Digital personnel file

I am implementing SAP record management currently for setting up a digital personnel file using the standard service providers ASR...... from SAP.
We have defined multiple roles (e.g employee and HR advisor). With the record model and authorizion roles I am able to give the correct authorization to both individual roles. Which means that every role is able to view or add the documents using individual element types.
The problem I am facing is that if an user has both roles how can I prevent e.g. the HR advisor of viewing the wrong documents of a person. The requirement is that a HR advisor is only able to view the documents of a person based on his advisor role, except his own file.
Hope anyone can help out.
Kind regards
Johan

Hi,
One is Category and another one is Anchor. It is different configuration but it tie togehter. It is the terminology in Record Management System. I also looking to create new Anchor and put it in the standard one. But I still can not find how to do that. Please let me know if anyone can find how to link between new Anchor and RMS ID.
For your case, the problem is cannot assign to any folder or can assign but want to have new folder same as my case?
Visut

Similar Messages

Using Digital Personnel File for HCM Forms & Processes

Hi,
We would like to use Digital Personnel File for HCM Forms & Processes to save forms and attachments using record case management. For this to be done record case management needs to be customized. Can you provide the steps for record case management customization and integrating digital personnel files with HCM forms.
Regards,
Amit

http://help.sap.com/erp2005_ehp_03/helpdata/en/43/1d63953fce3566e10000000a11466f/frameset.htm
Refer here

Roadmap of Records Management (RM) & Digital Personnel File (DPF)

DPF (Digital Personnel File) is SAP standard solution to archiving of process forms and attachments at the end of HCM processes (created by HCM Processes and Forms Framework).
I read that until 2012 Record Management (upon which DPF is built) was SAP Certified solution to Content Management System (ECM). On 2012 SAP changed Records Management name to Folders Management and branded this tool with its new name, implying that RM is no longer SAP Certified Solution to content management.
So my question is: What is SAP current Roadmap of RM in general and DPF spcifically? and what is SAP current Certified solution to this issue?

Thanks alot for your reply.
May be not the exact comparison, but atleast I could make out what are the added advantages using opentext.
DPF from HCM P&F also provides a folder structure irrespective of infotypes , but not all the listed features from opentext could be met.
Basically DPF is a wrapper on top of RM and it is also connected to Archive . So definitely opentext is way further to go.
Best Regards
Saujanya

Digital personnel file configuration

Dear experts,
First of all... Wishing a very happy new year.
I am new to HCM and Digital personnel files. Now actually I need to configure digital personnel file for HR personnel records, I had small experience in SAP Records management. I did some basic configurations for DPF, Now I want to check personnel records(DPF), but I dont understand how to check or where to check it. Actually I checked it in PA30, but could not find how to navigate to DPF. Also I would appreciate if somebody shares a step by step configuration guide for DPF config. I got idea of creation of records models etc... I am looking for your quick replies. Thanks a lot in advance.
Best Regards,
CSY.

hi
you can refer to the link below.
http://help.sap.com/saphelp_afs64/helpdata/ja/43/866b57ec875965e10000000a422035/content.htm
Also for the DPF to work , as per the documentation you need to set up a single record model , you can check out the tcode organizer , but pre-requsite to that is the records management must be present in your system , you can take help of any basis person to check the same.
Regards
sameer

Digital Personnel File archive

Hi,
Can you advise if it's possible to archive Digital Personnel File contents which is stored in Records Management? We've got a requirement to archive Digital Personnel File contents (HCM Processes and Forms (Adobe) and other stored office documents) with metadata. Is it at all possible to define metadata in Records Management?
Best regards,
Jukka

Hi Jukka,
HCM Processes and Forms already use RM for persisting the data. I believe there are cases & documents created for these processes & forms in RM.
Please have a look at the archiving solution for cases & records for the same. They are available from the sdn link of RM. I have also posted news item on http://www.sdn.sap.com/irj/sdn/nw-ecm stating the upload of the archiving cookbooks.
The catch as I see for you is that you will need to know how the processes & forms are stored in RM by HCM & then use the correct archiving solution for those objects.
Thanks & Regards,
Pragya

Content Repository for SAP Digital Personnel Files

Hi,
I am trying to configure and use SAP DPF to store employee's certifications and document. I had created record model and manage to create Personnel Records with tcode SRMRECORDSCREATE.
I am now trying to find out where the document loaded is stored in the SAP standard configuration. I searched from online help and documentation, it mentioned that it is based on the content repository that it is set. However, i couldn't find the standard Content Repository that SAP DPF is using.
I need to store the document in the external content server.
Thanks
Yin Mun

Hi Andy,
I could not find content repository standard 'ASR_DPF' in tcode OAC0.
Is anything missing?
Regards.

How to create Digital Personnel Foile for HCM Processes and Forms

Hi I am creating HCM Processes and Forms using FPM Forms. Now to print these forms Alternate Adobe forms also developed. But once the entire process is completed by HR Admin and in future if they want to see the already processed form and if they want to take print out they should be able to do it. So, based on some knowledge I am assuming we can achieve this by Digital Personnel file creation. Can any one please confirm. Whether they can open already processed form and how to get print these forms as this is FPM form and no print option is available.
In order to configure DPF, can any one share step by step procedure to configure DPF. I dont have any idea on SAP Records Management as I felt this basic is required. Friends help me here.
Regards,
Nayani.

This seems possible.
Refer here ... Print Form (FPM Form Type Only) - HCM Processes and Forms - SAP Library
For DPF - ensure you have used the anchor correctly refer Save PDF file added to processes and forms WDA
Regarding the possibility of being able to print it from process browser - I am not sure.
Process browser for latest release is documented here...
http://help.sap.com/erp_hcm_ias_2013_02/helpdata/en/14/9a3516789f4aceb6bb910df1220869/content.htm?frameset=/en/43/1d639b3fce3566e10000000a11466f/frameset.htm
Regards.

Open document from Personnel file in ESS

Hi Guys,
When opening the personnel file in ESS the record with all nodes and documents are shown.
When I try to open a document the document itself is not opened and the message "Error while reading component info" is shown.
When I show the record in the backend using transaction ORGANIZER the document can be displayed.
Does anyone how to solve this issue?
Kind Regards,
G. Leurs

We found the solution ourselves.
Check transaction SICF and activate the service "Content Server".
Best regards!

Acrobat 7 is not saving digital ID files

Hello,
I've searched ALL over and can't find anything relevant. I am using Adobe Acrobat 7 Pro for digital signatures. Recently it started to prompt me for a digital ID whenevr trying to sign a document. I go into the security settings, select a digital ID and set it as default for signing. Works great until you close Acrobat and re-open it... then the digital ID file and security settings completely disappear. I've tried everything from creating a new digital ID file, to reinstalling Acrobat entireley. Also deleted the Crypto folder hoping that wold help. No luck.
Any ideas??
Thanks

Hi paintb4707,
This is something I've never seen before, so I'll take a stab in the dark.
Make sure Acrobat is closed
Run regedit
Navigate to HKEY_CURRENT_USER\Software\Adobe\Adobe Acrobat\7.0
Delete the Security key
Close the Registry Editor
Launch Acrobat
Select the Advanced > Security Settings menu item
Click the Add ID toolbar button
Select the Find and existing Digital ID radio button. and then click Next
Click the Browse button
Navigate to the location an existing digital ID, select it, and then click the Open button
Enter the password and then click the Next button
Click the Finish button
Close and relaunch Acrobat and see if the digital ID persists.
Steve

Trying to open file in photoshop elements, only first option available in Edit Photo window. The other two has "Edit a Copy is not applicable to raw or Digital Negative files" same for Edit Original.

Brand new user to Lightroom 5. Was following tutorials and doing fine editing. After done editing NEF files, I'm trying to open them in PSE 11 to further edit. Using the "Edit Photo with Adobe Photoshop Elements Editor". But the window only has the first option available and the other two grayed out. Each of those has "...is not applicable to raw or Digital Negative files." What??

Ricardo.Amaral wrote:
What I wanted to do instead was to indeed remove that people from the photo with Photoshop but keep those changes in DNG.
sorry, no can do...ain't gonna happen.
What you've done is hit the wall on is the basic difference between lite duty spot healing and photo level tone and color correction (Lightroom and Camera Raw) and heavy duty pixel retouching in Photoshop.
When you need to substantially manipulate the "pixels" you need Photoshop and you'll be forced to render the raw file into a TIFF or PSD file either through Camera Raw or more better, via Lightroom.
You can do the basic tone and color correction directly in Lightroom and edit in Photoshop from Lightroom. But you will NEED to create and save out a "rendered" image that is no longer raw...then retouch to your heart's desire, save it and it'll be available in Lightroom along side your original raw if you choose.
But no, there's no way to open a raw in Photoshop, manipulate the heck out of it with massive retouching then save that back out as a raw file...ain't gonna happen.

Transfer of Digital Signature Files

I've transferred my copy of Acrobat 7.1 Standard to another computer and I want to copy over my digital signature file. I can't find the file on my old computer. Could someone tell me how I can move a signature file to another computer?
Jerry Judd

Assuming you are talking about your digital ID, you can search for files with suffix .pfx or .p12. These are the files types that contain you digital ID certificate. If you find the desired file, move it to you new computer. Then import using Advanced > Security Settings and push the Add ID (+) button.
If you are talking about signature appearance files that is different. It's probably easier to recreate on your new computer, depending on what it's setup is (usually, it is just a matter of clicking some checkboxes to configure). Edit > Preferences > security panel.

2nd password on digital signature file

I am deploying Acrobat Standard 9 in a regulated environment (21 CFR Part 11) and need to have the digital signature file require a second password. While I know this is possible it does not seem to be a feature activated upon a default install. How do I turn on this feature?

Hi Madam Curie,
Part of the problem is the phraseology is incorrect so I'll start with some basic so we are all speaking the same language.
One thing to realize is you can digitally sign any piece of electronic data just like you can use you pen to sign any physical object such as a piece of paper, some one's cast, a wall, or you photo for your fans. In the electronic world you can sign your e-mail, your Word document, or as far as I'm concerned (realizing that I'm biased ) the most important thin, a PDF file.
A digital ID in the electronic world is analogous to a pen in the physical world. It is what you use to create a digital signature. A digital ID is comprised of three pieces; a public key, a corresponding private key, and a block of text with some identifying information. When the digital IS is initially created the public-key is signed with a private key. If the public key is signed with it's corresponding private key the digital ID is know as a "self-signed" digital ID. If it is signed by a different private key, the owner of that key becomes the issuer of the digital ID that it signs.
A digital signature in the electronic world is analogous to a wet ink signature. You use a digital ID to create a digital signature.
The next thing to realize is a digital signature is cryptographic blob of data and is not something one would normally see. If you are geeky enough you can decode one and view it in a special purpose viewer, but for the most part nobody ever sees the signature contents.
When you do sign a PDF file you can either create a visible signature or an invisible signature. In the case of the later, all you do is write the digitally signed blob of data into the PDF file and don't bother creating any visual representation. It's the visual signature that throws most people for a loop, but the key thing to understand is the visual appearance you see in the signature field (which is nothing more than a special purpose text field) is NOT the signature, it is just a representation of the actual signature which you never see.
The visual appearance is comprised of three things, a background (which by default is the PDF trefoil logo) and a foreground that is divided into two halves, text and a graphic.
Acrobat (and when I say Acrobat I really mean both Acrobat and Reader) will let you create a digital signature with any digital ID that you have that is within it validity period, and includes digital signature as a key usage. The digital ID can be saved in several locations that Acrobat has access to. One is file on disk. The file would have the .p12 or .pfx file extension and you would have to add the file to Acrobat using the Security Setting dialog. Another place the digital ID can reside is the Windows Certificate Store of the Mac Keychain. If you've installed the digital ID into one of the OS based storage locations Acrobat will find it without you having to do anything else. Digital IDs can also reside on hardware devices such as a token (they look like a flash drive) or a smart card (they look like a credit card with a gold chip).
So, if you have a digital ID, but Acrobat doesn't know about it need to search you computer for a *.p12 or *.pfx, find out where the file is, than use the Add ID function in the Security Settings dialog to attache the file.
Finally, after you find and attache the file you can modify the Password Timeout to require that a password is always required. Or, if you want to import the file into the Windows Certificate Store you can use the High Assurance option to require a password otherwise Windows will just assume that if you can log in to your desktop then that's good enough.
Steve

Transfer Digital Performer files into Logic Express?

I have some old recordings that are on a ADAT tape. A friend of mine said he could transfer them to Digital Performer. Does Logic open DP files?
Paul

Unfortunately, as was pointed out, Logic Express does not open Digital Performer files.
Not does it import OMF files, nor Broadcast Wave files, which means you can't export time-stamped waves from DP and import into LE. If you know someone with Logic Pro, it DOES support Broadcast Wave. This could be one work around.
Otherwise, you'll have two options.
1) Import the ADAT recordings directly into LE using an interface that supports ADAT In (MOTU 828mkII comes to mind). This will only work if you can re-assign the inputs of the interface to be the first 8, since LE only "sees" the first 12. This is one of the major limitations of LE, and why it's not really suited for "pro" work.
2) Import into DP, and then bounce the tracks in DP as separate WAVE of AIFF files, then import them directly into LE in the Audio Window. As long as each file starts (and ends, preferably) at the same time (i.e. as set in the DP bounce), you should have no problem aligning the tracks in LE7.
Number 2 is probably the best solution. Just remember that each of the WAVE files created in DP should begin at the same time (i.e. 0 0 0 0). This will GREATLY simplify the import into LE and make aligning the tracks a painless procedure. You can edit later in LE.
Hope this helps.

Digital Copy Files

I purchased a digital copy file from Disney movie club. I entered the activation code and it loaded into Itunes. I can watch the movie through ITunes but I cant get it to sync to my IPhone. What am I doing wrong?

Are you using the Video tab in the iPhone section of iTunes? If not, you have to go there and check it to sync with your iPhone.
If you are doing the above and it's still not working, you need to give more detail as to what happens, otherwise we won't be able to help you.

ESS EHP7: Personnel File Error

Hi Experts,
I am getting an error in ESS, while accessing Personal Information - Personnel File. please go through the below error details.
ERROR: Parameter has invalid value: Parameter TSTMP1 has invalid value 0 . (termination: RABAX_STATE).
Rgds,
Naresh.

Hi Naresh,
Please send the ST22 Screenshot Error details.
Regards,
Mohsin.

Digital personnel file

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