DMS Configuration

Hi,
I have attached and stored a number of documents ( say 10, each representing different packaging instructions ) in SAP DMS. These are stored at a document type / part number / version level for a DMS document number.
I have created a sales order and have provided a link to DMS to a packaging instruction - the SAP menu path for achieving this is as follows:
Extras -> Documents ( Sales document items -> link to documents )
However, I might have multiple packaging instructions ( stored as word documents ) at document type / part number / version level for a DMS document number and my requirement is that I will have to provide a link to a very specific packaging instruction.
It would be nice if you can share your expertise as to how this can be done.
Thanks and regards,
Pinaki

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DMS configuration for attachement transfer from SRM to R/3

Hi,
SRM 5.0
R/3 ECC6.0
Scenario : SRM SC attachment transfer to PR in R/3
I have done the DC10 and DC 30 configuration in R3
BADI BBP_CREATE_REQ_BACK is implemented
The attachement transfer is not happening to R/3
can someone let me know the necessary DMS configuration to be done in backend system and some steps to validate the SRM configuration i have already done
Thanks
Jayesh

Hi
<b>Please refer to the links below -></b>
Re: Attachments in PR and PO
Re: Sending attachments from SRM to SAP Purchase Requisition
Re: Transfer SC attachment from srm 5.0 to backend R/3
Re: Attachments to backend
Re: Attachments in PR and PO
Re: URL vs. document attached in back end EBP 4.0 Classic/4.7 E
http://help.sap.com/saphelp_47x200/helpdata/en/41/648838ab4e8a11e10000009b38f8cf/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/49/b32640632cea01e10000000a155106/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/d6/806c39917d423ee10000000a11402f/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/9b/c2b9375e62545ce10000009b38f889/frameset.htm
Do let me know incase you still have any queries.
Regards
- Atul

DMS - Configuration and Business blue Print Doc needed

Hi,
I am looking for following documents, as currently studying DMS -
1.DMS configuration document
2.DMS Business blue print
(there were some similar old threads but could not get hold of them)
request you to please email at [email protected]
Will appreciate by Highest points.
Anirudh,

Hi
It is under cross application components in SPRO
http://help.sap.com/saphelp_erp2004/helpdata/en/db/003353fca05c47bfc8f391cf296fc8/frameset.htm
For blue print use Check this link also
https://websmp201.sap-ag.de/REVIEWPROGRAM
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5. Document Archiving Strategy.
6. Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Hope this helps you.
Do award points if you found them useful.
Sunil

DMS configuration manual

Dear Sir,
Can Any body provide me the DMS configuration document
So that i can try it on developmet server
Thanks & regards
Ajay pareek

HI ,
Pls refer belwo for BB Library url
[Document Management |http://help.sap.com/bp_bblibrary/500/Documentation/P62_BB_ConfigGuide_EN_DE.doc]

DMS Configuration Documentation

Hi,
Can anyone pls send me the DMS configuration documentation ?
If I want to use Fileserver ( external data server but not SAP content server) for storage of documents then how do I configure this ?
Do anyone have any idea ?
One more question: While assigning original files to the documents we have to assign Document storage area. How and where this is configured ?
thanks and warm regards
Purnendu

Hi Maiti,
Did you get any idea?
I have not worked on the your scenaio, but trying to find the solution.
You define settings for the <b>Internet Application Component</b> Document
Search on the Web here.
For more information, see the following documents:
o   Document Management: Document Search in the World Wide Web
    For information about the features of the document search.
o   SAP Library
    For information about the installation of components of SAP
    Knowledge Provider:
    -   SAP Content Server
    -   Index Management Service
    -   SAP Gateway
    In the SAP Library, choose:
    Cross-Application Components -> Document Management -> Original
    Application File of a Document Info Record -> Storing Original
    Application Files -> Storage of Data in Storage Systems Using the
    Knowledge Provider and Installation Notes
Internet Transaction Server / SAP@Web Studio (BC-FES-ITS)
Complete business solution for linking mySAP.com components to the
Internet.
Regards
Rehman
Internet Application Components (IACs) enable users to access business
information in mySAP.com components by starting SAP transactions,
function modules, or reports from a Web browser.
You can make IACs available to users outside your company using the
Internet or users within your company through the intranet.
You can modify and use the IACs supplied by SAP or use them as templates
for developing your own.

SAP DMS Configuration Guide

Hi Experts,
I am an Super user of DMS module and am referring books and articles on web and PDF downloads to learn about DMS Configuration. Can any one provide me the best resource which I can refer for learning the configuration techniques of DMS module.
A step by step procedure guide would be very useful.
Thank You.
Regards,
Aditya Kulkarni

Dear Aditya,
could you please see the SDN WIKI area for DMS under the following link http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29
Here you will find also a link to the SAP Online documentation under http://help.sap.com
Best regards,
Christoph

SAP DMS - How to do an external DMS configuration for the existing system ?

Hi All.
Greetings.
Request help and understanding.
Am new to the world of SAP. And request SOME clarity for understanding of DMS.
We are wanting to put an external DMS server and wish to configure for the same.
So that the load on the production SAP R/3 database is reduced.
We are now wanting to test the same on Dev environment.
From SDN Link :
I understand that :
DMS basically has a content server. which stores documents.
That can be accessed through Web, SAP R/3 Gui , SAP Portal.
I have gone thro various links and the following links i have found to be informative and helpful :
http://help.sap.com/saphelp_erp60_sp/helpdata/en/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm
http://wiki.sdn.sap.com/wiki/display/PLM/DMS+Customizing
http://help.sap.com/saphelp_nw70/helpdata/en/59/fba637fcf7dc39e10000009b38f8cf/frameset.htm
However, would like to know the following because am not getting the clarity :
1) Is there any supported platform / compatibility guide for DMS ?
if yes, can someone send me the link?
2) We have oracle 11g as our for SAP R/3 backend.
Windows 2003 server 64 bit system.
When i check the system status on the dev server of sap.
It says. ECC 6.0 Rel 7.00 update 20 (hOpe am reading it correctly)
After much search on the SMP site,
we finally discovered and downloaded the DMS software for unicode and / 64 bit.
Which we saw under the maintenance components separately seen for DMS 7.0
Now for this DMS content server which we would like to make it external for storage of documents -
do we need to have a separate database for this purpose as a repository.
If i run a setup of DMS - will that automatically install any default repository for this or
will it allow me to choose any other repository for the same ?
Can anyone advise on this.
Because this link says content server is based on Instance of MAXDB : http://help.sap.com/saphelp_nw70/helpdata/en/59/fba637fcf7dc39e10000009b38f8cf/frameset.htm
3) I read some thing like this on some of the SDN links :
P40 - Integration of DMS
P62 - R&D Document Manage¬ment and Workflow
P71 - Document management
What are they referring to.
4) We would be accessing these thro web, gui, customised portal.
This content server configuration is a bit confusing.
5) Is SNC configuration required to be done for the separate DMS server setup.
If yes, how to do that ? any configuration link for that please ?
Can anyone advise on the things to do.
Steps to do.
What all are the pre-requisites to check, before we start the set up of DMS.
Can anyone help me understand this whole thing regarding the DMS installation and configuration.
Step-wise.. from the start to end.
Because it gives me a lot of uneasiness without having everything in place before we could say we could start the whole process of configuration / installation.
Many thanks for your help in advance.
Wishing you a happy and relaxed weekend.
Kind regards
Indu

Thanks christoph & pradeep kumar.
did a few more research and atleast have come to understand that.
DMS server installation has content server which works only with MAXDB.
So my understanding is correct.
And what we see as Easy DMS is a client installation.
which probably i would look at at a later stage.
Found this link to be a little more informative :
http://www.sapfans.com/forums/viewtopic.php?f=12&t=330558
I really wish. That life were to be so easy. To call a consultant and finish it off
Wishful thinking
thanks and cheers
indu

SAP DMS configuration

Hi all,
Can we upload primavera files in SAP DMS? What settings are required for that from configuration side of DMS.
Kindly help.

Hi,
generally you can add and upload all possible file formats in DMS. Before I would recommend you to create a special workstation application in transaction DC30 where you define the specific file format and all the other settings. You will find a detailed explanation on all the settings by clicking on the blue information button.
By defining the application which should be used for this file format I would recommend you to use the
parameter %AUTO% in ' Define workstation application in network' for all three application types (1-display, 2- edit, 3-print). Again you will find a detailed info in the blue button.
For further information and screenshots please see also the WIKI page
https://www.sdn.sap.com/irj/sdn/wiki?path=/display/plm/2.Customizing%28CA-DMS-EAI%29&
But instead of the parameter 'EAIWeb.webviewer2D.1 %SAP-CONTROL%' use just %AUTO%. This parameter will grant that the correct external viewing application is used to display this kind of files from DMS transaction.
Best regards,
Christoph
P.S.: Please reward points for all useful information.

DMS configuration for EAI Viewer

Hello,
I need to use the EAI viewer to display dwg files. I tried with the configuration that is suggested in http://help.sap.com/saphelp_erp2004/helpdata/en/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm
but it did not work.
I need help to solve this.
Regards,
Patricia

Good morning Patricia,
Have you found an answer to the EAI Viewer issue?
If not, please email me, [email protected] so that I can help you resolve this matter.
Kind regards,
Freddie Botha
Documation - SAP DMS, Archiving, Migration and Workflow Automation Specialists.

DMS Configuration of Vedio file and Doc file

Dear All,
I am new for DMS concept and my company requirement is to upload.
word Document and vedio file in DMS with only DISPLAY write to everybody.
please let me know the configuration part
we are using             ECC 6.0
Database                   10G
Operating System      Linux 64 bit
Please help me in this.
With Regard's
Thank's in Advance
Anant singh

Hi Anant,
I think that the customizing in transaction DC30 is important for you. Because for attaching video and word files you have to set up the necessary workstation applications in this transaction.
However please read also the DMS part in the SAP online document under http://help.sap.com/saphelp_erp60_sp/helpdata/en/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm
Best regards,
Christoph

DMS Configuration/Blue Print

HI,
We are inprocess of implementing the DMS in our organization, Pls any body can share the configuration/blue print document to mail id [email protected]
Pls guide us to proceed further.
if its useful, awards will be provided.
Thanks in advance.
Mani.

Hi Mani,
please see the already existing thread
DMS business blueprint
where blueprints will be sent to you.
I would kindly ask you to post a message there and mark this thread as answered.
Best regards,
Christoph

DMS configuration in 4.6C. Configuration Documentation?

Hello everybody.
I have just been assigned to configure DMS on 4.6C system using IXOS as a storage place for the documents. I have never worked with DMS before and after banging around the IMG, document type and data carrier tyes, I think I am totally lost. I was wondering if you have any documentation that will help me understand the DMS and its configuration from Basis Prospective, specially in IMG? We are planning to to use DMS for only word and pdf documents. I tried to use the IMG documentation, but some how it dd not help me in figuring out the relationship between different Document Management System in IMG. I
I will really appreciate your help.
Eric

Hi,
Please go thru the link
http://technet.microsoft.com/en-us/library/aa995785(EXCHG.65).aspx
Rgds,
Suman

SAP Content Server and DMS configuration

Hello,
I need help in configuring the relation between DMS and SAP Content Server. I need to make documents to be stored in a Content Server Repository and can't see clearly how to configure it from SPRO transaction.
Thanks!
Patricia

Hello,
can you tell as the solution for this problem please?
i got the some error message - but only on one server?!
the note 925327 dosn't help's
thank you
thomas berger

DMS Configuration error

Dear All,
We have installed Content server 640 on HP-UX. After the installation and configuration of the content server through CSADMIN, while uploading documents into content server we are facing the following error.
u201CError while checking in and storing DOCu201D -> While uploading documents
An Error in HTTP Access: IF_HTTP_CLIENT->RECEIVE 1 _> in slg1
An error occurred when calling module SCMS_DOC_CREATE_FILES
Please let us know if you have any solution and any configuration guides.
Regards,
Phani.

Hi,
I have given full authorization and also RFC is working fine. And the certificate is also sent to the Content server through CSADMIN.
It gives the detailed error as "Error@ Connection to http://192.1.1.37:1090/sapcs?create&pVersion=0046&: Document does not contain any data"
"An error occurred when calling module SCMS_DOC_CREATE_FILES"
Any idea on this??
Regards,
Phani.

Regarding DMS configuration - urgent help

Hi,
I need urgent help with the below scenario.
I created one document,attached a drawing,now i want to submit to a higher level authority using workflow who can approve/reject.how do i do this.
Also i would like to create two vaults Vault A and Vault B ,user A has read/write to vault A and user B has read/write to only Vault B ,but user C has read.write to both vaults.
Please let me know how do i create users,configure vaults and give permissions.
thanks
prasad suresh

first u have to create status for approval
i give u one example of it
first u have to create different stauts for approval process
for this u have to configure in SPRO with the relevant document type
and give the proper authorization in PFCG to relavant user , who create the doc and who chek and who released the doc
read this carefully , i made this kind of approval process in my project
1 --- "CR"   means "Create" by document Creater
2 --- "Ch"   "Checked" by X authority    / if any mistake found then "R1"    "Rework" by X authority
3 --- "Re"   " Released" by Y authority / if any mistake found then "R2"    "Rework" by Y authority
think that there is three stage for approval of any drawing
first stage -
document creat   (Draft Man Creat Drawing and attached )
                          at that time document status is "Cr" after creating doc , that DIR info is sent to higher
                          authority using document distribution functionality
second stage----- document checker (Receive document from Draft Man in SAP Inbox)
                           he chek that drawing (DIR) . if there is not any other mistake than it again
                          follow the cycle of document distribution to his higher authority. this time
                            document status updated from " Cr " to " Ch" means from "creat" to "checked "
                            if any mistake found than he change status "Cr" to "R1" means
                            create to rework and send it back to drafts man
                             and drafts man again modify drawing and modify status "R1" to "Cr"
                             and send it to higher authority
third stage -
    document aprover (Receive document from document checker in SAP Inbox)
                           he chek that drawing (DIR) . if there is not any other mistake than he update
                            document status from " Ch" to "Re" means from "checked " to "Released"
                            if any mistake found than he change status "ch" to "R2" means
                            checked to rework and send it back to drafts man
                             and drafts man again modify drawing and modify status "R2" to "Cr"
                             and send it to higher authority
and in second question , pls tell me clear what u wana do
vaults means what ?
is it Repository or what ?
give me idea by some example

DMS Configuration

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