DMS integration

How can i interface DMS (Document Management System) like SAPerion with SAP.
Example scenario: a sales contract from SAP is scanned and archive in SAPerion can be retrieve when TMG wants to see the contract they have with the customer.
SAPerion is a document management system links with the Archive link in SAP through its R/Link but how can you retrive such scanned documents against a particular customer?

Hi Rana,
I think you might have to ask SAPerion directly about this. As you mention one of their integration points is using SAP NetWeaver feature ArchiveLink.
Maybe someone on the "Knowledge Management & Collaboration" or "Enterprise Resource Planning (ERP)" forum might have some experience.
Cheers,
Mike.

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CAD Desktop - DMS Integration

Hi,
We wish to integrate CAD desktop with DMS. Could you share the integration aspects that need to be considered for parameter mapping for the sa,e?

Hi Sandeep,
Do explore this link for more info.Hope it comes handy.
http://www.scribd.com/doc/14023686/PLM-CAD-DMS-Integration-Points
Regards,
Pradeepkumar H.

CProjects DMS Integration

Hi,
I am working on cProjects and trying to understand integration with Easy DMS.
Can anyone explain the following :
2)What further ability does the integration offer in addition to the document management functionality in cProjects? I understand that the documents are stored in DMS as Document Inforecord with integration.
3) Can a user create document Info records in DMS from cProjects or does cProjects just allow the user to link to a record created in EDMS ?
4) And finally, could some one direct me to any documentation on cProjects and Easy DMS Integration, if any ?
Thanks,
Rajesh.
Thanks
Rajesh.

Hello, you can create Document Info record directly from cProjects. First step you need to define in the "Define Project type". You need to check the box for SAP DMS. Also inside cross application for DMS, go inside define document types and you have to include the object "DPR_OBJLINK" for the document type that you would be interested. Once inside cProjects, SAP DMS button would be visible and you may proceed creating Document Info record. It automatically creates in the backend SAP system. You can also load the documents inside that. In case you need more information please let me know your email address and I would send you the screen shots.
thanks

CProjects - DMS integration:26 036 You are not authorized for with doc.type

Hi Experts,
I need to use cProjects integration with DMS. When I try to create a link to an existing document I find the following error:
26 036 You are not authorized for with document type DRW
My user has authorization to the doc type in the DMS system (linked by RFC to cProjects system). I also have defined the object link in the document type.
Do you know which configuration may be missing?
Thanks in advance!
Neil

Hi Niel,
How is the RFC connection established between DMS and cProjects system? Do check the authorizations of the RFC user through which the connection is established.
Regards,
Vivek Pandey

CFolders and DMS Integration

Hi,
At present we have DMS. We are going in for cFolders now.
How do we integrate cFolders and DMS? What are the pre-requisites / configurations needed?
Where can I find the related documents?
Regards,
Rajesh

Hi,
please check the cFolders configuration guide (for release 4.0, the guide is also attached in note 973764), chapter u2018cFolders Back-End Integrationu2019 or the Online Help in the SAP Help Portal under http://help.sap.com/ > SAP ERP > SAP cProject Suite > Project and Portfolio Management XX > Design Collaboration with cFolders > cFolders Functions > cFolders Back-End Integration.
For example, you can use the back-end integration for cFolders to exchange DMS documents. In the DMS system (or so-called back-end system), use transaction CFE02 to export DMS documents to cFolders and CFI01 to import documents from cFolders into DMS.
Please read the above documentations to see the system and installation requirements.
Besides creating a RFC destination in transaction sm59, you need to maintain the backend system using transaction CFC01 in the DMS system. At least one cFolders system must be defined in the customizing before backend integration can be used.
In order to allow the user to create new documents in cFolders, he/she needs write and create authorization in the relevant folder.
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Silvia

DMS integration with PP and PS.

Hi SAP PLM experts,
I would like to know how mySAP PLM's DMS module is integrated with PS and PP module.
Any small scenario with T codes and configuration help is highly appriciated.
If you guyz have any documents/materials for this question, please mail the same to sudhu03 at gmail dot com.
Thanks in advance,
S.Achar.

It is only through the object linkwhich you provide.
In the business perpective, we attach the contract documents, design drawings and other doucuments to the project for ready referance.
You can create the DIR directly from PS transaction or you can create it in DMS and attach it to the Project.
We do have the red lining to identify teh changes reqd in the document.

DMS Integration Issues

Hi All,
I have integrated DMS with KM. I am able to see the files. But I have 2 probs
1: the file names are displayed like this.
10000001,TEC,000,00,469BB43537697394E10000000A02107C
I want to change this. The last part is the "loio"
. I want to remove that and put Description. I have followed this help link
http://help.sap.com/saphelp_erp2004/helpdata/en/32/2a840d132af04fa2f0b31ebf3e8a78/content.htm
But this is not working for me.
2: When I click a file name (above name in prob 1) , I know its a word file. But its not getting opened in word, All files in KM are opened propery, but not the DMS files.
I think this is the prob with MIMEs, since I am using User Mapping.
How can I solve this issue?
My i am in Netweaver 2004s.
Any help will be greatly appreciated
Regards
George

Dear George,
I know exactely this issue only when using older versions of the DMS KM connector. You'd best assure using the latest SP/Patch level.
On such issue I'd anyway file a message on Component EP-PCT-PLM-SR3, guess this will be most efficient here.
Regards, Peter

DMS integration with QM

Question is towards basic concept of DMS in QM module integration.
I have to upload word document files (8D) report every time I create a Q2 notification. We have DMS, and how to do it in DMS and IN QM02.
My thoughts,
CV01-Create doc info record- Do we have to create a new doc info record each and everytime we get an 8D report?
Document attached to Q Info record- Whether we have so many 8D reports attached in a single document info record?
If many doc assigned to single doc info record- How the link will be available between notifcation and 8D report?
Object assignment- Notification number assigned- It is visible in QM02.
Request someone to help me with a step by step approach while explaining.
Activities I did are created an Doc info record, assigned a MS Word document(8D) report, Oject link-assigned the notification numer. Do I have to create many doc info record or just one, pls guide me.
Thanks
Vineeth Varghese
Edited by: Vineeth Varghese on May 28, 2010 7:39 AM
Edited by: Vineeth Varghese on May 31, 2010 10:14 AM

It means for every Q2 notification, other than QM01, I have to run CV01n also. Am I correct?
My doubt was, in same document type can we assign different photos related to other notifications also. Requirement is that, when I click object link in Notification, it should show only related photos or 8D reports. Not all documents of various notifications together.
See
A Document in CV01n is document type specific->A document can contains many photos & say Text document->A notification can contain many document type & documents---->Also one document(created in cv01n) can be attached to different notifications.
So my concept of attaching document to notification is always like "You can accumulate all text file ,photos etc in one CV01n document( for one notification) & attach this document in the notification only for which these documents are created"
This avoid great confusion and maintain 1:1 relateion

SAP Archive Link and DMS integration configuration

Hi SAP Gurus,
I have always come across that SAP DMS is very well integrated with SAP Archive link, is that means SAP Archive link can be used as an storage location for storing original application files, in normal DMS check in original CV01N transaction.
does this Archive link appear as an option to be selected to store the original application file at CV01N Transaction, just like we get DMS_C1_ST (default SAP) or any ZDMS_SC01/02 (customised Storage catagories for checking in originals.)
another side iam also comming across SAP Archive link is an entierly different Module and involves different transactions to store documents and original.and no where related to DMS.
iam not able to draw at any conclusion weather to suggest Archive link as an storage medium for DMS check in originals, as i have not used it earlier in DMS.
Can this SAP Archive Link server be used as an sole and single original applicaion file storing system for DMS?
if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused
please clarify.
Points awaiting for clarification.
Thanks and regards,
Shanti

Dear Hill,
Thanks for your response,
but my confusion is not yet solved.
let me put it in a better way,
1) You can store a document against a DIR with the GOS icon instead of in the originals area (called Document Archiving), i did not understand this solution please eloborate. where is this GOS icon in DIR,
2) There is one thing in menu path: Environment / check in archive.
so can we store originals in a Archive server directly by going in to the CV01N transaction.(iam not speaking about transferring Original already stored in a content server)
3) we are having a single archive server to Archive SAP data, can This SAP Archive server be used as an sole and single original file storing system for DMS Also?
4) if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused to suggest this solution, as the client is not kneen on buying a separate server to store DMS files.
please clarify.
Thanks and regards
Shanti

OFFICE XP DMS INTEGRATION

HI
Is there any known problems with MS Office XP integrating with GW702 DMS ?
Beeri

See the "ODMA Keys not present" thread from August / September 07
yes, there are problems with GW 7 client newer than IR1 from December 06, we
do not have a newer client which works with our Office XP (2002)
We have no problems with Office 2003
Office 2007 will not work until Bonsai
best of luck
Simon
>>> On 21 December 2007 at 16:39, in message
<o%Raj.12147$[email protected]>, Michael
Bell<[email protected]> wrote:
> Beeri wrote:
>> HI
>> Is there any known problems with MS Office XP integrating with GW702
>> DMS ?
>>
>> Beeri
>>
>>
> none that I'm aware of

SAP -DMS Integration with MS-Outlook

How it will possible to attach originals in DMS to Ms-Outlook. (Just Click on originals and send it to email directly without checkig out and saving that on local drive).we have SAP ECC- 6.0

Hi,
Install EasyDMS software available freely from sap market place. It is MS explorer integration with sap. After creating document record in it, just select the file which you can send it to MS Outllook as similar as you do to send file from MS explorer to MS outlook.
Anirudh,

DMS integration Documentation

How can i interface DMS (Document Management System) like SAPerion with SAP.
Example scenario: a sales contract from SAP is scanned and archive in SAPerion can be retrieve when TMG wants to see the contract they have with the customer.
SAPerion is a document management system links with the Archive link in SAP through its R/Link but how can you retrive such scanned documents against a particular customer?

Hi,
if your archive system supports the SAP Content Server HTTP 4.5 interface (see http://help.sap.com/saphelp_nw2004s/helpdata/en/9b/e8c186eaf811d195580000e82deb58/frameset.htm) you could use ArchiveLink, see http://help.sap.com/saphelp_nw2004s/helpdata/en/5e/566039b85f9443e10000000a114084/frameset.htm
Regards, Heidi

DMS integration with QM Notification

Hello,
I have configured DMS screen in QM customizing and have created a DIR that I linked to a Quality Notification and attached an original file. My issue is that when I go to the Notification and select the Documents tab, the DMS documents do not show up. Here is a screen shot. What am I missing? Thanks for your assistance.
Regards,
Julie Norman

Hello Julie,
Check this configuration for your Notification type in SPRO. Screen Area 092 is to be given in your Tab named DMS Documents. Take clues from the following picture.
After this, the DMS Documents tab of your Notification would look like below showing the DIR number you have assigned in Notification Object link.
KJogeswaraRao

GW 2012 DMS Integrations

Integrations in 2012 seem limited.
I have Ofice 2010 and WP Office X5 installed
GW 2012 sees only PowerPoint and Quattro Pro in the Integrations list.
I have completely removed the GW 2012 client, cleaned up the registery
and msic folders containing GW infor and re-installed - still the same
Any ideas ?
Steve

So,
If I'm to understand this correctly .... If I put Office 2010 x32 on my
Win7 x64, then GW will recognize Word, Excel, etc and ODMA is ok with GW
Steve
PS - Vibe had better get up to speed quickly or this GW customer is out
the door once the post 2012 GW version comes out (Windernere). We need
a system that has custom fields, etc.
Michael Bell wrote:
> On 1/31/2013 6:16 AM, MarkDissin
> gton wrote:
> >
> > If Office is the 64bit version then there was never any ODMA client
> > built for 64bit so I understand.
> >
> > M
> >
> >
> More accurately
>
> ODMA itself is 32 bit only, and as the standards body that created it
> more or less disssolved 15 years ago , tha's unlikely to change.
>
> So to use GW ODAM, you need
>
>
> - a 32 bit GW Client (not an issue currently)
> - a 32 bit Office (or whatever)
>
> The OS itself may be 32 or 64 it
>
> If you are still having truble on a 32/32 system, it's an MS issue.
> ODMA servers (GW) recognize OdMA Clients (Office) by a registry key.
> It is 100% the responsiility of the Client to write it.

God example of DMS integration in the SD/MM/PP area??

Hi!
I wonder if anyone has a good example of how to use the DMS object connection to the SAP logistic processes? Is it possible to create a object link and then have this link copied between a material and an order? Please give me some good examples of how to take advantage of the document management system and the ERP system.
Would it be possible to do this for example?
Letu2019s say that you manufacture and sell kitchens. You have a vendor that manufacture customized sinks.
1.     You get an order from your customer and he also sends you a drawing of the sink.
2.     You receive the drawing and create a DIR.
3.     You connect it to the order.
4.     Would it be possible to automatically create a connection to the purchase order and send the document to the vendor? Is there any functionality to support this type of functionality?
Iu2019m also interested in the following scenario
You have a drawing connected to a material and then you create a purchase order or a production order with this material. Is it then possible to get a connection from the document to the PO or ProdOrder automatically?
Best Regards Kristoffer P

Hi,
DMS can be linked to other R/3 modules through Object linking which as per standard availablity has to be done by an user..
the requirement as per you need some developments in order to function automatically..
Thank You,
Manoj
pls consider points if useful..!!

DMS integration

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