Diff between GR based invoice verification and PO based invoiceverification

Dear Friends
Can any body pl clarify the difference between the GR based I V and
PO based I V and how to configure the above.

Gr Based Invoice Verification :  In this a separate invoice item is created for each delivered partial quantity.If we make the allocation with the purchase order system then propose more than one invoice item as a default if more than one partial delivery has been posted for the po item.
If we make the allocation using delivery note the system proposes exactly the po items from this goods receipt, plus the the quanties posted.
using gr based we can assign each invoice item uniquely to a good receipts item. Good receipt and invoices matched in po history
In Gr based invoice qty should not be greater than actual delivered qty.
Purchase Order Based Invoice Verification :  In this system generates one invoice item in the item list for each po item. The system provides quantity to settle in as difference between total d livered qty and thee total invoice qty.
If we make allocation using delivery note the system determines the relevant po items with their total qty to settle-in the same way as if there was a reference of purchase order.The system will not propose qty relevant in delivery note.
If there are several good receipt the purchase order history will not tell you which invoice came from which vendor.
Tushar Patankar

Similar Messages

  • GR Based Invoice Verification and Invoice Post and Block Process

    We currently use invoice "Post and Block" process for AP invoice processing.  GR Based Invoice Verification is not set in the vendor master for this purpose to allow us to enter an invoice where "No Goods Receipt" has been raised. However, when we raise a PO using material groups the flag "GR Based Invoice Verification" is activated in the PO.  We subsquently have to remove this indicator in the PO in order to register the invoice.  Why is this setting populated in the PO when it is not activated in the vendor master ?  Is there a setting in MM for material groups that ius populating this value in the PO where  a PO is raised using material groups ?

    Hello Eilish,
    With regards to Goods reciept indicator, firstly the system looks
    for any reference documents like purchase order or contract and takes
    the flag from there.
    If no reference documents or contracts are referenced, then
    the system looks for an info.record to take the flag from there.
    If there is not a info record then system will carry out the
    GR-BasedIV indicator from the vendor master.
    Hope this helps,

  • Setting GR-Based Invoice Verification in ME21N based on Order Type

    Hi Experts,
    I have a requirement that, on creating PO (ME21N), GR-Bsd IV (GR-Based Invoice Verification) fields to be checked, based on the selected Order Type. 
    I am using BADI ME_PROCESS_PO_CUST for that.
    I am using Process_item Method and getting Header Data through GET_HEADER.
    Following is the Code.
       CALL METHOD im_item->GET_header
             RE_header = ls_ekko.
    In this case, as type of ls_ekko is IF_PURCHASE_ORDER_MM please help me how to read header data from ls_ekko, and I am new to abap objects.
    Thanks in Advance.

    Hello Eilish,
    With regards to Goods reciept indicator, firstly the system looks
    for any reference documents like purchase order or contract and takes
    the flag from there.
    If no reference documents or contracts are referenced, then
    the system looks for an info.record to take the flag from there.
    If there is not a info record then system will carry out the
    GR-BasedIV indicator from the vendor master.
    Hope this helps,

  • EDI - Incoming Invoice Error and GR based Invoice Verification - 51 No GR

    We are implementing EDI for incoming invoices and use Goods Receipts based Invoice Verification.  When processing an inbound IDOC Invoice (type INVOIC01) where the Goods Receipt has not yet been posted, then Inbound IDOC is siiting at Error Status, 51 - No GR documents found.
    Is there any way we can process this as a Parked Invoice or for Verification in the background (MIRA)?  because the current situation is a problem, as 95% of our Inbound Invoices will be received electronically before the Goods are Received. 
    The actual Vendor's delivery note is stored in the segment E1EDP02 (Qualifier 016), field BELNR.
    Currently the IDOC as to sit in error until the Vendor's Delivery Note is Goods Receipted which can be several days later - SAP OSS Note 393883 fro 2001 suggests doing this, but surely this is a common situation.  The IDOC sitting in error in WE02 in the list of IDOCs is difficult to isolate from true errors.
    If this is was mnaul Invoice it could be processed through MIRA for background Invoice Verification later with program RMBABG00.
    We havd SAP version ECC 6.0
    I have spotted OSS Note 501524 which implies that is possible automatically Park Incoming EDI IDOC Invoices, has anyone tried this?  and what would be the transaction/program that could be used to post several at once when the GR has been processed (similar to RMBABG00)

    Hi ,
    You can use the program   RBDMANI2   which will reprocess all the IDOCs (EDIinvoices )that have failed . You can schedule this program in the background and it will post all failed invoices which have the GR posted later .
    We had the same scenario and we have scheduled this program as a daily job at night .

  • MTO(Diff between complex make to order and sales order based mass prod)

    We are using MTO...Can anyone tell me what is the Diff between complex make to order and sales order based mass prod in finance perspective?

    In the case of complex make to order scenario, through MRP, the Project shall be assigned to the sales order. Then there will be milestone billling and all. In the case of mass production MTO, it is only creation of production order for each sales order item and each sales order item shall have sales order cost estimate.
    Trust this helps much and do encourage our efforts!
    Edited by: Ashok Singh on Oct 28, 2008 6:53 PM

  • GR-Based Invoice Verification

    I am having problems with the GR-Based Invoice Verification flag in the POs.
    Basically what I need is for the system to not allow me to post invoices over the good receipted quantity. I manage to get that control switching on the "GR-Based IV" flag in the PO, but at the cost of having to set the GR reference whenever I make an invoice.
    Is there someway in which I could post invoices in the system without making reference to the good receipt material document number while keeping the check that does not allow me to invoice over the total GR amount?

    you have to set the tolerance limit for the Invoce Verification for the respective Comapany Code.
    goto, IMG - Material management - Logistice Invoice verification - Invoice Block - Set Tolerance limits (OMR6)
    Set upper and Lower limits as zero.
    BW: Percentage OPUn variance (GR before IR)
    The system calculates the percentage variance between the following ratios: quantity invoiced in order price quantity units: quantity invoiced in order units and goods receipt quantity in order price quantity units : goods receipt quantity in order units. The system compares the variance with the upper and lower percentage limits defined.

  • Goods-receipt-based invoice verification default for material group

    Hello experts,
    I put by default the option Goods-receipt-based invoice verification when creating a purchase order by tcode ME21N. Now, I would like if possible to only insert the option Goods-receipt-based invoice verification by default for some material group. Is this possible? This behaviour needs to be automatic.
    How can I achieve this behaviour?
    Thanks in advance,
    Best Regards,
    Edited by: Jeyakanthan A on Nov 20, 2011 11:11 PM

    Dear JP,
    In standard system this is not possible to default this indicator based on Material Group. This can be defaulted from Vendor Master record or Purchasing Info Record or Ticked Manually PO Item Details.
    If you look to enhance you system to do this, I would not advisable you to go with this default option because there can be situation that you order some material without Material Master Record (Like a frame work Order) in that case you will not be able to do GR and there can be conflict.
    You can create Material Group Info. record and default it from there, but again this for scenario where Material Master Record does not exists(Non Stock).
    Hope you find this useful.

  • PO - GR based Invoice Verification/ IR Indicator

    I am facing a problem with the IR indicator in PO. The scenario is a SC is created, a PO is created automatically out of the SC and then a GR confirmation has to be done against the PO. I am using a service product.
    In the vendor master, I have set the "Goods-Receipt-Based Invoice Verification" indicator and "Invoice Receipt Expected" indicator.
    Now, if I create PO manually then these 2 indicators are defaulted into the PO follow-on documents indicator values. However, when the PO is created automatically from the SC only the IR expected indicator is set so I am not able to create a confirmation against the PO.
    The same way, if I set the "Invoice Receipt Expected" indicator and "Indicator:GR Conf.Expectd" indicator in the vendor master then only the "Indicator:GR Conf.Expectd" is set in the PO (created from SC) and not the IR indicator.
    Can someone suggest to me what could the problem be since a manual creation of PO picks up the indicator values from the vendor but it does not when created from a SC?
    Many Thanks,

    See the foll related threads/Links/pointers:
    Re: Confirmation for PO without SC
    Error Indicator for GR-based invoice verification when order PO
    Re: Receiving Services as Materials in order not to perform goods receipt
    Re: Indicator u0093GR Conf Expectedu0094 in Business Partner
    Invoice Receipt Expected controlled from R/3 Vendor master
    Vendor Data Replication Problem
    869055 "Follow-on Documents" PO EBP Confirmation Flag 20.05.2006
    912428 509(SE) Account assignment for entry sheet missing 19.01.2006
    886307 Creating follow-on docs in the Order Collaboration scenario 18.10.2005
    518340 EBP: Tolerance checks with goods receipt and invoice 08.06.2005
    502981 EBP: Terminatn w/ invoice creatn for back-end purchase order 08.06.2005
    450068 EBP: Checks to invoice for BE purchase order incorrect 08.06.2005
    834270 IV inbox message BBP_BD 002: "Invoice will be .. 13.05.2005
    784775 Goods receipt-based invoice verification indicator part 2

  • SRM PO failed: Indicator for GR-based invoice verification used not allowed

    Hi Friends,
        I have an issue with a specific PO failed to transfer from SRM to ECC. We are in ECS scenario, SRM 5.0 Service level 7.0. We are in process of SP upgrade but this issue occured in Production system which is still in old SP level(SP 7.0).
    when I check the App Monitor, I am see the following errors:  but the status shows Auto_Completed
    1. PO: Indicator for GR-based invoice verification used not allowed
    2. PO: Instance XXXXXXXXXX of object type PurchaseOrder could not be changed
    3.  PurchOrder XXXXXXXXXX: Purchase order still contains faulty items
    4.  PO XXXXXXXX: Indicator for GR-based invoice verification used not allowed
    I can see the PO copied over to ECC. but status in SRM PO shows 'Error in Process'.
      BBP_PD for object PO shows:  Created, complete, ordered, In Transfer to Execute, Change was Transmitted  as Inactive status.    Transfer Failed shows Active, Document completed, created.
    I checked BP Maintain  for the vendor and PO and its no different than other POs and Vendors except Vendor had 'Goods Receipt based Invoice Verification' indicator checked in SRM.
    I tried to simulate the same Material, Vendor with GR-IV indicator both on and off, it works fine. Ofcourse this is in Quality box with SP 15 level.
    So, I am not sure if SP level upgrade might help it or not? If there are any other means to test, please advise.

    I was wondering how I could liquidate the PO by either creating a new PO or ??.
    What you could do to revive the PO in question is that after the upgrade, and after a round of background jobs run for CLEAN_REQREQ_UP and BBP_GET_STATUS_2, ask the buyer to make a dummy change to the PO (for example, change the description of the PO) and order again. This would trigger the transfer to the backend again. And hopefully this time, no error would occur.

  • Purchase order "Invoice Receiptu201D and u201CGR based IVu201D

    Please let me know how to diable the "Invoice Receiptu201D and u201CGR based IVu201D checkbox editablity in Purchase orders

    SPRO-> IMG ->Materials master -> Purchasing -> purchase Order -> Define Screen lay out at document level -> select ME21n double click ->GR/IR Control -> check disply required fields ilke GR Based invoice verification
    so it will only display the filed it was disable

  • About invoice verification without GR-based indicator set in PO

    As I know, when carry out invoice verification for a PO without GR-based IV set in PO/Vendor/PIR, there will be no reference invoice quantity and value in item lines of the invoice. User must input them manually according to real values in the invoice paper sheet delivered by Vendor.
    Now our client want the system sets the default value from PO in invoice verification, and they don't want to tick GR-based IV indicator,  how to realize it?
    Thanks all for your reply!

    1) At the time of time of Vendor master - XK01.
    In purchasing view tick on GR Bsd Inv.
    So due to this, at the time of purchase order creation this indicator is autometically put from vendor master.
    2) Quantity of purchase order is autometucally pur from good receipt.
    So create good receipt first than create invoice verification.
    So due to this at the time of invoice verification system take quantity from good receipt
    Mahesh Wagh.

  • Invoice verification and logistic invoice verification

    What is the different between invoice verification and logistic invoice verification?
    My Japanese client need to work with t.code: VXJ2 - customs declaration for import billing documents - Japan
    When i run this report, it finds no data.
    I read the help for this transaction and it says that only invoice verification (and not logistic invoice verification) is supported for this transaction.
    Best regards,
    Avishai Kaplan

    Hi Avishay, 
    Logistics Invoice Verification 
    Logistics Invoice Verification is a part of Materials Management (MM). It is situated at the end of the logistics supply chain that includes Purchasing, Inventory Management, and Invoice Verification. It is in Logistics Invoice Verification that incoming invoices [Seite 11] are verified in terms of their content, prices, and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting.
    Logistics Invoice Verification is closely integrated with the components Financial Accounting (FI) and Controlling (CO). It passes on the relevant information about payments or invoice analyses to these components.
    In Materials Management, Logistics Invoice Verification has the following features:
    u2022 It completes the material procurement process, which started with the purchase requisition and resulted in a goods receipt.
    u2022 It allows invoices that do not originate in materials procurement (such as services, expenses, course costs) to be processed.
    u2022 It allows credit memos to be processed, either as invoice reversals or return deliveries.
    Invoice Verification 
    The main aim of invoice verification is to ensure that vendors are paid the correct amount at the right time ( not too late but also not too early ). The process should have a high incidence of fi rst-time matching, to ensure that as little time as possible is spent trying to manually match invoices that appear to be incorrect.it is important to include as few steps as possible in the process, considering that the process of handling payments
    does not in itself add value to the company or to the vendor.
    Main steps: 
    The capture of the vendoru2019s invoice details
      The matching of those details to the details that we
    believe to be correct
      The investigation of any mismatches
      The release for payment of matched invoices
      The accounting entries involved ( including taxes and
    delivery costs )
      The details recorded for audit purposes 
    Hope this information helps you out in understanding the differences  between the two
    I ncase of any further clarification do put a message
    In case if this information is of any help to you please do reward accordingly
    Thanks  & Rewards

  • Service-Based Invoice Verification indicator setup automatically

    How to get the Service-Based Invoice Verification indicator setup automatically when a user tries to create a PO. There is no service master being setup for the sevices carried out.
    Bascially the requisiitons are created through Projects based on the services performed and when the PO is created for the same the users forgets to have this indicator checked because of which there are problems which arises going ahead.
    We would like to have this indicator setup automatcially so that even if the user - Buyer forgets we dont get problems going ahead.
    Answers for this question will be highly appreciated.

    You need to set this indicator in vendor master, however if you do not enter item category as D, it will not come default in purchase order. Checking the service based IV in vendor master indicates IV can be done for that vendor with reference to services.
    Edited by: Praveen Raghavendra on Jan 9, 2009 1:17 PM

  • ERS without Gr-based invoice verification

    Hi all,
    I have a question about ERS, greatly appreciated if anyone can give me some inputs.
    I create a PO with ERS flagged but not "GR-bsd IV" in po line item, then I do a PO receipt. I read from help that I cannot run ERS in this case. However, in my understanding ERS is just an IV creation process based on receipts, so if the receipt is already there why can't it just create the IV?
    I ask this question because in my business case I would like to have more flexibility. So logically, by flagging "ERS" only I can do the following at any time:
    1) Post Invoice before GR.
    2) Do GR and then ERS automatically.
    Anyone if I can do this? Thanks.

    The standard SAP system is designed in such a way that when you want to go for ERS, the prerequisites are:
    1. Evaluated receipt settlement must be flagged in the purchase order item.
    2. The vendor must be flagged as being subject to ERS in the vendor master record.
    3. The goods receipt must refer to a purchase order.
    Goods-receipt-based Invoice Verification must be defined for the purchase order item.
    4. A tax code must have been maintained in the purchase order item.
    5. The order price of the materials may not be an estimated price.
    If you want to carryout on the way you want, then it involves new development.
    Hope this helps.

  • GR- based invoice verification not active

    Hi guys, need your help.
    I have a PO with Inv. receipt, GR-Based Inv and ERS flag activated. I also have these flag active in vendor master and in PIR. I am trying to post invoice via MRRL and i am getting the error "GR-based invoice verification not active". Not sure why??  i already checked it and flags were active since last few years and nobody made any changes since then. PO was created just last month.
    Any help be appreciated!

    In ERS PO invoice is not done... and take off the ERS indicator from the VN Master.
    Tick the GR IV in PIR and in PO,  GR IV , ERS and enter the Tax CODE.
    ERS is a cridit memo procedure.

Maybe you are looking for

  • Dual boot (Windows Vista + Archlinux)

    First hello people, this is my first post.I need some guidance here. I installed Archlinux in my laptop ( DELL XPS M1330) from a USB stick memory everything went smooth until i got to the grub part. I did it as the wiki mention I installed the grub a

  • Problem with connection ( NetStream.Publish.BadName)

    Fri Sep 11 2009 08:52:10 : Session Started Fri Sep 11 2009 08:52:11 : Audio Encoding Started Fri Sep 11 2009 08:52:11 : Video Encoding Started Fri Sep 11 2009 09:13:59 : Primary - Network Status: NetConnection.Connect.Closed status Fri Sep 11 2009 09

  • Unable to create DC using software component

    Hi, I have created Software component, and later downloaded track into my NWDS but while I am trying to create DC using above Software Component which is in gray out. The software component does not support the selected development component type. At

  • Why would you use a managed service account rather than a virtual account in SQL Server 2012?

    In SQL Server 2012, service accounts are created as virtual accounts (VAs), as described here, as opposed to managed service accounts (MSAs). The important differences I can see for these, based on the descriptions: MSAs are domain accounts, VAs are

  • Plan issue

    Hi, I have a requirement and it has both actuals and plan as my scenarios. How do I restric the data entry for users for my acutuals . I am new to this . pls help Franc