DMS Authorizations in portal
Greetings, SDN members!
I am looking for a solution of managing DMS documents authorizations in such a way, that several files / folders which reside in the DMS would be accessible globally without any restrictions (for everyone), while resigning in departments sections which are blocked by SAP standard authorizations.
We were thinking about creating a new folder hierarchy and not maintaining authorizations for it, putting all public content there, but we are looking for a more "elegant" solution which would allow us to "mark" documents and folders as public (not restricted at all).
Thanks in advance!
Hi,
Do the users world wide will be having SAP User ID and Password? If so then through WebDMS this functionality can be achieved.
Also, Easy DMS can be used if this is installed in individual systems.
Thank You,
Manoj
Similar Messages
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Dear SAP Gurus,
I'm using SAP NW 2004s ,i have connected my portal with DMS and when i search documents from DMS through dms search iview it is giving wrong result,please help me in solving this issue.
regards,
sathya.Hi sathya,
1) you had connected dms to portal using connector ( supplied by sap --- hardcoded by SAP)
2)you search documents through search iview (supplied by sap --- hardcoded by SAP -- i hope so ).
in this scenerio it is better to raise an message to SAP or look out for SAP note in market place.sometimes such problems could be solved by importing a latest service pack but then it will be informed by sap through SAP note.
Regards,
Vijay. -
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When Adobe Reader opens a info box shows The file is damaged and could not be repaired.
I have tried to update Acrobat Reader without any luck.
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JohnI will never understand why but in the end I rebuilt my 32 bit dell laptop from scratch and the pdf files can now be searched.
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Do we have role which display all the authorizations in portal
HI,
Can any body tell me whether is there any role which display all authorizations in the protal.?
If not can u tell me how to display all authorizations in the portal in detail.
Thanks in advance
Krishna.Hi,
There are around 40+ Standard roles in EP7. If you logon with J2ee_admin you can see all the roles attached to a user under user Management Tab.
Regards,
-Vijay -
Problem related to BW (Reports, authorizations) & SRM portal
Hi friends,
problem is that, we created some SRM reports on BW its working fine , we extracted data from R3 properly, and we can able to view on BEx those reports then we created some authorizations for SRM portal,that reports working results fine, but only particulate vendor not abule to see the data.
Authorizations created on Plant/vendor combination
That ODS contain Data and BW reports also fine.
What may be the reason. plz provide some solution for this.
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is any information required i will provide.
Thanks
Srinivasa Rao polapalaIts Ok ,Sampath
solved that problem in a diff way.
what i find is problem with updations.
how to make updation in authorization object.
when i add new plant/vendor combination , its not updating for that role.
y it is not happening, is there any way to do that
Thanks
Srinivasa Rao polapala -
Authorization in portal to add BI documents
Dear all,
I created a BW web template and included the standard web item for single document.
Our users shall be able to create a new or edit the exitsing document.
This works with my authorizations - SAP_ALL in ABAP and Super Administration (pcd:portal_content/administrator/super_admin/super_admin_role) in portal.
My test user also has SAP_ALL in backend but no super admin in portal.
He is not able to see or edit or create any documents.
The error message starts with:
Message: Access denied (Object(s): portal_content/OPD)
Stack trace: com.sapportals.portal.pcd.gl.PermissionControlException: Access denied (Object(s): portal_content/OPD)
We tested with my user, taking away authorizations and so far one needs to have the super admin role to be able to work with the documents.
Since this is not acceptable for end users, I am searching for a portal role that admits users to work with documents but without them being super admin.
Has anyone any idea?
Best regards
Corneliasee
Hinweis 573725 - Berechtigungen für Dokumente von Bewegungsdaten -
I was able to create users, a group, a role, an entitlement, and a desktop through the Portal Admin Console to show that when I was logged in as one user I could see a certain portal page/tab, but when I was logged in as another user I could not see that portal page/tab. Does this provide the level of secure authorization needed throughout the Portal to prevent users from seeing Portal resources that they should not be able to see? I know that if I do not go through the Desktop's URL and instead go directly to the Portal's URL I see everything in the portal no matter what my roles and entitlements are. Do I need to investigate the WebLogic server's security realms in order to implement users, groups, and roles in a more secure manner?
Hello, I've found response, so I detail it here, if somebody encounts the same problem.
The problem is that a called PL/SQL procedure/funtion/portlet in a database could work in a alone page group with the right access. But when you put a template (+ ui_template or not) you have to create a specific DAD access for the portlets. Here's the step :
1) Log to Portal > Generator > Administer
2) Click on the left down corner on "Portal services Control" (sorry, I translate from french) and access to Oracle Enterprise Manager.
3) Select in the right up corner "HTTP SERVER" and after in the main menu "administration"
4) On the left, select and click on "PL/SQL properties" > "DADs" (on the upper menu)
5) Here, click on "Create" > "general"
6) Fill the blanks (Name was "/pls/my_schema" for me and "default page" was "MY_SCHEMA.MY_PORTLET.MY_PROCEDURE").
So I thanks all people who take care of these posts, and I hope it could be useful for anyone.
Best regards,
Antoine -
Authorization in portal to be able to add BI documents
Dear all,
I created a web template and included the standard web item for single document.
Our users shall be able to create a new or edit the exitsing document.
This works with my authorizations - SAP_ALL in ABAP and Super Administration (pcd:portal_content/administrator/super_admin/super_admin_role) in portal.
My test user also has SAP_ALL in backend but no super admin in portal.
He is not able to see or edit or create any documents.
The error message starts with:
Message: Access denied (Object(s): portal_content/OPD)
Stack trace: com.sapportals.portal.pcd.gl.PermissionControlException: Access denied (Object(s): portal_content/OPD)
We tested with my user, taking away authorizations and so far one needs to have the super admin role to be able to work with the documents.
Since this is not acceptable for end users, I am searching for a portal role that admits users to work with documents but without them being super admin.
Has anyone any idea?
Best regards
Corneliasee
Hinweis 573725 - Berechtigungen für Dokumente von Bewegungsdaten -
Hi frnds,
I have a report which is having the information of Actual sales and Planned sales of all employees.
If a user i.e the employee login into the portal is able to all employees Actual sales and Planned sales information.
But here my requirement is the user who ever loged in has to see his Actual sales and Planned sales information only not the others.
So here how can I restrict the user who ever loged in can see his sales information only?
I think it is possible through authorizations. Am i correct?
If yes How can i proceed?
Thanks & Regards,
sridharHi Sridhar,
This is very much possible using Analysis Authorization.Create a Variable for actual and planned sales KFs.These variables shud be Authorization relevent.
If u get them in BIW then u get them in Portal aswell.So first get them in BIW.
1)create auth variable
2)Create a role
3)Assign the authorization object S_RS_AUTH to the variable
4)Assign the role to the user.
http://help.sap.com/saphelp_nw04/helpdata/en/8f/57f438114ee836e10000000a114084/frameset.htm
http://help.sap.com/saphelp_nw70/helpdata/en/55/46eb411a7f6324e10000000a1550b0/frameset.htm
Also u may need to write a some code in CMOD too !!!!!
Get back if u have any issues !!!
Rgds
SVU123 -
Hello,
I have the following requirement:
1 - Workflow is created after the invoice image is attached to the FI document (the imagem is stored in a DMS document linked to the FI Document).
2 - The workitem is created in the UWL. This workitem has a link to the image. When the user double clicks, the image (jpg for example) appears in the windows viewer.
This is all. Is there any way I can do this? I see several theoritical solutions:
1 - Retrieve the image URL (I don't know how to do this)
2 - Attach the DMS document to the workitem. This is not good because a WebGUI windows would open with the DMS object, not the image.
3 - ?
Suggestions?Thanks Manasa.
But my question is how to get a document from SAP - DMS (say CV03N). If I get a document then I can convert and make it display on the BSP screen.
Thanks,
Krish -
Open DMS document through Portal
Hi Experts,
I develop one intereactive form in that i want to show attachement. I found many standard fms for that but i could not able execute same fms on portal. i used following code . This code works fine in backend but in frontend it could not work.
CALL FUNCTION 'BAPI_DOCUMENT_CHECKOUTVIEW2'
EXPORTING
DOCUMENTTYPE = WA_DOCLIST-DOCUMENTTYPE
DOCUMENTNUMBER = WA_DOCLIST-DOCUMENTNUMBER
DOCUMENTPART = WA_DOCLIST-DOCUMENTPART
DOCUMENTVERSION = WA_DOCLIST-DOCUMENTVERSION
DOCUMENTFILE = DOCFL
GETSTRUCTURE = '0'
DOCUMENTFILES = DOCFILE.
Here in this fms i could not pass rfc destinations so by default it pass "SAPGUI" but in case of frontend it would not pass anything.
Regards,
Gurprit BhatiaAns.
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How to maitain user creation and authorization in Portal from CUA
Hi ,
I want to create portal users in CUA i.e. instead of creating users in portal I want to maintain user administration from CUA and also want to assign the required portal roles from CUA
what configuration I need to perform.
Please help.
SandipHi Sandip,
Please refer to User Information System for CUA
http://help.sap.com/saphelp_nw04/helpdata/en/52/671261439b11d1896f0000e8322d00/frameset.htm
Hope it helps
Regards
Arun -
DMS Document access through Portal
Hi Sap Gurus,
we are in the process of integrating SAP DMS with Enterprise portal 6.5, and SAP DMS on 6.0 SP 12, ie the latest Version,
when we try to access or view the documents in Portal, we could only see those which have been maintained through Easy DMS, ie.. the folders and documents created in EDMS only is visible
The Documents which are created in normal DMS, ie the document types and all the documents are not visible in Portal view. any one who have seen or managed DMS through Portal let me know can we see all the documents through Portal or only those maintained in Easy DMS,
can we avail all the funtionality in Portal to manage the documents just like we do in DMS. what are its limitation.
Pointa awaiting
Thanks and regards
Priya SHi,
The Kpro Tick is been given to all the document types i have configured,
i dont know if i have to enable any other KPRO feature apart from this,
if any one have made DMS and Portal integration, please let me know is Portal access is only for Document maintained by Easy DMS, or it is for all the documents of DMS, (is there any note to be implemented to avail this feature)
also we are planning to have Trex search engine for Portal file search, can this same Trex be used be for searching files inside DMS also.
Points eagerly awaiting.
Regards
Priya S
Edited by: Priya S on May 6, 2009 12:59 AM
Edited by: Priya S on May 7, 2009 10:41 AM -
How to Display DMS document in Enterprise Portal
Hi All,
I have a scenario as described below.
I have a workitem which goes to user in his/her UWL for execution. When this workitem gets executed it displays an Adobe Interactive form.
Iin this Adobe form i am giving links to DMS(Document Management System) documents. So when this link is clicked the related DMS document files should get displayed.
Thru BAPI i m able to get DMS document number its Object Links and details of the files (PDF,DOC,XLS etc..) attached to it.
But I am not able to display this attached files on my enterprise portal. I debugged in R/3 and found out standard Function Modules which are used to display this attached documents of DMS and wrap them in RFC and called this RFC when user clicks link on Adobe Form in EP.
The problem I m facing is this RFC is not able to display the attached document files of DMS document on Portal front end. it gives error as u201CException condition "NOT_SUPPORTED_BY_GUI" raised., error key: RFC_ERROR_SYSTEM_FAILURE"
The reason behind why it is running successfully in R/3 is, it gets front end as SAPGUI but while we execute it thru portal it does not get frontend type as SAPGUI cause portal always runs in Browser not on SAPGUI.
So, Is there any way to display this DMS document files on Enterprise Portal?? Or is it possible using Knowledge Management?? Or any other standard BAPI or FMs which can be used for the same purpose??
Regards,
DhruvHi Steelman,
You have to create a new iview and include it in the page that youhave created.
There are many types of iviews that you can create.
Please refer these link
http://help.sap.com/saphelp_nw2004s/helpdata/en/f5/eb51590e6a11d7b84900047582c9f7/frameset.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/f5/eb50360e6a11d7b84900047582c9f7/content.htm
Revert back for further queries.
Regards,
Sharadha -
Hi,
I have created a portal through which I want to access the DMS functionalities like Create, chang, display document, create receipent list, document distribution, SAP Inbox, etc. The portal is working fine but the only limitation is that, prior to access DMS from portal, I may need to install SAP GUI on that PC.
Expectation is, I need to integrate DMS system directly from Portal without SAP GUI.
Please suggest the solution..Dear Kedar Deshmukh
For Viewing DMS document throught portal you have to use "DMS Connector for KM"
for more follow the link
http://help.sap.com/saphelp_erp2005/helpdata/en/da/e40d3dbd82fe2fe10000000a114084/content.htm
Making Settings for mySAP ERP DMS Connector for KM
http://help.sap.com/saphelp_dimp50/helpdata/EN/32/2a840d132af04fa2f0b31ebf3e8a78/frameset.htm
but you have to explore for some of functionality like "create receipent list, document distribution"
Regards
Tushar Dave
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