Display particular workitem(Leave Request) in secretary's workplace

Hi,
In our company every manager & above has their own secretary so for leave request workflow(ESS-HR) workitem goes to their id's .
I have tried substitution but it's not working with my requirement.
My requirement is can i display particular workitem(Leave Request) in their secretary's workplace.
Regards,
Purvesh Patel.

hi,
if substitution is not working then you can write down your custom rule to forward the same workitem to the seceratry instead of that too the manager.
Saurabh Anand

Similar Messages

Leave request page empty/blank

Hi All,
We have EP 7.0 on NW 7.1(EHp1) and back end ECC 6.0 (EHp3); we have deployed ESS BP 1.3.
When we click on Working time, it displays link for "Leave Request", when click on this, it displays an empty/blank page with page tile "Leave Request".
Have checked the permissions for the iView,Role etc and everything seems fine.
Can anyone help me on this.
Thanks,
Sravanthi

Hi ,
If you leave configuration is done.
There was an incorrect data in your system. To do these please follow following process.
delete this request using
PTARQ> Delete documents (RPTARQDBDEl)
Please read the report documentation before
deleting the request but it should be safe as it is
a development system.
Please delete this with the above information or delete all
the records for the approver.
After this,, there will be some incorrect workitem in approver inbox.
You need to clear that also by Tcode - SWWL.
And Can you
Please can you check if the Pernr used
has correct information like It0105 etc, also the rules are
correctly defined.
For the Employee, First of all check the Period Work Schedule also
the Quotas of the pernr needs to maintained in 2006, Please do
this customisation and it should solve the issue.
Maintain the absence quota in the IT2006 and then try once.
Also make sure that the Settings in Webmo and PTARQ etc all is done
The pernr belongs to the a Rule and have absences defined for him.

ESS Leave request workflow : ws12300111 : Customizing

Dear experts,
I need to customoze ESS leave request workflow WS12300111.
Can you please tell me do I need to Copy this to a NEW workflow generating a new WF no or can I simply generate a new version for this only ? What is ideal ?
1. Can anyone tell me step by step process(config) in ESS leave application workflow?.(SWFVISU????)
2. Is workflow WS12300111, the only workflow that I need to look for leave application ?.
3. If it is WS12300111 I dont see any start event for this workflow. So how is it getting triggered?
4. For the approval task TS12300097, agent determination is done by expression &Agent_0001.Agents&. How does it interact with Org.Structure.
5. In my scenario, approver should be supervisor of the employee applying for leave. If it is pending with this approver for 5 days it should go to the next up level manager.
For identifying first level approver is &Agent_0001.Agents& enough.? For identifying 2nd level approval do I need to write a rule ?
Kindly help.

Hi Sourav,
Try this step by step process(config) in ESS leave application workflow.
ESS Scenario
Workflow Process 20000081 u2013 Create Leave Request with HTML
Steps for triggering the workflow:
1) The employee logs with his user name in the ESS web page.
2) The employee creates a leave request with an optional note and sends it to the appropriate approver (usually his supervisor). The approveru2019s name is automatically displayed in the leave request form and the employee can replace him with another if such a change is needed.
3) The approver (us approver) logs on to sap system or to ESS
web pages and reads his mails in the SAP Business Workplace. The employeeu2019s leave request form appears in the workflow inbox with approve and reject options.
A) If the us approver approves the leave request, he pushes the
button approve from his mailbox (processing status A with
approve). A screen is appeared with a box (Table entry: 0001)
and the approver must push the button continue in order that
the workflow is continued. Then the form is sent to the
employeeu2019s mailbox in Sap. When the employee opens his mails, he receives a note in his inbox that u201Cthe absence from u2026. To u2026..has been approved byu2026.u201D.After that the absence is
automatically created in the sap system. Then the approver gets a mail (notification of completion & Return u2026u2026).
B) When the approver cancels a leave request, he pushes the
button reject and the processing status changes to u201CRu201D.
Then the same form appears
Realative OSS Notes:588262, 480103, 717560, 452841, 359197, 321439, 428394, 321439, 693368, 451998 (ITS), 197746 (ITS), 419297 (ITS)
ITS - ESS stand-alone solution for 4.7
This solution allows customers to schedule the 4.6C or 470
install / upgrade independently from the Enterprise Portal or
mySAP Workplace implementation and will be supported at least as long as SAP R/3 4.6C and R/3 Enterprise is supported.
This ESS stand-alone menu is intended solely to allow independent scheduling of the 4.6C or 470 upgrade and the Enterprise Portal / mySAP Workplace installation. To use this solution, you have to take the following steps:
1. If you do not already have R/3 4.6C, HR support package 8,
please import HR support packages to at least this level. From
HR support package 8 and above, the correct services are
implemented. For 470, the corresponding recommended HR SP is 16 (See note 621589)
2. Verify that the ITS you want to use does not contain a service or service-related files (HTML templates, MIME files) for the services PZLE, PZM3 or PZM3_start. If you find these files,
delete them.
3. Publish the services PZLE, PZM3 and PZM3_start from your R/3 4.6C system (or R/3 470 system whichever is the case) to your ITS using the SAP@Web Studio or the IACOR service.
4. Maintain the username-employeenumber assignment in your system by customizing Infotype 0105, Subtype 0001 of those employees, who should be able to use ESS.
5. Verify that your users have proper authorizations for
executing RFCs (that is, authorization object S_RFC) from the
function group EH08. If you run into problems, this is most
likely due to missing RFC authorizations to start the service
PZM3.
6. Your users should now be able to access ESS by starting the service PZM3. They can do this by entering a URL like
http://<ITS server>:<http port>/scripts/wgate/pzm3/!
(the ! at the end is essential).
7. ESS 4.70 Unicode System ITS 6.10 patch level 29 and above (With IE and Netscape). ITS 6.20, patch level 6 and above (With IE only).
The ESS development tested these ITS versions.
8. For Release 4.6C, ESS has the same browser requirements as the HTML (see also note 178788) and the mySAP Workplace 2.11 (if ESS is accessed through the mySAP Workplace 2.11).
Hope it helps.Do award points if found helpful.
Regards,
Gourav

ESS Leave request : Asks for login and password.

Hello,
We are on R/3 4.7 and ITS 6.2 with EP 50.4.
We are using the SAP Inbox service here integrated with portal. (BWSP). I am able to see the SAP Inbox along with workitem.
When I am selecting the workitem (leave request came in inbox for approval) and clicking other than execute button on it i.e. attachments, forward, Replace or resubmission it is working but when I click execute button it is once again asking me the login and password to enter SAP system.
If I enter the same again works properly.
We are having ITS 6.20 and UWL supported ITS 6.4. So we must go through BWSP only.
Kindly reply for the following.
Thanks and regards,
Gaurav J.

Solved by basis people.

While raising Leave Request on ESS: getting warning message displayed

Hi All,
When i am trying to raise a leave request from ESS i am getting the warning message displayed on the page as follows:
"Customizing for employee 00001153 does not exist"
I want this message to be removed.
Is this problem from R/3 end or any configuration needs to be done on ESS ?
Pls let me know how to remove this message.
Regards
Vijay

this message ensues when there is a missing customisation for the pernr, For example :
message is being displayed due to rule group customizing is missing
for a leave '0560' for which a leave record exists on the date
'14th March 2008'.
One possible solution would be to create a record in the customizing or delete the record from the application.
So please check the customisation of the absences, Quotas, rule group etc for this particular employee

Leave Request Workitem error Work item cannot be executed in status COMPLET

Hi All,
In case of leave request application when one particular manager is trying to approve the leqave request he is getting the error message
Work item 000000003046 cannot be executed in status COMPLETED
when i check in workflow log i am getting the workitem id for the dialog task it is 0000000002111
work item id 000000003046 mentioned in the workflows is for my background task which is already completed.
This is happening on production server. Other managers are able approve and reject the leave.
Please suggest.
Regards,
Umesh Chaudhari.

Hi Florin,
Thanks for your reply.
I could not understand your view fully you are saying
Why modifying the SAP Standard when it could be solved by the SAPNet? There's a hint in the OSS Note's text regarding a problem for custom-made workflow patterns related here.
Here are you suggesting some new sap note? which will revert to the previous code or something like that.
What pavan is talking is
SORT lt_dep_wis STABLE BY WI_ID. "Note ANK 980004
LOOP AT lt_dep_wis INTO lcl_dep_wis. ENDLOOP.
Pavan: can you please give the details of the implicit Enhancement - Enhancement point or something as I could not find any implicit enhancement here.
Please suggest.
Regards,
Umesh Chaudhari

Leave request workitem in UWL status update issue

Hello,
Once manager receives a workitem in their UWL for leave request, the status is NEW.
Now when manager click on that workitem..opens it and closes it without taking any action.
The status must change to "IN PROGRESS".
This does not happen.
Status remain as NEW.
We do not have any issue once Leave is approved or rejected. Workitem gets disappeared appropriately.
Please help me in resolving this issue.

Hello Lukas,
We are on EHP4.
And it uses Java based applications.
Now can you please check in you machine the very same scenario.
Instead of looking at the senders UWL, have a look at the managers UWL.
Where status is displayed as "New".
Open the workitem and close it withpout taking any action.
Then manually refresh your UWL and observe the status. Is it "New" or "In progress".
However we have just recieved a reply from SAP that it is a standard behaviour. And status would remain as New if no action is taken.
But still I am not convinced. As if you open that workitem from Backend Inbox. The status in UWL in portal changes to "In Progress" !
Strange.

Display more columns in ESS "Time Accounts" table in "Leave Request"

Hi all,
does anybody know how to configure the display of columns in the "Time Accounts" table in the ESS-WebDynpro "Leave Request" ? I currently see
Time Account / Deductible to / Entitlement / Remainder
We would like to include other columns and can't find to manage this in the WebDynpro ess~lea (we're using EP6, SAP_ESS 100 SP19) - all 12 existing columns are already set to "visible" in AccListView. In implementation of method format() in FccAccList all values are assigned, but the columns get not displayed...
Please could you advise, where and how this can be customized?
Is it to customize in backend or WebDynpro or ??
Thanks,
Monika
Edited by: Monika Verwohlt on Jul 16, 2009 11:25 AM

sorry

UWL Workitem item shows multiple Leave Request for Approval

Dear All ,
I ahve modified standard workflow for leave WS12300111 . I have 2 levels of approval . The step which goes to approver is standard task TS12300097 which is calling DUMMY method of CL_PT_REQ_WF_ATTRIBS class .
Now my problem is suppose 100 people have applied for the leave after managers approval it workitem will go to HR . So in HR's UWL he/she will have 100 workitem . Now supose HR clicks on first workitem in by logging in to ESS . when HR clicks on pop-up comes on the top it has one table sort of thing , here all the 100 leave request r getting diplayed .
<b>I want Table to dislay only the Leave request of an employee belonging to That workitem.</b> Please help in this regard .
Thank you.
Raghavendra.

You will need to modify the UWL XML file. There is a document titled "How to Configure teh Universal Worklist" on service.sap.com you can use to achieve this. Read the section titled Step by Step Decision views.
Cheers
Lewis

Workitem Lock problem in workflow for leave request

Hi Experts,
I am facing the strange problem in the workflow of the leave request.
We have implemented the two level approval for workflow. For the first level approval we have created custom WebDynpro application where approver approves the request and selects 2nd approver for the workflow. Here we are calling method initiate_state_transition of class/interface if_pt_req_request to change the status of workflow from sent to approved in custom WebDynpro application .
For the second level approval we are using standard approval application.
When 1st approver approves the request, workflow moves to next task, but this task gives error "Work item 000000605682 locked by user SD21690 (enqueue error)".
I am not getting why this is happening?
Could you please help me.
Thanks
Sameer

Hi
As you have developed a custom application for first level approver where the status of record is being changed from sent to approved.
please check what is the workitem number that is initiated. If its 605682 and the first approver is SD21690 then please make sure you release that workitem in your webdynpro application.
You must have customized the workflow to add the first approver step. Where you would be mentioning the name of the custom application in SWFVISU against your custom task.
The problem is with the workflow so please check the workflow. Your first approer is not releasing the workitem post approval and that is the reason for lock.
Vivek - this lock is not enque lock its a workitem lock.
Please revert with further questions if required.
thank you
barin

ESS - Leave Request Display Fields

Hi:
On the leave request screen in ESS, the following fields are displayed at the bottom of the screen:
Type of Leave
Date
Time
Duration
Approver
Note for Approver
Does anyone know if it is possible to hide the Time fields? If so, where are the changes made? These fields will not be used as part of our leave request process.
Regards,
Brian

Yes personalisation
or
Make sure in the counting rule you have defined this absense
Condition < 1 day? Is this checked? if not checked you ll not
see the Clock Times
ALso check the T554s customisation for the absence?
Minimum duration is given as ?
Please check the configuration of the
absence type does it allow the partial day to be booked?
ie In the Counting Rule ( T556C) can you book only full day or partial
day.
Also
Feature HRSIF had value '0'. So the system
generated clock times itself. But when you set the feature to '1' then
the probleme is solved.

Leave Request workitem always to manager

Hi,
I copied the WF WS12300111 and added an extra approval step to my custom workflow with the same task TS12300097 as the first approval step.
The problem is that the first workitem is sent to the HR Administrator, in the SWI1 I can see it correclty, but the problem is that the Manager of the person is getting also the workitem in his inbox, even thou I didn0't send it to him, he can see in a workitem the list of pending leave requets workitems and he can approve or reject them!
How can avoid this functionality and only sent the workitem to the HR Administrator?
Thanks!

Hi,
I think there is a problem in the customization for the rule group. check in the SPRO.
SPRO-personnel management-ESS-service specific settings-Leave request-> Define processing process for each rule group:
Then see what is there in : Determine Next Agent .
I think in your case it is MNGR line manger.
Change it to: MANU No Calculation/Manual Entry .
Hopefully your problem will be resolved.
Regards
Kedar

Error while employee accessing the rejected leave request workitem in UWL

Hi
I am getting this following error while employee accessing his rejected leave request workitem in UWL.
Leave application is working properly to place the leave request and to approve the request, But am getting this below error when employee try to open the rejected leave request workitem through UWL.
Application error occurred during request processing.
Details: com.sap.tc.webdynpro.services.sal.core.DispatcherException: Wrong WebDynpro-URL: no application name specified
Exception id: [CA42F00060020059000017BD000630E2000492E154FAEE4C]
Thanks
Ram

Resolved self.
Applied Note 779075.

Leave request displaying german language

Hi Experts,
We have an issue in Leave Request in ESS, part of it is shown in English and some part is displayed in German.
how do i change it to English language.
please refer this link for details:
http://img94.imageshack.us/img94/7112/germanb.png
Regards,
Siva

Hi bsivasap
you can change language 2 ways
using the NWDI :
: open the net weaver the go to development configuration prescriptive and import the track and select the application-->that goes to nwds area before start the customized we need to check out and create activity
using the internalization(i18n) you can change the language to English
sending one link
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/c6cfad90-0201-0010-a5b8-8f9486346059?QuickLink=index&overridelayout=true
administration . penalization : log in to administration user and you can customize the standard service as follows this steps go to content admin --> select service That is, preview it in PCD, CTRL+ Right Click change the language to english, save it..
(you should be log in to admin user so that every user affected modification .)
Hope this information help to you
Thanks&Regrds
G.srinu
Edited by: gorlisrinu on Nov 11, 2011 7:30 AM
Edited by: gorlisrinu on Nov 11, 2011 8:08 AM

UWL- SAP workitems not visible. ( Leave requests )

Hi All
I am trying to configure UWL so that all leave requests from employee (ESS user) come and sit in the UWL iview of manager in Portal. I am able to get it in Business Workplace in SAP and able to execute the same. But i want the same to be made avaailable in Portal. I have configured the UWL as per documentation and can see the Tasks in the UWL XML on portal but the tasks dont show up in the UWL iview.
Can some one provide a guidance on the same
Regards
PN

thanks Holger,
I had got the same reply from SAP as this seems to be the functionality.
I have some issues though with the Authorisations
I am using ws20000081, ws01000109 transactions for Leave Request and Leave Request Overview.
I am not able to see the Approver name in <b>Approver</b> column in "Create Leave Request" transaction. If i give SAP_ALL, then the Superior name as per the Org strucuture appears in the Approver Column in the service.
Also, the replace button functionality doesnt seem to work. It only shows the Superiors name, I cannot assign any other name where the end user can send the approval if the immediate superior is absent
Appreciate your help
Regards
PN

Display particular workitem(Leave Request) in secretary's workplace

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