Department wise budget

Dear SAP Guru's,
My Client want to maintain month on month budget for all its department.
They require the following:
1. The budget allocated in the first month should be used in that month only(i.e) they cannot carry forward the amount to the next month.
2. The departments cannot exceed the allocated budget amount.
Can the above requirements can be met with internal order or we have to use funds management. Please advice. It will be great, If you can provide me a detailed answer or procedure to be followed.
Thanks in advance
Regards
Naveen

Hello,
1. Unless you run-carry forward budget program, it will not be carry forwarded.
2. You can maintain the budgets per cost center, but only on annual basis, but not on monthly basis.
To have more control per month, per commitment item, you can use funds management.
The following points also may be useful.
There is no provision of distributing the budget values on internal order KO22 on a monthly basis. It is only annual values or overall values. Therefore no functionality to distribute the budgeted values by monthly basis.
KP06 - Cost and Activity Inputs - Cost Center Planning - Monthly distribution is possible
KP26 - Activity output / prices - Cost Center Planning - Monthly distribution is possible
KP46 - Statistical Key Figures - Cost Center Planning - Monthly distribution is possible
KPZ2 - Cost Center Budget - Only Annual Budget - NO monthly distribution is possible
KO12 - Internal Order budgeting - Only monthwise distribution is possible if you maintain relevant element groups in detailed planning and unit costing area. - See OKOS
KO22 - Only annual values budgeting is possible - NO monthly distribution is possible.
Please let me know if you need further help.
Regards,
Ravi

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Employee wise Budget and Expense Tracking in FM-BCS

Hi Experts,
We have Activated FM-BCS to one of our client for budget tracking. Our client needs Employee wise expenses tracking for better and effective control. There is a requirement of capturing the budget Amount and Actual Amount on the basis of Expenses wise, Department Wise and Employee wise. For Example: Client wants to maintain the budget Employee wise Department wise and Expenses. Like
Employee No (PERNR): 1234
Department (Cost Center): Marketing
Expenses (GL Code): Telephone Expenses
Grouping of Expenses: Operating Expenses
Tracking Method: How much one Employee 1234 has budget for Telephone expenses and how much he has spend over a particular period.
So we have mapped as follows in FM-BCS to address the above issue:
Cost Center = Fund Center
GL Code = Commitment Items
Group of Expenses = Fund
Through FMBB, we have given the budget values as follows:
Fund+Fund Centers+Commitment Items. And actuals also we could capture.
But we are not able to map the Employee numbers in FM. How to accommodate / map the employee nos to FM Account Assignments. Can we map employee numbers to Funded Programs (700 employees in number and Overhead GL codes are around 50)
Regards,
Babjee

Hi,
To start with, choosing 'fund' for representing group of expenses, does not make much sense. Your expenses are already mapped by commitment items, being representative object for G/L. If you want to group those, you can use simple hierarchy of commitment items. 'Fund', when used properly, belongs more to budget domain, rather than to the expenses. For example, it could represent the source of the budget.
Secondly, having budget control on employee level sounds bit strange. Is your client going to budget 700 employees with different combinations of G/Ls? For what reason? And what happens if employee exceeds the budget? They won't pay him? All this does not make much sense. I understand, if you want to collect statistical data on the expenses made by employees. You can do it either via CO (internal order) or via self-developed reports based on PERNR.
Regards,
Eli

How to get all records from department wise having max salary?

i have a Employee table which consist
id | name | dept_id | Salary
1 A 1 20
2 B 1 25
3 C 2 30
4 D 2 25
Search max salary department wise with all details like below result.
id | name | dept_id | Salary
2 B 1 25
3 C 2 30

Could you try this?
create table employee (id int, name varchar(10), dept_id int, salary int)
insert into employee values (1,'A',1,20)
insert into employee values (2,'B',1,25)
insert into employee values (3,'C',2,30)
insert into employee values (4,'D',2,25)
select e.* from employee e inner join
(select a.dept_id , max (a.salary) as 'max_salary' from employee a
group by a.dept_id ) b
on e.dept_id = b.dept_id
and e.salary = b.max_salary
order by e.dept_id
Regards, Ashwin Menon My Blog - http:\\sqllearnings.com

Vendor & GL Account Balance - department wise

Hi All,
We have a requirement from the client to show the Vendor Account Balance department wise. The scenario is like this.
A single Vendor is operated by different sections of the Finance department like Raw Materials Bill passing section, Stores Bill passing Section, Works Bills Section, Operations Bill Section, Project Accounts Section etc
Each section has authorisation to posts the document in that vendor account and is responsible for the document it posts. Client wants to know how much balance is outstanding to/from the Vendor each section wise.
I think it is not practical to create separate Profit Centers for all the sections in the Finance department since there are many sections in the Finance department.
Please let me know how to address this issue.
Regards,
Hari

Hi Ravi,
Thanks for your reply.
Client is not accepting any manual entry of section code.
He insists that either system should automatically derive the section name or there should be an option for the user to select the section code through F4 selection.
Regards..
Hari

Supplier wise budgeting

can make budget supplier wise in 11i. or is there any module which supports to Supplier wise budgeting
please reply at earliest.
Thanks

Hi Dear,
Supplier wise budgeting is not a standard functionality of oracle applications,if you required so you may need to create additional field(DFF) on supplier/site named as "Budget Amount" then enter budget for supplier and compare this field with actuals by customized reports.
Is it your official reuqirement to report supplier wise budget ?
Regards,
Ali
Edited by: Ali Syed on Dec 11, 2009 2:20 AM
Edited by: Ali Syed on Dec 11, 2009 2:41 AM

Cost center wise budget

Dear Sap gurus,
Could you please cost center wise budget confuration and availabulity control in system .
purchase value 100000 Name is Cost center1 if i raise of purchase order (Relevant account assignment items) Cost center given then the system should not allowed based on the po with commitment value accross 100000 and we want decrease the value once invoice is released in like 100000- 10000= 90000 .

Hi,
This issue has been answered several times: you do not have a budget control on cost centres, but you can do a workaround.
a) create statistical ordersand assign them to relevant cost centres
b) budget those orders
c) create a validation in CO not allowing posting to the cost centres without providing internal order
Thus, you will have a budget control on cost centre level.
Regards,
Eli

Cost element group wise budgeting

Hi All ,
Can any one tell me how to do cost element group wise budgeting?
Thanks in advance,
Manisha

Hi
In transaction KPZ2 you can do budgeting for a group. However you need to actually budget for the elements in the group thereby consolidating for the group.
You cannot budget for a cost element group directly without budgeting for a cost element in SAP.
Anand

Group wise Budget.

Hi,
Our client wish to implement Group wise Budget and MIS report available on Group wise Budget. Example, under Salary Budget head 10 items are there. Instead of putting 10 items value individually in Budget they will put total value of salary in Budget i.e, group wise of salary budget. Is this group wise budget possible through Internal Order and how?
Regards,
Samrat
Edited by: Samrat Roy on Feb 4, 2010 11:10 PM

Hi Pradeep,
In our business scenario as service industry there is only Cost Centre and Profit Center is available from SAP in Controlling. There is no internal order. At present only actual items are post both Cost Centre and Profit Centre. There is no planning both cost center and profit center. Our client wish to introduce Groupwise budget i.e, planning from cost side only. No revenue planning they are interested at present. This is the actual scenario. So there is a cost center group, under the Cost Center group individual cost center is availale. Under each of the Cost center multiple cost element may or may not be avallable according to actual entry post. Therefore under cost centrer 1 if 5 cost elements are available as A,B, C,D and E and total cost say Rs 100000(each cost element Rs 20000). My requirement is instead of putting 5 planning cost separately against each cost element A, B, C, D, and E in Plan cost column under same cost center 1 we want to put total planning cost say Rs 150000. Is it possible ? If possible kindly guide me.
Thanks & Regards,
Samrat

Reg : Project wise Budget.

Dear All,
Is it possible to give Proejct wise Budget estimation using Budget setup.
Waiting for your valuable response
thanks & regards
Venkatesh N

Hello Rajesh
I had the same requirement from business than you: to develop a solution which allows business to limit document addition basing in project budget limits. After much thinking and thanks to different tips from people on this forum (Nagarajan, Gordon Du, Kennedy T and Johan Hakkesteegt are some of the ones who most have help me on this) I have been able to develop a solution which meets business requirements.
First thing that you have to consider is which document types you want to be blocked from adding when a project budget is going to be exceeded. At our case we have decided to check Draft purchase orders and Purchase invoices addition.
Next step would be to determine the calculation to estimate the budget for a concrete project. This is the calculation that system has to do each time a Draft PO or an invoice is going to be added on system:
Project Budget > Open Draft POs + Open POs + Open PO GR + Purchase Invoices - Open Goods returns
Basing on it our solution consist on:
6 UDF in OPRJ table: one for indicating the budget of each project, the other five for each variable on the budget limit calculation (Open Draft POs, Open POs...)
5 querys to use it as formatted searches in those UDF OPRJ fields, so each one of this fields displays the correct cumulative value. For example Open POs UDF has a query as FMS which calculates the cumulative amount for each project on open purchase orders and so on.
5 TN querys intended to update automatically the OPRJ UDF values when a document is added.
2 TN querys intended to check if the addition of certain documents is going to cause a project overrun. One query is for checkin Draft PO docs addition and the other to check Purchase invoices addition
A UDT to include every project whose budget has to be checked. (Business doesn't need to limit all projects).
I can share the queries in case you think that this solution could be useful for your needs.
Thanks and regards

Internal Order Period-wise Budgeting

Dear Experts,
I had search with all dimension regarding Internal Order Period-wise Budgeting. But I didn't get any proper information.
Can anyone pls let me know how to do Internal Order Period-wise Budgeting.
Thanks in advance,
Regards,
Balaji Bhonsle

Hello Balaji,
I don't think the option of budgeting period wise is available if you consider a period to be a month. However, you can have yearly budgets. This is monitored by the budget profiles that are configured in SPRO and attached to order types. However, in Planning (transaction KPF6) you can always plan monthly values but there would not be an availability control.
The reason might be that internal orders are event based cost objects and a month might be too short period to assess and therefore the option is provided anually. Whereas the performance monitoring can happen with help of planning the budgeting should be done only when availablity control is required.
Kind Regards // Shaubhik

COST ELEMENT WISE BUDGETING AND AVAILABILTY CONTROL

Dear Experts,
I am looking at Cost Element wise Budgeting and Availabilty control in internal Order, Availabilty control also should be Cost element wise.
Regards
Deendayal

Dear Surya Narayana,
Thanks for your prompt response, well i know that Budgeting is at summary level, want to just explore any other way out, is there any possibilty to link planning to budget as plannig is done on cost element wise.
you can also send me the details of budgeting and avaiilability control at dayal05 at gmail.com.
regards
Deendayal
Edited by: DEENDAYAL RAMACHANDRAN on Mar 3, 2009 2:15 PM

GL code FC wise budget

Presently we are using the Fund Center and Committment item mode to upload budget in fund managment and also we are able to get the report committment item wise and Fund center wise for analysis.
Want to know is there any option to upload budget Fund center and GL code combination as we are looking at analysis GL code wise
Is there any link from where we will be able to get the report - FC-Committment item-GL code wise budget vs actual data.
with regards
sathya

Hi,
GL Account is a FI module master data and committment items belong to Funds Management module. The only way to achieve you objective is to create every GL account as a committment item.
Rgds
Shivram.

Result recording Department Wise

Hi Gurus
I want make result recording according to the department wise.
Eg.
[ Purchase requestation is given by different department so the corresponding department QC should result record the inspection]
How can map the scenario in SAP
Thanks in advance

Hi Srinivasan
In your case you can maintain operations department wise in inspection plan.so that they can do the result recording department wise.
For each operation you can maintain seperate inspection characteristics(Department wise).
thanks
S.Murali

Cost Element wise Budgeting

hello guru,
our client want to make the budget on cost element wise. is it possioble or not? if possible plz guid me how to configuration to be do.
Rega
laxmi

Hi Friends,
I have an option which i am guessing is in T.Code-7KE1 you can give ur controlling name> give the layout name>version>from period>to period>fiscal year>co.code>profit center>account number>free in Entry down>select in top 2nd buttion period screen (F6) and ENTER so now you can give ur budget cost element wise for each and every month.
Hope the explanation is clear.
Have a nice time.
KUMAR.

Cost centre wise budgeting

Hi All,
Can any one explain how to do budgeting cost centre group wise?
Thanks in advance,
Manisha

I have a question.
The purpose of the cost centre is to control the cost at different levels. If the budgeting is not done at the cost centre level but at the cost centre node than is it better to make the node as the cost centre instead of the multiple cost centre below it.
E.g in the present scenerio the budgeting is done at cost centre node level. There are 7 cost centre below this node. Now one of the cost centre is taken as the representative and the major expenses as Power and Direct labor are put in this. Other petty expenses are directly put in the respective cost centre.
Is this a good pactice. Also at present they are not having full CO implementation. They do not have the assessment and distribution cycles.
Please suggest that if there is large no of Cost centre than what will be the impact when complete cost centre accounting, Product costing, PA and PCA will be implemented in ECC 6.0.
Thanks for he reply.

Department wise budget

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