Distributing one reusable pdf form

My medical transcriptionist converts mp3 files into text and emails them back to me. I would like to distribute my pdf exam form to the transcriptionist so each mp3 file is transcribed on that form when emailed back to me. How do I allow the transcriptionist to essentially save my pdf exam form on her computer and just reuse it for each mp3 file instead of having to send a new form with each individual mp3?
Basically, each mp3 e-mail has 10-20 dictations and I want her to be able to fill out individual identical exam forms for each patient. When she's done with one dictation, a new, identical, blank form would be needed, etc. Then she can just e-mail me all the completed exam forms at once. Make sense?
Any ideas are appreciated.
Sample2

I'd suggest creating the form as a Buzzword document. (You need to create it from scratch as you can't import PDF's into Buzzword.) Once created, each time she needs to fill it out, she can select all - open a new blank buzzword document - paste - fill it out - and export to PDF. She could either download and email the PDF's - or simpler still - just share them with you.
Please update us if you decide to try this out - we'd love to know what you think!
Michelle

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