Deleting ? Archive Material Master

Hi,
Please help me how to delete or Archieve Material Master?
how to use Tx SARA and MM71?
Please Urgent.
Thanks
Prasad

hi
Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
Reward points if helpful
Thanks and regards
Ravikant Dewangan

Similar Messages

Archiving material master valuation type

Hii ,
I am trying to archive material master valuation type using SARA transaction . Material is maintianed as FERT in system and we have created its valuation type as HM . Now we are trying to archive this material master HM view .
But it is throwing us error as :
MBEW: 1501 HM Dependent batch stocks exist
MBEW: 1501 HM dependent batch records exist
We have checked stock in system .... No stock present (Tried MMBE , MC.9 , Table MBEW ) .
How can I delete ths material master ? Where can I find stock ?
Regards ,
Pallavi .
Edited by: Pallavi Deshpande on Jun 10, 2009 10:44 AM

Hi,
Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules.
A D V E R T I S E M E N T
All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
Thanks
Prashanth

Archive Material Master

Hi guys,
Sorry maybe this is not a correct place!
But i dunno where to ask
My functional doing archive material master using (SARA), and some material can, some can't. After i browse from internet it's said can't archive is because that material still got dependency like Purchase info records must be archive first, etc.
And until now he still blame that the program that run the job (auto generated by SAP) got errors, why morning can now can't and the funny things what he try the material in the morning and now is different material
So, need your guys hint
can we just see the exactly what the problem/error why let say material A can't be archive (maybe still got Purchasing Info records) or some error like that!
Best Regards,
Victor.

Hi,
Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
********please reward points if the information is helpful to you*************

Cleaning & archiving material master

hello,
I am going to start project where one of the tasks will be cleaning material master.
My client system version is 4.7
Can you suggest and documentation on procedures and tools provided by SAP for this purpose?
Thanks & regards,
Andrzej

Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.

Delete a Material Master Record Permanently from R/3 4.7

We have a requirement to delete certain material master records permanently from our R/3 4.7 system. We have already archived all the relevant material master documents using SARA and are now trying to delete the material permanently using SARA but are unable to do so as the program is finding archive entries in MARI and prevents the material from being permanently deleted.
Is there a way to remove records from MARI so that we can delete the material master record permanently.
Thanks in advance.
Samir

It looks like transaction MMDE cannot be used for deleting only a certain set of materials. It is setup to delete all the materials.
Is there a way to delete only a certain set of materials permanently from the client?
Thanks
Samir

Mass Deletion of Material Master

Hi All
Please am trying to delete material master have created. i need a Tcode for mass deletion.
Thank you.

Hi,
In MM06 you can set deletion flag for materials (mara-lvorm). For multiple materials, use T. Codes MM17 or MASS.
---> Select MARA Table
---> Select multiple selection, past all material list and execute.
---> Select DF at client level from field selection tab.
To delete the Material Master records totally, use SARA. If there is posting done, then need to archieve that too.

How to view archived material master

Hi,
I need to view the archived master master.
When I checked in forum I found out it can be done through tcode SARA
and object MM_MATNR. But I cant find archived material master in it.
Please guide me.
regards
sathya

Hi Sathya,
The set of files which you are getting are the archive files. All your archived materials will be contained in those files. If you know the date when the material you are looking for was archived, you can select the archive file which was created on that date. Or as Juergen mentioned, if there is a proper note for the archiving session, it will be easier to find. In case you dont know the archiving date / there is no archiving note, then you may have to run MM72 on the archive files one by one till you get your material.
Thanks,
Naveen

To archive material master, use MM71 or FI_ACCPAYB?

Hi!
We are preparing archiving on material master in our ECC6.0.
We know that FI_ACCPAYB can be used for that purpose.
However, we also are told that we can go t-code MM71 to archive material master as well.
Please inform us whether it is true? And if so, which method is better?
Thanks a lot!
P.S. Actually I notice MM_MATNR is for material master as well. So which one should we
choose among above 3 possibilities?

Hi Linda,
MM_MATNR is the correct object for archiving material master. FI_ACCPAYB is for archiving vendor master.
Please refer to the following link for documentation on archiving material master.
Link:[http://help.sap.com/saphelp_erp60_sp/helpdata/en/8b/8e963466880c30e10000009b38f83b/frameset.htm]
Before archiving material master, you will need to archive all the documents which has reference to the material (such as purchasing documents etc)
While archiving, if any material is not eligible for archiving, you will get an error message in the archive log. Please refer to SAP Note 900537 for the meaning of the error messages.
Thanks,
Naveen

Archiving material master

Hello Friends,
I have put deletion flag for material by MM06 & tried to execute SARA transaction, however While doing archving, iam getting the following errors in the SM37 job log after write step, please let me know how to resolve th same:
1. MARC: production order exists
2. MARC: use in product group exists
3. MBEW: plant is assigned to the valuation area
4. MARA: Dependent material master data still exists
5.50026991526002R ROLLBACK carried out
6.MARD: error deleting table MARD
Thanks,
Kumar

Hi Kumar,
If a purchase order, Open production order or any other Dependency exists for the material, Material master record cannot be archived and deleted at a given organizational level, the reason will be given in the log the log also contains technical data. check all dependencies for the materials and up on clearing them flag the materials for deletion first and then Archive them.
Ref the links:
http://www.sap-img.com/bc003.htm
http://help.sap.com/saphelp_46c/helpdata/en/ff/515e5449d811d182b80000e829fbfe/frameset.htm
http://help.sap.com/saphelp_46c/helpdata/en/8d/3e59bc462a11d189000000e8323d3a/frameset.htm
Pavan

Mass deletion of material master at plant level

Hi,
Is there any way to flag materials nearly 500 Nos for deletion at plant level.
Regards,
Vengat

hi,
Use mass transaction for putting the delete indicator for the material master...this is to be done from MM17 tcode...
and later they all could archived...Archive it from MM71 and can display this from MM72..
Regards
Priyanka.P

Deleting archived material document

Hello All,
Can we delete any material document which is archived ?
Please advise.
Thanks,
Manoj

Deletion of archived documents is one step during archiving.
SAP reads the archive and verifies that it can read any record, and then deletes it from the database.
This step can be seen in SARA.
enter object MM_MATBEL.
Click the delete button, select your archive and shedule the job.

Archiving Material Master Attachments to Opentext

Hi All,
I am new to Open text and have to send all files attached to Material Master to Opentext. If the user attach the file in MM02 the files should be stored in Opentext. Can anyone let me know how this can be achieved. Thanks..

Hello Rajesh,
You are in a wrong track getting confused with DMS. You need to use OAC0 configure the Content repository, leading application, install opentext clients and make document configurations accordingly. Please go through the documentation provided by OT.
In case of query please contact me. Close the thread if useful.
Thanks,
Kolusu

Archiving/deletion of material master record from Plant

Hi Experts,
I have 50000 materials in 0001 Plnat and recently created a new plant 0002. I transfered 2000 materials from 0001 to 0002. In this scenario when I run a report in Plant 0001, all the 5000 materials are appearing, which i dont want to see the transfered 2000 materials.
I tried with Archieving with SARA transaction but material is archived at Client level only, not at Plant level. Now I want to change the Material type (FERT)of those 2000 materials which are transferred to Plant 0002 to other material type(HALB). Can you please explain the chanllenges in this process ? or suggest other process.
Regards,
Bhagavan.

Hi,
You can change material type using transaction MMAM.
In this case systemw ill check the material should not have any inevntory posting.
It should not have a valuated stock.
New material type sgould support same amount of material views as old one ( it might have other master data present like purchasing info record).
Edited by: santosh sarda on Nov 12, 2010 5:32 PM

Archiving material master - storage location

Hi experts,
I am in process of archiving storage locations of few material codes which are split valuated.
Actually material/s are extended to 3-4 storage location and one storage location has to be removed from the same.
i am using transaction code SARA with archiving object MM_MATNR and getting following error -
plant/storage location dependent batch records exist.
please suggest how to correct the error
relevant solution will suitably be rewarded please.
regards,
Pawan Khurana

I had not spoken about the tick for delete in test mode in the selection screen.
I spoke about the variants for test and production run in customizing to your archiving object.
If the variant that is saved for production run, has the tick for test run, then it just will not work.
Further you should select X Complete for Detail log and list for P_PROT_O,
This way you should get spool file that tells you more about errors or succesfull archived items.
What did you do with the box in from of "Consider batch record without deletion flag" ?
If empty, are you sure you have manually set the deletion indicator in MSC2N?
What about the other boxes in this options section?

Archiving Material Master Record

Hi Friends,
I have marked few materials flagged for deletion by transaction code MM06. Then in transaction code MM71, I create a variant, then maintained the variant, then I gave the start date, spool request and execute. The system shows a message "New Archiving job was sheduled". After the scheduled time, I selected "Job Overview" and the status of the job is "Finished".
But after this when I go to MM02 or MM03, system allows me to change/display the material. Its not permanently deleted from the database.
Please help me in identifying if any step is wrong or not.
Thanks & Regards
Satya

Hi Ajay,
I clicked on the job number and then clicked on spool. The status of the spool is "waiting". When I double click on the status, the status text is "Front end not available".
And when I go to job log, it gives the message as given below.
21.01.2008 17:26:21 Job started
21.01.2008 17:26:21 Step 001 started (program MMREO050N, variant MM1, user ID MM_CONS)
21.01.2008 17:26:22 Start of data processing
21.01.2008 17:26:23 Archiving session 000005 is being created
21.01.2008 17:26:29 Logical file name or logical path name incorrectly defined
21.01.2008 17:26:29 Operating system message: No such file or directory
21.01.2008 17:26:29 Job finished
Please advice.
Thanks & Regards
Satya

Deleting ? Archive Material Master

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