DMS - Document Validity

Hi to all,
Does anybody know if exist a functionality to handle date of validity of a DMS document? I mean, after approving a document (with the "Release Flag"), I need to fix "manually" a date that the document will be "valid to", the date that the document is "valid from" is automatic when the status with the release indicator is set. The standard system places the date "valid to" automatically.
Thanks!
Regards,
Martin

Good day,
The easiest way to do this is by using classification.
You need to create a user exit using DOCUMENTMAIN01, when a document is released, it must populate the classification field with a valid to/from date.
In the same exit, you could then also check when the document is accessed, and if it surpasses the valid to date, you can "prompt" the user that the document is no longer valid.
If you really want to get smart, you can, in the same user exit, change the documents status to "Not Valid" after the allowed period has been reached.
Regards,
Freddie Botha
www.documation.co.za
SAP DMS, CAD Integration, Data Archiving, Imaging & Scanning, Workflow
[email protected]
Please reward points for helpful answers

Similar Messages

  • DMS Document Validity date issue.

    Hello All,
    I have an issue in DMS Valid from Date & Valid to date as below.
    In our Document type when our document status is set to OB i.e. obsolete, in front of the status, system is showing two dates like 22.01.2014 to 31.12.9999.
    We are not using change number functionality in this document type. But still system is showing two dates. When document is in RE i.e Release status system is showing 22.01.2104... date in front of the status.
    Could you please let us know why it is showing two dates in front of document status.
    Thanks

    Hi,
    from my point of view I can inform you that these dates are validity dates for the document. Normally these dates are filled when the document is released to show which version of the document is valid or was valid in a specific period.
    By using menu "Extras" >> "Versions". Here a list of all versions should be displayed and the columns "Valid From" and "Valid to" should show the validity dates.
    Normally these date values are only filled when the status has set the "release" flag in transaction DC10.
    Best regards,
    Christoph

  • DMS document Number ID

    Hi Experts,
    Could you please know the way to find the archive document ID for DMS documents.
    I  am creating a new repository  for DMS attachmments . But currently whether its stored or not to check this i need archive link document ID,
    Pleaseshare your thoughts
    Regard
    Geetha

    Dear Poster,
    As no response has been provided to the thread in some time I must assume the issue is resolved, if the question is still valid please create a new thread rephrasing the query and providing as much data as possible to promote response from the community.
    Best Regards,
    SDN SRM Moderation Team

  • Print a dms document from BSP Page

    Hi,
    I need to send a DMS Document to the local printer directly with out opening it in SAP BSP.
    I was able to download it to Desktop. but requirement is to send it directly to the printer.
    Please help..
    Thanks..

    Hi,
    I need to send a DMS Document to the local printer directly with out opening it in SAP BSP.
    I was able to download it to Desktop. but requirement is to send it directly to the printer.
    Please help..
    Thanks..

  • DMS document output in SOP report

    Hi all,
    I want to OUTPUT a DMS document in SOP Report template. But it is not reflecting in my SOP report  though I have fullfilled the prerequisites.Here are my steps that i carried out
    1)  I have linked the DMS doc. in a value assignment in user defined text.
    2) The DMS document type is SBV.
    3) The required document indicator tick is alos ensured in specify user defined text types in BASIC DATA & TOOLS in customizing.
    3)It is also ensured that the EHS <> DMS doc types are linked in customizing.
    4) I put the symbol in wwi report template under GESTDHEADE HEADER User-defined text .
    But when I run the preview (cg42) the space where I have assigned the symbol is blank.
    I even tried to put my required data in Long text in user defined text tab assigning REMARKS as user defined text type but there is no output in  REPORT when i carry out preview.
    Requesting your  comment what shall be the cause of this .
    Regards,
    Ashish pradhan

    Hello all
    the document type SBV should not be used or used only carefully regarding this. I recommend to use a customer specific document type. SBV is related to WWI report templates. Furthermore make sure that generation variant fits usage of data record in which you have set up the document which is located in the user defined text (Active indicator of usage must be set). I know cases in the area of access problemes so that the WWI could not retrieve the user defined document. PLease make sure that you have "checked" WWI layout without error (WWI Check).
    PLease check this:
    if you have uploaded e.g. an rtf file and created a value assignment and you have uploaded the document to be stored in the user defined text than the document is "there". That means: in this process the SAP EH&S process generate a new unique id which should show up in the user defined text (there somthing like this should show up: SBV WWI 0000111223 numbers...)
    Using this unique ID you can check if the document is really in DMS available. Furthermore depending on the EH&S release (support package etc.) you could check this. If you "click" with the mouse key on the unique id (refer above) the SAP EH&S system should upload directly to your client computer the document and start immediatly the corresponding application (e.g. word etc.) . In doing so you can check if the document is "really" there
    May be you need to check further DMS customizing. E.g. depending on the document you have used in upload there is a missing link to the "type" of document. .E.g. the EXCEL macro regarding standard SAP output variant links to I believe a seperate document type
    Hope that helps
    With best regards
    CB

  • DMS Document Type - Repository

    Hi Experts,
    Need a help.
    Is this possible to link DMS document type (created with help of DC20) with dedicated content repository (OAC0)?
    Regards
    Adam

    Hi Adam,
    If you do not select the "KPRO" indicator then your original files will get uploaded on SAP database with different storage category.
    You can have different category for different document type...provided while uploading the document/file from CV01N/CV02N you should select the correct category from the pop up.
    Thanks
    Pravin

  • DMS document attachment to Service Entry sheet

    Hi All,
    One requirement, need to attach DMS document with Service entry sheet (t-code ML81N), any possibilites with object linking as in standard there is no object linking (ESSR object) available.
    Thank You,
    Manoj

    hi,
    1. I think u could use services for objects is the best way to fulfil requirement.
    note: a. If u want to use ESSR as business document. u need to go for Archive linking and store document as business
                  document in Services for objects.
    2. If u going to use standard object linking from DMS for 'ESSR' object so for not exist.
        Note:reason is not required any DMS object linking here as i guess. Coz u will be creating Entry sheet agianst Purchase
                orders and vendors too.
                 IN PLM, u can maintain DIR in purchase order or u can maintain in vendor masters. any how u r filling WBS nor also in
                 basic data sheeet of ML81N.
                 So datacan be easily tracable due to all are interconnected each other.
    3. If u want to use ESSR as object link from DMS u need go for development. but this is not required as i guess.
    Benakaraj
    ??P

  • DMS document attachment with Incoming Invoice

    Hi All,
    We are creating one DMS document and want to attach it to an Incoming Invoice (MIRO).
    We are using the bapi BAPI_DOCUMENT_CREATE.  What are the fields to pass in Objectlink.
    Please help us to achieving it.
    Thanks

    We have created an Incoming Invoice already using 'BAPI_INCOMINGINVOICE_CREATE'. We are now creating a DMS document using 'BAPI_DOCUMENT_CREATE' and want it to be linked to the existing Invoice. For this we are trying to use the 'OBJECTLINKS' table.
    The linked document should be visible in T-Code FBL1N. Can you please throw some light on how to do this?
    Edited by: Himansu.P on Jun 14, 2011 3:06 PM

  • DMS document from Cache server!

    We are able to retrieve DMS document(PDF) from Content server but not from Cache Server using URL generated from
    CALL FUNCTION 'SCMS_URL_GENERATE'.I even tried Pushing the Doc to cache using DMS_KPRO_FILL_CACHE, Doc exists in Cache when i check operation=statGet2 but my URL does not give me the document
    *-Cache server
    SELECT SINGLE * INTO S_SCMSCACHE
    FROM SCMSCACHE
    WHERE HOST = 'TSTCS2'.
    CALL FUNCTION 'SCMS_URL_GENERATE'
    EXPORTING
    COMMAND = 'get'
    CONTREP = CREP_ID
    DOCID = P_DMS_DOC2LOIO_LO_OBJID
    COMPID = 'data'
    ACCESSMODE = 'r'
    SIGNATURE = 'X'
    SECURITY = 'F'
    *USE_LOCATION = 'A'
    *LOCATION = 'TSTCS2'
    *CACHE_TO_USE = S_SCMSCACHE
    IMPORTING
    ABSOLUTE_URI = URI_STRING
    HTTP_URI = HTTP_URI
    HTTPS_URI = HTTPS_URI
    CACHE = S_SCMSCACHE_O
    ENDIF.
    ELSE."Content Server
    CALL FUNCTION 'SCMS_URL_GENERATE'
    EXPORTING
    COMMAND = 'docGet'
    CONTREP = CREP_ID "'Z_DLS_DOC_DU1'
    DOCID = P_DMS_DOC2LOIO_LO_OBJID
    ACCESSMODE = 'r'
    SECURITY = 'F'
    ENDIF.
    Edited by: Madhu Gudur on Oct 24, 2009 3:59 AM

    I'm not expert in this area, but I don't understand why you try to read directly the cache as by definition, a cache is managed by the application itself. Why don't you read the document as usually, and let the system read the cache by itself?

  • DMS document attached to PO

    Hi,
    DMS document is attached to PO .The requirement is that the attachment should be outputted with PO to the vendor.
    Also ,I am able to see the attachment in ME 22/ME 23 but unable to see in ME22N/ ME23N.
    Please advice.
    Regards,
    Pratap

    Hello,
    In standard system, It is not possible to print attachment via the message output. Please refer Question 30 of attached
    note 457497.
    457497 FAQ: Message processing in purchasing
    "Can documents that are linked to a purchase order also be output in the message output? " And the answer is: No."
    There is no posibility to print attached documents from ME9F. Printing the PO from ME9F and print the document from ME22N by
    selecting the document and pressing print button. You will only be able to see the screen linked documents when an item in the po (or position) has been selected.
    Regards,

  • DMS Document stored in SAP DB: Not shown in SAP PLM Web UI

    Dear Team,
    Is it by design that DMS documents which are stored in SAP DB are not shown in WEB UI...
    I get and error on the display document that " KPRO unchecked "
    how ever in ECC i can see the document with originals and thumbnails and complete DIR..
    Thanks for advice...!
    Best regards,
    Shashikumar BS

    Hi,
    Please check if a storage category is maintained in your system. You can use the Content Server (KPRO) storage type. Launch transaction DC10 and choose the
    relevant document type which you use. Display its details and you will find a flag called ‘Use KPRO’. Flag it to use the KPRO storage type which is recommended by SAP. You can manage your storage categories and KPRO settings by transaction CSADMIN
    Best regards
    Tamas

  • DMS Document relationship with company code

    Hi All,
    I have to delete all DMS Documents for Document Type AAA and company code 8200. I am not able to find relationship between Document info records and company code in table level so can you please guide me How to get the relationship.
    I checked with tables : DRAW, DRAD, AUSP... but not got proper answer.
    -Thanks,
    Ajay

    Hi All,
    Thanks for your replay. This issue is resolved.
    In transaction CV04N with classification tab I have to option of Company code. I am able to get list of DIR's with company code and document type.
    -Thanks,
    Ajay

  • DMS Document not getting created thru Webdynpro ABAP Strange Problem

    Dear all,
    My requirement is that I have a Webdynpro ABAP application sitting on SAP Server1 and I am having a FileUploadUI Element in there for uploading files and we have SAP Server2 with the DMS configured. So, what we have done is we have an RFC in SAP Server2 and we are calling it from our webdynpro ABAP application sitting on SAP Server1. And we are calling BAPI_Create2 with all the necessary parameters in this RFC to create the DMS document with the file from webdynpro ABAP application. But its not working. I am passing the Presentation Server File Path of the File to the BAPI_create2.Even if I write the file to the application server of SAP Server2 and then pass this file path to the BAPI_Create2 then also it doesn't work but when I execute this RFC locally in the SAP Server2 with the presentation server file path It executes successfully.
    I don't know what I am missing.
    Please help.
    Thanks and regards,
    --Sonal

    Dear Thomas,
    Suppose I have got the file copied to the application server in SAP Server2 using datasets from WDA in SAP server1.
    Now I have an RFC say ZFILE_UPLOAD in SAP Server2 for which we have made an SAP ABAP RFC Connection from SAP Server1. In this RFC I am calling BAPI_create2 using the application server filepath(of SAP Server2) in docfile parameter along with ur suggested destination then also it doesn't work. Gives an error that "error in storing and checking file" i.e. Error 253.
    One more query how to handle the file upload of different file types say I am uploading a pdf file from my webdynpro abap application in SAP server1. Then I get the xstring and pass it to ZFILE_UPLOAD and convert it into binary and write it there in SAP Server2 using datasets. Is it possible to upload any kind of file and then creating the DMS document out of it?
    and how to call this RFC?
    Thanksn and regards,
    --Sonal

  • DMS (document management) integrate document in product

    Hello,
    I want to integrate documents in my products (crm) in background. My documents are located in my server sap. ( so I have a URL of my document : file://server/folder/test.doc)
    I have found only one mean. I try to use DMS (document management service) programming interface with the FM
    1 - SDOK_LOIO_CREATE : I create a logical document
    2 - SDOK_PHIO_CREATE : I create a physical document
    but after..?
    when do I download my document? when do I create the link with my product?
    There is a documention here
    http://help.sap.com/saphelp_crm31/helpdata/fr/15/aea9375d79fb7de10000009b38f8cf/frameset.htm
    but it is not enough for me.
    Can you help me, please?
    Say me it's possible with DMS...
    an example of coding is helpfull..
    which FM uses..
    Many thanks in advance for anything help,
    Servane,
    nb: I have tried to use BDS services but it use only in foreground.

    no idea?

  • DMS Document is not opening in ITS screen

    Hi All,
    We are on EP 7. 0 SP 17 & ECC 6.0.
    Our HODs are approving PO's and PR's through Portal through UWL. But when they are opening a PR or PO with DMS document
    attachment, the attachment file is not opeing in ITS screen.
    Thanks & Regards,
    Bharat Mistry.

    Hi Bharat,
    Have you tried to execute the same t-code in the WEBGUI directly? The result is the same? You can check SAP note 1058218 (ITS Up/Down: open document with application directly) too (I don't the SAP_BASIS version from your backend system).
    You also need to be sure that the document you are trying to open is in the app server and not in a local PC (via network drive): this will not work.
    Regards,
    Cristiano

Maybe you are looking for