DMS integration Documentation

How can i interface DMS (Document Management System) like SAPerion with SAP.
Example scenario: a sales contract from SAP is scanned and archive in SAPerion can be retrieve when TMG wants to see the contract they have with the customer.
SAPerion is a document management system links with the Archive link in SAP through its R/Link but how can you retrive such scanned documents against a particular customer?

Hi,
if your archive system supports the SAP Content Server HTTP 4.5 interface (see http://help.sap.com/saphelp_nw2004s/helpdata/en/9b/e8c186eaf811d195580000e82deb58/frameset.htm) you could use ArchiveLink, see http://help.sap.com/saphelp_nw2004s/helpdata/en/5e/566039b85f9443e10000000a114084/frameset.htm
Regards, Heidi

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CProjects DMS Integration

Hi,
I am working on cProjects and trying to understand integration with Easy DMS.
Can anyone explain the following :
2)What further ability does the integration offer in addition to the document management functionality in cProjects? I understand that the documents are stored in DMS as Document Inforecord with integration.
3) Can a user create document Info records in DMS from cProjects or does cProjects just allow the user to link to a record created in EDMS ?
4) And finally, could some one direct me to any documentation on cProjects and Easy DMS Integration, if any ?
Thanks,
Rajesh.
Thanks
Rajesh.

Hello, you can create Document Info record directly from cProjects. First step you need to define in the "Define Project type". You need to check the box for SAP DMS. Also inside cross application for DMS, go inside define document types and you have to include the object "DPR_OBJLINK" for the document type that you would be interested. Once inside cProjects, SAP DMS button would be visible and you may proceed creating Document Info record. It automatically creates in the backend SAP system. You can also load the documents inside that. In case you need more information please let me know your email address and I would send you the screen shots.
thanks

CAD Desktop - DMS Integration

Hi,
We wish to integrate CAD desktop with DMS. Could you share the integration aspects that need to be considered for parameter mapping for the sa,e?

Hi Sandeep,
Do explore this link for more info.Hope it comes handy.
http://www.scribd.com/doc/14023686/PLM-CAD-DMS-Integration-Points
Regards,
Pradeepkumar H.

DMS Configuration Documentation

Hi,
Can anyone pls send me the DMS configuration documentation ?
If I want to use Fileserver ( external data server but not SAP content server) for storage of documents then how do I configure this ?
Do anyone have any idea ?
One more question: While assigning original files to the documents we have to assign Document storage area. How and where this is configured ?
thanks and warm regards
Purnendu

Hi Maiti,
Did you get any idea?
I have not worked on the your scenaio, but trying to find the solution.
You define settings for the Internet Application Component Document
Search on the Web here.
For more information, see the following documents:
o Document Management: Document Search in the World Wide Web
 For information about the features of the document search.
o SAP Library
 For information about the installation of components of SAP
 Knowledge Provider:
 - SAP Content Server
 - Index Management Service
 - SAP Gateway
 In the SAP Library, choose:
 Cross-Application Components -> Document Management -> Original
 Application File of a Document Info Record -> Storing Original
 Application Files -> Storage of Data in Storage Systems Using the
 Knowledge Provider and Installation Notes
Internet Transaction Server / SAP@Web Studio (BC-FES-ITS)
Complete business solution for linking mySAP.com components to the
Internet.
Regards
Rehman
Internet Application Components (IACs) enable users to access business
information in mySAP.com components by starting SAP transactions,
function modules, or reports from a Web browser.
You can make IACs available to users outside your company using the
Internet or users within your company through the intranet.
You can modify and use the IACs supplied by SAP or use them as templates
for developing your own.

11g R2 OES - OAM Integration Documentation Link

Hi,
Can some one post the link for OES and OAM 11g R2 integration Documentation?
Thanks in Advance,
Sandy.

11gR1 was using OES already for its policies so in this regard, nothing much has changed for R2 with respect to how they integrate. However, there is a big difference in that in R1, OAM had an embedded OES based on OES10g wheras OAM in R2 is using OES11g. This means you get more control of OES via the apm and other interfaces.

CFolders and DMS Integration

Hi,
At present we have DMS. We are going in for cFolders now.
How do we integrate cFolders and DMS? What are the pre-requisites / configurations needed?
Where can I find the related documents?
Regards,
Rajesh

Hi,
please check the cFolders configuration guide (for release 4.0, the guide is also attached in note 973764), chapter u2018cFolders Back-End Integrationu2019 or the Online Help in the SAP Help Portal under http://help.sap.com/ > SAP ERP > SAP cProject Suite > Project and Portfolio Management XX > Design Collaboration with cFolders > cFolders Functions > cFolders Back-End Integration.
For example, you can use the back-end integration for cFolders to exchange DMS documents. In the DMS system (or so-called back-end system), use transaction CFE02 to export DMS documents to cFolders and CFI01 to import documents from cFolders into DMS.
Please read the above documentations to see the system and installation requirements.
Besides creating a RFC destination in transaction sm59, you need to maintain the backend system using transaction CFC01 in the DMS system. At least one cFolders system must be defined in the customizing before backend integration can be used.
In order to allow the user to create new documents in cFolders, he/she needs write and create authorization in the relevant folder.
Regards,
Silvia

CProjects - DMS integration:26 036 You are not authorized for with doc.type

Hi Experts,
I need to use cProjects integration with DMS. When I try to create a link to an existing document I find the following error:
26 036 You are not authorized for with document type DRW
My user has authorization to the doc type in the DMS system (linked by RFC to cProjects system). I also have defined the object link in the document type.
Do you know which configuration may be missing?
Thanks in advance!
Neil

Hi Niel,
How is the RFC connection established between DMS and cProjects system? Do check the authorizations of the RFC user through which the connection is established.
Regards,
Vivek Pandey

Outlook Integration Documentation Needed

Hello,
We have outlook integration installed, but it does not work, nor do we know what it's supposed to do. We would be grateful for any documentation of any kind concerning outlook integration(configuration, capabilities, etc.). How/where can we find this?
Thanks.
We are running SAP Business One 2007 A PL 44

Hi Greg,
Take a look at this link ..it shows you how it works
https://www.sdn.sap.com/irj/scn/businessone-elearning
look for outlook integration
Hope this helps
Bishal

DMS integration with PP and PS.

Hi SAP PLM experts,
I would like to know how mySAP PLM's DMS module is integrated with PS and PP module.
Any small scenario with T codes and configuration help is highly appriciated.
If you guyz have any documents/materials for this question, please mail the same to sudhu03 at gmail dot com.
Thanks in advance,
S.Achar.

It is only through the object linkwhich you provide.
In the business perpective, we attach the contract documents, design drawings and other doucuments to the project for ready referance.
You can create the DIR directly from PS transaction or you can create it in DMS and attach it to the Project.
We do have the red lining to identify teh changes reqd in the document.

DMS Integration Issues

Hi All,
I have integrated DMS with KM. I am able to see the files. But I have 2 probs
1: the file names are displayed like this.
10000001,TEC,000,00,469BB43537697394E10000000A02107C
I want to change this. The last part is the "loio"
. I want to remove that and put Description. I have followed this help link
http://help.sap.com/saphelp_erp2004/helpdata/en/32/2a840d132af04fa2f0b31ebf3e8a78/content.htm
But this is not working for me.
2: When I click a file name (above name in prob 1) , I know its a word file. But its not getting opened in word, All files in KM are opened propery, but not the DMS files.
I think this is the prob with MIMEs, since I am using User Mapping.
How can I solve this issue?
My i am in Netweaver 2004s.
Any help will be greatly appreciated
Regards
George

Dear George,
I know exactely this issue only when using older versions of the DMS KM connector. You'd best assure using the latest SP/Patch level.
On such issue I'd anyway file a message on Component EP-PCT-PLM-SR3, guess this will be most efficient here.
Regards, Peter

DMS integration

How can i interface DMS (Document Management System) like SAPerion with SAP.
Example scenario: a sales contract from SAP is scanned and archive in SAPerion can be retrieve when TMG wants to see the contract they have with the customer.
SAPerion is a document management system links with the Archive link in SAP through its R/Link but how can you retrive such scanned documents against a particular customer?

Hi Rana,
I think you might have to ask SAPerion directly about this. As you mention one of their integration points is using SAP NetWeaver feature ArchiveLink.
Maybe someone on the "Knowledge Management & Collaboration" or "Enterprise Resource Planning (ERP)" forum might have some experience.
Cheers,
Mike.

DMS integration with QM

Question is towards basic concept of DMS in QM module integration.
I have to upload word document files (8D) report every time I create a Q2 notification. We have DMS, and how to do it in DMS and IN QM02.
My thoughts,
CV01-Create doc info record- Do we have to create a new doc info record each and everytime we get an 8D report?
Document attached to Q Info record- Whether we have so many 8D reports attached in a single document info record?
If many doc assigned to single doc info record- How the link will be available between notifcation and 8D report?
Object assignment- Notification number assigned- It is visible in QM02.
Request someone to help me with a step by step approach while explaining.
Activities I did are created an Doc info record, assigned a MS Word document(8D) report, Oject link-assigned the notification numer. Do I have to create many doc info record or just one, pls guide me.
Thanks
Vineeth Varghese
Edited by: Vineeth Varghese on May 28, 2010 7:39 AM
Edited by: Vineeth Varghese on May 31, 2010 10:14 AM

It means for every Q2 notification, other than QM01, I have to run CV01n also. Am I correct?
My doubt was, in same document type can we assign different photos related to other notifications also. Requirement is that, when I click object link in Notification, it should show only related photos or 8D reports. Not all documents of various notifications together.
See
A Document in CV01n is document type specific->A document can contains many photos & say Text document->A notification can contain many document type & documents---->Also one document(created in cv01n) can be attached to different notifications.
So my concept of attaching document to notification is always like "You can accumulate all text file ,photos etc in one CV01n document( for one notification) & attach this document in the notification only for which these documents are created"
This avoid great confusion and maintain 1:1 relateion

SAP Archive Link and DMS integration configuration

Hi SAP Gurus,
I have always come across that SAP DMS is very well integrated with SAP Archive link, is that means SAP Archive link can be used as an storage location for storing original application files, in normal DMS check in original CV01N transaction.
does this Archive link appear as an option to be selected to store the original application file at CV01N Transaction, just like we get DMS_C1_ST (default SAP) or any ZDMS_SC01/02 (customised Storage catagories for checking in originals.)
another side iam also comming across SAP Archive link is an entierly different Module and involves different transactions to store documents and original.and no where related to DMS.
iam not able to draw at any conclusion weather to suggest Archive link as an storage medium for DMS check in originals, as i have not used it earlier in DMS.
Can this SAP Archive Link server be used as an sole and single original applicaion file storing system for DMS?
if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused
please clarify.
Points awaiting for clarification.
Thanks and regards,
Shanti

Dear Hill,
Thanks for your response,
but my confusion is not yet solved.
let me put it in a better way,
1) You can store a document against a DIR with the GOS icon instead of in the originals area (called Document Archiving), i did not understand this solution please eloborate. where is this GOS icon in DIR,
2) There is one thing in menu path: Environment / check in archive.
so can we store originals in a Archive server directly by going in to the CV01N transaction.(iam not speaking about transferring Original already stored in a content server)
3) we are having a single archive server to Archive SAP data, can This SAP Archive server be used as an sole and single original file storing system for DMS Also?
4) if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused to suggest this solution, as the client is not kneen on buying a separate server to store DMS files.
please clarify.
Thanks and regards
Shanti

Integration documentation for sap sd with fico and mm

hi Sappers,
I need Documentation for SAP SD with FICO and MM Module
its very urgent.
mail id : [email protected]

Some basic information :
FI-MM: The integration between FI-MM happens in T-code: OBYC
1. When PO is created :
No Entry -
2. When GR is posted
 Inventory Account dr (Transaction Key BSX in OBYC)
 To GRIR account (T.Key WRX in T-code OBYC)
3. When Invoice is posted
 GRIR account Dr.
 Vendor account Cr.
4. Payment made to Vendor
 Vendor A/c Dr
 To Bank Clearing A/c Cr.
Points to know : Movement Types, Assignment of Movement types to T-keys (T-code OMJJ), Value string (I also need some information on this) , OMWN and OMWB transactions.
There is a close integration b/w FI & MM, actually document flows from MM to FI in the following areas such as,
 1. Movement Types:
Used to enable the system to find the predefined posting rules determining how the accounts of financial accounting system are to be posted & to update the stock fields in the matrl master data.(Goods Receipt, Goods Issue, etc)
 2. Valuation Class:
Assignment of material to grp of gl account, used to determine the gl accounts that are updated as a result of goods movement.
3. Transaction/Event key:
Used to control the storage or filing of documents & assignment of documents.Used to differeniate b/w various transactions such as goods movement tht occur in inventory.
 4. Material Type:
Each material should assign mtrl type in mtrl master record used to update whether changes made in qty are updated in material master record & change in value also updated in stock account.
 FI-SD Integration:
The integration is done in T-code VKOA
 1. Sales Order Created
 -No Entry-
2. PGI done (Goods issue)
 Cost of Goods Sold Dr (Configured in OBYC GBB T-Key)
 To Inventory Account
 3. Billing document released to Accounting
 Customer Account Dr.
 To Sales Revenue Account (ERL T-key in Pricing procedure)
Note : The GL account is assigned to this ERL in VKOA
 4. Payment Received
 Bank Clearing A/c Dr
 Customer A/c Cr.
Points to Know : Good to understand the pricing procedure and how the different transaction keys are used like ERL, ERS etc

Autovue dms integration

Hi,
We use the Documentum integration from Autovue.
The integration works fine, but we can't save markups in Documentum.
First off all, we supposed that it would work out off the box, but this doesn't seems to work.
Then we tried several things, all without success:
- extend the applet and override some methods
This gave an issue to open the new applet
- Add javascript to the applet
This is not an easy way to interact with the markups
- Extend the vueservlet
This was very time consuming, because we had to extend the Documentum implementation, there was no example or java files
- Extend the Save Action
Same issue as with the servlet, there is no documentation to extend the Documentum implementation
Can someone please help us to get the best solution to get this working?
Thank you,
Regards,

Hi Bert,
These are some pretty detailed questions. It would be best to discuss them on the phone.
Can you please send an email to [email protected] with your contact information? Please reference this thread so it's forwarded to the right people on the AutoVue team.
Regards,
Jeff

DMS integration Documentation

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