Derivation of Functional Area in FI document

Hi
We have an issue with the Functional Area derivation while posting the FI document. One FI document got posted with 4 line items, with 3 GL accounts. Two line items are from one GL(Which has cost center) and remaining two belongs to other GL accounts. Here the issue is, one of the line item(same GL) has Functional area and other line item doen't have functional area.
Is there any configuration/check needs to be done in deriving the function area. Where I can find that in the system(Our system is 4.7). When I checked the posting progam, I found a note saying Functional Area will be visible/invisible depending on the cost-of-sale flat active/inactive. Cost-of-sale flag is active for the company code.
would you please let me know, how this was happend.?. How to over come this.
Thanks in advance.
Thanks
Lakshman

Hi Lakshman,
1. For activation/deactivation of Cost of Sales Accounting, the path is IMG - Financial Accounting - Finacial Accounting Global Settings - Company Code - Cost of Sales Accounting - Activate COst of Sales Accounting for Preparation
2. You can derive Funcational Area by maintaining Substituation Rules and Activating them. Follow the path - IMG - Financial Accounting - Finacial Accounting Global Settings - Company Code - Cost of Sales Accounting - Set up Substitution for Cost of Sales Accounting - Define Substitution.
After define substitution, activate the same.
Hope this will help you.
Thanks & Regards

Similar Messages

Derivation of functional areas

Hi everybody:
I wonder if you can help me with the following:
New P/L accounts were created and when I'm testing them in development, the functional area stays blank.
However, when I'm testing with another account, which was the origins of the new ones, this time the functional area field is completed ok.
I don't understand why is this happening??
I've checked the FMDERIVE and there is no derivation about functional areas and FI-GL.
Thanks in advance,
Regards,
Lorena

HI,
Dear, functional areas can be derived into the GL account only if the Cost Sales Accounting is Active so make sure it is active and Functional are is entred into the GL master or you have set the substitution for the same..
Regards,
Chintan Joshi

Derivation of functional area in CO

Hi all,
CO postings with the use of the functional area are incorrect because:
- the validity dates of the functional area (settings made in FM_Function) should prevent me from making postings in CO in certain cases. For example, I'm making internal CO postings (KP06) for the year 2008 period 12 and the functional area is valid until 2007 period 12. The system lets me register the postings. In the other hand, such a control is effective in FI because a FB60 execution controls the date with the functional area validity period.
For me it's a bug. Can you help me to identify it?
Thanks in advance
Pascal

Hi Lakshman,
1. For activation/deactivation of Cost of Sales Accounting, the path is IMG - Financial Accounting - Finacial Accounting Global Settings - Company Code - Cost of Sales Accounting - Activate COst of Sales Accounting for Preparation
2. You can derive Funcational Area by maintaining Substituation Rules and Activating them. Follow the path - IMG - Financial Accounting - Finacial Accounting Global Settings - Company Code - Cost of Sales Accounting - Set up Substitution for Cost of Sales Accounting - Define Substitution.
After define substitution, activate the same.
Hope this will help you.
Thanks & Regards

Delete functional Area on a posted Document

Hi,
in Ecc 6.0 with New Gl Activated, can we delete functional area on a posted document. during cut over, a wrong FA was derived from the internal order and now it is causing issues in consolidations and so we need to delete the FA
Regards
Aashish Kedia
Edited by: Aahsish Kedia on Aug 20, 2010 3:34 PM

Hi,
Please refer to the below OS note:-
[https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=677630]
It provides correction program ZFCORRFA_FAGL for correcitng functional area in FI documents.
Regards,
Gaurav

Functional Area derivation as obligatory checkbox in Cost Center distribution cycle?

Dear All,
We are using Cost of Sales accounting with FI-CO online integration. Derivation of Functional Area for Cost Center assessment cycles is an obligatory indicator. Nevertheless I may create Cos Center distribution cycles without this option (what affects FI-CO online integration). Can anybody explain a system logic behind it?
Can I set Functional Area derivation as an obligatory checkbox for Cost Center distribution cycles too?
Bartlomiej Seidel

Hi,
I have searched for any useful note, but without result so far. The point is that any new distribution or assessment cycle (cost centers) in our company must work with Functional Area derivation (than FI-CO online integration works correctly). With our current SAP setup I must select this indicator for every assessment cycle - it is obligatory. But is not obligatory for distribution cycles - and I don't know why?
I would like to protect everybody from crating distribution cycles without FA derivation indicator (like it works now for assessment cycles). How may I do it?
Bart

Correct Functional Area

Hi All,
We are using Functional Area in ECC mapping it to Cost Centers. However, we are facing 2 issues:
1. In case the CC is changed in the document before posting the document, SAP does not re-determine FA. This can be overcome by manually deleting the FA while changing the CC. However, please suggest if we can have an automated way (tried substitution but it does not seem to work).
2. There are some already posted which have incorrect FA. How can these docs be corrected? Tried using the program RFCORRFA to correct but this erases the FA but does not determine the correct FA.
Any suggestion for the two issues?
Thanks
Anita

Per documentation of RFCORRFA (below), it should do the necessary fix. Please debug/check CC-FA assignments. Else would raise the issue with SAP support.
-Prasad Kosuru
*& Report RFCORRFA                                                    *
*& This report corrects the functional area in the BSEG table
*& (Field BSEG-FKBER):
*& The derivation of the functional area is processed anew and
*& the new functional area is then stored in the FI documents (in the
*& BSEG-table).
*& The report works in the following way:
*& 1) The FI documents are selected from the BSEG and BKPF tables.
*& 2) The selected entries are transformed into ACCIT and ACCHD
*&    structures temporarily in the memory.
*& 3) The logic for deriving the functional area is processed
*&    (this logic for deriving the functional area works based on
*&    the ACCIT and ACCHD structures).
*& This reports works well for all FI documents which were posted
*& directly in FI, e.g. using the FB01 transaction, since all
*& information of the posting is available in the BSEG and BKPF tables.
*& But a wrong functional area might be derived for FI documents which
*& were originally posted in other modules, e.g. in MM:
*& For such FI documents the complete information of the original
*& MM posting is NOT available: The original ACCIT and ACCHD entries
*& cannot be recreated any more by using only the information which
*& is stored in the BSEG/BKPF tables.
*& Hence please use this report only for FI documents which were
*& posted in FI and not for those which were posted in other modules
*& like FI.
*& Please note: In most cases this report will work fine also for
*& FI documents from MM etc., since the most common fields like
*& account, cost center category etc. will be filled for all documents.
*& If the report does not fullfill your needs, maybe because
*& the derivation of functional areas for documents from MM
*& does not work as desired, please proceed as described in
*& OSS note nr. 115840.

Functional Areas (FA) in Profit Center Accounting (PCA)

Dear all,
We use Functional Areas (FA) to separate fixed costs in Profit Center Accounting (PCA). Originally, in FI, fixed costs are posted with Cost Center which is linked to FA. Now we find out that some cost centers missed their link to FA and hence not all fixed costs transferred to FA in PCA. We fixed the missed links, but the main question now is, how can we transfer information about FA for already existing documents? Is there any way to update profit center documents and totals? Or erase and transfer them once again?
Thanks in advance for the answers.

Please see the following SAP note. I corrected my ledger with help of Following Note
1- 106180 (Correcting functional areas in the PCA Ledger)
2-677630 (Correcting functional areas in FI documents)
3- 115840 (Correcting functional areas in special purpose ledgers)
4- 87064 (Reconciliation Ledger: Cost-of-Sales Accounting Problems)

Financial Statement Structure(Functional Area)

Dear All,
Can anyone explain the usage of Functional Area when we Config the Financial Statement.
Regards,
Kris

Hello
Please check this out and assign points if useful
Definition
Account assignment characteristic that sorts operating expenses according to functions, for example:
Production
Administration
Sales
Research and development
Use
If you want to use cost of sales accounting, you have to use functional areas to sort your operating expenses.
You define your functional areas in Customizing under Financial Accounting ® Financial Accounting Global Settings ® Company code® Cost of Sales Accounting ® Define Functional Area.
Use
You can enter the functional area in the master data of the following objects:
G/L account
Cost element
Cost center
Orders
Order type
Internal orders
Sales order for make-to-order production and requirements class
Maintenance, service, and QM order
Production order, product cost controller, and cost object hierarchy
WBS elements
Project profile and project definition
WBS element
Networks
Network type
Network header
Network activity
During posting, the system derives the functional area from the master data of the assigned objects. For more information, see Derivation of the Functional Area.
Prerequisites
In order to be able to enter the functional area in the master data of the specified objects, the Functional area field in master data has to be ready for input. For this to be the case, cost of sales accounting for your company codes must either be active for preparation or active.
You make the settings in Customizing under Financial Accounting ® Financial Accounting Global Settings ® Company Code ® Cost of Sales Accounting ® Activate Cost of Sales Accounting for Preparation or Activate Cost of Sales Accounting.
The master data of some objects is not company code dependent, rather it is assigned to higher-level organizational units. In such cases, the functional area field is ready for input in all company codes of a client, provided that cost of sales accounting is active for preparation or active for at least one company code of the client.
In the following cases, the master data of an object is not company code-dependent:
Object
Assigned organizational unit
G/L account
Chart of accounts
Cost element
Chart of accounts
Cost center category
Client
Order type
Client
Features
You have the following options for entry of functional area in the master data of the specified objects:
Entry of functional area
You can enter the functional area provided that no postings exist for this object.
Change functional area
You can change a functional area that has already been entered as long as no postings exist.
Where postings already exist, it is no longer possible to change the functional area.
Postings that have already been made cannot be changed automatically. The functional area is derived only in the case of new postings.
Where it is absolutely necessary to change the functional area for existing postings, you can find instructions on how to perform the change in Note 115840.

Substitution for Functional area

We are on ECC 5.0
In SAP Note 740519 for deriving the functional area, it mentions a substitution and a callup point can be used for application area FI.
Can someone shed some light on what this means and how to determine the substitution?
Thanks!
Linda

Hi Linda,
ECC5 come out with the new GL where in your case, the functional area is available in standard table FAGLFLEXT, ledger 0l.
If you need to substitute the value, then you have to create a substitution rule.
regards,

Cost center planning by functional area

hi gurus,
The client needs to do manual planning in CO (KP06) by cost center/cost element/fund/functional area. This data is later gets rolled up in FM to formulate the budget data. The client wants to enter all the account assignment manually except for functional area. They want that system automatically derive the functional area based on the cost center (one to one relationship). I tried the CO substitution but this functionality is only for actual data and not plan data. Any suggestion how I can derive the functional area in CO planning based on cost center?

Hi,
Functional area is required for cost of sales accounting in Finance. It has got nothing to do with Cost Center planning. Functional area shall not be visible in controlling. Pl update this constraint to the client and go ahead with Cost center/cost element planning with necessary one to one relationship with Fund center, etc.
Trust this helps much!
Cheers!

What is Functional area concept in SAP, What way it is useful.

Any body explain the concept of Functional area, in which way it is useful . give 2/3 examples how to use.

Hi,
Functional areas are used to analyse Cost of Sales Accounting. By this you can analyse your organization's expenses by your funtional area like Finance, Marketing, Production, HR and so. If you want to default functional areas in to document then GL master has field of functional area where you can map it.
Steps for Cost of Sales Accounting.
1. Crete functional areas - OKBD
2. Create substitution for cost of sales accounting with call up point 5 - GGB1
3. Activate cost of sales accounting under SPRO>Financial Accounting>Financial Accounting Global Settings>Company Code>Cost of Sales Accounting>Activate Cost of Sales Accounting for Preparation
Regards,
Chintan Joshi.

Functional Area determination in MIRO postings

We are on ECC 5.0
We had A/P invoices were posted via MIRO where the account assignment was changed.
Right now we have:
-Functional areas defined in all cost center master records.
-Functional areas defined for a select group of balance sheet accounts.
-Configured a special PO type Z to allow POs to be created against balance sheet accounts
The scenario is this:
When the account assignment of a PO is changed during MIRO invoice entry, it seems as though the functional area is still being derived off of the original account assignment. So it posts it to the right cost center, wrong functional area.
Is there a way to have MIRO re-derive the functional area during invoice entry?
Also, when I tried to correct the issue through a manual journal entry via FB50, I received the error message: "
An entry in field Functional Area is not permitted for account 732000." Message no. F5394
Does anyone know what might cause this error message? I tried to change the field status group for that GL account by making functional area optional and tried the je again with the same error message.
Any idea how to correct the prior mispostings?
Thanks!

Hi,
i did nt understand what s functional area determination ! can you pls explain further. If you are talking about sales area then yes if the customer belongs to more than one sales area the system would give a pop up and you can select what you want.
you can also change later to the sales area required provided no subsequent processing of the sales order has taken place.
regards
sadhu kishore

No functional area derived from GL account and cost center ccombination sel

Hi,
When doing a goods issue for a delivery, am getting this error. Hope somebody could advice.
"No functional area derived from GL account and cost center combination selected."

Hi,
Go to FS00 and specify the functional area for the gl account. Go cost center change mode specify the functional area. Define the f area in Tcode OKBD, FSP2,KA02,KS12,
Hope this is clear, if yes assign points
Regards,
Sankar

Document splitting characteristic - functional area

Dear collegues,
I try to Define Document Splitting Characteristics for General Ledger Accounting - I need to do splitting by functional area, but although I assigned Scenario FIN_UKV - Cost of Sales Accounting, I do not see functional area as possible splitting characteristic.
Have anyone faced such problem already?

check
specially for gl master data and other things in
spro financial accouting global settings -ledgers-fields and try again
regards

Function Area derive from cost center

Hi, here is a question.
The function area was input in the cost center master data. Cost center A ( Function area 1000), Cost center B (Function area 2000)
Then creat a PO with Account Assignment Category(K), Item Category (B), input the cost center A in the PO.
When I do MIRO, I change the cost center (A TO B), but the function is still 1000, not change to 2000. But if I delete the Function area in MIRO first, then change the cost center, the function area update to 2000.
There is no default function area in GL account and cost element, also no substitution.
Is it standard in SAP? I want the Function area can be updated with the cost center. Any method?

Here is what SAP help says about this.
Functional area field for postings - ready for input?
You can enter the functional area directly when entering G/L account postings, provided the "Functional area" field is shown in the field status group of the G/L account.
SAP recommends that you do not show the "Functional area" field in the field status group of the G/L account, but rather that you have the system determine the functional area of the account assignment. This eliminates the risk of the user entering incorrect functional areas.
You said you have functional area in cost center master data. When you post documents, do you get func. area from the cost center automatically or not?

Derivation of Functional Area in FI document

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