DMS and PLM

Hi!
I am a beginer, I wanted to know the difference between DMS and PLM. I studying it on my own, kindly forward study material or links
Thanks in advance
-Saleel

Hi Saleel,
generally there is no difference between PLM and DMS. Because DMS is a part of the SAP PLM module. If you are talking about DMS this means mostly transaction CV01N, CV02N, CV03N and CV04N. These transactions cover the main functionalities of the SAP Document Management System (DMS).
However if your R/3 system includes the PLM module then the DMS functionality is also available in the mentioned transactions.
For further information you can see the SAP Online Documentation under http://help.sap.com or the corresponding SDN WIKI page under https://www.sdn.sap.com/irj/sdn/wiki?path=/display/plm/sapDocumentManagement+%28CA-DMS%29.
Best regards,
Christoph
P.S.: Please reward points for useful information.

Similar Messages

SAP-DMS and NetWeaver Enterprise Search 7.2

Good day Experts,
I will be thankful to you if anyone can help me with the following query.
In SAP-DMS, we have got a reporting transaction CV04n which has got a facility to search for 'Text Search Within Original'. There is neat procedure if one wants to configure this feature for SAP-DMS. The procedure is as under
(Re: Document text search in cv04n with TREX)
1) Transaction: SRMO
Install TREX search engine, and create RFC destination to connect to
TREX.
2) Transaction: SKPR06
Check the flag to Document Area "DMS" to utilize this document area for
document search.
3) Transaction: SE38
Run the report program "RSTIRIDX_REINDEX" to create Index.
Also, run the report program "RSTIRIDX" to create Index as well.
4) SPRO IMG customizing; (Create MIME Types)
Cross-Application Components > Document Management System > General
Data > Settings for Storage Systems > Create MIME types for full
text search, Enter MIME type such as "application/msword",
"application/pdf".
5) Then, test retrieval document search using
Transaction: SKPR07.
Enter Document Class "DMS_PCD1", Language "EN", Document Class "DMS",
and try "TEST search".
We know from Karsten's SDN post (What is really 'SAP Netweaver Enterprise Search' ) that this feature is possible with NW Enterprise Search 7.2
u201CWith SAP NW Enterprise Search 7.2 having collected the Embedded Search indexes, the local search functionalities stay active and at the same time SAP NW Enterprise Search enables central search access to all Embedded Search systems in the landscape.u201D
Our query is as under
Does SAP NW Enterprise Search 7.2 ; which has got its own integrated TREX engine needs assistance from TREX engine from our landscape to make this feature work. This is important becuase then we have to have two different set ups.
A set up for SAP NW Enterprise Search 7.2 which is a separately licensed product.
A set up for TREX engine which is part of NetWeaver licence.
Regards,
Sham Bapat

Good day Sham!
The answer is:
No, you will not need the local PLM TREX anymore, as soon as you have installed SAP NWES 7.2 and pointed your PLM there instead of the local TREX.
And, I repeat, your local search functionality inside PLM will still work anyway.
Best, Karsten

Queries related to DMS and Archive link

Hi Experts,
1. Is it possible to link documents in MIGO or FB03 through Archive link with documents already stored via OAWD or CV01N.
2. Can we use any single transaction code for reporting purpose where we can find all the documents stored via DMS and Archive link.
Kind Regards,
Vikas

Hi,
Christoph already answered that question in regard to document info records.
Regarding documents from OAWD, your question is a bit surprising. The main idea of OAWD is to trigger a workflow for linking an external document to a SAP object (document in FB03 or whatever). This is done via ArchiveLink, so all documents linked via OAWD will appear in transactions like MIGO or FB03. Once more, please refer to the documentation:
[Storage Scenarios with Integration of SAP Business Workflow|http://help.sap.com/saphelp_nw73/helpdata/en/4c/f3ee755e21458ae10000000a42189b/frameset.htm]
regards,
Juan

Document in Easy DMS and SAP DMS is lock cannot be accessed

Hello Guru,
Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

Hi,
based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
editing this file and so you cannot access it.
If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
Best regards,
Christoph

DMS and Filenet

Hi! All,
We have a requirement at work which is to create PO attachments at the PO Item level. I'm new to DMS and I've read that DMS can be integrated with Filenet via SAP Archivelink and we already made several config changes in Archivelink and DMS. Here are my questions:
1) I noticed that business documents can be attached via "Services for Object" in the DMS txn (CV01N and CV02N). Id this the proper way? Also, the document is always in ALF format. How can this be changed to DOC or XLS?
2) Any ideas on how to attach a document to PO item level using DMS and Filenet?
Thank you all for your help.
TM

Hai,
Acsap is used to connect the filnet, this is the filenet component for SAP - you have to pay it extra.
Regards,
Keerthika

Difference in storage method for DMS and Services for Object

Hi-
Our R/3 version is: 4.7 Enterprise.
In most (if not all) of the transactions users execute, there is a feature where they can attach a file using "Services for Object" from their PC to the associated record (i.e. material master, purchase orders, service notifications, etc.)
What I would like to know is where the document is stored. From what I found on help.sap.com it says that it is a link from the user's PC. But I would guess it is storing a copy of the file as a blob on the R/3 server somewhere. Is this true? Or is there a risk if the user's harddrive dies, that the file is no longer available for viewing?
I am trying to determine the difference between using the Services for Object feature vs. DMS and setting up an object link for the specific object type (i.e. material).
Thanks!
-Jenn

I found the following about Services for Objects:
Business Workplace
The documents that were appended to an object using Create attachment and Create note are stored in the Business Workplace. There, for example, you can make settings for where the documents should be stored (R/3 System or Web Server) and which document classes may be loaded in the SAP System (for example DOC, but not EXE).
Sending is also carried out internally using the Business Workplace. Messages are created that contain a link to the object as an attachment. By double-clicking on the attachment, the users can call the default method of the object. This is normally the display method.

SAPu2019s content server (DMS) and EDMS with ECC 5.0

Hi all,
I am in the process of setting up SAPu2019s content server (DMS) and would really appreciate some insights as what version I should be installing.
We are currently running ECC 5.0 (640).
I am also interested in utilizing the Easy DMS functionality and would also really appreciate some insight on that as well (version etc).
Please advise?
Regards,
Iqbal

Hi Iqbal,
unfortunately I'm not a Content Server expert. From DMS point of view I would recommend you to use always the latest Content Server patch level (see SAP note 514500). For the decision on the content server I would recommend you to contact your local consulting organisation which will support you in finding the right content server for your business requirements.
Regarding EasyDMS and the version you should use I can provide you the following suggestion. General there are currently three versions of EasyDMS which are 6.0, 7.0 and 7.1.
If you would like to run EasyDMS on Windows 7 PCs too, then you have to use version 7.1 because only this version supports Windows 7. Otherwise I would recommend you to run the latest patch level of verison 7.0
Further I can recommend you to read through the following notes which provide useful information on EasyDMS:
990018 - EasyDMS 6.0 Restriction Note
903827 - FAQ for Easy DMS 6.0
1273919 - SAP Easy Document Management 7.0 Restriction Note
1276709 - SAP Easy Document Management 7.0 FAQ Note
1467697 - SAP Easy Document Management 7.1 Restriction Note
1465763 - SAP Easy Document Management 7.1 FAQ Note
Best regards,
Christoph

Using a single Content server for DMS and also for Archive link documents

Hi,
We have Planned for a single content server for managing the documents in DMS, parallelly as DMS Standard SAP objects are not available for all SAP transactions, i have proposed for making use of SAP Archivelink funtionality to maintain the documentations where Std SAP DMS does not provide a Solution.
so here the question is
can a single content server be used as a content repository for Both DMS and archivelink,
can any one having done this pls state if it is possible to create different or Many Content repositories for DMS, Archive link in the same server,
is this a virtual creation or can we assign each repository a specific storage space which it should not exceed.
Thanks and regards
Sathish

Hi sathish,
-- Through the ArchiveLink docuemnt Management interface, an SAP sytem can use various content servers as storage media. similarly, one contnent server can be used by multiple SAP systems.
-- A Content server always has a single database assigned to it. A database can therefore be used by only one content server.
-- A databse is split into as many repositories as necessary. The design of the repository is mapped in the SAP system.A repository contains documents.
Depending on your requirements,(if u have limited documents or with low requirements) you can use the same content server for both DMS and Archivelink.
The number of documents stored on the content server is limited only by the size of the database.
Its better to have an external content server for archiving purpose, if your database size is increasing. Since the archiving systems storage is not dependent on the database.
U can also refer to the below thread :
How to Archive SAP DMS Data?
hope this helps....
regards
kavitha

SAP Landscape for ECC,EP,BW,XI, DMS and TREX

Hi all,
I am in the role of SAP Basis Consultant for an IT organisation. One of their client require to install SAP ECC ( FI-CO,MM,PS,HR,REM,PM), EP, BW, XI, DMS and TREX. Their plan is to use ECC 6.0 ( Netweaver 7.0 SR2) with EP 7.0 and all others are latest version. The Dev setup in WIndows-Oracle and production will be AIX-Oralce. In the Dev setup, install all the components in separate servers and in production it is to be combined as follows ERP+ SRM(later) in one server, EPXI in another server, BW in one server and DMSTREX in last one.
Here my doubt is, this installation plan will have any issue?.
Second, the data export from DEV ( windowsoracle) Production ( unix-AIXoracle) will have any issue?
Please reply with details. As the project is in the planning phase.
regards,
Siby Syriac.P

Hi Siby,
If your client need such a broad installation (SAP ECC ( FI-CO,MM,PS,HR,REM,PM), EP, BW, XI, DMS and TREX), I'm sure that they hired a Senior Project Manager together with a team of senior consultants in each of the areas to look after the implementation. Also i presume they have look into hardware requirements to ensure the landscape will deliver the adecuate performance to the target amount of concurrent users.
As far as i can see from the 10 lines you wrote, I can't see a QA environment been considered... which I think is a mistake (thats only my own opinion). I can't see any issues having DEV runnning Windows and PRD running AIX (As long that youre confortable working in both environments). About the installation plan is very difficult to tell by your 10 lines but I'll try avoid having two big systems in the same box as ECC and SRM.
Thats my 2 cents
Regards
Juan

DMS and internet page

Do you know if we can create a Web page link (URL)as a document in DMS and link it to an equipment ?
Thanks in advance
Marc

Yes, you can do that.
SPRO -> Cross-Application Components -> Document Mangement -> General Data -> Define Data Carrier
Define data carrier type "external DMS" (e.g. EX) and Define external DMS (e.g. INTERNET)
SPRO -> Cross-Application Components -> Document Mangement -> General Data -> Define Workstation Application (e.g. URL)
Define workstation application in network - User the data carrier that you created e.g. EX
You may use %AUTO% for Applicataion(path and program)
Now create a DIR -> Create an original file with workstation application URL and path, say, http://www.sap.com and save. Whenever you double click the original, it should open Internet Explorer (default browser from your machine) and open the URL.
Carry out required config for the object link to equipment for that document type and you should be able to attach the DIR to equipment.

DMS and CMS

Hi,
we have some documents sotored in DMS(Document Management service) now they need to be moved to
CMS(Content Mangement Service) I
Really I dont know what is DMS and CMS.I have searched in the forum but the information is not sufficient for me so please Can any one help me how can iI move files form DMS to CMS .
Thanks,
Shaik .

Any help please?

DMS and KM connection

Dear all
We are in dev. phase. We are implementing DMS and EP.
Which document should go on EP?
Is it possible to have approval process for KM documents?
Can we connect DMS and KM?
Can we use same content server for DMS and KM?
Regards
Sandeep

Hi sandeep,
Approval process is possible for KM Document..
For Ex; U created one document in KM (Like Company Documents) inside u put some file..
Click the Context Menu--> Details
New pop up window only there click the Setting
IF u have created 3 user like Author, Manager and Employee
Permission
Author = Read/write
Manager = full control
Employee = Read (EveryOne = Read)
Service Permission
Manager = full control (Give Full for the Approver User)
Everyone= Subscribe
Approval Process Enable the Approval Process first
In Step 1 = Add the Approver as Manager
Do all the setting for the Document folder(CompanyDocuments)
Author upload some file and submit that file to approve
Manager will receive the task in UWL iview. He will approve or reject ..
Its also possible to connect the DMS connector to Portal
Refer this thread.. In this thread explain you what are the required settings for DMS connector in KM
https://www.sdn.sap.com/irj/sdn/thread?messageID=4936017#4936017
Please reward points if its helpful
Regards
Thillai J

DMS and ECR,ECM

Hello All,
Could you please send some important documents regarding DMS and ECR,ECO.
Please send the same to : [email protected] or
[email protected]
Thanks.
Regards,
Basavana goud

SAP Help
DMS :
http://help.sap.com/saphelp_erp2005/helpdata/en/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm
Engineering Change Management
http://help.sap.com/saphelp_erp2005/helpdata/en/d8/7329d14b7511d1894b0000e8323c4f/frameset.htm

DMS and cFolders for requirements management

Hello SAP Gurus
Iam suggesting SAP DMS and cFolders for requirements management for an Automobile OEM client.
The requirements documents consist of software, hardware, mechanical etc...
Did any of you implement these modules for a similar scenario?
I want to know the expert feedback in this scenario.
Regards
Prasad K

Hi Prasad,
Given the way i understand 'Requirements Management', it's a holistic approach which includes identification, documentation, analysis, prioritization and agreement on requirements and then controlling the changes and communicating it to relevant internal and external stakeholders.
This is an ongoing process throughout a project.
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Regards,
Pradeepkumar H.

FM, for uploading attachment in DMS and getting the LOgical & physical ID

Hi everybody,
I'm creating contract via FM, now I'd like to add attachments, I have been doing test and is working with attachments already created in the system. (This is in a SRM systems, but my question is about a FM in the BASIS part)
I am filling out the parameter E_ATTACH with structure type BBPT_PDS_ATT_T. Basically I'm including the link between the attachment and the contract, but I should upload first the attachment to the DMS and then make the link.
The question is. Does anybody know a function module that allow me previously insert my attachment. In that way I suppose I will know de LOIO_OBJID and PHIO_OBJID. (I am using LOIO_CLASS = BBP_L_DOC and PHIO_CLASS= BBP_P_CLASS)
I have tested with SDOK_WS_UPLOAD, but I don't get any OBJID
thanks
Best Regards

Hi,
Thanks but in my system this FM doesn't exist.
This is my components stack.
SAP_ABA     700     0015     SAPKA70015
SAP_BASIS     700     0015     SAPKB70015
PI_BASIS     2005_1_700     0015     SAPKIPYJ7F
ST-PI     2005_1_700     0005     SAPKITLQI5
SAP_BW     700     0017     SAPKW70017
SAP_AP     700     0013     SAPKNA7013
SRM_PLUS     550     0012     SAPKIBK012
SRM_SERVER     550     0012     SAPKIBKT12
I suppose the FM you indicated is in other component.
Any other idea about this.

DMS and PLM

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