DMS - Document checkin in background

Dear all,
Is it possible to checking document in background process ?
I would appreciate if anyone could please guide me on this procedure.
Thanks in advance .

Hi Bruno,
Since u need to upload originals from the background, ur frontend pc is no longer in the scenario. So ur originals must be located where ur Application server can access it.
So this can be either on a shared folder or on the Application server hard disk.
if u r concerned about the security of shared folder, u can have a secured ftp connection and specify the url of the ftp folder.
Regards,
Mahesh

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DMS - Document checkin

Hi,
I want to check in a document from the sap applicationserver (unix).
I use the BAPI's:
- BAPI_DOCUMENT_CREATE2
- BAPI_DOCUMENT_CHECKIN2
But the BAPI's chooses everytime the windows frontend.
Any ideas?
Kind regards
Bernd

Hi Bernd,
taking <i>any</i> idea into account:
Create a common path location, where both - application server and local PC - have access.
I know, that's only the last way out of this problem.
Regards,
Christian

DMS (document management) integrate document in product

Hello,
I want to integrate documents in my products (crm) in background. My documents are located in my server sap. ( so I have a URL of my document : file://server/folder/test.doc)
I have found only one mean. I try to use DMS (document management service) programming interface with the FM
1 - SDOK_LOIO_CREATE : I create a logical document
2 - SDOK_PHIO_CREATE : I create a physical document
but after..?
when do I download my document? when do I create the link with my product?
There is a documention here
http://help.sap.com/saphelp_crm31/helpdata/fr/15/aea9375d79fb7de10000009b38f8cf/frameset.htm
but it is not enough for me.
Can you help me, please?
Say me it's possible with DMS...
an example of coding is helpfull..
which FM uses..
Many thanks in advance for anything help,
Servane,
nb: I have tried to use BDS services but it use only in foreground.

no idea?

Block deleting DMS Document from user that is not initiator

Hi All
Hello
I Want to Block deleting DMS Document ((CV02N)
form all users that are not the initiators of the Document or
Bolcking for all user
for that I created new user authrization for CV01N,CV02N
without authorization for delete
I created a DOC in SPS (production) No 3001591
but I successed to delete the doc through cv02n
in the buttom icon for delete original
There is an option to block any user or specific form delete document ?
If there is no option for that there is an user exit that I can used ?
Thanks in advanse for your help

Hello,
it is possible to extract DMS's file to application server directory:
FUNCTION Z_DMS_VIEW.
""Interfase local
*" IMPORTING
*"     VALUE(DOC_NUMBER) LIKE BAPI_DOC_DRAW2-DOCUMENTNUMBER OPTIONAL
*"     VALUE(DOC_PART) LIKE BAPI_DOC_DRAW2-DOCUMENTPART OPTIONAL
*"     VALUE(DOC_TYPE) LIKE BAPI_DOC_DRAW2-DOCUMENTTYPE OPTIONAL
*"     VALUE(DOC_VERS) LIKE BAPI_DOC_DRAW2-DOCUMENTVERSION OPTIONAL
*"     VALUE(ORIGINAL_PATH) LIKE BAPI_DOC_AUX-FILENAME OPTIONAL
*" EXPORTING
*"     VALUE(P_RETURN) LIKE BAPIRET2 STRUCTURE BAPIRET2
*" TABLES
*"      DOC_FILES STRUCTURE BAPI_DOC_FILES2 OPTIONAL
CLEAR:   doc_files.
REFRESH: doc_files.
DATA: i_doc_files like bapi_doc_files2.
DATA: i type i.
i = 2.
while i = 2.
   i = 2.
endwhile.
CALL FUNCTION 'BAPI_DOCUMENT_CHECKOUTVIEW2'
    EXPORTING
      DOCUMENTTYPE    = DOC_TYPE
      DOCUMENTNUMBER = DOC_NUMBER
      DOCUMENTPART    = DOC_PART
      DOCUMENTVERSION = DOC_VERS
      DOCUMENTFILE    = i_doc_files
      GETSTRUCTURE    = '0'
      GETCOMPONENTS   = 'X'
      ORIGINALPATH    = ORIGINAL_PATH
      HOSTNAME        = ' '
      GETHEADER       = 'X'
      PF_HTTP_DEST    = 'SAPHTTPA'
      PF_FTP_DEST     = 'SAPFTPA'
    IMPORTING
      RETURN          = P_RETURN
    TABLES
      DOCUMENTFILES   = DOC_FILES.
ENDFUNCTION.
ORIGINAL_PATH must be a directory of application server.
By background is not possible (I don't know how can we do that) download thsi file to PC.
Then with the file in application server we can :
- to map application server directory in a drive unit of Pc
- to transfer with a ftp client from Pc
- rfcexec
But always the bapi can not download the file: it must be a process in Pc who transfer the file.

To attach DMS document in sales order at item level

Hi gurus,
My requirement is whenever sales order is changed, I need pull off a particular DMS document and attach it to sales order at item level in background.
This is different from GOS concept of attachement.
Please give your thoughts on this.
Regards,
Thiyagu

This functionality is not available in Standard SAP. PDF will have to be attached outside SAP system, but you can certaionly maintain a text as 'PDF attached with Sales order'
Regards,
Rajesh Banka

How to attach HTML content to DMS Document?

Hello,
I have a requirement in which I have to make a HTML file which contains the current Dispaly on screen, I have to attach this HTML file inside the DMS document.
For this I am doing following steps.
1 ) FM SAVE_LIST
2) FM WWW_HTML_FROM_LISTOBJECT, form this FM I am getting the Internal table which is containing the HTML content.
a) I am converting this internal table content ot first in XSTRING using FM SCMS_TEXT_TO_XSTRING
b) And XSTRING to Binary format.
3) After this I am creating a DMS cocument using FM CVAPI_DOC_CREATE
3) After DMS document creation I am using FM CVAPI_DOC_CHECKIN to attach HTML file content to this DMS Document.
Everthing seems to be ok, but when I am using CV03N to view the document, its showing the HTML file bu not showing the original content(HTML)
Please help to find the problem, Is there any other way from which I could CHECKIN HTML content directly inside DMS document in HTML form without converting it to binary.

HI,
I have not understood the requirement.
As far as I know, HTML need not to be checked in.
Refer also link below
Re: some questions on SAP DMS
May be useful in choice of FM.
Regards
Nitin

Print a dms document from BSP Page

Hi,
I need to send a DMS Document to the local printer directly with out opening it in SAP BSP.
I was able to download it to Desktop. but requirement is to send it directly to the printer.
Please help..
Thanks..

Hi,
I need to send a DMS Document to the local printer directly with out opening it in SAP BSP.
I was able to download it to Desktop. but requirement is to send it directly to the printer.
Please help..
Thanks..

DMS document output in SOP report

Hi all,
I want to OUTPUT a DMS document in SOP Report template. But it is not reflecting in my SOP report though I have fullfilled the prerequisites.Here are my steps that i carried out
1) I have linked the DMS doc. in a value assignment in user defined text.
2) The DMS document type is SBV.
3) The required document indicator tick is alos ensured in specify user defined text types in BASIC DATA & TOOLS in customizing.
3)It is also ensured that the EHS <> DMS doc types are linked in customizing.
4) I put the symbol in wwi report template under GESTDHEADE HEADER User-defined text .
But when I run the preview (cg42) the space where I have assigned the symbol is blank.
I even tried to put my required data in Long text in user defined text tab assigning REMARKS as user defined text type but there is no output in REPORT when i carry out preview.
Requesting your comment what shall be the cause of this .
Regards,
Ashish pradhan

Hello all
the document type SBV should not be used or used only carefully regarding this. I recommend to use a customer specific document type. SBV is related to WWI report templates. Furthermore make sure that generation variant fits usage of data record in which you have set up the document which is located in the user defined text (Active indicator of usage must be set). I know cases in the area of access problemes so that the WWI could not retrieve the user defined document. PLease make sure that you have "checked" WWI layout without error (WWI Check).
PLease check this:
if you have uploaded e.g. an rtf file and created a value assignment and you have uploaded the document to be stored in the user defined text than the document is "there". That means: in this process the SAP EH&S process generate a new unique id which should show up in the user defined text (there somthing like this should show up: SBV WWI 0000111223 numbers...)
Using this unique ID you can check if the document is really in DMS available. Furthermore depending on the EH&S release (support package etc.) you could check this. If you "click" with the mouse key on the unique id (refer above) the SAP EH&S system should upload directly to your client computer the document and start immediatly the corresponding application (e.g. word etc.) . In doing so you can check if the document is "really" there
May be you need to check further DMS customizing. E.g. depending on the document you have used in upload there is a missing link to the "type" of document. .E.g. the EXCEL macro regarding standard SAP output variant links to I believe a seperate document type
Hope that helps
With best regards
CB

DMS Document Type - Repository

Hi Experts,
Need a help.
Is this possible to link DMS document type (created with help of DC20) with dedicated content repository (OAC0)?
Regards
Adam

Hi Adam,
If you do not select the "KPRO" indicator then your original files will get uploaded on SAP database with different storage category.
You can have different category for different document type...provided while uploading the document/file from CV01N/CV02N you should select the correct category from the pop up.
Thanks
Pravin

DMS document attachment to Service Entry sheet

Hi All,
One requirement, need to attach DMS document with Service entry sheet (t-code ML81N), any possibilites with object linking as in standard there is no object linking (ESSR object) available.
Thank You,
Manoj

hi,
1. I think u could use services for objects is the best way to fulfil requirement.
note: a. If u want to use ESSR as business document. u need to go for Archive linking and store document as business
              document in Services for objects.
2. If u going to use standard object linking from DMS for 'ESSR' object so for not exist.
    Note:reason is not required any DMS object linking here as i guess. Coz u will be creating Entry sheet agianst Purchase
            orders and vendors too.
             IN PLM, u can maintain DIR in purchase order or u can maintain in vendor masters. any how u r filling WBS nor also in
             basic data sheeet of ML81N.
             So datacan be easily tracable due to all are interconnected each other.
3. If u want to use ESSR as object link from DMS u need go for development. but this is not required as i guess.
Benakaraj
??P

DMS document attachment with Incoming Invoice

Hi All,
We are creating one DMS document and want to attach it to an Incoming Invoice (MIRO).
We are using the bapi BAPI_DOCUMENT_CREATE. What are the fields to pass in Objectlink.
Please help us to achieving it.
Thanks

We have created an Incoming Invoice already using 'BAPI_INCOMINGINVOICE_CREATE'. We are now creating a DMS document using 'BAPI_DOCUMENT_CREATE' and want it to be linked to the existing Invoice. For this we are trying to use the 'OBJECTLINKS' table.
The linked document should be visible in T-Code FBL1N. Can you please throw some light on how to do this?
Edited by: Himansu.P on Jun 14, 2011 3:06 PM

DMS document from Cache server!

We are able to retrieve DMS document(PDF) from Content server but not from Cache Server using URL generated from
CALL FUNCTION 'SCMS_URL_GENERATE'.I even tried Pushing the Doc to cache using DMS_KPRO_FILL_CACHE, Doc exists in Cache when i check operation=statGet2 but my URL does not give me the document
*-Cache server
SELECT SINGLE * INTO S_SCMSCACHE
FROM SCMSCACHE
WHERE HOST = 'TSTCS2'.
CALL FUNCTION 'SCMS_URL_GENERATE'
EXPORTING
COMMAND = 'get'
CONTREP = CREP_ID
DOCID = P_DMS_DOC2LOIO_LO_OBJID
COMPID = 'data'
ACCESSMODE = 'r'
SIGNATURE = 'X'
SECURITY = 'F'
*USE_LOCATION = 'A'
*LOCATION = 'TSTCS2'
*CACHE_TO_USE = S_SCMSCACHE
IMPORTING
ABSOLUTE_URI = URI_STRING
HTTP_URI = HTTP_URI
HTTPS_URI = HTTPS_URI
CACHE = S_SCMSCACHE_O
ENDIF.
ELSE."Content Server
CALL FUNCTION 'SCMS_URL_GENERATE'
EXPORTING
COMMAND = 'docGet'
CONTREP = CREP_ID "'Z_DLS_DOC_DU1'
DOCID = P_DMS_DOC2LOIO_LO_OBJID
ACCESSMODE = 'r'
SECURITY = 'F'
ENDIF.
Edited by: Madhu Gudur on Oct 24, 2009 3:59 AM

I'm not expert in this area, but I don't understand why you try to read directly the cache as by definition, a cache is managed by the application itself. Why don't you read the document as usually, and let the system read the cache by itself?

DMS document attached to PO

Hi,
DMS document is attached to PO .The requirement is that the attachment should be outputted with PO to the vendor.
Also ,I am able to see the attachment in ME 22/ME 23 but unable to see in ME22N/ ME23N.
Please advice.
Regards,
Pratap

Hello,
In standard system, It is not possible to print attachment via the message output. Please refer Question 30 of attached
note 457497.
457497 FAQ: Message processing in purchasing
"Can documents that are linked to a purchase order also be output in the message output? " And the answer is: No."
There is no posibility to print attached documents from ME9F. Printing the PO from ME9F and print the document from ME22N by
selecting the document and pressing print button. You will only be able to see the screen linked documents when an item in the po (or position) has been selected.
Regards,

DMS Document stored in SAP DB: Not shown in SAP PLM Web UI

Dear Team,
Is it by design that DMS documents which are stored in SAP DB are not shown in WEB UI...
I get and error on the display document that " KPRO unchecked "
how ever in ECC i can see the document with originals and thumbnails and complete DIR..
Thanks for advice...!
Best regards,
Shashikumar BS

Hi,
Please check if a storage category is maintained in your system. You can use the Content Server (KPRO) storage type. Launch transaction DC10 and choose the
relevant document type which you use. Display its details and you will find a flag called ‘Use KPRO’. Flag it to use the KPRO storage type which is recommended by SAP. You can manage your storage categories and KPRO settings by transaction CSADMIN
Best regards
Tamas

DMS document Number ID

Hi Experts,
Could you please know the way to find the archive document ID for DMS documents.
I am creating a new repository for DMS attachmments . But currently whether its stored or not to check this i need archive link document ID,
Pleaseshare your thoughts
Regard
Geetha

Dear Poster,
As no response has been provided to the thread in some time I must assume the issue is resolved, if the question is still valid please create a new thread rephrasing the query and providing as much data as possible to promote response from the community.
Best Regards,
SDN SRM Moderation Team

DMS - Document checkin in background

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