requires a particular content I cannot go ahead and approve the disposition action. Before the approval for all contents I would like to have one more step in the disposition action or as a seperate workflow to make sure the users are reviewed the contents and I can approve the disposition action.I'm not really sure if basic records management concepts are really understood here.
The company decides on the rules when an item goes away by defining the disposition process, not the user. You can set up some type of step in the process, like "notify authors", but the records manager is the person tasked with the actual enforcement. Users almost never want to get rid of anything, which is why such systems for retention management have sprung up. If you need approvals, you can actually print off a destruction certificate with the items (this is a manual process, as the system doesn't handle this scenario electronically), give it to the user, and make them sign it for documentation purposes, but don't expect a user to OK a document destruction from a simple email notification - they will just ignore it, and now you are out of compliance for not destroying the item as your retention schedule/file plan dictates.