Distribution in DMS
hi all.
i have been working on SAP DMS but never on the distribution of doc. The help files are confusing.
i would really appritiate if you could let me know the broad level settings to be done and the process of distribution that takes place.
Regards,
vivek mk.
Hi Vivek,
1 Define the users
- transaction SU01
- fill in the user name and click the change icon
- fill in the communication profile Remote mail
- save your user
2 Create a recipient list
- Transaction CV02N
- Environment => document distribution =>recipient list => create
- Insert users to your recipient lists
- Save your list
3 Start the distribution for the recipient list
- transaction CV02N
- fill in the document
- environment => document distribution => start distribution
Hope this helps
Similar Messages
-
Hi Gurus,
Has any one implemented the Document Distribution in DMS?
Please share your experience and documents if any?
email id: [email protected]
Points would be awarded.
Thanks,
Paddy.Hi paddy
I have done document distribution and it is working fine..
kindly check the following
Steps
1)Recipient Management
Show all entries for recipient management
User menu document management system Environment Document distribution Recipient Office User
Use the address info and communication type RML. Show all entries.
2) Customizing settings :
Under Document management → Document distribution→ Distribution type→ Define distribution types
Click on the distribution type which you want to activate and make it default.
3) Go to DIR, Environment ---> doc distribution ---> create recepient list and save the recipient list.
4) Start the distribution with your defined entries. T code CVI8
5) Look at the log entries. CVI9
6) Use the Workplace in the standard SAP menu. If you did everything in the right way, you will find an entry in your workplace ( t code SBWP).
7) Refer Note 824949-Document distribution: for Activating Event type linkage.
Thank you
Regards,
nitin
Award points if useful
Edited by: nitin bhagat on Mar 31, 2008 8:59 AM -
Standard functionality of Document Distribution in DMS
Dear Experts,
In our organisation we were not using document distribution standard functionality in DMS. but now we require it. Please guide me for the step by step process to configure the system in ECC 6.0 version of SAP in detail. i have gone through the existing threads on this topic but i still require the basic details on the same.
Please do the needful. it will be of great help.
Thanks and regards,
Shikha GuptaDear
for the Document Distribution in DMS refer following link, this will helpful for you
check out Document Distribution (CA-DMS-DCD)
https://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29
all the information regarding Document Distribution is provided.
Regards
Tushar Dave -
Hi All,
I am new in SAP and I am for the moment trying to learn about document distribution in DMS.
I wonder what I should do to get the Status for my distribution order to OK?
For the moment the Status alway stays at PC, depending how I distribute the Status has been AS nad BD before staying at PC.
In my example I have distributed via Recipient List and succesfully received the document with its originals to an email.
I have tried both confirm receipt/ no confirmation and also changed other things.
Thanks in advance
MikaelHello,
Good day!
I was wondering if you could help me with my problem regarding document distribution status. I would like to add a new external address in the recipient list. I was able to maintain the address in SOAD and SOCP however the status stays at BD for the new external address that I maintained. For the rest of the recipients, it was processed successfully (email was sent and a form was printed).
Can you tell why is it not working or give your inputs on what to check?
Thanks and kind regards,
Ivy -
Document Distribution in R/3 system
hi experts,
Is it possible to use functionality of Document Distribution in DMS without use of Content Server means only using R/3 database.
if yes, how to do it ..what are steps while configuration.
for useful answer points will be awarded. Be sure..
thx...hi
i had done same things as mentioned below
For document distribution between SAP USERS in SAP DMS
1) I maintained communication type and address for RML.
2) Maintained distribution type activated it and makes it default
3) Also checked: Activating Event type linkage.
4) Maintained the value '2' as processing type for RML
5) Created recipient list and started distribution in Tr. Code CVI8
6) Initial Order is generated, got message document sent successfully.
what is missing, is it necessary a RFC connection & workflow for document distribution within SAP users in same client.
the problem is that in tr. code SBWP document is not received and in distribution log document is shown with yellow flag & "SY" status
thx.. -
DMS originals distribution by fax
Hello!
When I try to distribute DMS (CVI8) using fax as distribution type, no originals are distributed - only cover page is received.
I tried different file formats.
I put * as "workstation application".
I didn't find any relevant SAPNotes or Help topics.
Does anyone have an idea what can be wrong?
Thank you in advance!
Message was edited by: Michael KhalemskyHi,
Kindly refer to the following link for document distribution.
http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement(CA-DMS)
Regards
Abhishek -
DMS Document Distribution Problem Pls, Help Will be appreciated
When executing T-Code CVI8(Document Distribution), there is a system message that the order was successfully created. But when we looked at the distribution log using T-Code CVI9, the status of the document remains as SY and the processing of the distribution stops. We already finished the settings for document distribution and still this error persists. What could have been wrong? Pls advice.
Mail Me On:- [email protected]
Regards,
Akshit A. PatelHi Athol,
i have checked the workflow config accordingly,
workflow templates 20000104 and 20000137. are active.
a. 20000104 BUS1082 x 2 (Initiated and Resend)
b. 20000137 BUS1082002 x 1 (Resend)
But the Release status for these templates is NOT DEFINED, should it be RELEASED & the container tab for 20000104 shows a warning icon(Mandatary import parameter)on partial order & intial value not set & same for 20000137 shows warning icon on distribution order package & initial value not set.
what does this mean, is there any setting required for this?
2. Transaction SWU3 ensure that all has been generated (activated). Pay special attention to Maintain Runtime Environment -> Configure RFC destination.
I HAVE checked the above all are active except Configure RFC destination, what is the setting required for the same.
the 3, 4,& 5 setting what u have suggested are ok,i have checked them.
Please suggest for the 1 & 2 points.
thanks in advance. -
DMS-Document Distribution Setup
Hello ,
I would appreciate if any one can give me some idea's on config part of Document Distribution in Document management system.
I maintained recipeint list and in CVI8 i started document distribution which gave me back an internal order number later i went to CVI9 to execute the initial order number which took me to Distribution log screen .
There i get message like <u><b>Not assigned to distr. order package</b>,</u>i selected the Box highlighted pertiaing to that document and i executed for document distribution i received a message like <u><b>Only partial orders with status AS, MA, ER, WO, or WR are allowed</b></u>.
Guys sorry i may be wrong with the approach on the above step i carried out but can u breif me up what i should have to config and acheive my document distribution succesfull.
Regards,
Murali.S
Points will be awarded for sure.Hi Murali,
please implement the attached note 1008281 which should solve this
behaviour.
Further please go to the swdd transaction and enter the following worklow
templates (WS20000104 and WS20000137).Go to the edit mode and activate
them once again.
Best regards,
Christoph -
Document Distribution DMS, problem with standard workflow WS20000104
Hi,
In our document distribution process we stacked with the problem, when we run the document distribution (via tcode CVI8) we got the error of workflow WS20000104. After some search at SCN we found that there is the similar issue, described in the thread: Document distribution workflow in error. Solution which was offered and marked as worked is to enable/activate Result Parameter check box, but in our case this check box is disabled and when we try to edit the BOR in order to activate Result Parameter check box the system asked to input Access Code.
Is there any way (note) to enable this check box without access code?
Thanks.Hi, Deepak Kori
In transaction SWU3 there is the following situation:
Maintain Runtime Environment is completely green, including sub-categories;
Maintain Definition Environment is red because of Check Entries from HR Control Tables;
Maintain Additional Settings and Services is red because of Maintain Web Server;
Classify Tasks as General is completely green, including sub-categories;
Guided Procedures is red because of Maintain Guided Procedures Gateway.
Could you, please, explain what do you mean under «workflow settings are activated», how parameters described above are related to workflow and may be related to our problem?
If described situation can be assumed as activated, what should we do now? Otherwise, how to make these settings to be activated?
Thanks. -
Runtime error in distribution FM 'CVV5_EVENT_START_DISTRIBUTION'
Dear All,
I am facing an issue in document distribution. Business scenario: PR is created with a doument. PR goes through a release strategy which is designed through a Workflow. When PR is finally approved, Documnet distribution happens. Business object DRAW is called with event CHANGED and hence this FM CVV5_EVENT_START_DISTRIBUTION is called. However this results in a runtime error due to exception 'NO_RELATION_EXIST'. I am not able to debug and find if any necessary parameter is getting missed and i do not have too much information on DMS.
Can somebody guide me in resolving this issue. If any other information is needed then please post it.
Thanking you in advance.
Regards,
SaudThnaks a lot. That note is explicitly for this problem. I will take it forward now. Will revert back in case of any issue. Thanks again.
Regards,
Saud -
Email document distribution PDF attachment conversion error
I have configured document distribution via emai with an attachment. My DMS documents have a single PDF original attachment.
The email transmits fine through SAPConnect, however when I open the attachment Adobe tells me the file cannot be opened, and is corrupt.
The issue seems to be in SAPConnect conversion, converting BIN to PDF. Any suggestions on the conversion function module or sample code for a fm to do the conversion are appreciated.Hi,
regarding the information with the BIN extension I would kindly ask you
to implement the SAP note 873597.
Further please check the following settings which helped to solve
such issue in the past successfully:
1. Go to transaction : FILE
2. Select DOCUMENT_DISTRIBUTION
3. Double click on "Syntax group definition"
4. You will find the file length defined for "WINDOWS NT
5. Change the length value to 70.
6. Also for As/400 change the length to 40.
Best regards,
Christoph -
Automatic creation of folders in Collaboration from DMS
Hi experts
Need your Technical assitance in the DMS - cFolders interface.
We have the following requirement.
Step1: EHS Specification need to be converted into PDF document and automatically a document (DIR) should be created under particular document type .Also this should be linked with the same specification through Object link (We plan to achieve this through WWI tool).
Step 2: From the DMS document we would like to create the document/ Folders in the already existing collaboration automatcially by selecting the Specification from which the document was created. (automatically through program ).This is s where we stuck up and could not move forward
In Standard we can create a document in DMS and send to cFolders through the transaction CFE01. But we want automise this functionality. I really need your assistance on this requirement how we can modify the standard behaviour of the system.
I appreciate your speedy response to how to move forward furhter on the Step 2.Hi, Mahesh
Thanks for the response!! We have already created an entry in this table for Role Category = BUP003 (the SAP-delivered role category "Employee"). In this table, we have chosen the "Vendor Based" radio button, since we want Vendor master data to be created for all BUP003 business partners that are created.
Which function modules need to be activated via the SPRO path Cross-Application Components -> SAP Business Partner -> Data Distribution -> Activate Function Modules in order to have Vendors automatically created whenever a specific role of BP is created?
Thanks again for all your help!
- Steve Miller -
Document distribution...
Dear All...
Greetings!!!!!
I am new to DMS,basically I am a PP functional person and am not having that much knowledge abt DMS,but aware abt the functional and how it is carried out at transactional level.
I searched abt DISTRIBUTION process in DMS ,but was not able to found any suitable documents.
I just want to know how "document distribution" is carried out,
I can upload any type of req'd documents in the system through CV01n,and also able to maintain proper settings for it.
But still not much awrae of docement distribution....
Plz guide me in this process....Plz correct me if I am getting wrong..
Thanks......Hi Rahul,
maybe the information at the document distribution area at http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29 could you useful for you.
Further please see the SAP online help under http://help.sap.com under
- SAP ERP Cross-Application Functions
- Cross-Application Components
- Document Management
- Document Distribution
Best regards,
Christoph -
Document Distribution with attached documents coming across in BIN format
Hello all,
I have 3 dist types defined in the system. RML, RMA, and INT
RMA sends to SAP Office and includes a link to the document defined in DMS and seems to work correctly.
RML sends the document to SAP Office as an attachment but the attached documents always is in BIN format and cannot be opened by the application.
INT sends to my external email but has the same problem as above, the attachment is always in a BIN format and cannot be opened.
This works the same with several different applications in DMS, Word, Excel, Text Files, etc.
Can anyone give me an idea what I may be missing in config that is keeping this from working correctly. We are running SAP ECC 6.0
Thanks,
BillHi Bill,
Please check the following customizing in your system:
1) Please check you have maintained suitable length of syntax group for
Windows NT. Please maintain it more than 20.
Please proceed as follows to correct this entry:
Run the tcode SPRO
Implementation Guide for R/3 Customizing (IMG)
Cross-Application Components
Document Management System
Document Distribution
General Settings
Platform-Independent File Names
Maintain file names and file paths across all clients
Syntax group definition
2) Please check the 'File processing' value for distribution type 'INT'.
Please set it as '2'.
Further please check note 355048 and as mentioned your settings in transaction DC30 for the workstation applications.
Best regards,
Christoph -
Hi,
I have created a portal through which I want to access the DMS functionalities like Create, chang, display document, create receipent list, document distribution, SAP Inbox, etc. The portal is working fine but the only limitation is that, prior to access DMS from portal, I may need to install SAP GUI on that PC.
Expectation is, I need to integrate DMS system directly from Portal without SAP GUI.
Please suggest the solution..Dear Kedar Deshmukh
For Viewing DMS document throught portal you have to use "DMS Connector for KM"
for more follow the link
http://help.sap.com/saphelp_erp2005/helpdata/en/da/e40d3dbd82fe2fe10000000a114084/content.htm
Making Settings for mySAP ERP DMS Connector for KM
http://help.sap.com/saphelp_dimp50/helpdata/EN/32/2a840d132af04fa2f0b31ebf3e8a78/frameset.htm
but you have to explore for some of functionality like "create receipent list, document distribution"
Regards
Tushar Dave
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