DMS - Archived document retrieval

I am able to archive documents using archiving object CV_DVS. But I am not able to retrieve the archived document.
How can I retrieve the archived document?
T Code cv02n has Environment -> Display from archive but its disabled.
Regards,
Samson.

Hi Samson,
I think this menu entry is not related to archiving documents with object CV_DVS. I think this is usable if some original files are stored in an archive and not in content server for example.
As far as I know since document info records are archived the originals are no longer accesible.
Best regards,
Christoph

Similar Messages

How to view Retrieved file in DMS Archiving.

Dear All,
My client is specific about DIR Archiving. Now the scenario is DIR has been marked for Deletion and archived and Stored in a repository successfully. After Archiving DIR has been deleted from the Database.
Now using SARA Transaction using "Storage System" archived file has been Retrived and File name has been created in Archive Administration. System is displaying File name, Logical path and Physical File name. Below Physical File name it is showing "Archive File is accessable".
When I check using T-code CV02N Nothing is Displayed.
Please guide me how to see the Retrived File. My client wants to see the DIR with attched originals.
Please let me know if any configuration is required.
with regards,
S.Dayanand

HI Dayanand,
Execute SARA transaction. You can set a deletion flag for document info records that you no longer require for managing
documents and their original application files. Archiving object CV_DVS enables you to archive these document info records. After the archiving run, you can delete the archived document info records.
The document info records that you archive and delete with archiving object CV_DVS are
identified by the following data:
Document,Document type,Document part, Version
Follow the steps
1. Goto DIR which u want to archive and set them deletion indicator On from document tab
2.Go to transaction CVAR and create Varient for DMS.
3. Select the selected Varient
4. Click on Start date
5. slect the start time for writing,You can choose immediate or schedule later also
6. Select spool parameters, give output device and press procced, now archiving job wil be scheduled
7. Now u can check scheduled job by clicking Shift + F4 in same transaction
8. Select the job & click on Joblog
9. Note down The archiveing session no. is 0000xxx
10. Now execute transaction CVRE and enter read program as DVSARCH3 and execute
11.Provide the archiving session Number 0000xxx and execute u get archived document list.
12. For deleting archived documents execute CVLO transaction, Select the archived file
13. Select the No 0000xxx. & click on Continue
14. Select the start date,You can choose immediate or schedule later also
15. Enter spool parameter and execute
16. Now deleting job will be scheduled,
17. Check the DIR in CV02n, u wont get those archived DIRs
Hope this will solve your query
Regards
Kannan

Problem in reading archiving documents

Dear All,
To see the archived documents, I am clicking on "Data Source" tab in the customer/ vendor/ GL line items execution screen (FBL#N, FBL1N, etc). And thereafter I am selecting Archive tab and pressing enter.
But I am getting a message "Report RFITEMGL is not intended for archiving object FI_DOCUMNT" thereon.
Please help, why I am getting this message.
Regards
B.Mohanty
09231059960

Hi,
FI documents can be also accessed by transaction FB03. This is standard transaction which is archive enable.
Check few things,
1. Check you have activated and built the infostructure
2. Check for Archive index built
If any one of the above is carried out then FB03 transaction should work.
Comming to Archive information system - "Report RFITEMER is not intended for archiving object FI_DOCUMENT".
When you are using AIS to retrieve archive data then above error should not be appering since archive structure retrieves the data from custom program when the infostructure is activated.
To overcome this please try with below process and post your output
1. Delete the structure of FI_DOCUMNT - Path > SARI > FI_DOCUMNT > Status > Delete Status per Infostructure
2. Delete the Infostructure table and program - Path > SARI > Customizing > Enter archive infostructure > Click on utilities > Delete table and Delete Program.
3. Deactivate Infostructure - Path > SARI > Customizing > Archive infostructure > Mention infostrucute > In menu bar click on Archive infostructute > Deactivate
With the above steps you have completely deleted and deactivated Archive infostructure.
1. Now Activate the Infostructure for FI_DOCUMNT - Path > SARI > Customizing > select Infostrucute > Activate it.
2. Build the infostructure
Now with above 2 steps you have reconstructed your infostructure
Retrive archived FI documents from Archive explorer > by selecting activate and built infostructure for FI_DOCUMNT
Doing above process you can see the archived FI documents.
For the User, archive enable transaction FB03 can you help to retrieve the FI documents.
-Thanks,
Ajay

How to get to the archived documents in KM?

I am trying to implement a feature that will retrieve (and then delete) archived documents in KM.
Any idea where the documents are stored?
Thanks
Sid

Hi Sid,
for sure there will be such a way... but this is really something you shouldn't do. The whole database storing is totally undocumented and should be totally transparent for the developer. Just don't care about the fact that it exists!
(And that says someone who loves to wade through undocumented code and who wants to get behind the secrects no one wants to tell...)
Really, the way you have started is the way it should work. As said in another thread here, try to reduce the not working example to a minimum of code etc and if the problem still exists, open an OSS message.
If you get a super-small example being built, expand this line by line, if needed char by char , until you see what causes the problem. By this way you would also see if it's a problem of your coding of whatever or a problem of the wizard etc. (again the chance to open an OSS message).
Hope it helps
Detlev

Archiving documents min FS10N

Hi,
I would like to understand how SAP retrieves archived documents when we try to view line items for cumulative balance for a given period in FS10N.
We are observing that each month some of the archived document are not getting retrieved where I can very well see these missing documents in SARE.
The trend is like this.
1. When we pulled the line items list in May'2011, we have archived documents posted in 2008 August but they disappeared when we pulled the list again in Jun'2011.
2. When we pulled the list in Jul'11, the 2008 sep docs are missing in the list which were there in the list we pulled in Jun'2011.
Is this a standard behaviour?
Thanks,
Mano.

We have changes the way we report.We are not considering the historic data.

F.05 fx.val. and archived documents

Hello,
It is possible that with the fx. valuation with F.05 tr. (end month closing), also works with archived documents, (XARCH field)?
I mean, I have Archiving in the company and there are differences betwen BSEG and BKPF archived documents and the FBL3N with BSIS , because these differences are in a G/L account (172630 "Inventory bought back").
In FBL3N (select open items and Data Source = Database + Archive)--> I see items dated earlier than 01.01.2005 which are not considered by SAP for revaluation with F.05 tr.
F.05 must consider this archived documents (XARCH field = "x")
B. Regards
Francisco

Hi Khatri,
This is what I think,
but if F.05 (SAPF100) run with tables:
        tcurr, t001a,
        t044a, t044b,
        t001, t033, bsbw,
        rfdt,
        kna1, knb1,
        lfa1,   lfb1,
        ska1,   skat, skb1, ekko,
        skc1c,                         "used for RFSBEW00
       *skc1c,                                              "#EC NEEDED
        bkpf, bseg, bsid, *bsis,* bsik,bsed, bsec,
        x001, t030h, t003, t030b, t009,t074,
      t030hb, t030u, (no called with FB
        bhdgd, fimsg,
        rfsdo, sscrfields,rfpdo3.
and GLT0 is in the type -pools,
and I check with developer that with my variant u20181171_STEP2_TESu2019 , (if you remember I have LC, LC2 and LC3 and 2 variants for valuation and revaluation), and it do read table GLT0. Basically it is called from two different points in SAPF100
SAPDBSDF à form UPDATE_YSKC1C, line 2892.
LF009FSC à form glt0_lesen, line 34.
And the company (1171) change from TRN curr. to TRY curr. in 2004--> if I check GLT0 I will see in 2005 the difference, that I see when I run the STEP2 variant in F.05
Table GLT0 (172630 account and Ledger GR "G/L trans.fig.Group valuation")--> as you can see the 459.476,66 (line 1) is that I see when I run the STEP2 in F.05
Ledger/Vers/Co Code/ F.Year/ Account Num./ Currency/ D/C /Period/ Transactn curr.       Local currency        Group currency
GR     001     1171         2005        0000172630     TRL      S            016                    0,00                  0,00            459.476,66     GR     001     1171         2005        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2005        0000172630     TRY      S            016                    0,00                  0,00                  0,00
GR     001     1171         2005        0000172630     USD      H            016                    0,00                  0,00            459.476,66-
GR     001     1171         2006        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2006        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2006        0000172630     TRY      S            016            5.554.152,98                  0,00         12.644.329,74
GR     001     1171         2006        0000172630     USD      H            016            9.039.102,19-                 0,00          9.498.649,78-
GR     001     1171         2006        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2007        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2007        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2007        0000172630     TRY      S            016              554.691,62                  0,00         16.676.674,75
GR     001     1171         2007        0000172630     USD      H            016           16.299.203,18-                 0,00         16.775.880,94-
GR     001     1171         2007        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2008        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2008        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2008        0000172630     TRY      S            016              423.526,32                  0,00         17.996.377,10
GR     001     1171         2008        0000172630     USD      H            016           17.737.634,13-                 0,00         18.192.562,18-
GR     001     1171         2008        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2009        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2009        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2009        0000172630     TRY      S            016              652.388,76                  0,00         20.855.532,30
GR     001     1171         2009        0000172630     USD      H            016           20.398.257,39-                 0,00         20.843.898,09-
GR     001     1171         2009        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2010        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2010        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2010        0000172630     TRY      S            016              913.692,14                  0,00            147.345,51
GR     001     1171         2010        0000172630     USD      H            016            3.633.807,68-                 0,00                  0,00
GR     001     1171         2010        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2011        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2011        0000172630     TRY      H            016                    0,00                  0,00                  0,00
Then I have two possibilities:
1. When I run STEP2 (revaluation) in F.05 the system give me GLT0 balance (account 172630)--> 459.476,66
2. When I run STEP2 (revaluation) in F.05 the system give me the total items archived until 2005 = 459.476,66
This is because I was asking for the archiving documents in the F.05 execution.
B.Regards
Francisco

Display Archived Document in Abap Webdynpro without opening new window.

I would like to create a wd4a application that receives the parameters of Archive ID and Doc ID and displays the archived document. The document is stored as a pdf on SAP's content server. Currently the webdynpro will open a separte blank Window. I have not defined any view elements to the embedded view because I do know which view element I should to display the archived documente. I have a url to the document and it will get displayed by creating an new window by executing the code below to launch the file in a separate window.   The Adobe Viewer creates a new window to view the document. Does anyone know what view Uielement I should use to view the document in the main window and main view?
Thank you
Tom
data ld_url type dms_url.
data ls_message type bapiret2.
call function 'SCMS_AO_URL_READ'
    exporting
      MANDT               = SY-MANDT
      arc_id              = id_archive_id
      doc_id              = id_arc_doc_id
      COMP_ID             =
      DOCUMENT_TYPE       = ' '
      PDF_MODE            = 'A'
      HTTP_URL_ONLY       = ' '
      DP_URL_ONLY         = ' '
       loc_info            = 'F'
      LIFETIME            = 'T'
      NO_CACHE            = ' '
   importing
     url                 = ld_url
   exceptions
       error               = 1
       others              = 2
assert sy-subrc = 0.
added by YINS Mar.05 2007
if sy-subrc <> 0.
    ls_message-type = 'E'.
    ls_message-id = sy-msgid.
    ls_message-number = sy-msgno.
    ls_message-message_v1 = sy-msgv1.
    ls_message-message_v2 = sy-msgv2.
    ls_message-message_v3 = sy-msgv3.
    ls_message-message_v4 = sy-msgv4.
    append ls_message to wd_this->mt_messages.
   wd_this->flush_messages( ).
    return.
endif.
data:
    lr_api_comp_controller type ref to if_wd_component,
    lr_window_manager       type ref to if_wd_window_manager,
    lr_window               type ref to if_wd_window,
    ld_url_str              type string.
lr_api_comp_controller = wd_this->wd_get_api( ).
lr_window_manager = lr_api_comp_controller->get_window_manager( ).
ld_url_str = ld_url.
lr_window = lr_window_manager->create_external_window(
      url   = ld_url_str
lr_window->open( ).

I found a solution after much troubleshooting including uninstalling/reinstalling Office 2010 which didn't solve the issue.
Here it is:
When Outlook or some other Office program is minimized in the taskbar and won't open, right click the taskbar to bring up task manager.
Right click the program in the task manager list that is giving trouble and click Maximize. You should now see a full screen.
This worked for me and solved the "open and stays minimized" delima. Hope this helps you too. Cheers :)
Thanks a bunch this saved me a potential headache!

Change Status of archived document after approval process

hi how can we change the status of an archived document in KM after it has gone thru the approval process.
the reason once we archive we cannot resubmit the document for approval.
thanks

Hi Venu,
have a look under System Administration - System Configuration -- Knowledge Management -- Configuration --Content Management -- User Interface -- Commands -- UI Command Groups -- StatemanagementGroup.
See Java class: com.sapportals.wcm.rendering.uicommand.cm.UIStatemanagementGroupCommand. Take the class and decompile this and everything needed around to understand how this class works.
Then you can choose to extend this CommandGroup to also have a command "Resubmit for Approval" or you can implement your own UI Command only for resubmitting (you will also have to activate your command (group) by settings within the configuration).
On the other hand, if all this is completely new to you, I'm a bit sceptical if the task isn't a bit too big as a first task on KM implementation topics...?
Hope it helps
Detlev

FS10N - Not displaying line items for Archiving document

Hi Experts,
When we are double clicking on the FS10N accont display balance report to get line item reprot, it is not displaying archived document data. We have also deleted secondary indexes for those archived document.
We are able to get same report while using FBL3N with Archive info structure loaded with data.
Please suggest how to do FS10N archive enabled?
Thanks,
SamirV.

Hi Samir,
You should look at the following SAP notes and implement the corrections:
792515
776164
and 831568 (if you use business areas)
Regards,
Eli

Problems viewing contents of archived document in archive link

Good day guys,
I used the function module ARCHIV_CONNECTION_INSERT to archive a pdf document and I can see that it has been archived in ArchiveLink via T-Code OAAD.
However, I am unable to view the contents of the file when I click on the link. Can anyone help me on this issue?
Thanks,
Bryon

DATA: l_file_arc     LIKE SAPB-SAPPFAD,
      l_arc_doc_id   LIKE SAPB-SAPADOKID,
      l_sap_obj_id   LIKE sapb-sapobjid,
      l_sap_obj_type LIKE toaom-sap_object,
      l_doc_type     LIKE TOADD-DOC_TYPE,
      l_arc_id       LIKE TOAAR-ARCHIV_ID.
CHECK sy-mandt = '120'.
BREAK TZZBLUOX.
*l_file_arc = '/tmp/file.pdf'.   "Change the file path here
l_file_arc = 'c:\file.pdf'.
l_doc_type = 'PDF'.
l_arc_id   = 'ZT'.
store the uploaded file on the IXOS-archive:
CALL FUNCTION 'ARCHIVOBJECT_CREATE_FILE'
EXPORTING
    ARCHIV_ID                = l_arc_id
    DOCUMENT_TYPE            = l_doc_type
    PATH                     = l_file_arc
IMPORTING
    ARCHIV_DOC_ID            = l_arc_doc_id
EXCEPTIONS
    ERROR_ARCHIV             = 1
    ERROR_COMMUNICATIONTABLE = 2
    ERROR_UPLOAD             = 3
    ERROR_KERNEL             = 4
    OTHERS                   = 5.
If sy-subrc = 0.
BREAK TZZBLUOX.
l_sap_obj_id   = '000000000013'.    "Contact log number
l_sap_obj_type = 'BCONTACT'.
link the archived document to the business object BCONTACT':
CALL FUNCTION 'ARCHIV_CONNECTION_INSERT'
    EXPORTING
      ARCHIV_ID                   = l_arc_id
      ARC_DOC_ID                  = l_arc_doc_id
    AR_DATE                     = ' '
      AR_OBJECT                   = 'ZSTDLTR'
    DEL_DATE                    = ' '
    MANDANT                     = ' '
      OBJECT_ID                   = l_sap_obj_id
      SAP_OBJECT                  = l_sap_obj_type
      DOC_TYPE                    = l_doc_type
    BARCODE                     = ' '
    EXCEPTIONS
      ERROR_CONNECTIONTABLE       = 1
      OTHERS                      = 2.
BREAK TZZBLUOX.
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Else.
BREAK TZZBLUOX.
EndIf.

Connecting with USPTO Document Retrieval Access webpage

From: [email protected]
Subject: Electronic Business Support
Date: December 11, 2006 2:00:45 PM PST
To: [email protected]
Electronic Business Support:
I have Macintosh Power PC running with the latest Software Operating system MaC OS version 10.4.8.
On Nov 29, 2006 I installed the latest Security update 14:51:40 Update 0800 from Apple.
From the USPTO Portal Applications page: "http://portal.uspto.gov/external/portal/!ut/p/s.7_0_A/7_0_1I1/.cmd/ad/.ar/sa.gov.uspto.tow.actions.DetailViewAction/.c/6_0_CH/ .ce/7_0_1JJ/.p/5_0_1CH/.d/0#7_01JJ"
I am able to reach the respective entry pages for TDR - Trademark Document Retrieval and Public PAIR.
However, entry submittal of data (serial No. etc.) for retrieval of documents from a particular application on either the TDR Page or the PAIR page simply returns me to the Portal Applications page.
I have determine that the problem exists with the MAC OS version 10.4.8, and probably with the latest security update mentioned above. I was previously able to access documents from Applications prior to the update with my system.
I am also placing this issue before the Apple discussions Panel concerning MaC OS version 10.4.8.
Please advise with regard to possible solutions to this issue.
Very truly yours,
David E. Newhouse, Esq.
CA State Bar No. 54,217
USPTO Reg. No 24,911
Tel. No. (650) 348-8652
Fax. No. (650) 348-8655
Cell No. (650) 766-4494
Email: [email protected]
Web: www.attycubed.com

Your suggestions were helpful but raises even more perplexing issues.
The Camino Browser provided access to the USPTO webpage for retrieval of public application documents, and to the documents.
Neither the Safari nor the Firefox browsers did.
I have tried resetting, clearing cache, permission repair all to no avail.
But, I noted that Camino browser download pages to desktop rather than dispalying them, and remembered that page loading delay is built into the Safari Browser and on a hunch disabled that delay using the Safarispeed application. The result was to gain access to the USPTO webpage for retrieval of public application documents, and to the documents.
This USPTO webpage presents both links for displaying and downloading public application documents (patent applications and trademark applictions). I am a Patent attorney and access to these USPTO documents is essential to my practice.
Thank-you

Archiving documents in SAP Records Management

Hello experts,
Does anybody know how to archive documents in SAP Records Management? By default, they are stored somewhere in SAP database. However, based on the SAP documentation, they can be stored also to archive by using ArchiveLink. Where is this configuration done and how? Or do we need some coding here?
I'm interested in two different solutions:
1) Document will be stored on an archive server right from the start. By doing this, I no longer need to move the document content myself.
2) Moving existing Records Management documents to archive. I know there is a program SRM_KPRO_CONTENT_RELOCATION for this purpose, but it doesn't seem to be working without some archiving/RM configuration before somewhere else.
We are using Records Management as part of Digital Personnel Files and the documents to be archived are completed Adobe forms.
Best Regards,
JV

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
Then these archived documents will get saved in content server instead of sap database.
Hope this will help.
Regards,
Ravindra

Archiving Documents Using Conditional Build Tag

I'm looking for suggestions to resolve a problem I've encountered this week.
Using information from a post by Rick Stone, I was able to create a CBT (Exclude_from_Search) that, when applied to a topic, removes that topic from the published Search results. This work fine on a small Project that I tested it out on. I'm now trying to apply this same technique to a large Project, only to continuously get booted out of RoboHelp completely.
Any thoughts or suggestions on another way to keep archived documents in RoboHelp but out of the published intranet findings?

Hi again
So RoboHelp closes down when you attempt to apply the tag? Or when you attempt to generate output using an expression that would exclude the tag?
Also, one of your posts said "see attached", but nothing was there to see. Were you trying to upload a screen capture? If so, use the Camera icon.
Cheers... Rick
Helpful and Handy Links
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How to view an archived document?

Hi ,
I have a database record in bseg table showing the document no. and line items. but when i try to display the doument it says, it might be archived .so, cant display. is there any way to look at the document or say if its been archived document or a deleted document.

If data was archived with archive object FI_DOCUMNT you can read data running report from SE38 FAGL_ACCOUNT_ITEMS_GL.
Remember to set data source to archive.
Regards,
Ivan
Edited by: Ivan Femia on Aug 27, 2008 5:30 PM

SAP Archiving & Document Access by Open Text installation problem

Hi!
Has anybody successfully installed the "SAP Archiving & Document Access by Open Text"?
Currently I'm trying to Install the "Runtime and Core Services 10.1.0" - a part of "Open Text Enterprise Library Services 10.1.0".
The install guides I follow: "Open Text Enterprise Library Services 10.1.0 Installation and Upgrade Guide.pdf" and "Open Text Runtime and Core Services - Installation and Upgrade Guide.pdf".
All the prerequisites a fulfilled, but the process of installation fails with message "The installation of Runtime and Core Services 10.1.0 returned an error". There is no any log or trace file created during the installation, so I cannot find out what causes the problems.
System configuration:
OS: Windows 2003 SP2 32-bit
DB: MS SQL 2005
AS: Tomcat 5.5
JAVA: JDK 1_5_0_22
Any idea?

Hi!
I had same problem with RCS 10.2.0. I've solved this with good JRE version, see KB : http://knowledge.opentext.com/knowledge/cs.dll/Open/21121763.

DMS - Archived document retrieval

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