Disappearing styles

I have a problem.
I have an Indesign CS4 book set up with five different documents. The book has two separate tables of contents that draw from across the five documents on the basis of heading styles.  The first table of contents picks up headers levels 1 & 2 and the second table - a table of the appendix - picks up levels 2 & 3.
Problem is that styles keep disapearing.  For example I'll have a style called Header 1 in Myriad Pro 40pt. When I come back to the file (I can't figure the exact trigger) the text is still styled identically but has no style associated with it. The text appears to have simple character level formatting.
I notice this when I run the table of contents updates but I'm not sure that is triggering it. Obviously the table of contents comes up blank as the style is now unused.
Hope that makes sense. Any ideas?

Here's what I'm seeing when I open Paragraph Styles to create a new style...  No "Character Color"

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