Default Printer Settings In Microsoft Office For Mac

I have some problems printing in Microsoft Office. I intend to set up the printer to print double sided and also in color. I've done the neccessary settings in the application and saved the preset as the default preset to print.
The problem i am facing now is that in Microsoft Word or any other Microsoft Office program for MAC, when i select File - Print, the printer prints correctly. But when i simply click the print icon in the application itself, it prints wrongly i.e no double sided and in black and white.
After some tinkering around, i also found out that if i were to print by selecting File - Print first and then subsequently directly selecting the Print Icon i wll get the correct printer setting which i have setup. But if i were to close the document and open it again, it would print wrongly if i were to directly select the print icon in the application. I tried using textedit to test out the print setting and it prints corectly though there is no option to select the Print Icon directly instead of choosing File - Print.
Is this behaviour normal or is it not supposed to be in this way?
Any adviced appreciated. Hope my explaination is not too confusing. Did searching the forums but unable to get the right direction.
Cheers!

I am pretty sure this is the behavior of applications that have a Print icon that bypasses the Print dialog. It uses either the default for the printer or the last setting used, if it was used in the current session of the application.

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