Delinking a/r credit note from a/r Down Payment Invoice

Dear All,
Is there a way to delink credit note that has been created for a A/R Downpayment Invoice in SAP Business One 2005 SP2 PL50?
thanks,
Monil.

Hi,
No, this is not possible. The document flow is closed. You need to create a new Down Payment.
It is possible to cancel the reconciliation, but this will not reopen The Down Payment or Credit Note and will only create inconsistency when upgrading the db to version 2007. The documents will be linked, but not the journal entries of the documents.
Hope it helps,
Jesper

Similar Messages

Credit Note issue against AR Down payment

Hi,
The business process is down payment and milestone billing. We have raised the FAZ for the down payment for 100 EUR and we have recieved the payment from customer and posted the same in F-29.
1. We have to raise the credit memo against the down payment ( We need to cancel the cleared down payment). When issuing credit note against the credit memo, the following message appears:
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.
2. If we try to create the final invoice then the down payment recieved line item also will be flown. And if try to issue the credit note agaisnt the Billing document also the same issue.
Normally the Down payment is noted item and we are doing manual posting of incoming payment in FI. And the same we are clearing. And we need to issue the Credit note. And there is no account determination for the down payment line item.
Please advise.
Thanks
Sreekantha

Hi ,
We have done the document reverse and reset in FBRA.or normal item cancel in FB08.
Business want to issue Debit Note with reference to the Down payment invoice(FAZ). While doing the same I am facing the account determination issue, as the down payment is with only noted item.
Hope my issue is understood correctly.
Debit Note issue with reference to Down payment line item
Case 1: Business has created only Down payment request and received down payment incoming payment against FAZ. Further milestone related billing is not yet done.
Step 1. Create Order with down payment and billing plan
Step 2. Create Invoice with FAZ
Accounting entries: only one line item with noted item A down payment request.
Step 3. Post incoming payment
F-29 done
Step 4. Reversal of Incoming payment
F-39 Clear down payments or
Down payment document reverse and reset in FBRA.
or FB08.
Step 5. Issue debit memo (DR)against the FAZ
Create Debit memo request and debit memo
Error: Document XXXXXXX saved (no
accounting document generated)
Message no. VF050
When tried to release the document to accounting, the following error.
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type
"S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot
process the document.
Procedure
A system error has probably occurred in
the application you called up. Check the data transferred to item
"0000001001" of the FI/CO document.
There is no account determination for the Down
payment line item(as it was noted item and the payment is entered in FI ).
Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?.
Case 2: Business has created Down payment request and received down payment incoming payment against FAZ .Mile stone related billing is also done which will have Milestone billing line item and Down payment line item.
Step 1. Create Sales order
Step 2. Create Down payment request
Step 3. Post incoming payment
F-29 done
Step 4. Create the next mile stone related billing.
Invoice XXXXXXXX with Down payment cleared line item and invoicing line item
Step 5. Raise debit note with reference to Milestone relating line items
Only line item with invoicing line needs to be selected while raising Debit memo request:
Step 6. Create billing document
Note: For the down payment line item, we need to follow the process of Case 1(Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?) by issuing FI Debit note.
Thanks
Sreekantha

Customer Down Payment invoice (from delivery) not automatically assigned

If I create a Down payment invoice from Sales Order (and I paied it) on the final invoice the sistem automatically assigne the down payment invoice on the final invoice for the order.
If I do the same think but crerating the Down payment invoice from the delivery (and I paid it) when I create the final invoice I need to assigned it manually.
SBO 8.81 PL 06
I haven't found any set up for this, so I think is an error the sistem must work on the same way if the document is copied from the Sales order or delivey.
Someone know if there is some set up? or I need to open an error message to SAP?
Thanks

My question is:
If I make a sales order.
I create a down payment invoice using copy from SO.
I make the incomuing payment for the down payment invoice.
I create the delivery from the SO
I create the invoice from the delivery
The system apply automaticaly the down payment invoice to the invoice (because I select a delivery that is linked to the so that I used to create the down payment invoice).
If I make a sales order.
I create the delivery from the SO
I create a down payment invoice using copy from delivey.
I make the incomuing payment for the down payment invoice.
I create the invoice from the delivery
The system DO NOT apply automaticaly the down payment invoice to the invoice (even if also this document is linked to the delivery that I use to create the down payment invoice).
I know that I can select it manually. But I can select it manually also if I use the SO to create the down payment instead of the
delivery. Why if the situation is the same in the firs case the system do it automatil^cally and in the second case I need to do it manually?
Of course if I create a Down Payment invoice without selecting any document (SO, delivery..) the system don't know if you want to apply the payment to the final invoice.
But If I select the delivey to create the down payment (the same if I select the SO): I want to apply the down payment to the final invoice of this delivery and not to another delivery.

List of outstanding Credit Note from Vendor

Hi
I want to know about following two reports
1.List of outstanding Credit Note from Vendor.
2. List of Outstanding POs more than half year
Is any std reports available for those reports
else
How can i fetch the data where i have to find out?

hi,
1) RFITEMAP
2) tcode ME2L
A.

Can anyone from SAP comment on this? Credit Note from AP Invoice

Hi all!
I'm creating a partial credit note from a Service AP invoice via DI.
My invoice has 2 lines, the first for 10.000, the second from 5.000 (no VAT to keep things simple) Tot = 15.000.
In the credit note I have the first line for 2.000 and the second for 1.000, Total = 3.000.
I set for the first line
CreditNote.Lines.BaseType = "18"
CreditNote.Lines.BaseEntry = 28
CreditNote.Lines.BaseLine = 0
CreditNote.Lines.Line Total = 2.000
and for the second
CreditNote.Lines.BaseType = "18"
CreditNote.Lines.BaseEntry = 28
CreditNote.Lines.BaseLine = 1
CreditNote.Lines.Line Total = 1.000
and for the CreditNote
CreditNote.DOcTotal = 3.000
Saving, I obtain a CreditNote with the first line for 10.000, the second for 5.000 and a total discount of 12.000, Total = 3.000. (same invoice amounts on the lines
and a discount to get the correct invoice total).
My question is: isn't there a way to obtain a credit note linked to the invoice but with line amounts different from the ones of the invoice (in my example: first line 2.000, second 1.000) and without discount?
in B1 you can do it!!!
I know that from a fiscal point of view the result is the same, but seeing credit notes in B1 different from the vendor documents is pretty upsetting for some customers ...
Thanks in advance,
francesca

Nevermind!
I solved the problem: even with DI you can create a partial Credit Note.

Down payment Invoice is not being shown in Credit Memo option

Hello Experts,
I want to make a credit memo against Down payment invoice, but it is not being Drawn by COPY TO option in Down Payment Invoice form and not being Drawn from COPY From option in AP Credit Memo form.
Please help
Thanks
Edited by: Shazad Nazir on Nov 20, 2008 8:45 AM

Hi,
Let me explain the steps I am following, for the problem I am getting. I directly goto Down Payment Invoice option and made a down payment invoice and then I try to use credit memo of that recently made Down Payment Invoice.
But same that Copy TO option is not enable.
Thanks & Regards,
Shazad Nazir

Can not void a check win paid from a down payment invoice

I am working on a problem where we can not void a check to adjust the posting date of the payment.
It would seem that the issue lies with the AP down payment invoice since the error message is
"Cannot cancel a document with down payment that was drawn to invoice {3703-6]"
any ideas would be greatly appreciated
Thanks,
John-Michael

Dear,
Please first check whether the payment did select some down payment or not.
If it did, for your issue, I am sorry to say that we don't have workaround from the point of view of system. We would like to recommande customer to consult with his accountant in order to by-pass the mistake he had done
using standard application processes.
After double confirmed with development,this issue is currenct system behavior.The reply is:
1) payment for the down payment invoice cannot be cancelled if it was
withrawn to AR invoice. It can be done after the AR invoice will be
credited.
However, we have another problems:
2) the invoice cannot be credited if it closed/reconciled.
And one more:
3) cancelling of the manual reconciliation does not open the invoice.
So according all these information the system behaviour is correct and we can do nothing here.
Thanks
Regards
Apple

Credit Note Request with reference to an invoice

Hi All,
We are creating a Credit Note Request referring an invoice. A Credit Note is then created referring to the Credit Note Request. However both the invoice and credit note shows as open items FBL5N.
Please help how do we get the invoice amount to be cleared once the credit note is created referring to the same? Please find below the document flow:
Sales Order => Invoice => Credit Note Request => Credit Note.
Regards,
Rajesh Singh

Hello,
there is not any functionality to make billing document and credit memo automatically cleared in accounting.
Only in case of cancellation (by VF11) it is possible that cancelled invoice and cancellation invoice are automatically cleared in accounting.
Sorry for the negative answer.
Best regards,
Ivano.

A/P Down payment invoice cannot be drawn to credit memo

Hi Experts
When i try to draw a A/P down payment invoice into a A/P credit memo, it gives me an error like Basetype mismatch what could be the reason for this ?
Thanks & Regards
Kanishka Wickrama

Hi!
You need to use Copy From option to book Credit Note on Down Payment. Also, if your Down Payment is Reconcilled (Payment Done) you need to cancel the payment first. Make sure the Downpayment is in OPEN status.

Creation of A/R Down Payment Invoice based on Sales Order not logical

When creating a A/R Down Payment Invoice based on a Sales Order you
have the option to create multible ones. Which by itself could be
usefull to create one of 50 % for a certain day and decide they need to
pay another 25 % at a later date.
But SBO does not track what already have been posted. Therefore you can
create a sum more then a 100% without warning or blockage.
Tested this in SBO 2007 A SP:00 PL:00
Scenario:
Sales - AR>Sales Order
Create and post a Sales Order
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 40%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 100%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 70%
Post the A/R Down Payment
Making the total for the Sales Order 210% worth of Down Payment
Invoices without warning/blocking. I would expected that you would only
be able to set the rest sum %. For instance first scenario I entered
60% therefore setting the second Down Payment Invoice to a max of 40%
Untill you have used up the 100% and you cannot select the Sales Order
in question..
If multible users do the same work, SBO doesn't show that it has
already been done. Same if you forgot you already created it you can
still create one. Plus sometimes it will happenyou create the Down
Payment Invoice and not paying attention you create the first one with
a 100% and later with the intended percentage..

Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

How to block a delivery when an A/R Down Payment Invoice is not paid?

1. Create and add a Sales Order
2. Create and add an A/R Down Payment Invoice based on the created Sales Order (set DPM % to 50)
3. Create and add a Delivery based on the created Sales Order
The delivery is not blocked.
Is there an easy workaround/alternative to ensure goods are stopped from being delivered when a customer hasn't paid a certain amount upfront?

Hi Suda,
Unfortunately my usage of the sql queries is a bit rusty and am not sure if I am doing this correctly.
Next to that I don't exactly see how it should work (hence my comment being rusty - haven't used this very often). I see that it checks the AR Down Payment Invoice document and lines, but how it checks to which sales order it is connected to stop the delivery.. Plus I always want it to stop any delivery when an AR Down Payment for any percentage hasn't paid in full untill it has been paid/approved by someone to be delivered. If no AR Down Payment has been done, there is no issue.
Anyway I have copied your query to the Query Generator and saved it.
I created an approval procedure based on delivery documents and based it on the saved query.
Added a sales order and created a Down Payment Invoice based on the sales order with 40% that has to be paid upfront. Created a delivery based on the sales order and added the document. I only gotten an internal error (it went so quickly I can't see the actual whole message because I get the created message straight after), but it created the delivery anyway.. (same as you described maybe?)
I'm missing something obviously, let me know what to do.
Regards,
Petronella

Not possible to post down payment clearing. There are no down payments:CJ88

Hi Experts,
When I settle WBS Element cost to the Asset Under Construction using transaction CJ88, I receive following error.
AA571 Not possible to post down payment clearing. There are no down payments.
Please help.
Thank You.

Hi,
first please check if the message AA 571 is right:
- Please check table ANLC. If ANLC-KANZA + ANLC-ANSAZ < 0    AA 571
- Check asset values (AW01N, ANEP, ANLC) and find out where the negative down payments come from (tty 180, 181)
However, in some cases a negative down payment balance cannot be avoided (for example through translation differences in foreign currency areas). This is the problem of AA 571. Sometimes it is not justified. For this
cases we have the following note:
860038 Error AA571 not justified
Using SM30, for the T100S table, create an entry for the message
class AA, message number 571, allowed message type "AEW" and
standard message type "E". Select the entry as 'Switch off'.
If when you post to a fixed asset the down payments are negative, or
become negative through the posting, you continue to receive an error as
a default with these changes.
Recommended procedure:
o Change this message to a warning message for one or several
       special users. This user should then be used to post to any such
       fixed asset that has down payments that are already negative or
       become negative through posting.
o This should only be permitted in the cases where a negative down
       payment balance cannot be avoided due to foreign currency
       rounding.
regards Bernhard
Edited by: Bernhard Kirchner on Feb 11, 2011 9:27 AM

Get list of related Down Payment Invoices to Delivery note

Hi all,
I would like some tips on how to get the "Open Amount" on any "open" deliveries in B1. the scenario here is that some sales order may have Down Payment Invoices (DPI) associated with them. I dont seem to find any "direct links" between DPI's and Deliveries once the sales orders are converted to Delivery notes.
The only option I can think of at this time is to write a query that will link the following:
Delivery Rows BaseEntry (DLN1.BaseEntry) >> Sales order Rows DocEntry (RDR1.DocEntry) >> DPI header table (ODPI)
This scenario would break if there are lines on the delivery that originated from seprate orders.
Any help you can provide is appreciated.
Thanks

Hi,
There is no "direct links" between DPI's and Deliveries. You can link them through Sales Order.
Thanks,
Gordon

A/R down payment invoice not allowing tax

Hi Experts,
We use SAP Business One 2007A PL-08. While posting A/R down payment with percentage on DPM (For example 50%), the system is not calculating GST on it though we put the GST tax code in the invoice.
Any idea how this can be resolved?
Is there a workaround for this?
Thank you,

Thanks Gordon. As a workaround, we created a dummy item number for the GST to be input into the A/R Down payment invoice. The problem here is that when we add a line item for the GST using this item number, the G/L account is defaulting to customer deposits account and its now allowing us to change the G/L account to the relevant GST G/L. Is there a way we can change the G/L?
Please let me know!!
Thanks

AR Down Payment Invoice Does Not Reflect in BP Master Data...

We have placed a sales order for a BP.
We select payment means and accept the payment
In the background a AP Down Payment Invoice is created
When we view the BP master data - the account ballance window does NOT reflect this "down payment"
If we select the golden arrow at account ballance, uncheck "reconciled transactions" you can see the payment and AP down payment and they clear each other out.
The problem is that when the final invoice is created it is not obvious that a down payment has been received. Even if you are simply working at the BP master data window, it is not obvious that a down payment has been received. I belive our process is correct because If you click the TDP box, the payment is listed and will be applied to the final invoice.
It simply does not alert the user that a payment had been received.
What are we doing wrong?????\
Thank you!
Edited by: Andrew Bleier on Feb 4, 2009 1:27 AM

Keith Taylor
You are right this feature is only available in Version 2007A. There account posting happen purely due to the pay SAP has been designed and the configuration of GL Accounts.
To make fundametal change to the core product is very difficult if you explain me your business process exactly as you do, I could think of alternatives.
Please let know.
Suda

Delinking a/r credit note from a/r Down Payment Invoice

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