Distribution in DMS

hi all.
i have been working on SAP DMS but never on the distribution of doc. The help files are confusing.
i would really appritiate if you could let me know the broad level settings to be done and the process of distribution that takes place.
Regards,
vivek mk.

Hi Vivek,
1     Define the users
-     transaction SU01
-     fill in the user name and click the change icon 
-     fill in the communication profile Remote mail
-     save your user
2     Create a recipient list
-     Transaction CV02N
-     Environment => document distribution =>recipient list => create
-     Insert users to your recipient lists
-     Save your list
3     Start the distribution for the recipient list
-     transaction CV02N
-     fill in the document
-     environment => document distribution => start distribution
Hope this helps

Similar Messages

  • Document Distribution in DMS

    Hi Gurus,
    Has any one implemented the Document Distribution in DMS?
    Please share your  experience and documents if any?
    email id: [email protected]
    Points would be awarded.
    Thanks,
    Paddy.

    Hi paddy
    I have done document distribution and it is working fine..
    kindly check the following
    Steps
    1)Recipient Management
    Show all entries for recipient management
         User menu document management system Environment Document distribution Recipient Office User
    Use the address info and communication type RML. Show all entries.
    2) Customizing settings :
    Under Document management → Document distribution→ Distribution type→ Define distribution types
    Click on the distribution type which you want to activate and make it default.
    3) Go to DIR, Environment ---> doc distribution ---> create recepient list and save  the recipient list.
    4) Start the distribution with your defined entries. T code CVI8
    5) Look at the log entries. CVI9
    6) Use the Workplace in the standard SAP menu. If you did everything in the right way, you will find an entry in your workplace ( t code SBWP).
    7) Refer Note 824949-Document distribution: for Activating Event type linkage.
    Thank you
    Regards,
    nitin
    Award points if useful
    Edited by: nitin bhagat on Mar 31, 2008 8:59 AM

  • Standard functionality of Document Distribution in DMS

    Dear Experts,
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    Thanks and regards,
    Shikha Gupta

    Dear
    for the Document Distribution in DMS refer following link, this will helpful for you
    check out Document Distribution (CA-DMS-DCD)
    https://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29
    all the information regarding Document Distribution is provided.
    Regards
    Tushar Dave

  • Document distribution Status

    Hi All,
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    In my example I have distributed via Recipient List and succesfully received the document with its originals to an email.
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    Mikael

    Hello,
    Good day!
    I was wondering if you could help me with my problem regarding document distribution status. I would like to add a new external address in the recipient list. I was able to maintain the address in SOAD and SOCP however the status stays at BD for the new external address that I maintained. For the rest of the recipients, it was processed successfully (email was sent and a form was printed).
    Can you tell why is it not working or give your inputs on what to check?
    Thanks and kind regards,
    Ivy

  • Document Distribution in R/3 system

    hi experts,
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    if yes, how to do it ..what are steps while configuration.
    for useful answer points will be awarded. Be sure..
    thx...

    hi
    i had done same things as mentioned below
    For document distribution between SAP USERS in SAP DMS
    1) I maintained communication type and address for RML.
    2) Maintained distribution type activated it and makes it default
    3) Also checked: Activating Event type linkage.
    4) Maintained the value '2' as processing type for RML
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  • DMS originals distribution by fax

    Hello!
    When I try to distribute DMS (CVI8) using fax as distribution type, no originals are distributed - only cover page is received.
    I tried different file formats.
    I put * as "workstation application".
    I didn't find any relevant SAPNotes or Help topics.
    Does anyone have an idea what can be wrong?
    Thank you in advance!
    Message was edited by: Michael Khalemsky

    Hi,
    Kindly refer to the following link for document distribution.
    http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement(CA-DMS)
    Regards
    Abhishek

  • DMS Document Distribution Problem Pls, Help Will be appreciated

    When executing T-Code CVI8(Document Distribution), there is a system message that the order was successfully created. But when we looked at the distribution log using T-Code CVI9, the status of the document remains as SY and the processing of the distribution stops. We already finished the settings for document distribution and still this error persists. What could have been wrong? Pls advice.
    Mail Me On:- [email protected]
    Regards,
    Akshit A. Patel

    Hi Athol,
    i have checked the workflow config accordingly,
    workflow templates 20000104 and 20000137. are active.
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    I HAVE checked the above all are active except Configure RFC destination, what is the setting required for the same.
    the 3, 4,& 5 setting what u have suggested are ok,i have checked them.
    Please suggest for the 1 & 2 points.
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  • DMS-Document Distribution Setup

    Hello ,
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    I maintained recipeint list and in CVI8 i started document distribution which gave me back an internal order number later i went to CVI9 to execute the initial order number which took me to Distribution log screen .
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    Guys sorry i may be wrong with the approach on the above step i carried out but  can u breif me up what i should have to config and acheive my document distribution succesfull.
    Regards,
    Murali.S
    Points will be awarded for sure.

    Hi Murali,
    please implement the attached note 1008281 which should solve this
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    Best regards,
    Christoph

  • Document Distribution DMS, problem with standard workflow WS20000104

    Hi,
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    Hi, Deepak Kori
    In transaction SWU3 there is the following situation:
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  • Runtime error in distribution FM 'CVV5_EVENT_START_DISTRIBUTION'

    Dear All,
    I am facing an issue in document distribution. Business scenario: PR is created with a doument. PR goes through a release strategy which is designed through a Workflow. When PR is finally approved, Documnet distribution happens. Business object DRAW is called with event CHANGED and hence this FM CVV5_EVENT_START_DISTRIBUTION is called. However this results in a runtime error due to exception 'NO_RELATION_EXIST'. I am not able to debug and find if any necessary parameter is getting missed and i do not have too much information on DMS.
    Can somebody guide me in resolving this issue. If any other information is needed then please post it.
    Thanking you in advance. 
    Regards,
    Saud

    Thnaks a lot. That note is explicitly for this problem. I will take it forward now. Will revert back in case of any issue. Thanks again.
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    Saud

  • Email document distribution PDF attachment conversion error

    I have configured document distribution via emai with an attachment. My DMS documents have a single PDF original attachment.
    The email transmits fine through SAPConnect, however when I open the attachment Adobe tells me the file cannot be opened, and is corrupt.
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    Hi,
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    Christoph

  • Automatic creation of folders in Collaboration from DMS

    Hi experts
    Need your Technical assitance in the DMS - cFolders interface.
    We have the following requirement.
    Step1: EHS Specification need to be converted into PDF document and automatically a document (DIR) should be created under particular document type .Also this should be linked with the same specification through Object link (We plan to achieve this through WWI tool).
    Step 2: From the DMS document we would like to create the document/ Folders in the already existing collaboration automatcially by selecting the Specification from which the document was created. (automatically through program ).This is s where we stuck up and could not move forward
    In Standard we can create a document in DMS and send to cFolders through the transaction CFE01. But we want automise this functionality. I really need your assistance on this requirement how we can modify the standard behaviour of the system.
    I appreciate your speedy response to how to move forward furhter on the Step 2.

    Hi, Mahesh
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  • Document distribution...

    Dear All...
    Greetings!!!!!
    I am new to DMS,basically I am a PP functional person and am not having that much knowledge abt DMS,but aware abt the functional and how it is carried out at transactional level.
    I searched abt DISTRIBUTION process in DMS ,but was not able to found any suitable documents.
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    I can upload any type of req'd documents in the system through CV01n,and also able to maintain proper settings for it.
    But still not much awrae of docement distribution....
    Plz guide me in this process....Plz correct me if I am getting wrong..
    Thanks......

    Hi Rahul,
    maybe the information at the document distribution area at http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29 could you useful for you.
    Further please see the SAP online help under http://help.sap.com under
    - SAP ERP Cross-Application Functions 
    - Cross-Application Components 
    - Document Management 
    - Document Distribution 
    Best regards,
    Christoph

  • Document Distribution with attached documents coming across in BIN format

    Hello all,
    I have 3 dist types defined in the system.  RML, RMA, and INT
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    RML sends the document to SAP Office as an attachment but the attached documents always is in BIN format and cannot be opened by the application.
    INT sends to my external email but has the same problem as above, the attachment is always in a BIN format and cannot be opened.
    This works the same with several different applications in DMS, Word, Excel, Text Files, etc.
    Can anyone give me an idea what I may be missing in config that is keeping this from working correctly.  We are running SAP ECC 6.0
    Thanks,
    Bill

    Hi Bill,
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    Please proceed as follows to correct this entry:
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    Please set it as '2'.
    Further please check note 355048 and as mentioned your settings in transaction DC30 for the workstation applications.
    Best regards,
    Christoph

  • DMS access through a Portal

    Hi,
    I have created a portal through which I want to access the DMS functionalities like Create, chang, display document, create receipent list, document distribution, SAP Inbox, etc. The portal is working fine but the only limitation is that, prior to access DMS from portal, I may need to install SAP GUI on that PC.
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    Dear Kedar Deshmukh
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    http://help.sap.com/saphelp_dimp50/helpdata/EN/32/2a840d132af04fa2f0b31ebf3e8a78/frameset.htm
    but you have to explore for some of functionality like "create receipent list, document distribution"
    Regards
    Tushar Dave

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