DMS document in Portal UWL

Hello,
I have the following requirement:
1 - Workflow is created after the invoice image is attached to the FI document (the imagem is stored in a DMS document linked to the FI Document).
2 - The workitem is created in the UWL. This workitem has a link to the image. When the user double clicks, the image (jpg for example) appears in the windows viewer.
This is all. Is there any way I can do this? I see several theoritical solutions:
1 - Retrieve the image URL (I don't know how to do this)
2 - Attach the DMS document to the workitem. This is not good because a WebGUI windows would open with the DMS object, not the image.
3 - ?
Suggestions?

Thanks Manasa.
But my question is how to get a document from SAP - DMS (say CV03N). If I get a document then I can convert and make it display on the BSP screen.
Thanks,
Krish

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Open DMS document through Portal

Hi Experts,
I develop one intereactive form in that i want to show attachement. I found many standard fms for that but i could not able execute same fms on portal. i used following code . This code works fine in backend but in frontend it could not work.
CALL FUNCTION 'BAPI_DOCUMENT_CHECKOUTVIEW2'
          EXPORTING
            DOCUMENTTYPE    = WA_DOCLIST-DOCUMENTTYPE
            DOCUMENTNUMBER = WA_DOCLIST-DOCUMENTNUMBER
            DOCUMENTPART    = WA_DOCLIST-DOCUMENTPART
            DOCUMENTVERSION = WA_DOCLIST-DOCUMENTVERSION
            DOCUMENTFILE    = DOCFL
            GETSTRUCTURE    = '0'
            DOCUMENTFILES   = DOCFILE.
Here in this fms i could not pass rfc destinations so by default it pass "SAPGUI" but in case of frontend it would not pass anything.
Regards,
Gurprit Bhatia

Ans.

How to Display DMS document in Enterprise Portal

Hi All,
I have a scenario as described below.
I have a workitem which goes to user in his/her UWL for execution. When this workitem gets executed it displays an Adobe Interactive form.
Iin this Adobe form i am giving links to DMS(Document Management System) documents. So when this link is clicked the related DMS document files should get displayed.
Thru BAPI i m able to get DMS document number its Object Links and details of the files (PDF,DOC,XLS etc..) attached to it.
But I am not able to display this attached files on my enterprise portal. I debugged in R/3 and found out standard Function Modules which are used to display this attached documents of DMS and wrap them in RFC and called this RFC when user clicks link on Adobe Form in EP.
The problem I m facing is this RFC is not able to display the attached document files of DMS document on Portal front end. it gives error as u201CException condition "NOT_SUPPORTED_BY_GUI" raised., error key: RFC_ERROR_SYSTEM_FAILURE"
The reason behind why it is running successfully in R/3 is, it gets front end as SAPGUI but while we execute it thru portal it does not get frontend type as SAPGUI cause portal always runs in Browser not on SAPGUI.
So, Is there any way to display this DMS document files on Enterprise Portal?? Or is it possible using Knowledge Management?? Or any other standard BAPI or FMs which can be used for the same purpose??
Regards,
Dhruv

Hi Steelman,
You have to create a new iview and include it in the page that youhave created.
There are many types of iviews that you can create.
Please refer these link
http://help.sap.com/saphelp_nw2004s/helpdata/en/f5/eb51590e6a11d7b84900047582c9f7/frameset.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/f5/eb50360e6a11d7b84900047582c9f7/content.htm
Revert back for further queries.
Regards,
Sharadha

DMS Document access through Portal

Hi Sap Gurus,
we are in the process of integrating SAP DMS with Enterprise portal 6.5, and SAP DMS on 6.0 SP 12, ie the latest Version,
when we try to access or view the documents in Portal, we could only see those which have been maintained through Easy DMS, ie.. the folders and documents created in EDMS only is visible
The Documents which are created in normal DMS, ie the document types and all the documents are not visible in Portal view. any one who have seen or managed DMS through Portal let me know can we see all the documents through Portal or only those maintained in Easy DMS,
can we avail all the funtionality in Portal to manage the documents just like we do in DMS. what are its limitation.
Pointa awaiting
Thanks and regards
Priya S

Hi,
The Kpro Tick is been given to all the document types i have configured,
i dont know if i have to enable any other KPRO feature apart from this,
if any one have made DMS and Portal integration, please let me know is Portal access is only for Document maintained by Easy DMS, or it is for all the documents of DMS, (is there any note to be implemented to avail this feature)
also we are planning to have Trex search engine for Portal file search, can this same Trex be used be for searching files inside DMS also.
Points eagerly awaiting.
Regards
Priya S
Edited by: Priya S on May 6, 2009 12:59 AM
Edited by: Priya S on May 7, 2009 10:41 AM

DMS Document is not opening in ITS screen

Hi All,
We are on EP 7. 0 SP 17 & ECC 6.0.
Our HODs are approving PO's and PR's through Portal through UWL. But when they are opening a PR or PO with DMS document
attachment, the attachment file is not opeing in ITS screen.
Thanks & Regards,
Bharat Mistry.

Hi Bharat,
Have you tried to execute the same t-code in the WEBGUI directly? The result is the same? You can check SAP note 1058218 (ITS Up/Down: open document with application directly) too (I don't the SAP_BASIS version from your backend system).
You also need to be sure that the document you are trying to open is in the app server and not in a local PC (via network drive): this will not work.
Regards,
Cristiano

Access DMS documents from MDM ??

Hello folks
We have a customer that has SAP DMS (Document Management System from SAP ERP) where the product image files are stored on a SAP Content Server.
We are planning to implement MDM for rich product catalogue whereby end-users access MDM via Portal, but we need to access some documents on DMS too.
I know that there is standard PLM iviews that shows DMS documents linked to a Material, can we use these iviews to modify them so that they are launched on request of user after browsing in MDM iviews (managing same material numbers) ?
Has anyone of you made this ?
Any hint/help on this is most welcome !
Thanks
/Sooriya

Hi Sooriya,
We can get the Product ID from MDM Standard iview through EPCF Eventing. Based on that ID, we can fetch the documents from DMS.
I am new to DMS. Can you please share some information on fetching document links from DMS through standard or APIs?
In my scenario, i have to fetch the documents link from DMS for all Master records and store the link in MDM. Also, when a new master s created in MDM, I have to attach/upload documents for the master record and store the document link in MDM. The actual document is present in DMS. When I send the newly created Master data to ECC, I have to link the Master data and the documents in ECC also.
Your help is greatly appreciated!
Thanks,
Arun prabhu S

Print a dms document from BSP Page

Hi,
I need to send a DMS Document to the local printer directly with out opening it in SAP BSP.
I was able to download it to Desktop. but requirement is to send it directly to the printer.
Please help..
Thanks..

Hi,
I need to send a DMS Document to the local printer directly with out opening it in SAP BSP.
I was able to download it to Desktop. but requirement is to send it directly to the printer.
Please help..
Thanks..

DMS document output in SOP report

Hi all,
I want to OUTPUT a DMS document in SOP Report template. But it is not reflecting in my SOP report though I have fullfilled the prerequisites.Here are my steps that i carried out
1) I have linked the DMS doc. in a value assignment in user defined text.
2) The DMS document type is SBV.
3) The required document indicator tick is alos ensured in specify user defined text types in BASIC DATA & TOOLS in customizing.
3)It is also ensured that the EHS <> DMS doc types are linked in customizing.
4) I put the symbol in wwi report template under GESTDHEADE HEADER User-defined text .
But when I run the preview (cg42) the space where I have assigned the symbol is blank.
I even tried to put my required data in Long text in user defined text tab assigning REMARKS as user defined text type but there is no output in REPORT when i carry out preview.
Requesting your comment what shall be the cause of this .
Regards,
Ashish pradhan

Hello all
the document type SBV should not be used or used only carefully regarding this. I recommend to use a customer specific document type. SBV is related to WWI report templates. Furthermore make sure that generation variant fits usage of data record in which you have set up the document which is located in the user defined text (Active indicator of usage must be set). I know cases in the area of access problemes so that the WWI could not retrieve the user defined document. PLease make sure that you have "checked" WWI layout without error (WWI Check).
PLease check this:
if you have uploaded e.g. an rtf file and created a value assignment and you have uploaded the document to be stored in the user defined text than the document is "there". That means: in this process the SAP EH&S process generate a new unique id which should show up in the user defined text (there somthing like this should show up: SBV WWI 0000111223 numbers...)
Using this unique ID you can check if the document is really in DMS available. Furthermore depending on the EH&S release (support package etc.) you could check this. If you "click" with the mouse key on the unique id (refer above) the SAP EH&S system should upload directly to your client computer the document and start immediatly the corresponding application (e.g. word etc.) . In doing so you can check if the document is "really" there
May be you need to check further DMS customizing. E.g. depending on the document you have used in upload there is a missing link to the "type" of document. .E.g. the EXCEL macro regarding standard SAP output variant links to I believe a seperate document type
Hope that helps
With best regards
CB

DMS Document Type - Repository

Hi Experts,
Need a help.
Is this possible to link DMS document type (created with help of DC20) with dedicated content repository (OAC0)?
Regards
Adam

Hi Adam,
If you do not select the "KPRO" indicator then your original files will get uploaded on SAP database with different storage category.
You can have different category for different document type...provided while uploading the document/file from CV01N/CV02N you should select the correct category from the pop up.
Thanks
Pravin

DMS document attachment to Service Entry sheet

Hi All,
One requirement, need to attach DMS document with Service entry sheet (t-code ML81N), any possibilites with object linking as in standard there is no object linking (ESSR object) available.
Thank You,
Manoj

hi,
1. I think u could use services for objects is the best way to fulfil requirement.
note: a. If u want to use ESSR as business document. u need to go for Archive linking and store document as business
              document in Services for objects.
2. If u going to use standard object linking from DMS for 'ESSR' object so for not exist.
    Note:reason is not required any DMS object linking here as i guess. Coz u will be creating Entry sheet agianst Purchase
            orders and vendors too.
             IN PLM, u can maintain DIR in purchase order or u can maintain in vendor masters. any how u r filling WBS nor also in
             basic data sheeet of ML81N.
             So datacan be easily tracable due to all are interconnected each other.
3. If u want to use ESSR as object link from DMS u need go for development. but this is not required as i guess.
Benakaraj
??P

DMS document attachment with Incoming Invoice

Hi All,
We are creating one DMS document and want to attach it to an Incoming Invoice (MIRO).
We are using the bapi BAPI_DOCUMENT_CREATE. What are the fields to pass in Objectlink.
Please help us to achieving it.
Thanks

We have created an Incoming Invoice already using 'BAPI_INCOMINGINVOICE_CREATE'. We are now creating a DMS document using 'BAPI_DOCUMENT_CREATE' and want it to be linked to the existing Invoice. For this we are trying to use the 'OBJECTLINKS' table.
The linked document should be visible in T-Code FBL1N. Can you please throw some light on how to do this?
Edited by: Himansu.P on Jun 14, 2011 3:06 PM

DMS document from Cache server!

We are able to retrieve DMS document(PDF) from Content server but not from Cache Server using URL generated from
CALL FUNCTION 'SCMS_URL_GENERATE'.I even tried Pushing the Doc to cache using DMS_KPRO_FILL_CACHE, Doc exists in Cache when i check operation=statGet2 but my URL does not give me the document
*-Cache server
SELECT SINGLE * INTO S_SCMSCACHE
FROM SCMSCACHE
WHERE HOST = 'TSTCS2'.
CALL FUNCTION 'SCMS_URL_GENERATE'
EXPORTING
COMMAND = 'get'
CONTREP = CREP_ID
DOCID = P_DMS_DOC2LOIO_LO_OBJID
COMPID = 'data'
ACCESSMODE = 'r'
SIGNATURE = 'X'
SECURITY = 'F'
*USE_LOCATION = 'A'
*LOCATION = 'TSTCS2'
*CACHE_TO_USE = S_SCMSCACHE
IMPORTING
ABSOLUTE_URI = URI_STRING
HTTP_URI = HTTP_URI
HTTPS_URI = HTTPS_URI
CACHE = S_SCMSCACHE_O
ENDIF.
ELSE."Content Server
CALL FUNCTION 'SCMS_URL_GENERATE'
EXPORTING
COMMAND = 'docGet'
CONTREP = CREP_ID "'Z_DLS_DOC_DU1'
DOCID = P_DMS_DOC2LOIO_LO_OBJID
ACCESSMODE = 'r'
SECURITY = 'F'
ENDIF.
Edited by: Madhu Gudur on Oct 24, 2009 3:59 AM

I'm not expert in this area, but I don't understand why you try to read directly the cache as by definition, a cache is managed by the application itself. Why don't you read the document as usually, and let the system read the cache by itself?

DMS document attached to PO

Hi,
DMS document is attached to PO .The requirement is that the attachment should be outputted with PO to the vendor.
Also ,I am able to see the attachment in ME 22/ME 23 but unable to see in ME22N/ ME23N.
Please advice.
Regards,
Pratap

Hello,
In standard system, It is not possible to print attachment via the message output. Please refer Question 30 of attached
note 457497.
457497 FAQ: Message processing in purchasing
"Can documents that are linked to a purchase order also be output in the message output? " And the answer is: No."
There is no posibility to print attached documents from ME9F. Printing the PO from ME9F and print the document from ME22N by
selecting the document and pressing print button. You will only be able to see the screen linked documents when an item in the po (or position) has been selected.
Regards,

DMS Document stored in SAP DB: Not shown in SAP PLM Web UI

Dear Team,
Is it by design that DMS documents which are stored in SAP DB are not shown in WEB UI...
I get and error on the display document that " KPRO unchecked "
how ever in ECC i can see the document with originals and thumbnails and complete DIR..
Thanks for advice...!
Best regards,
Shashikumar BS

Hi,
Please check if a storage category is maintained in your system. You can use the Content Server (KPRO) storage type. Launch transaction DC10 and choose the
relevant document type which you use. Display its details and you will find a flag called ‘Use KPRO’. Flag it to use the KPRO storage type which is recommended by SAP. You can manage your storage categories and KPRO settings by transaction CSADMIN
Best regards
Tamas

DMS document Number ID

Hi Experts,
Could you please know the way to find the archive document ID for DMS documents.
I am creating a new repository for DMS attachmments . But currently whether its stored or not to check this i need archive link document ID,
Pleaseshare your thoughts
Regard
Geetha

Dear Poster,
As no response has been provided to the thread in some time I must assume the issue is resolved, if the question is still valid please create a new thread rephrasing the query and providing as much data as possible to promote response from the community.
Best Regards,
SDN SRM Moderation Team

DMS document in Portal UWL

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