Design Decision for Workflow

Hi all,
When to go for third party workflow products? and When not to go for third party workflow products?is it still applicable choosing third party workflow products as SP2013 introduced new features for workflow?
Regards,
Swati
SP Page: http://www.facebook.com/SharePointQ SP Blog: http://swatipoint.blogspot.com

Hi,
It will depends on the actual requirement.
“SharePoint Server 2013 brings a major advancement to workflow: enterprise features such as fully declarative authoring, REST and Service Bus messaging, elastic scalability,
and managed service reliability”.
http://technet.microsoft.com/en-us/library/jj219638(v=office.15).aspx
http://technet.microsoft.com/en-us/library/jj227177(v=office.15).aspx
If you may have some specific requirements, then you can try to do the customization with SharePoint Designer 2013 or Visual Studio 2013, or you can find if there are already
suitable products.
Best regards
Patrick Liang
TechNet Community Support

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Archiving Design Decisions

Hi Friends,
I would like to know the data archiving frequency & Design decisions for data archiving?
Thanks in advance,
Chandu.

Hi Chandu,
Frequency depends on nature and residence period of data. Application data like IDOC, Work Items and Application logs has short residence time those can be archive very frequently, whereas business data has long residence time period those can be probably archive annually or Quarterly.
Archiving Decision depends on businesss legal and technical retention policies.
Regards,
Rajnish Pathak

Design guidance: Site workflow for sharepoint online 2013 app store product

CONTEXT:
I am in the early design stage for a potential Office 365 Application Store application.
My initial target customer is small businesses with under 100 employees.
I will use a structured data store: Initial implementation should be local (lists or Access DB), but potentially scale up to an Azure database.
My assumption is that the customer would already be Office 365 (2013) E3 customers and this product would be an add on.
I like workflows because they are user-friendly: I would prefer to leverage the standard SharePoint workflows rather than reinvent the wheel, but I can implement my own workflow with a custom application if I need to.
I am OK using C#, Access, JavaScript, JQuery, HTML, SQL... whatever gives the best solution. I prefer C#.
I prefer a Visual Studio solution that I can manage in a source code repository.
QUESTIONS/GUIDANCE:
Can a standard SharePoint "Site Workflow" be part of a product delivered via an Office Application Store app?
Can a Site Workflow work with an external Azure data connection? Can it work with a local Access database?
Can I start with a SharePoint list, and easily migrate to an Azure database later?
Or should I forget the standard site workflow completely and just build a C# application?
Thanks for any guidance.

Hi,
First my question is what type of SharePoint Apps you are talking about? SharePoint Hosted, AutoHosted or Provider Hosted apps? For AutoHosted and Provider Hosted apps you have more control - as the apps will be running outside SharePoint and then you can
run yourworkflow outside SharePoint. Still your app will be able to access SharePoint data using REST API and you have full control of which technology you would like to use your app (C#, asp.net etc.). With SharePoint Hosted apps, your app will be running
inside SharePoint and you will have limited capabilities to customize - only JS will be allowed in SharePoint hosted apps. You can still use workflow but you can't use external data - unless it's configured through BCS. So my suggestion would be, if are looking
for an add-ons like solution think about non-SharePoint hosted apps. However if you are thinking of limited capabilities, then think about SharePoint hosted apps.
Thanks,
Sohel Rana
http://ranaictiu-technicalblog.blogspot.com

Design Document for SAP Workflow

Hi I am looking for a design document for SAP Workflow. A template for design document for the SAP workflow will also be fine

Hi,
Have a look at these good links-
Workflows
http://www.sap-img.com/workflow/sap-workflow.htm
http://www.sapgenie.com/workflow/index.htm
https://sapneth9.wdf.sap.corp/workflow
http://help.sap.com/saphelp_webas620/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
/people/ginger.gatling/blog/2005/12/01/link-workflow-business-objects-to-your-collaboration-tasks
http://help.sap.com/saphelp_nw04/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw33/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw31/helpdata/en/8d/25f94b454311d189430000e829fbbd/content.htm
http://www.sap-press.com/product.cfm?account=&product=H950
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://www.sapgenie.com/workflow/index.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Mark useful answers.
Regards,
Tanuja.

Get user manager in workflow SharePoint Designer 2013 for SharePoint online list item

Hello,
I would like to create a workflow in SharePoint Designer 2013 for a list in a site on SharePoint online and one of the action would be to send an e-mail to the manager of the user that created an item in a list.
How can I get the manager of the user and then use it to send an e-mail?
Thanks!

In SP Designer there's the following action that I use.
Find Manager for this user (then output to variable:manager) Action
This is for SPD 2010 not sure if it's still available in SPD 2013
Thanks,
KP
KP

What is the Design to Deployment Workflow using DW with WordPress?

I am a Designer and Developer/programmer. This is a complete workflow question: What is the Design to Deployment Workflow using DW with WordPress? For example, is it:
PS/IL > DW > WP? (Photoshop or Illustrator, Dreamweaver, WordPress?)
Or is Edge Reflow inserted between PS and DW?
PS > ER > DW > WP?
Are these workflows iterative and, whats the word, recursive - we are able to go back and forth?
My understanding is that the Edge tools are not up to the coding standards of DW, and ER > DW (Edge Reflow to Dreamweaver) is not seamless or even practical.
Where does the Stack come in? MAMP (or LAMP/WAMP) of course, jQuery/jQuery UI, WordPress and other items; how integrated are these things?
I used to be a Flex developer and quite comfortable with the Design to Dynamic Deployment workflow of Illustrator or Photoshop to Flash Catalyst to Flash Builder; moreover, I thought the Eclipse IDE was excellent with its database introspection capabiliities, debugging etc. Adobe really pushed this workflow, then instead of innovating and standing behind its own product with 98% market penetration, Adobe disembowelled Flash right before everyones eyes.
What about Prototyping, which is certainly part of the process? Fireworks is on the kibosh. Illustrator, while excelling at some aspects falls short of making a functional prototype (unless you're tying in Acrobat to link the pages), and while Photoshop is Edge Reflows darling, Edge seems redundant with DW and spits out twacky code.
(Muse of course is unusable for professional developers, but it makes you wonder why some of those UI elements where not employed in DW whose interface seems antiquated by comparison).
It seems Adobe is bloody all over the place, more like a rabbing drunk with a microphone rather than the dependable go-to software company for creatives the world over.
In my opinion, workflow from beginning to end is important. Having a million different options to try to accomodate everyone is not. Some guidance in this department is greatly appreciated!
Best,
Dylan

I have not used Edge Reflow myself. Nor do I espically like WordPress. But my typical workflow is:
PS for Design Concept and web images.
DW for CSS, HTML & JavaScript.
3rd party editors like Zend Studio & Navicat for PHP & MySql development.
Nancy O.

Edit option not enabled for workflow content from within Content Presenter in Webcenter Spaces

I have a webcenter spaces portal page with a content presenter displaying a html page using the default out of the box template. The html page is located in webcenter content / UCM under a folder on which the " All Reviewer" seeded workflow is enabled. The issue i am seeing is when the file is in workflow the edit option is not being enabled even though the reviewer should be able to edit/approve the content in this step. The other functions like workflow approve or reject and switching between workflow version and published version are all enabled. Also when rejected the content does not show edit option from the content presenter (cntrl-C option) for the original author to make any updates.
What would need to be done to enable editing from within the content presenter for workflow content?
Thanks for your help

Hi Sreedhar
We are using WCP 11.1.1.8.5
To recreate the issue
1) Login to WCC Portal: Spaces as admin user , create a New Page under a webcenter spaces portal
2) Under the space , Pages Section , select the page and click edit
3) In Design mode , choose Content Management and Add Document Explorer and Add Content Presenter on the page
4) The Document Explorer will default to the Current Space/portal directory under MyWebcenterSpaces in UCM
5) Create a directory "content" under the Portal space using the document explorer.
6) Right Click on Content folder and choose details. In Details view , go to File->workflow settings and pick a seeded workflow -> MyWCSAllReviewer. Add a user as workflow approver
7) After workflow is enabled on this folder upload a basic html page with simple text into this folder
8) Now in the design mode choose edit in the content presenter and select the "single content view" with default template to display an Image or HTML. Click browse and select the html that was added to workflow
9) Save the Page and view the portal. Workflow should now be enabled for any content changes to that html page.
10) Click Cntrl-shift-c in portal/space as an authenticated user with edit access to content and make an edit to content , this will trigger worklow . The author currently will see edit option get disabled once content enters workflow
11) Login as approver to the portal and cntrl-shift-C to the portal and workflow options(approve and reject) are enabled but the edit option is not. If you reject content , the author should be able to edit content in the content presenter mode, this also is not available. The issue is the content is now no longer available for editing from wthin content presenter if it is in workflow to either the approver or the original author depending on workflow step. If you check the same content under the document explorer the option to edit is enabled. Is this a bug /issue with content Presenter or some option needs enabled?

COPA vs. BCS design decisions (ex. profitability by customer in BCS)

We are trying to meet a business goal of identifying gross profit by customer.
We realize "customer" as a field in BCS is problematic, so we are thinking of only storing certain customers in BCS with a catch-all "Others" customer - with the goal of keeping the BCS data volume reasonable.
Consider the scenario: US company sells material X qty 1 to Spain company for 100 with cost of 30 (therefore profit of 70)
Spain sells same material X qty 1 to third-party customer for 120.
Spain from a local perspective profits 20, however the group from an overall perspective profits 90 ( the US revenues of 100 eliminate against the Spain COGS of 100 so you are left with revenue of 120, COGS 30, profit 90 - from the group perspective ).
We want to know how to see, on a customer level, the 90 profit from these transactions.
We do not believe COPA can do this, can this may be accomplished in BCS?
If you do a "one-sided" elimination (elimination driven by the revenue side only) of the intercompany revenue the system would not be able to reference customer on the elimination. We are wondering if this scenario of analyzing overall profit by customer can be accomplished by BCS functionality and are particularly interested in knowing what functionality you used to accomplish this requirement and in what sequence within the BCS close (BCS monitor).
Thank you in advance for any input you may have.
Also we are interested in any opinions/comments anyone may have about design decisions regarding BCS vs. COPA in BW. BCS business content identifies a sample design for a BCS data model including item, company, movement type, trading partner, functional area, etc. COPA (as configured in R3/ECC and extracted to BW) commonly features analysis by customer, material, etc. Considering BCS features elimination functionality, what design concerns have people faced with respect to fields that they include in both reporting systems? Obviously a prominent concern is sizing of the systems, but what common characteristics has anyone decided to feature in both systems? What considerations drove the decisions as to what common characteristics to feature in both BCS and COPA?

Hi John,
Reg, your last question - might be useful info in here, if you have not seen it yet:
Re: Reports using COPA cube, BCS Cube

Design suggestion for application-wide configuration properties

Hello all
I am seeking opinions on how to design an application in which multiple classes have access to a common set of configuration properties that may change at runtime.
Until now, I would create an abstract class dedicated to initializing the properties set and enabling access to them from anywhere in the application through appropriate get/set static methods (most probably using an internal java.util.Properties object). Lately, my confidence in that approach seems to diminish.
So, I thought I should ask... do you see any issues with the above approach? Would you suggest any alternatives?
What I am essentially looking for here is a best practice to stick with from now on.
Thanks in advance
G

909773 wrote:
For example a 24x7 service that is supposed to handle requests on port X is very unlikely to need to change to port Y while running.
Or what happens if you have a plugin architecture and someone changes the root plugin directory to another directory.On the other hand, the maximum draw distance in a virtual world, an application's "skin", or a filesharing client's bandwidth limit are, in my view, properties that may very well need to change at runtime.
Seems reasonable to me. That is the easy part. The hard part is
1. How/when do you reload
2. How do you code your app so it gets the new values and uses themAs for 1, apologies if I haven't explained correctly: I am talking about properties that may change programmatically at runtime, e.g., by a user through a configuration dialog. Ok.
I can think of at least one way to deal with 2 (classes interested in all or a few of the properties implement some property listener interface and accordingly re-get values when notified about changes).That is how you detect it. It has nothing to do with whether the current running process is in a state that allows changes to be made.
all over the code reflects a wise design decision vs using a singleton property manager, references to a single property manager object (maybe even a java.util.Properties object) passed around through constructors, approaches involving dependency injection (not relying on any framework though), or else.Depends on the application. For example with a distributed system propogating the changes correctly so systems are not out of sync can be problematic.
Depends on the context in which your user makes changes. If it is an admin then it has the same context has if you were using a file. In that case I would use a singleton.
If it is a user changing part of the system, then you can't use a singleton. In that case you would need a context object from which other code derives the configuration values it uses. That is a one layer hierarchy and of course more levels require more complexity via a context object for each level.

Design Suggestions for Multiple DaqMX Task Streaming App?

I'm working on a LabVIEW application in which I'm streaming high-speed data to disk from multiple PXI devices simultaneously. Each device has its own DaqMX task, and all tasks stream to the same file. The PXI device configuration (which devices are in the chassis, which slots they're in, and which channels to read from each device) is determined at runtime.
Does anyone have a suggestion for a design model for this? To make matters worse, I'd like to be able to specify a channel to monitor its data during the streaming. I'm thinking the Producer-Consumer model is the basic approach, and I'm at the point where I have an array of DaqMX tasks, one for each device. I could probably extend that array to be an array of clusters containing:
   1) DAQ Command (e.g. Initialize, Start, Stop, Acquire, etc)
   1) Task ID
   2) Control reference to 2-D array (where each DaqMX read can be stored)
   3) Array of channel names (to allow selection of channel to be monitored
This could be passed as notifier data, to a data collection subVI, but the part I'm struggling with is finding the best way to run X number of tasks in parallel, where X is not known until runtime.
Any suggestions would be appreciated.

Thanks for the input. With regards to the file format, the decision has been made by my superiors not to use TDMS - unfortunate, but NI hasn't provided the information to write a MatLab file reader, which is a requirement. So, I've created a custom file format tailored to the needs of my application, but generic enough to be used for other apps. With it, I've been able to stream 8 channels at 800KHz (4 channels each from 2 PXI-6120s) without breaking a sweat. However, the performance varies greatly depending on which slots the cards are in (but that's a whole different discussion - see the PXI forum for that one). Once NI solves that one, I'll feel a lot more comfortable.
I have already made reentrant subVIs that can perform a specific DAQ task. The problem with a for loop is that the VI sits and wait for a start trigger, then acquires the streaming data. I can't start the next VI because I'm in the first one. I thought about creating a data collection VI, and this VI would start up to 6 other VIs in parallel, based on how many and which cards were present. It's a bit messy, because each slot can contain one of two devices, so I'd need to check which type it was before calling it. I'm thinking I'll have to create the task list and the references to the data in the main GUI loop, and then pass this using a notifier or queue to the data collection loop.

JPA Arhitectural Design Decision

Hi,
I'm building a 1 tier web shop, using mostly Ajax, Servlets and JPA and I need your advice on a design decision.
When a user demands to see the products belonging to a particular category of products, my DAO object returns to the servlet a java.util.List<Product>, where Product is a JPA entity. In the servlet class I "manually" create the Ajax XML response, the user gets to see the products, everything is nice and great.
I am not happy with the fact that the list of products remains detached in the servlet class, sort of say, and when another user demands to see the same products another list gets greated. These are objects that have method scope, but still they are on the stack, right? For 100 users who want to see 100 products each, the no. of objects created could cause the application to have a slower reponse time.
So my question is about the design of the application.
I obtain the list of products in the servlet class and construct the XML response. Right before sending the response, should I pass the list of products back to the DAO, and ask the EntityManager to merge the products? Will this reduce the no. of objects my application creates? Shouldn't I do this because I'm merging entities that have not been changed and the merge operation is time consuming?
Should I not pass back the products to the DAO and set each product in the list to reference null and call System.gc() ?
Keeping in mind, that my main concern is application response time, not reduced development time, are there any other suggestions you can make?

first of all, a merge is only used to synchronize a changed entity that is not managed by an entity manager with the database. Why did you even come to the conclusion that you might need this?
No you don't nullify the entities in the list. You let the entire list go when you are done with it. Manually nullifying can hinder the garbage collector, just don't do it unless you have a very good reason for doing so.
Your main problem seems to be that you don't like the fact that you are fetching 100 objects for both users, putting duplicate objects in memory on the server. Are you sure this is a problem? You shouldn't be thinking about optimizations while you are still developing you know. I would wait until you are done, then profile the application to see where bottlenecks are; if fetching those 100 products turns out to take a lot of system resources, THEN optimize it.
You may want to look into caching. If for example under water you use Hibernate as the persistence provider, search for "hibernate cache" using google.

Design decision / purpose / aim of audit trail

Hi,
since the audit trail doesn't contain so many data and BAM is great for real time monitoring my question is: What is the design decision, or the purpose / aim of the audit trail?
What was the main target to implement a audit trail? Is it primarily for debugging? To see the flow the process instance has taken?
Obviously the audit trail isn't the right way for real time monitoring, right? So maybe you can tell me, why there is an audit trail at all. What was the design decision behind it?
Greetings
Mike

Hi Mike,
While I am certainly not one of the people who designed it, I think I can answer your question.
The audit trail is what the name implies - it keeps track of all the steps preformed by the process instance. It lets you view the instance history, variable content etc. and lets you see the current state of an in flight instance or to be more exact lets you see the last dehydration point. You can minimize the trail data, or even disable it.
BAM however is real time monitoring of business or operational data or KPI. You send data to the BAM engine using sensors, and you only send the data you want to send when you want to send it. IF you don't need real real-time monitoring with all the fantastic visual features, alerts etc. of BAM, you can send the same data to a database or JMS server instead and built your own monitoring.
hth,
~ronen

Questioning design decision in java.lang.Character

Having a look at the source code for java.lang.Character, I have the Character class explicitly extends Object
I am using jre1.6.0_07 on window XP
Now the question is what is the reason for such a decision and we all know that any class implicitly extends Object class.
public final class Character extends Object implements java.io.Serializable, Comparable<Character> {
}Regards,
Alan Mehio
London, UK
Edited by: alan_mehio on 24-Jul-2009 12:31

I cannot answer with anything but personal intuition, and give non-conclusive details:
first this is not a design decision, merely a style decision, since, as you mention, any class implicitly extends directly java.lang.Object if not explicitly extending anything else (and at the bytecode level, the source-level difference is undetectable).
As far as style is concerned, I would have assumed that the whole JDK team is required to strictly follow consistent rules, but different classes suggest otherwise.
Sun's public [Code Conventions for the JavaTM Programming Language|http://java.sun.com/docs/codeconv/html/CodeConventions.doc5.html#2991] do not have an explicit rule about this; section +6.4 Class and Interface Declarations+ provide an example with an extends Object clause, but the rule is not explicit in the text; and the previous section 5.2 does provide an example without this clause...
I went on speculating that the developpers for the Character class had a special intent in mind, as they override Object methods equals() and hascode(), but other class in the same package do the same without the explicit extends Object clause (Void, System, Number). At that step I gave up trying to find a reason other than the developers' own style...

HELP !!!!!! Design decision...!!!!!

Hello,
I am in a dilemma of making a design decision . We are developing a business tier component. This is going to talk to webservices on the backend. Right now it is going to integrate with 2 different backend systems through web services. In future it might support more of such backend systems.
And there are clients (web app, xml app) who interface with the component.
Most of the data elements passed over to backend systems is similar for both the systems, but some are different.
Now is it a good design to make 2 different client interfaces for 2 backend systems ? so that ,clients upfront decide which interface to use. This is more cleaner and easier implementation.
Or is it good to have a generic interface, and component then figures out which data to use and to which backend system to talk to.
Please help,
Thanks

There are several patterns that could apply, but the most widly used is probably the MVC (Model View Controller) pattern.
With the pattern the View layer is the front end (in your case this would be the web app / xml app).
The Controller would be your middle tier, this layer is responsible for relaying requests of the View layer to the Model layer.
The Model layer would be your backend webservices.
As said, the controler is responsible for relaying the requests from the view layer to the correct webservice. This means you need to have some way to know how to do this. You can employ several methods to do this.
You could have different methods for the different webservices, this is the most straight forward way.
Or you could look at the provided parameters and decide where you need to go based on that. This is slightly more difficult, but when you have two or more webservices that do almost the same thing, this might be the better way to go.
If you really wanted to make things fancy, you could employt the second method and have the checks be based on rules you configure through a dynamically loaded file, this way, you could (theoratically) build your middle tier in such a way that you can add new front ends / back ends without having to redo the middle tier. This might eventually be the cleanest / best way to go, but it is also the most difficult and takes a lot of planning beforehand.
Mark

Landscape Design decision

hi,
I have an query regarding the design decision.
There are 2 applications at the target (both serving different division) which would receive the master data from ECC via SAP PI.
Target structure for PI is identical for both the applications.
Now the question is should I have only 1 application to dump the data or should connect to both application using only 1 mapping and 2 different end points.
regards,
Anirudh.

Hi Gaurav,
Thanks for your reply but I am aware of this and it is not a PI technical question.
My question is more from a design perspective.
If you have 2 applications serving same business but different division and can accept similar structures, should we make separate end point connection with each or let one become HUB and it can share the data to with another server.
This way you reduce the end point connection with PI and reduce the development effort. Drawback is that it will introduce a point of failure for another server which will take data from the HUB.
regards,
Anirudh.

Design Decision for Workflow

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