Direct Cash Sales

How to handle direct cash sales?
The company is a distributor of a perishable item. They have a roving van salesman who does the direct selling to new customer along his route. The transaction to these new customers are purely cash. At the end of the day they have to report the total sales which includes cash sales. Inventory for this transaction must also be reconciled at the end of the day. The company wants to monitor the total cash sales per item and the total quantity for the cash sales. Moreover, they want also to get info on total cash sales per customer and items by customer as well as performance report by salesperson. How to handle this scenario in OM and Inventory in 11i? Thanks for the help!

Hi,
The following process which is being used in IS MAM at sales order level we can enter receipt and once it is saved direct posting will happen which i have already mentioned the accounting documents
But some time it is not getting posted.. If i do the same process 1st time and second time. first time it will not happen but second time it posts
y this inconsistency is happening in the system.
regards

Similar Messages

  • Cash sales in DBM with a cash account

    Dear Experts,
    My client requires that in case of cash sales in DBM, the amount gets posted to a cash account instead of customer account. This process is akin to "Cash Sales" in SAP "Sales and Distribution". It is managed in SD with the billing type BV and by setting up cash account determination.
    In order to achieve this in DBM, we have done following in customizing.
    Copy a new order type from 1000 - Parts order and assign bill type BV instead of F2.  We have maintained cash account determination in SD customizing and ensured that the required cash account is posted when a bill with type BV is treggered by DBM Billing Create event.
    With this the process appears to be going well. On creating the invoice for new order type, the cash account is posted instead of customer account. And on cancellation of invoice the accounting entries are reversed. Also, the users dont have to settle the cash in 'DBM cash desk' as the amount is posted directly to cash account instead of customer account.
    I request members to share their experience/opinion on following points,
    1) Will there be any unforeseen impact on the other DBM functions because of this new set up ?
    2) Has anyone already used such setup and what has been the experience ?
    Thanks and Regards,
    Dhairyasheel

    HI Dhairyasheel,
    This is a client specific requirement and so no such process was delivered by SAP.
    The way you have handled it almost the same way I would ahve done had I been asked to do so.
    To answer your first point - as long as your account postings are happening fine (both forward and reversals), then I dont think there should be any issues.
    As this new, pl do keep this thread updated if possible.
    Thank you.
    Best regards,
    Harsha

  • Account determination for cash sale

    Hi, sapcons
    please can any body can help me by sending  step by step notes on account determination for cash sales and rush orders
    my mail id is [email protected]
    thanks in advance
    regards
    srinivas

    Hi Srinivas,
    Account Determination for Cash Sale and Rush Order will be done in VKOA Transaction.
    Please find below the Process of Cash Sale and Rush Order
    CASH SALE:
    Cash sales is an order type for when the customer orders, picks up and pays for the goods immediately. The delivery is processed as soon as the order has been entered. A cash invoice can be printed immediately from the order and billing is related to the order. Receivables do not occur for the customer as they do for rush or standard orders, because the invoice amount is posted directly to a cash account.
    Process Flow
    In the standard system, sales document type BV is saved for cash sales with immediate delivery type BV.
    When the sales employee creates a cash sale, the system automatically proposes the current date as the date for delivery and billing. Once the order has been posted, a delivery with type BV is created immediately in the background and the system prints a document that is used as an invoice for the customer.
    The invoice papers are controlled with output type RD03, contained in the output determination procedure for order type BV.
    For Cash Sales the necessary Config Settings are,
    Copy the BV Standard Order and Copy to ZBV and in the functionality of ZBV check whether the field " Immediate Delivery" has the value "X" or not because that creates the Delivery immediately when the cash sale order saved. Do the same for item category BVN as ZBVN. And check whether credit active unchecked or not in ZBVN.
    Do the item category determination for cash sale for which u configured. And at the time of cash sale u will get the invoice. For that u use the output type Rd03.
    RUSH ORDERS:
    In a rush order transaction, the customer picks up the goods or you deliver the goods on the same day as the order is placed. In the standard system, when you save this sales document type, a delivery is automatically created and billing is related to the delivery.
    Process Flow
    In the standard system, sales document type SO is saved for rush orders with immediate delivery type LF. Once the goods have been removed from storage, the goods are picked, and goods issue is posted.
    Once the billing documents are created (for example, in collective processing), invoice papers are printed and sent to the customer.
    For Rush Order the necessary Config Settings are,
    Copy the RO Standard Order and Copy to ZRO and in the functionality of ZRO check whether the field " Immediate Delivery" has the value "X" or not because that creates the Delivery immediately when the cash sale order saved. Do the same for item category TAN as ZTAN. Do the item category determination for cash sale for which u configured. And check whether credit active checked or not in ZTAN.
    Please Reward If Really Helpful,
    Thanks and Regards,
    Sateesh.Kandula

  • Cash Sales with no delivery

    Hi, We have a requirement for a cash sale with no delivery (no inventory), this is because people are signing up for training courses or for other services where we do not have a service confirmation. I.e. we wish to do a cash sale and issue an invoice immediately. does anybody have any experience or ideas on how to do this?

    Hi,
    Please follow these steps
    Mantain proper copy controls between Sales doc. type and the Billing document.
    Create a "service material i.e. Cource Fee " directly using "MMS1" or use material type "DIEN" in "MM01" and create.
    Raise a simple sales order, Incase any Description /  text - w.r.t  "cource details" etc, maintain in the sales order, then go for billing.(VF01)
    Incase of a variable price or Invoice Value, do not maintain "Condition records for Basic price - PR00"
    Just post it manually and proceed.
    I am quite sure your requirement is met, if so then pls mark this thread as answered.
    Regards
    DSR.
    Edited by: D.Srinivasa Rao on Nov 17, 2011 12:47 PM
    Edited by: D.Srinivasa Rao on Nov 17, 2011 12:49 PM

  • What is the purpose of using cash sales doc type?

    what is the purpose of using cash sales doc type?

    You can go through the link
    http://help.sap.com/saphelp_46c/helpdata/en/70/a7853478616434e10000009b38f83b/frameset.htm
    Update from help.sap.com
    Cash sales is an order type for when the customer orders, picks up and pays for the goods immediately. The delivery is processed as soon as the order has been entered. A cash invoice can be printed immediately from the order and billing is related to the order. Receivables do not occur for the customer as they do for rush or standard orders, because the invoice amount is posted directly to a cash account.
    Process Flow
    In the standard system, sales document type BV is saved for cash sales with immediate delivery type BV.
    When the sales employee creates a cash sale, the system automatically proposes the current date as the date for delivery and billing. Once the order has been posted, a delivery with type BV is created immediately in the background and the system prints a document that is used as an invoice for the customer.
    The invoice papers are controlled with output type RD03, contained in the output determination procedure for order type BV.
    If the customer has already received the goods, this delivery should not be relevant for picking. If the customer is to pick the goods up from a warehouse, the delivery should be relevant for picking. If the goods are to be sent, this can be processed by maintaining the delivery in the usual way.
    The system automatically creates a resource-related billing index which updates the billing due list. Billing document BV is created as the system processes the billing due list, but an invoice is not printed.
    Once the customer has received the goods and is satisfied with them, the transaction is considered to be complete. We recommend that you post goods issue in the background using a program designed specifically for this purpose. You can then bill the transaction.
    The cash sale can only be billed if the order quantity is the same as the goods issue quantity. If this is not the case, you need to adjust the cash sale document so that the delivered quantity and the quantity to be billed match.
    You use an order-related collective billing process to bill the cash sale, but an invoice is not printed. The sales order number is used as the reference for the accounting document, created in Financial Accounting.
    Dealing with Problems and Complaints
    If the transaction does not run smoothly, manual intervention is necessary. For example, if the required quantity of goods is not found in the warehouse, you need to adjust the delivery quantity. Equally, if the customer is not prepared to pay the agreed price, because, for example, the goods are scratched, you can change the price in the cash sale document.
    In extreme cases, you can delete the entire transaction, starting with the delivery.
    If the delivery is damaged before it is picked up but after it is paid for and there is no replacement stock, you can initiate a subsequent delivery.
    If you make changes to the cash sale, you can issue a new cash sale invoice using the repeat printout function.
    Creating a Cash Sale
    In the initial screen, choose Logistics ® Sales and distribution ® Sales.
    Choose Order ® Create.
    Enter the order type for cash sales (BV in the standard system) and, if necessary, the organizational data.
    The values for sales organization, distribution channel and the division are usually proposed from user-defined parameters. Entries for the sales office and the sales group are optional.
    Choose Enter.
    Enter the following data:
    – Customer number of the sold-to party
    – Material numbers
    – Order quantities for the materials
    Choose Enter.
    If the system carries out an availability check and finds that there is insufficient stock for an order item to be delivered on the requested date, it displays a screen on which you can choose between several delivery proposals. Normally, in a cash sale, you only sell the quantity you can deliver on the spot.
    Save your document.
    The system automatically processes the delivery in the background and prints out a cash sale invoice. The amount of the sale is processed later in an order-related billing transaction. The amount is posted to financial accounting, using the order number as reference. Because this is a cash sale, no invoice is produced during the billing run.

  • Invoice list, individual billing doc and cash sale

    hi gurus,
    i have a couple of questions regarding the ff topics. need your help..
    1. invoice list - i created billing docs with invoice list assigned to each bill doc type. when i tried creating an invoice list, it doesnt capture any docs i created. why?
    2. individual billing doc - i changed the routine in the copy control for LF -- F2 to 003 single invoice. when i create an order, i can still create multiple billing docs. why?
    3. cash sale - when i create a cash sale transaction and during billing, it is automatically cleared. how is it configured?
    thanks!
    paul

    2. individual billing doc - i changed the routine in the copy control for LF -- F2 to 003 single invoice. when i create an order, i can still create multiple billing docs. why?
    This is because you must have assigned billing plan type to your order type and it is considering the billing date rule and allowing billing either monthly, or start of the month, or last date of the month. Just check whether you have done that.
    I will try solving the others too.
    Reward if helpful
    Regards
    Ravi
    in SAP std. process for Cash Sale the customer will not be debited or customer account receivables are not created becuase the customer pays immediately. in cash sale invoice the amounts are posted directly to the Account Key EVV-Cash clearing.
    Edited by: Ravi D Mansharamani on Feb 26, 2008 3:34 PM

  • What is the account key used in cash sales?

    Hi all
    is there any account key used in cash sales? if yes plz say what is that and how the values are posted to accouting?
    regards
    ipsit

    hai,
    the system in case of cash sales does not post to any revcecivables accounts,
    instead post to EVV,  which  posts directly to cash account.
    reward points
    sriram.

  • Problem Receivable account determination, cash sales (EVV)

    Hello all,
    I need work with cash sales, billing type BV, then in the BV invoice type I have the EVV in the Account key for cash allocation.
    I create correctly the G/L account determination, introducing one account in the entry for the key EVV.
    And another for the receivables account, for example key ERL 700000
    When I save the invoice, the account determination procedure works correctly, it found the account 700000, but the FI doc is not generated....
    If i delete the EVV from the BV, the determination work correctly (accoutn 700000) but the cash account is not determined because I delete the EVV.
    ¿why is the reason?¿why it doesn't work when the BV have the EVV? I miss some customizing?¿depend of the definition of the FI accounts?
    Best regards,
    Javier

    Hi Javier,
    To begin with why you need to maintain both EVV and ERL in account determination?
    The purpose of the account key in Billing document control is :-
    Account key for cash allocation
    account key that causes the system to post to a G/L account rather than to a receivables account. You can enter G/L accounts for the key entered in account assignment. (Account determination can be found in Basic Functions).
    Use
    You can use this to allow cash transactions to be carried out directly for the customer rather than receivables being created.
    So this means that once you maintain the Account key for cash allocation,Direct entry will hit the relavant GL account rather than creating a receivable entry.
    In your case you are trying to do both the things at same time.
    In my view either you should maintain EVV or ERL.
    Hope you will try and let me kow if it works allright
    Reward points if useful
    Regards,
    Amrish Purohit

  • Process for cash sale

    Hi,
    How does cash sale process work in SAP system?
    What happens if cash sale involves delivery which is relevant for picking?
    Thanks

    Dear Jack
    Cash sales is an order type for when the customer orders, picks up and pays for the goods immediately. The delivery is processed as soon as the order has been entered. A cash invoice can be printed immediately from the order and billing is related to the order. Receivables do not occur for the customer as they do for rush or standard orders, because the invoice amount is posted directly to a cash account.
    In the standard system, sales document type BV is saved for cash sales with immediate delivery type BV.
    When the sales employee creates a cash sale, the system automatically proposes the current date as the date for delivery and billing. Once the order has been posted, a delivery with type BV is created immediately in the background and the system prints a document that is used as an invoice for the customer.
    The invoice papers are controlled with output type RD03, contained in the output determination procedure for order type BV.
    If the customer has already received the goods, this delivery should not be relevant for picking. If the customer is to pick the goods up from a warehouse, the delivery should be relevant for picking. If the goods are to be sent, this can be processed by maintaining the delivery in the usual way.
    The system automatically creates a resource-related billing index which updates the billing due list. Billing document BV is created as the system processes the billing due list, but an invoice is not printed.
    Once the customer has received the goods and is satisfied with them, the transaction is considered to be complete. We recommend that you post goods issue in the background using a program designed specifically for this purpose. You can then bill the transaction.
    The cash sale can only be billed if the order quantity is the same as the goods issue quantity. If this is not the case, you need to adjust the cash sale document so that the delivered quantity and the quantity to be billed match.
    You use an order-related collective billing process to bill the cash sale, but an invoice is not printed. The sales order number is used as the reference for the accounting document, created in Financial Accounting.
    thanks
    G. Lakshmipathi

  • Regarding cash sale

    i have a problem in cash sale,i have done the configuration,but i need to delivery with pgi automatic when i will create a sales order.when i am creating sales order here automatic delivery order is creating but i need direct PGI.where i will configure it.pls give me a solution.and its accounting view also.

    hI
    Background PGI in Cash Sales  do t-code VL23. if a Z-variant has been created, try to use this. if there is none yet, then you will have to create one. the steps are:
    1. execute VL23
    2. click on 'create variant' either through menu or the icon
    3. a dialog box will appear; enter the name of the variant and click 'create variant'
    4. you will be brought to the 'Maintain Variant' screen; enter values as appropriate
    5. after values have been entered, click 'attributes' and specify the options for the presented fields; enter a description for your variant and click on 'save'
    6. your variant is now ready for use
    a. when you execute VL23 again, select your variant and click either 'start immediately' (if you want to process now) or 'schedule' (for a specified date and time)
    b. select the options in the following screen
    c. click 'display scheduling' to view the time/date of background processing
    This i have done it and it is working and you can try the same Regards
    Raja

  • How to track Return in cash sale

    Hi,
    i am doing cash sale process & the account determination in Billing is cash account.(BV - billing doc type)
    But if we customer return the material with ref. to cash sale how di I track that process.because there is no copy control in Between BV(cash billing type) -
    to -
    Re(return order type)
    If i make my own copy control then when I create the billing for return how should I post the te reverse entery in acconts.
    help me
    Thanks & Regards
    Sunil

    why seprate.. not required... use same pricing procedure... and assign same a/c/ keys... ERL and ERS..
    reward if it helps..
    Ramki

  • Cash Sales

    Hi ,
    I am finding a strange situation while creating Cash Sales Order . On saving the sales Order it generates a Sales Order No but says No Delivery created . I have checked all settings of Order type BV , Item category BVN , Delivery type BV and also assigned Item Category relevant for Picking but still if I am checking the schedule lines of the line item in Sales Order the Ordered Quantity is Showing 2 (ordered Qty) but delivered Qty is showing 0 . Pls help me out in troubleshoot the problem.

    Hai Ambrsih,
                  I have faced the same issue earlier.
    everything maintained perfect as every1 has given some tips.
    sales doc type:BV ( shipping conditions-10,immediate del- "X" marked)
    Item Categroy:BVN (determination has done )
    Delivery type :BV is assigned to the doc type-BV
    in Sales Order,
    Go to- Item - Sales,
    here check the "Order quantity"-
    if its empty ,enter ur order quantity.
    This will solve your problem
    try it out n let me know,

  • Delivery not created in cash sales

    Dear Gurus,
    I am facing an error while processing a cash sales scenario.I am creating a sales order for cash sales and trying to save it.After saving system shows error as orders saved ,delivery not created.(message no V1261)
    I have checked all the configuration in document type.
    Immediate delivery is maintained as X
    Shipping condition - 03 immediately
    Lead time - 0 days
    The system is showing sufficient stock in MMBE. (the material is batch managed)
    still it is not creating delivery document.
    Against the message V1261 I found one SAP note but it is of 1998 and not valid for ECC 6.0
    Please suggest solution on highest priority.
    Rgds,
    Anand

    Hi there,
    I see it in 2 ways:
    1) If you want auto delievry immediately after the SO is loaded, then the order loading prog MV45AFZZ should call delivery prog SAPMV50A automatically if order type is BV after order save . For this you need to customize sothat delivery is created automatically after order is saved.
    2) If there is a manual delivery involved, check what error you are getting when creating a delivery. Pls refer to my  comments above to check the possible errors.
    Hope this helps
    Regards,
    Sivanand

  • Different sales document for cash sale & credit sale

    Dear SAP GURUS,
    I have range of finish goods. I am selling that on cash and also on credit. I want different sales order type for the cash sale & for credit sale even though the FG is same and the customer is also same.
    How can I resolve this issue.
    Thanks
    CHEERS

    Hi Nitin
    you have  standard SAP-docs for this  kind of  process  , for cash sales - doc  type -CS,  for credit sales you can use the  same standard : OR -doc type   , nothing need to be configured here
    note- you can create  your own set of doc by copying the standard docs but it  need alot of configuration  ,so now you understand  it
    regards
    venkat
    Edited by: K.Venkata Chalapathi on Feb 24, 2010 7:24 AM

  • Block cash sales with credit limit blocking from creation of outbound

    Hello everyone,
    Can you please teach me how to block cash sales with credit limit blocking from creation of outbound delivery?  Currently, outbound delivery can not be created only for charge sales with credit limit block.  Problem is, we can not confirm the cash sales.  We have to delete first the outbound then unblock the S.O. before creating a new Outbound.
    Thanks in advance.
    Ridgy

    Cash sale transaction will not have credit limit block, as the transaction is based on receipt of immediate payment. But if you still want to try the same, configure a 'Z' transaction Type for cash sale (Copy of Cash Sale - Sales Order Type) and maintain Credit check field as 'D' and try the scenario.
    Ideally there should not be a Credir Check foe a Cash Sale Scenario.
    Regards,
    Rajesh Banka

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