DMS Profile not selecting proper storage category

We have defined two different profiles in DMS with two different security roles with the applications for each profile pointing to different storage categories. If a user has only one of the security roles when they store an original it automatically selects the correct storage category. If the user has both security roles it automatically selects one of the storage categories that may or may not be the correct storage category.
Is there a way to have the list of available storage categories pop up when the user has both security roles?

Dear Parin,
based on your description I'm quite sure that in the customizing of your used document type (transaction DC10) the flag
'Use KPRO' is set. If this flag is maintained then the originals could only be stored in the content server storage category which is not SAP-SYSTEM.
SAP-SYSTEM is a non-KPRO storage alternative and I would recommend you to use the KPRO storage concept in DMS.
Best regards,
Christoph

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hi guys ,
i have some issue related to checkin document .
while i am checkin a document using storage category KPRO ,the document is getting stored but when i use SAP-SYSTEM the Document is not getting stored
I have used the BAPI CVAPI_DOC_CHECKIN
CALL FUNCTION 'CVAPI_DOC_CHECKIN'
       EXPORTING
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            pf_doknr           = lv_doc_num
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            pf_doktl           = lv_doc_part
            pf_content_provide = 'TBL'
       IMPORTING
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       TABLES
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for checkin the document
Please let me know ASAP
Regards
Parin

Dear Parin,
based on your description I'm quite sure that in the customizing of your used document type (transaction DC10) the flag
'Use KPRO' is set. If this flag is maintained then the originals could only be stored in the content server storage category which is not SAP-SYSTEM.
SAP-SYSTEM is a non-KPRO storage alternative and I would recommend you to use the KPRO storage concept in DMS.
Best regards,
Christoph

Forecast profile not selected by forecast job

Hi Experts,
I am wondering why forecast job in background does not select the forecast profile, which I have assigned in interactive planning. It always takes the job profile even though in activity definition the checkbox (Always use job profile) is unchecked!?
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MAPE error will be calculated regardless of strategy mainatained in profile. but make sure you have selected MAPE error calc method while creation of forecast profile.
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DMS- Profile - Assigning Storage Category to Users

Hi All
I want the storage categories of the Content Servers to be mapped to User Profiles, so that while checking in the step "Check in to Kpro and Selecting the storage category" can be avoided.
I tried with the "Define Profile" node in spro, in that we have to select each Work station application and map the storage category. I read in one thread that using * in place of work station application selects all, but it isnt wrking..
Has anyone tried any method for this??.. I want all workstaion applications to be mapped to one storage category for a user - in a single step, not by adding all workstation applications....
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Hi Aby,
if setting up a profile does not help, another proposal would be to use the BADI DOCUMENT_STORAGE01 with method BEFORE_LIST_STORAGECAT. Because here you will be able to influence which storage categories are displayed at "Check in to Kpro and Selecting the storage category". If only one category is handed back by the BADI method the pop-up should be avoided and the selected category should be choosen.
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Our DMS content server was implemented with a 3-tier environment (dev-test-production). There are several SAP instances storing documents to a shared storage category in the global DMS server.
I found recently that one of the production instances on 4.6C was inadvertently configured to store documents on the DMS development server in this same storage category name.
I have found programs to relocate documents from one storage category to another, which could be used if I configured a new storage category pointing to the production content server. However, for business reasons the name of the storage category should not be changed.
Note 445057 and document "Operational Guide - SAP Content Server" provide information on relocation of documents using programs RSCMSEX (export) and RSCSMIM (import). I would like to use these reports to export the documents stored incorrectly on the development server, change the configuration of the content server to the production server address, and import the documents back into the existing storage category.
The documentation does not state whether RSCMSIM will add the imported documents to existing content or will delete all other documents. I would like to insure that I will not lose existing documents in the production server.
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Hi Aby,
if setting up a profile does not help, another proposal would be to use the BADI DOCUMENT_STORAGE01 with method BEFORE_LIST_STORAGECAT. Because here you will be able to influence which storage categories are displayed at "Check in to Kpro and Selecting the storage category". If only one category is handed back by the BADI method the pop-up should be avoided and the selected category should be choosen.
Maybe this could be a solution.
Best regards,
Christoph

Easy DMS | storage category

Dear experts,
is it possible to create a dependency between document types and storage categories in EDMS?
EDMS has to select a storage category by default or inherited it from root folders?
e.g.
project documents => StorCat 01
office documents => StorCat 02
System: ECC 6.0 and EDMS 7.0
Thanks in advance...

HI,
Check: Z_EASYDMS_GETNEWFILEDATA or BADI method - EASYDMS_MAIN01~GETNEWFILEDATA. You can change the storage category.
check note: 830773
Regards
Surjit

Default Storage Category for easyDMS

Hello Everyone,
I currently assigned default storage category (using KPRO) for my user on,
easyDMS -> Organize -> Preferences -> System (Tab)
How can I make this storage category defaulted for all the users using easyDMS?
Regards,
Mohan

Hello Chandu,
I already have above mentioned settings available in SPRO, these settings works for GUI and NWBC.
What that means is, there is no pop up window with Storage Categories to select while performing Document Check-In.
In easyDMS, system still asks user to manually select the Storage Category, I added Storage category for my user profile on easy preferences and I believe this needs to be done for all the users using easyDMS.
I would like to know how can I apply this change to all the users from configuration/system point of view.
Thank you
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Regarding storage category in Document creation

Hi DMS Guru, i am not getting the storage category in cv01n. Please guide me where i am wrong.
IAlso i am unable to define the data carrires
Please help me

Hi,
To view your storage category in CV01n,You need to check the button "use KPRO" in DC10 for your DOC type.
Sandhya..

Storage category not defaulted during DMS doc. creation

Hi Experts
We are manually creating DMS Document info record with transaction CV03N and we are attaching some business document to it. As the "Storage category" is not defaulted with any value, the document attached is stored in the local PC memory instead of the content server.
It seems the configurations are in place.
1) Profile key created
2) Profile key assigned to role
3) Role assigned to User
4) Storage Cat. Assigned for the profile key and application key
Can you please let me know if I am missing anything?
Regards
Gobinathan G

Dear Gobinathan Govindarajan ,
Follow the steps as mentioned.
1. Create a storage category. I think you must haave alrady created for Exp say "ZHRW".
2. Go to "Define Profile"
3. Define profile say "ZREJP" give description "TEST"
4. Select profile "ZREJP" and double click "Assign groups/user to the profiles"
5. Enter Profile "ZREJP" and role or User ID to which the profile key is to be ssigned. Assign Profile key to only ROle or to user only.
6.Go Back.
7. Select profile "ZREJP" and double click "Determine definitions for applications".
8. Enter Profile "ZREJP" and against it enter " Worstation application say"xls" and storage category "ZHRW". and tick all check boxes.
9. Carry out step 8 for application you will be using.
10. Save and then try for the User whether the original is getting checked in default storage category "ZHRW"
11. If you want to ensure checkin should happen when DIR is saved go to DC10 and in Doc type status configuration for each status you have defined click the check box "Checkin required. so when user save DIR without checkin of files , the system will checkin the file in default storage category automaticall.
Hope it works for you.
With Warm Regards

DMS storage category

Hi Friends,
While designing Storage system we have the following option. We have much space in our DEV / QA server. So we don't want to make one more server for this DMS storage category.
In this case we want to do the settings in the following way while creating content repository in T.code: OAC0.
Storage type - 03 SAP system data base
Rep. Sub type - Normal
Version no : 0045
Contents table: DMS_CONT1_CD1
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We want to use KPro of SAP server itself. If after some time we will add space if required by adding more hard disk.
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Regards,
Sai Krishna

Hi Sai Krishna,
There are a two 'storage types' option available. Each one has specific advantage over the other. The storage category is selected on the basis of how the document in question is intended to be used:
1. 'DMS Storage' option(may store in SAP DB,Vault,RFC Archive), you can store upto 2 originals/documents and 99 additional files.
2. 'kPro Storage' option(may store in SAP DB,HTTP Content Server), you can store 'n' originals/documents and 'n' additional files
NOTE:
HTTP content server
Either the SAP Content Server or a third-party content server can be used.
SAP database
If you want to store your documents in the SAP database, you need a content table. All your documents are stored in this table in the SAP database. The content table can be cross-client or client-specific.
RFC storage system
RFC is used for storing documents in the context of SAP ArchiveLink, the Archive Development Kit (ADK), or an application that uses SAP ArchiveLink or the ADK.
Logical repository
This storage type allows access to different physical repositories, independently of the client and the system ID.
Structure repository
The structure repository is only used in the SAP Knowledge Warehouse environment.
In summary, suggest you decide upon your storage category once the rationale behind the usage of the document is agreed upon by all the stakeholders.
P.S. Regarding your question specifically, what you intend to do also holds good.
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on May 10, 2010 6:54 AM

Link between DMS DIR's and Storage Category

Hello Experts,
How can i link DMS Document type to Storage category?
I have a requirement of storing different DIR document type in different storage category so can you please inform me in which transaction i need to assign Document types with content category.
-Thanks,
Ajay

Hi Christoph,
To understand more on the Storage category configuration -
At present there are 10 Document type which is having common Storage category and it will be selected as default when user create DIR's and attach documents to it.
My question is - Is it hardcoded in program of use common storage category? OR is there any place for configuration (Transaction code)?
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Ajay

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DMS Profile not selecting proper storage category

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