Disappearing footnote numbers in InDesign CS4

Hi all,
This is my very first post here, and hope that this is the right place to expose my problem. Forgive me if this is not so. The thing is, some footnotes numbers (both in the text body and in the footnote) are nowhere to be seen in the pdf version, although everything looks OK in the .indd file. This happens only to some footnote numbers (in my case those ending in 1-3, ie. fn. 1, 2, 3; 11, 12, 13; 21, 22, 23, etc.), and when the indd file originated from a Word document. It does not happen, as far as I know, with InDesign documents created 'from scratch'. I have already tried copying the whole text, creating a new indd file and pasting the text there, but with no success. , This may turn out to be a glitch in ID CS4, as per here (he works with a Mac version; I use the Windows one, ver. 6.0.3).
In case this is useful, I work with MS Word 2003 (compatibility plugin with Word 2007 installed), and my OS is XP Pro.
I hope that you can help me out with this. Thanks in advance!

I'm more than happy to share glory with Eugene -- and tickled that my initial hunch about special digits bore fruit. It turns out that the digits 1, 2, and 3 are in the PDF (or at least in the one I made from your .INX file): invisible in the PDF, they show up when I copy-and-paste them into Notepad.
Scholars cannot say enough good things about people like Peter Baker, who make available attractive fonts with the special characters essential for scholarship in the electronic era. It ain't easy, as anyone can see by lurking on the Typophile forums (especially Build). You might be interested in something John Hudson mentioned there, the set of fonts commissioned by the scholarly publisher E.J. Brill. Much of that thread concerned the economic consequences of Brill's plan to distribute the fonts gratis, in itself a reflection of the amount of highly skilled work that goes into producing high-quality, high-character-count fonts.
David

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Message was edited by: Michael Riordan

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David

There is absolutely no relationship between what InDesign installs (and uses) and the operation of Microsoft Word and Acrobat. InDesign does not install any system components or share any system components with Word and Acrobat.
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@Alan
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Thanks very much, Jong, this is a helpful start. Unfortunately, it creates a new problem for the one it solved; when I run it, it will insert page numbers after the first letter of the index entry. So
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F

InDesign CS4 - Index no longer lists entries

First off, it's been a while since I've posted here! I feel all giddy =)
Second, thanks for taking time to look at this one....
I'm on XP using InDesign CS4. We've created and updated many book files over the years starting with CS1 and have not run into this situation before. I'm hoping someone out there can help shed some light as to why, if not a fix. This particular project is a chapter based book file that was originally made several years earlier using InDesign CS1. There are 11 chapters, plus Table of Contents, Index, and technical matter up front. Since the original production, information has changed so we have set out to make an update.
Updates included:
- Figure edits/addition (all externally linked to .AI files)
- Layout changes (i.e., page shifts due to additional graphics, some text content added, some removed, but nothing heavy)
- Conversion from CS1 to CS4
- Chapter Title updates (we are not using any scripts that name internal content based on file name)
- Chapter sequence has changed so that old Chapter 5 is now new Chapter 1 and all following chapters shifted up by one. This literally changed all file names of the individual InD chapter files used to comprise the book document.
OK!
Old Chapter 5 is now new Chapter 1 and required reinsertion into the book document. This was the same for most of the other chapters as well. Upon all updates, the page numbering, sequences, etc., all checked out. I updated the ToC withgout issue. I then attempted to update the Index. This is when I noticed that the "Update Index" option was greyed out (Windows/Type & Tables/Index Shift+F8). Odd, but Ok, so I tried to generate a new index. No luck there either as it only created a empty text field with the title "Index" but with no entries. I then checked the Index Preview list and noticed that all but perhaps 5% of my entries were missing.
So this is where I am. Yes, content was edited, but not to the extent that would have deleted so many indexed entries throughout the book. Has anyone had experience with index errors during conversion from CS1 to a newer version? Or perhaps by renaming and reinserting chapter files into the master book document? I always assumed that the Index entries were held within the chapter file they were created in, until running the book-based Index generation. Perhaps I'm wrong. Could renaming/reimporting chapters have wiped my entries?
I do have the old Index.ind file with all old entries as well as several prints for reference should I need to comb the ENTIRE book replacing each Index entry. I hope that is not my only option! I hope hoping that one of you might offer some sound advice that I'm overlooking here before I head down that road. Please help me, Obi-won. You're my only hope. Any takers?
Thanks in advance for any suggestions. It's much appreciated!
- Noel.

yn wrote:
First off, it's been a while since I've posted here! I feel all giddy =)
Second, thanks for taking time to look at this one....
I'm on XP using InDesign CS4. We've created and updated many book files over the years starting with CS1 and have not run into this situation before. I'm hoping someone out there can help shed some light as to why, if not a fix. This particular project is a chapter based book file that was originally made several years earlier using InDesign CS1. There are 11 chapters, plus Table of Contents, Index, and technical matter up front. Since the original production, information has changed so we have set out to make an update.
Updates included:
- Figure edits/addition (all externally linked to .AI files)
- Layout changes (i.e., page shifts due to additional graphics, some text content added, some removed, but nothing heavy)
- Conversion from CS1 to CS4
- Chapter Title updates (we are not using any scripts that name internal content based on file name)
- Chapter sequence has changed so that old Chapter 5 is now new Chapter 1 and all following chapters shifted up by one. This literally changed all file names of the individual InD chapter files used to comprise the book document.
OK!
Old Chapter 5 is now new Chapter 1 and required reinsertion into the book document. This was the same for most of the other chapters as well. Upon all updates, the page numbering, sequences, etc., all checked out. I updated the ToC withgout issue. I then attempted to update the Index. This is when I noticed that the "Update Index" option was greyed out (Windows/Type & Tables/Index Shift+F8). Odd, but Ok, so I tried to generate a new index. No luck there either as it only created a empty text field with the title "Index" but with no entries. I then checked the Index Preview list and noticed that all but perhaps 5% of my entries were missing.
So this is where I am. Yes, content was edited, but not to the extent that would have deleted so many indexed entries throughout the book. Has anyone had experience with index errors during conversion from CS1 to a newer version? Or perhaps by renaming and reinserting chapter files into the master book document? I always assumed that the Index entries were held within the chapter file they were created in, until running the book-based Index generation. Perhaps I'm wrong. Could renaming/reimporting chapters have wiped my entries?
I do have the old Index.ind file with all old entries as well as several prints for reference should I need to comb the ENTIRE book replacing each Index entry. I hope that is not my only option! I hope hoping that one of you might offer some sound advice that I'm overlooking here before I head down that road. Please help me, Obi-won. You're my only hope. Any takers?
Thanks in advance for any suggestions. It's much appreciated!
- Noel.
Please forgive my weird sense of humor, but, it looks like you've found a perfect way to delete 95% of your index markers in a book.
Seriously, I'm not certain how this could happen, but I do have a couple of ideas on how to troubleshoot that I learned from some years as a trainer and tech-support guy.
* Go back to the beginning of your process. Open a copy of an old file in CS1, if you still have it, and if it runs on a workstation that's compatible with it. Generate an index; the original index markers should work. If you don't have CS1, open a copy in whatever release you used to convert your old files, and generate an index. Compare the two indexes, if you have been able to make one for the file with CS1. If no CS1, compare the index entries in the newer version's index with the complete CS1 index. If any original-index entries from the test file aren't present in the newer-version index, here's where things went bad. If nothing's lost, this likely isn't the trouble spot.
What could go bad here? The obvious suspect is the conversion from CS1 to CS4. I can't remember how CS1 worked. If it had an export-to-inx, and you opened that inx file in CS4, and the CS4 file is missing index markers, try opening a copy of the CS1 file directly in CS4. Or, if you opened the CS1 file directly in CS4 and lost index markers, try exporting from CS1 to inx and opening that file. If both methods lose index markers, then this is the problem spot; perhaps someone has a suggestion to fix this problem.
* If the file conversion doesn't lose index markers, then the book feature is the next place to look. Create a new book in CS4 and add the files in the old order and generate an index. Compare it to the original. No loss, then push it harder, and rearrange the order of documents in the book, and regenerate the index. If this fails, generate a brand-new index. If both index generation approaches fail, then you've found the problem. Perhaps someone can suggest a fix.
* If all's OK so far, try more stuff, like rearranging chapter files, generating the index.
* If rearranging files works, test each succeeding step in the process until you find the failure.
* If you can't find a fix for the problem you uncover as the cause, one possible help in re-marking content for a new CS4 index would be to export the original book file set from CS1 to PDF with index entries set to create hyperlinks. Then work through that PDF index by clicking the page references to find their sources, and create new markers in the new files.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Slow typing of letters (InDesign CS4)

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I wanted to let you know that your post was very helpful. I have been bashing my head into the wall trying to figure the same problem out. It is clear the problem is InDesign because the other programs I run simultaneously don't have these speed, mouse, or keyboard issues. I've tried not running anything simultaneously and emptying the windows programs running in the background. It has no effect on InDesign. I have gone so far as to have my IT specialist go through the windows OS looking for anything eating up the CPU or causing conflicts. No improvement in InDesign.
In fact, my InDesign has gotten so slow that I have to click over and over again to select with the mouse. It is actually easier to highlight by keyboard commands than by mouse, even with the keyboard delays. I will do something and the mouse completely disappears until I move it outside the InDesign window. It's as if InDesign is so busy that it can't draw the mouse within the software. But the computer is not busy because the mouse appears if I move it to the desktop (I use two monitors).Yes, I replaced the batteries in my microsoft USB mouse. Yes, I tried a chorded mouse. The computer is 6 months old.
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The final page count is expected to be about 80 pages, (64 are already typeset). There are four master spreads (8 pages) and I don't think any are related to each other.
I did the "Save As" which cut my file size from 40 mb to 22.2 mb. Wow, did not expect that. Unfortunately, it didn't help. I tried closing ID and reopening. Still didn't change the speed of the mouse or text.
I will try to figure out if live preflight is turned on. I don't know since we don't use preflight. Which would be better, turning off smart text flow or closing the pages pane? I'd like to leave the pages pane open, but I will try it closed if you really think that will make much of a difference.
I will look at anything you can think of. Unfortunately, I cannot upload the file as a whole. I have trimmed it down to two sample pages.
Thanks,
Tonea
Alpha Plus Learning Systems

Thin black line across Indesign CS4 doc exported to PDF

Hi ... am using Indesign CS4 on OS Windows XP and exporting docs to PDF (Acrobat 9 Professional) then printing on a HP Colour LaserJet CP2025.
I'm getting a thin black line across the bottom of the page when printing - it doesn't show up on the screen though. The line sits 5mm above the bottom edge of the page and prints whether I have bleed set or not in Indesign.
Have tried toggling scaling, printer's marks settings, printer settings,Adobe Acrobat 9 Professional settings with no joy.
Can anyone help?

Hi all,
EUREKA! Looks like it's finally fixed ...
One of my printer (HP Colour Laser Jet CP2025) has an advanced printer property, under printer features, called "Print Data Optimization" - this was set to "Auto" - I changed it to "Optimise for Text and Vector" and voila! Thin black line has disappeared and I'm happily reprinting a bunch of documents ...
Thanks everyone for your advice and input - saved my sanity
Sally

Disappearing footnote numbers in InDesign CS4

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