DMS - Document upload in SAP
Hi,
We created document in SAP DMS by CV01N but those doucments are stored in PC. But we would like store those .xls, .pdf, .doc files in SAP server. So that users from any locations they can access the open the document.
Is there any possible way to store those doucments in SAP? Will it affect the system performance?
Regards,
Ajay
hi buddy,
i guess u hve created the docs using ur previous sap only ... so it is very easy to load the files in ur new sap servers.
if not then the docs must be in table format like excel one so that u can load the data in ur sap tables using sap std FM.
.......i thk u need the data to be in ur sap system n not in ur pc...
but since u r planning tat all ur users shld be able to access it then let me tell u buddy ur server performance will def reduce a lot.
Hope this will help you....
Dont forget to give pts....
Thanks & Regards,
Punit Raval.
Similar Messages
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DMS Document upload: does it pass through sap DMS ?
Dear All,
We have a question concerning the transmission of documents from the client to DMS and the Content Server: does the document need to pass through the sap server ?
Document upload (create document CV01N)
Does the document go directly from the client to the Content server OR does it pass through the sap DMS before to be stored in the CS ?
Document download (read document CV03N)
Does the document go directly from the CS to the client OR does it pass through the sap DMS server ?
This could be interesting to know for network performances.
best regards,Hi Gurus
is the cache server a default funtionality from the content server or any configuration is required from our part.
is that the cache server acts as the RAM of our system?
please explain the partitioning or biferfication of the Content server, as you told
content server is divided into storage catagories and this in turn in to content repositories,
please clarify below points,
1)any server or PC can be made as Content server by insatalling the content server CD if iam right ?
2) Practical and funtional benifits of partitioning content server into content repositories is it for authorization and storing data by naming convection or can it also help in copiying data from a specific content repository if needed, ( is content repositories a logical partition or practical partition like B,C,D, F drives of our PC hard disk)
3) can /should there be multiple content server installation for a particular (production) client.
4) Can Archiving be done say by creating a separate content repository inside the same Content server, or is it mandatory to have a separate archiving server itself,
please give some idea with examples
Thanks and regards
Kumar -
DMS Document stored in SAP DB: Not shown in SAP PLM Web UI
Dear Team,
Is it by design that DMS documents which are stored in SAP DB are not shown in WEB UI...
I get and error on the display document that " KPRO unchecked "
how ever in ECC i can see the document with originals and thumbnails and complete DIR..
Thanks for advice...!
Best regards,
Shashikumar BSHi,
Please check if a storage category is maintained in your system. You can use the Content Server (KPRO) storage type. Launch transaction DC10 and choose the
relevant document type which you use. Display its details and you will find a flag called ‘Use KPRO’. Flag it to use the KPRO storage type which is recommended by SAP. You can manage your storage categories and KPRO settings by transaction CSADMIN
Best regards
Tamas -
DMS Document Management from SAP LSO and IT1062
Hi Experts
I need to use the Knowledge Link Infotype (IT 1062) for linking to documents in the DMS for use from within SAP LSO.
I can upload the documents using Tx OAOR, but how do I add the link to the document in IT 1062?
Is there another way of uploading the document which I should be trying?
What is the best / easiest way to upload a document to DMS and also link to it in IT 1062?
Thanks in advance
Anton KruseHI Everyone
I`v done a research and i believe its better to do the standard way of managing contents for LSO.
Based on my finding its better to use Kpro(Knowledge provider) for this purpose. DMS and CMS Services both are Kpro Services when DMS uses(in standard way) for documents related to MM and CMS recommended for LSO.
CMS can link to KM(Knowledge management) and also using Authoring Environment you can manage all contents related to LSO.
AE allows you to use external Authoring Tools in order to provide eLearning. indeed you can use CMS repositories to store LSO Docs.
Since you may decide to give users an access to learning material it is a good idea to upload docs in a way that easily being accessible from web.
Integration between CMS and DMS is possible( refer to link below: Integration of CMS & DMS).
Authoring Environment:
http://help.sap.com/saphelp_ls200/helpdata/en/e6/c9e81df5ed11d5997000508b6b8b11/frameset.htm
Integration of CMS and DMS refer to SAP SCN:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/15/aea9375d79fb7de10000009b38f8cf/frameset.htm
Any idea/recommendation/suggestion from you experts warmly appreciated.
Regards, -
How to upload the data to SAP-DMS(Document Management System)
Dear sir,
How to upload the data to SAP-DMS (Document Management System) please give me the code for this .ex for (excel format or tab deliminated) to sap system through BAPI i have to pass.
regards
R M PatilHi,
May be following link may help you.
/thread/315373 [original link is broken]
/message/205534#205534 [original link is broken]
Thanks,
Sree. -
Hello All
Is it possible to upload the Document in SAP DMS without creating from CV01N transaction?
Also my requirement is to upload around 2.1 GB documents in SAP is it possible to upload it in one transaction?
User want to just upload the docs in SAP system so that he can viewed it any time or if user want to add or delete the document any time he can do it
How to upload or attached ZIP file in DMS from CV01N? Is there any configuration need to do for zip file attachment?
Currently I can attached zip file from CV01N but if I tries to open the documents from CV02N or CV04N transaction system is giving the error that docs can not be opened.
Could any one give me step by step solution for above two requirements as I am completely new for DMS module
ThanksHello,
Is it possible to upload the Document in SAP DMS without creating from CV01N transaction?
- If you have some DMS documents already created then you can attach to that doc (CV02N), if not then you have to create a DMS doc and attach it.
Also my requirement is to upload around 2.1 GB documents in SAP is it possible to upload it in one transaction?
- Yes, you can upload 2.1 GB but upload and display of document will take some time for performing its action.
*User want to just upload the docs in SAP system so that he can viewed it any time or if user want to add or delete the document any time he can do it
- Yes, it can be done in DMS.
How to upload or attached ZIP file in DMS from CV01N? Is there any configuration need to do for zip file attachment?
- For Users uploading & display document in DMS is very convenient. You have to define in your workstation application for zip format & bypass the indicator of authorization. zip format should be defined in workstation application.
Currently I can attached zip file from CV01N but if I tries to open the documents from CV02N or CV04N transaction system is giving the error that docs can not be opened.
- What is the error?
-Thanks,
Ajay -
Uploading document in to SAP R/3 through Portal
Hi,
We are in SAP EP5 SP5. Our requirement is to upload a document from the user into SAP.
Is there anyway we could do this.
We just have Portal Platform, no KM and Unification.
Is there any standard Iview from SAP EP which allows us to upload the document in to SAP.
Expecting your thoughts on the same.
Thanks
SenthilHi,
You can create a SAP-Tocde iview in portal for the T-Code SAMARTFORMS....
Read this blog on how to Connect to R3 thru Portal...
Configuring EP for connecting to SAP R/3
Regards,
Srinivas -
Document Upload into Webdynpro and transfer to SAP R/3?
Hi Gurus,
I have a requirement to offer a Document uploading option through Java webdynpro screen.
I have referred the below link
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/00062266-3aa9-2910-d485-f1088c3a4d71
which has the steps till uploading the document into Webdynpro
And also I need to offer an option of listing the attachments(that have been attached by the end user into to the JAVA webdynpro form) with the DELETE option ,How to do that?
Now my requirement is to pass the document into SAP R/3? is there any RFC for that?
Thanks in Advance,
DharaniHi Dharani,
If we want to add Excel into Java webdynpro screen, then we are trying to create a table with invidual cells. This can be easily possible at Java Portal Perspective using Jakarta HSSF POI API.
But we require at Webdynpro so , we can use the Context feature available at Webdynpro to load the table. now we can load the table data into an excel and we can display it to end users in the form of Excel..
to achieve this functionality pls use the below link
Exporting table data to MS-Excel Sheet(enhanced Web Dynpro Binary Cache)
Just in case if u need to achive through Portal Perspcetive in NWDS pls use this.
Create an excel file from JAVA using HSSF api
the advantage of these two methods is we can create mutable tables i.e. each cell of the table is accessable and can be modifed with using the code.
Hope this will be helpful.
Regards,
Shaila -
Not able to upload file in DMS(Document Mang. system) using Web dynpro ABAP
Hi All,
I am facing a problem while uploading the file into the DMS ( Document Management System ) from Webdnrpo .
I am using the BAPI - BAPI_DOCUMENT_CREATE2 to create the document .
CASE - 1
when i am providing the storage category mention below and no data carrier1
ls_documentfiles-storagecategory = 'ZHMEL_CS'. it is not able to upload the document in the DMS system and when i check
in the debugg mode it giving error as ""Error while checking in and storing: C:\TEST.TXT "" .
CASE - 2
When i am not using the storage category and providing the the data carrier as default
ls_documentdata-DATACARRIER1 = 'DEFAULT'. It is able to create the document in the DMS but i am not able to read that document .
I checked with DMS Consultant that DMS is configured for ZOL ( documenttype) with a storage category as 'ZHMEL_CS'.
The code which i have used is below :
ls_documentdata-documenttype = 'ZOL'.
ls_documentdata-documentversion = '00'.
ls_documentdata-documentpart = '000'.
ls_documentdata-description = 'Test Document'.
ls_documentdata-laboratory = '001'.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentdata-DOCFILE1 = 'C:\TEST.TXT'.
ls_documentdata-SAVEDOCFILE1 = 'C:\TEST.TXT'.
*ls_documentdata-FILESIZE1 = 000000000000.
*ls_documentdata-FILESIZE2 = 000000000000.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentfiles-DOCUMENTTYPE = 'ZOL'.
ls_documentfiles-DOCUMENTPART = '000'.
ls_documentfiles-DOCUMENTVERSION = '00'.
ls_documentfiles-storagecategory = 'ZHMEL_CS'.
ls_documentfiles-WSAPPLICATION = 'TXT'.
ls_documentfiles-DOCPATH = 'C:\'.""lv_filename.
ls_documentfiles-DOCFILE = 'TEST.TXT'."lv_filename.
ls_documentfiles-description = 'Test Document'.
ls_documentfiles-language = 'EN'.
ls_documentfiles-CHECKEDIN = 'X'.
APPEND ls_documentfiles to lt_documentfiles .
*&----Fill Descriptions
w_descr-language = 'EN'.
w_descr-language_iso = 'EN'.
w_descr-description = 'Test'.
append w_descr to lt_descr.
clear w_descr.
**w_hostname = 'HMEL-DV1R3_DR3_00'.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
documentdata = ls_documentdata
*hostname = 'content-srv'
*pf_http_dest = 'SAPHTTPA'
*pf_ftp_dest = 'SAPFTPA'
IMPORTING
DOCUMENTNUMBER = lv_DOCUMENTNUMBER
return = gv_return
TABLES
documentdescriptions = lt_descr
documentfiles = lt_documentfiles.
Please let me know your valuable inputs on the same ..
Edited by: Omm Awasthi on Dec 30, 2010 12:22 AM
Edited by: Omm Awasthi on Dec 30, 2010 12:25 AMHi omm , from functional side your require a document type and content repository
I have used below code in a function module to create document , we have create object link as PO to the doc.
FUNCTION ZFM_SR_CREATE_FROM_EXTERNAL .
""Local Interface:
*" IMPORTING
*" VALUE(IV_DOCUMENTNUMBER) TYPE DOKNR OPTIONAL
*" VALUE(IV_DOCUMENTTYPE) TYPE DOKAR OPTIONAL
*" VALUE(IV_DOCUMENTVERSION) TYPE DOKVR OPTIONAL
*" VALUE(IV_DOCUMENTPART) TYPE DOKTL_D OPTIONAL
*" VALUE(IV_STORAGE_CAT) TYPE CV_STORAGE_CAT OPTIONAL
*" VALUE(IV_DOKST) TYPE DOKST OPTIONAL
*" VALUE(IT_DM_FILES) TYPE ZDM_TT_FILES OPTIONAL
*" VALUE(IV_EBELN) TYPE EBELN
*" EXPORTING
*" VALUE(EV_DOCUMENTNUMBER) TYPE DOKNR
*" VALUE(ES_RETURN) TYPE BAPIRET2
V00.00 DD.MM.YYYY *
*********************New Method of Uploading File*********************************
CONSTANTS path_name TYPE dms_path
VALUE '/tmp/'.
CONSTANTS log TYPE dms_path VALUE '/tmp/logFO.txt'.
DATA: ls_draw TYPE bapi_doc_draw2,
lt_documentfiles TYPE TABLE OF bapi_doc_files2,
ls_documentfiles TYPE bapi_doc_files2,
ls_dm_files TYPE zdm_files,
lv_filename TYPE string,
lv_ext TYPE string,
lv_file_type TYPE draw-dappl,
lv_file_name TYPE dms_path,
lv_msg(80) TYPE c,
lt_objectlinks TYPE TABLE OF bapi_doc_drad,
ls_objectlinks TYPE bapi_doc_drad,
lv_ebelp TYPE ebelp
Prepare Data
MOVE iv_documentnumber TO ls_draw-documentnumber.
MOVE iv_documenttype TO ls_draw-documenttype.
MOVE iv_documentversion TO ls_draw-documentversion.
MOVE iv_documentpart TO ls_draw-documentpart.
ls_draw-statusextern = iv_dokst.
ls_draw-statusintern = iv_dokst.
ls_draw-username = sy-uname.
LOOP AT it_dm_files INTO ls_dm_files.
SPLIT ls_dm_files-filepath AT '.' INTO lv_filename lv_ext.
CALL FUNCTION 'CV120_DOC_GET_APPL'
EXPORTING
pf_file = ls_dm_files-filepath
IMPORTING
pfx_dappl = lv_file_type.
TRANSLATE lv_file_type TO UPPER CASE.
OPEN DATASET log FOR OUTPUT IN TEXT MODE ENCODING DEFAULT.
TRANSFER lv_ext TO log.
ls_documentfiles-wsapplication = lv_file_type.
TRANSLATE ls_documentfiles-wsapplication TO UPPER CASE.
CONCATENATE path_name
lv_filename
lv_ext
INTO lv_file_name.
CONDENSE lv_file_name NO-GAPS.
TRANSFER lv_file_name TO log.
OPEN DATASET lv_file_name FOR OUTPUT IN BINARY MODE MESSAGE lv_msg.
*Transfer Attachment Content to Application Server
TRANSFER ls_dm_files-content TO lv_file_name.
CLOSE DATASET lv_file_name.
TRANSFER 'move data to lt_files' TO log.
ls_documentfiles-storagecategory = iv_storage_cat.
ls_documentfiles-docfile = lv_file_name.
ls_documentfiles-DOCUMENTVERSION = IV_DOCUMENTVERSION.
APPEND ls_documentfiles TO lt_documentfiles.
CLEAR lv_file_name.
CLOSE DATASET log.
ENDLOOP.
IF iv_ebeln IS NOT INITIAL.
ls_objectlinks-objecttype = 'EKPO'.
SELECT SINGLE ebelp INTO lv_ebelp FROM ekpo WHERE
ebeln = iv_ebeln
AND loekz eq space.
CONCATENATE iv_ebeln lv_ebelp INTO ls_objectlinks-objectkey.
APPEND ls_objectlinks TO lt_objectlinks.
ENDIF.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
documentdata = ls_draw
pf_ftp_dest = 'SAPFTPA'
pf_http_dest = 'SAPHTTPA'
IMPORTING
documentnumber = ev_documentnumber
return = es_return
TABLES
objectlinks = lt_objectlinks
documentfiles = lt_documentfiles.
DATA: ls_doc_data type bapi_doc_draw2,
ls_doc_datax type bapi_doc_drawx2,
ls_return type bapiret2.
Set value for document data
ls_doc_data-statusextern = 'IW'.
ls_doc_data-statusintern = 'IW'.
Set value for document data check
ls_doc_datax-statusextern = 'X'.
ls_doc_datax-statusintern = 'X'.
CALL FUNCTION 'BAPI_DOCUMENT_CHANGE2'
EXPORTING
DOCUMENTTYPE = 'ROS'
DOCUMENTNUMBER = IV_DOCUMENTNUMBER
DOCUMENTPART = IV_DOCUMENTPART
DOCUMENTVERSION = IV_DOCUMENTVERSION
DOCUMENTDATA = ls_doc_data
DOCUMENTDATAX = ls_doc_datax
HOSTNAME =
DOCBOMCHANGENUMBER =
DOCBOMVALIDFROM =
DOCBOMREVISIONLEVEL =
SENDCOMPLETEBOM = ' '
pf_ftp_dest = 'SAPFTPA'
pf_http_dest = 'SAPHTTPA'
CAD_MODE = ' '
ACCEPT_EMPTY_BOM = ' '
IMPORTING
RETURN = ls_return
TABLES
CHARACTERISTICVALUES =
CLASSALLOCATIONS =
DOCUMENTDESCRIPTIONS =
OBJECTLINKS =
DOCUMENTSTRUCTURE =
DOCUMENTFILES = lt_documentfiles.
LONGTEXTS =
COMPONENTS =
move es_return to ES_RETURN.
IF es_return-type CA 'EA' ."NE 'E' AND es_return-type NE 'A'.
"do nothing
ELSE.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
EXPORTING
wait = 'X'.
ENDIF.
LOOP AT lt_documentfiles INTO ls_documentfiles.
DELETE DATASET ls_documentfiles-docfile.
ENDLOOP.
ENDFUNCTION. -
How to use XI to retreive document files from SAP DMS?
Hello XI experts,
We have external application php that runs on separate non-sap server.
I am willing to retrieve document from SAP DMS (documents management system) via XI and forward them to this application. The files are usually ms office format when you display them ( but I am not sure how they are stored in database)
Anyone can tell me please if I can use XI for this purpose?
How is going to be the connection and the retrieval done on DMS side ?
What adapter will be used and how the file will be transferred via XI?
Also I will appreciate any directions in connecting the php application side. What Adapters will be used , how doc file can be send (I guess as an attachments )?
Appreciate any help!hi check
FG : CVBAPI
U have Standard BAPI to communicate with DMS system meeting your requrment
some bapis
BAPI_DOCUMENT_CHECKOUTVIEW Check out document for display
BAPI_DOCUMENT_CHECKOUTVIEW2 Check out document for display
BAPI_DOCUMENT_CHECKOUTVIEWX Check out document for display
BAPI_DOCUMENT_CREATE Create Document
rgds
srini -
Hi
Can anybody explain me how to do bulk upload in SAP DMS. I want to prepare the metadata (with original file path) in Excel sheet and it has to be uploaded in SAP DMS along with original file.
Thanks & Regards
Harrshini
Edited by: Harshini.A on Sep 29, 2010 8:54 AMHi
The original files are saved in our local drives (for example C: drive) and the file paths are mentioned in a excel sheet. Can anyone explain how to move these files into content server and and store the corresponding content server file paths.
Regards
Harshini
Edited by: Harshini.A on Oct 20, 2010 4:25 PM -
Publishing of SAP DMS documents on local intranet
Hi all,
I have a scenario in DMS where I have to publish documents from DMS on local intranet. How can I achieve this? The documents e.g. are like Environment policy, saftey manual , travel policy which has to be viewed by each person of a company when he log-in into an intranet. We need to publish hyperlink on intranet such that as soon one click to this link, a document linked from SAP DMS should get opened.
We can do this in portal or through web DMS, but there again one cannot publish hyperlink. User has to search for the document in SAP DMS.
Please help.
Thanks and Regards,
HemantThere are a number of ways to do this. The method I would recommend is to create a function module that issues a URL link to the document which can be put onto an external website. You can setup the url to check the SAP authorisation first to ensure that the person is authorised to view the document and to prevent people publishing sensitive links to the website.
This could be done as a button on the main DMS screen so you can create the url directly from the DIR. -
Duet Enterprise 2.0 - Accessing SAP DMS Documents
Hi,
Is there any possibility to access the SAP DMS documents using Duet Enterprise 2.0 from SharePoint 2013?
If the answer is No, then what is the starter services in DE 1.0 and why the DMS functionality is included in that and not in DE 2.0, which will be the easy way to access SAP documents from the SharePoint. Is there any alternative?
Please clear my queries, i'm eager to know the reason behind it.
Thanks,
KamalHi Kamal,
The DE 1.0 Starter Services models are available on the DE 2.0 Software package. To implement Starter Services for DE 2.0 you should follow all of the steps in the DE 1.0 FP1 documentation with the exception of importing on SharePoint. I have attached a document with the commands required to import the Starter Services to SharePoint.
Hope this helps.
Cheers,
Helen -
How To send DMS(Documents cv01,cv03n,cv04n) from one sap system to othersap
Hello Experts,
I am working Document management system(CV01,cv02n,cv03n,cv04n)...
I want to send the documents from one SAP system to Other SAP system
Using ALE/Idocs....
Please Help on this any sample programs....or function module....
Thanks
PreethiHello,
Please refer to the thread:
How To send DMS(Documents cv01,cv03n,cv04n) from one sap system to othersap
Best Regards, Murugesh AS -
DMS document output in SOP report
Hi all,
I want to OUTPUT a DMS document in SOP Report template. But it is not reflecting in my SOP report though I have fullfilled the prerequisites.Here are my steps that i carried out
1) I have linked the DMS doc. in a value assignment in user defined text.
2) The DMS document type is SBV.
3) The required document indicator tick is alos ensured in specify user defined text types in BASIC DATA & TOOLS in customizing.
3)It is also ensured that the EHS <> DMS doc types are linked in customizing.
4) I put the symbol in wwi report template under GESTDHEADE HEADER User-defined text .
But when I run the preview (cg42) the space where I have assigned the symbol is blank.
I even tried to put my required data in Long text in user defined text tab assigning REMARKS as user defined text type but there is no output in REPORT when i carry out preview.
Requesting your comment what shall be the cause of this .
Regards,
Ashish pradhanHello all
the document type SBV should not be used or used only carefully regarding this. I recommend to use a customer specific document type. SBV is related to WWI report templates. Furthermore make sure that generation variant fits usage of data record in which you have set up the document which is located in the user defined text (Active indicator of usage must be set). I know cases in the area of access problemes so that the WWI could not retrieve the user defined document. PLease make sure that you have "checked" WWI layout without error (WWI Check).
PLease check this:
if you have uploaded e.g. an rtf file and created a value assignment and you have uploaded the document to be stored in the user defined text than the document is "there". That means: in this process the SAP EH&S process generate a new unique id which should show up in the user defined text (there somthing like this should show up: SBV WWI 0000111223 numbers...)
Using this unique ID you can check if the document is really in DMS available. Furthermore depending on the EH&S release (support package etc.) you could check this. If you "click" with the mouse key on the unique id (refer above) the SAP EH&S system should upload directly to your client computer the document and start immediatly the corresponding application (e.g. word etc.) . In doing so you can check if the document is "really" there
May be you need to check further DMS customizing. E.g. depending on the document you have used in upload there is a missing link to the "type" of document. .E.g. the EXCEL macro regarding standard SAP output variant links to I believe a seperate document type
Hope that helps
With best regards
CB
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