DMS Scenario

Hi,
I have requirement in DMS(Document Management System). The funcational guy is asking for a 1. provision to upload document into specific path ( DMS Server), whenever the user selects particular document.
2. Whenever the user opens the document from CV01 or CV02 or CV03 the system shud promt for UserID & Pwd.
Can anyone give me solution, like hw to proceed with this requirement.
Waiting for ur reply...
Regards
Srinath

Hi Srinath,
Please check the user exit : EXIT_SAPLSUSF_001.
Regards,
-Syed.

Similar Messages

Unable to find details of certification scenario PP-DMS Document Management

HI,
I was trying to look for details of the PP-DMS scenario on this site
SAP Integration and Certification Center (SAP ICC)–Integration Scenario - Interface Reference Table
But it come up page not found error
Can you some give the details of this scenario and specs for certification.

Hello,
The PP-DMS is incorporated to the CA-PLM interface. Please check out the link below instead:
SAP Product Life-Cycle Management - ECC PLM Interface (CA-PLM) [original link is broken]
Best regards,
MaiAnh

DMS Document Storage in External Content Server

Dear All,
We are working on a DMS scenario, where we need to store the document in an external content server, and not in SAP DB. We are evaluating the solutions around the content server, and we see that SAP provides a HTTP Interface to SAP Content Server, and this interface can be configured through OAC0 and OACT, and managed through CSADMIN. Now, a set of questions:
1. If we intend to use SAP Content Server, do we need to purchase additional license for it? Our understanding is that the software is delivered with SAP Installation DVD, and as such no licensing charges are required.
2. If we DO NOT intend to use SAP Content Server, and rather use an external content server (Possibly utilizing the File System at the OS level as a repository), how will the configuration of OAC0 and OACT look like in such a case? We definitely can not use HTTP Content Server as storage type, How will the entries be organized in this case?
Has anyone worked on a scenario like this? It will be really nice if you can share your experience and expertise in this regard.
Awaiting replies.
Thanks and Sincere Regards,
Sid

Hi Ravindra,
Thanks for the clarification. Do I understand correctly that, for a external content server (without an installation of SAP Content Server) also, we need to specify the storage type as HTTP Content Server ? But in such a case, how will the work processes be handled? As I understand, SAP Content Server engine will handle the incoming/outgoing requests through a Web Server. So, don't we need a similar arrangement for an external content server also? In that case, will the connection parameters be for a HTTP Content Server or for RFC Archive, where we can specify a RFC Destination of type G and connect through it?
Thanks and Regards,
Sid

Any example in IDES for DMS

Hi Everybody
I am exploring document structure functionality /DMS other along with Engineering change management for document approval for a complex project. The various drawings pertaining to various activities viz. mechanical, civil, electrical etc. will go thru approval process.
Is there any preconfigured DMS scenarios available in IDES. I could not find any.
Anyother clue to achieve the above purpose is also welcome.
Regards
Raman

Hi Raman,
generally there should be some document types maintained in transaction DC10. This can be used in transaction CV01N for create your own sample document info records and start testing in DMS.
Further useful information could be CV02N (edit), CV03N (display) and CV04N (search).
Best regards,
Christoph

DMS storage and structure

Hi
1) How to attach the GOS PC attachment with PO document using DMS
2)Where and how the attachment is stored in DMS?
Can I assume DMS is nothing but like SAP server where u store the attachments in DMS format.
Pls suggest me
Regards
Ckumar

Hi Christoph
Thanks for your reply.
I want to store GOS attachment at header level for SAP document(PR) in DMS scenario.
Can you elaborate me bit more about Archive link. How its stored in DMS scenario
pls correct my understanding if wrong.
Using GOS scenario/attachment in header level
1) I believe if i am attaching some file(pdf or doc) to PR/PO document using GOS, the file is stored in
SAP db table(table SRGBTBREL & SOOD) by default
2) In case of DMS scenario, what happens with respect to attachment file and storing part.
I observed only original files(min 2) attached in item level can only be managed or stored in DMS scenario(in sap file server/Content sever). To do this we need to configure DMS setting(DC10,20,30) in ERP system.
I want to know how GOS attachment is stored physically and managed by archivelink.
pls shed light on this.
Regards
ckumar
Edited by: princeck on Nov 14, 2010 1:10 PM
Edited by: princeck on Nov 14, 2010 1:21 PM

File Adapter -- File Format (Mapping Error)

Hi All, am using a file adapter to pick up file using content conversion , but i can see it happens to be mapping error, i have set all in right format but below one thing i cud not understand how to change, as shown bellow.
Test XML format in mapping:
<?xml version="1.0" encoding="UTF-8"?>
<ns0:MT_DMS_FINAL xmlns:ns0="http://dms:scenario">
   <Record>
      <Row>
         <FirstName/>
      </Row>
   </Record>
</ns0:MT_DMS_FINAL>
actual XML picked up by Sender File Adapter:
<?xml version="1.0" encoding="utf-8" ?>
<ns:MT_DMS_FINAL xmlns:ns="http://dms:scenario">
<Record>
<Row>
<FirstName>296501_000_00</FirstName>
</Row>
</Record>
</ns:MT_DMS_FINAL>
The difference between both is the "ns0" and "ns" , how to make it equal , which part is to be modified to make it equal, kindly revert back with solution.
With regards
Srinivas

Hi ,
Thx for replies , i followed as shown in above blog and went fine but there is mapping error as shown below,
xml format after pick by sender file adapter
<?xml version="1.0" encoding="utf-8" ?>
<MT_DMS_FINAL>
<Record>
<Row>
<FirstName>296501_000_00</FirstName>
</Row>
</Record>
</MT_DMS_FINAL>
xml file format from test tab in Message mapping
<?xml version="1.0" encoding="UTF-8"?>
<MT_DMS_FINAL>
   <Record>
      <Row>
         <FirstName>296501_000_00</FirstName>
      </Row>
   </Record>
</MT_DMS_FINAL>
See above xml first statment is different , how to make it equal
Help
Srini

Method to Read or Open files without going in to GOS-- View Attachments.

Hi Experts,
I am looking for a mechanism to read or open a file which is stored in SAP Database ,rather going to SAP transaction (like Nomination O4NSN) --> GOS --> view attachment.
Can anyone please give some suggestions on this.

Thanks Ravindra,
But we are not using DMS scenario for attaching the documents. What we are doing
We go to a SAP tcode like O4nsn for TSW Nominations> then GOS> create attachment.
Now the sap attachment is created and stored in sap database. We can retrieve attached documents by going into the same tcode and GOS--> View attachmenmts. Since these documents are strored in sap databse i want to know some other mechanism to retrieve these documents.
Appreciate your help on this.
Regards
Richa

Error while invoking a scenario from another scenario through ODIStartScen

hi,
my requirement is to call a scenario from another scenario. the main scenario contains an interface to get data from jms que and put that in DB and then invoke the inner scenario through ODIStartScen and am executing the scenario through an agent which is on another machine. when am trying to execute the main scenario then i get following error while invoking inner scenario in ODIStartScen step ....
ERROR:::::
oracle.odi.runtime.agent.invocation.InvocationException: HTTP/1.1 500 Internal Server Error
     at oracle.odi.runtime.agent.invocation.RemoteRuntimeAgentInvoker.invoke(RemoteRuntimeAgentInvoker.java:271)
     at oracle.odi.runtime.agent.invocation.support.InternalRemoteRuntimeAgentInvoker.invokeStartScenario(InternalRemoteRuntimeAgentInvoker.java:149)
     at com.sunopsis.dwg.tools.StartScen.actionExecute(StartScen.java:266)
     at com.sunopsis.dwg.function.SnpsFunctionBaseRepositoryConnected.execute(SnpsFunctionBaseRepositoryConnected.java:155)
     at com.sunopsis.dwg.dbobj.SnpSessTaskSql.execIntegratedFunction(SnpSessTaskSql.java:3185)
     at com.sunopsis.dwg.dbobj.SnpSessTaskSql.execIntegratedFunction(SnpSessTaskSql.java:1414)
     at com.sunopsis.dwg.dbobj.SnpSessTaskSql.treatTaskTrt(SnpSessTaskSql.java:2785)
     at com.sunopsis.dwg.dbobj.SnpSessTaskSql.treatTask(SnpSessTaskSql.java:2515)
     at com.sunopsis.dwg.dbobj.SnpSessStep.treatAttachedTasks(SnpSessStep.java:534)
     at com.sunopsis.dwg.dbobj.SnpSessStep.treatSessStep(SnpSessStep.java:449)
     at com.sunopsis.dwg.dbobj.SnpSession.treatSession(SnpSession.java:1954)
     at com.sunopsis.dwg.dbobj.SnpSession.treatSession(SnpSession.java:1818)
     at oracle.odi.runtime.agent.processor.impl.StartScenRequestProcessor$2.doAction(StartScenRequestProcessor.java:559)
     at oracle.odi.core.persistence.dwgobject.DwgObjectTemplate.execute(DwgObjectTemplate.java:224)
     at oracle.odi.runtime.agent.processor.impl.StartScenRequestProcessor.doProcessStartScenTask(StartScenRequestProcessor.java:481)
     at oracle.odi.runtime.agent.processor.impl.StartScenRequestProcessor$StartScenTask.doExecute(StartScenRequestProcessor.java:1040)
     at oracle.odi.runtime.agent.processor.task.AgentTask.execute(AgentTask.java:114)
     at oracle.odi.runtime.agent.support.DefaultAgentTaskExecutor$2.run(DefaultAgentTaskExecutor.java:82)
     at java.lang.Thread.run(Thread.java:662)
the error that is in ODI server log is:
Root cause of ServletException.
org.springframework.jdbc.CannotGetJdbcConnectionException: Create DwgConnectConnection to master repository failed; nested exception is java.sql.SQLException: Pool connect failed : java.lang.SecurityException: [Security:090398]Invalid Subject: principals=[weblogic, Administrators, IntegrationAdministrators, AdminChannelUsers]
     at oracle.odi.core.persistence.dwgobject.DwgRepositoryConnectConnectionUtils.doGetMasterDwgConnectConnection(DwgRepositoryConnectConnectionUtils.java:93)
     at oracle.odi.core.persistence.dwgobject.DwgRepositoryConnectConnectionUtils.doGetMasterDwgConnectConnection(DwgRepositoryConnectConnectionUtils.java:49)
     at oracle.odi.core.persistence.dwgobject.DwgRepositoryConnectConnectionUtils.doGetMasterDwgConnectConnection(DwgRepositoryConnectConnectionUtils.java:58)
     at oracle.odi.core.security.SecurityManager.doODIInternalAuthentication(SecurityManager.java:348)
     at oracle.odi.core.security.SecurityManager.createAuthentication(SecurityManager.java:331)
     at oracle.odi.runtime.agent.servlet.AgentServlet.processRequest(AgentServlet.java:494)
     at oracle.odi.runtime.agent.servlet.AgentServlet.doPost(AgentServlet.java:454)
     at javax.servlet.http.HttpServlet.service(HttpServlet.java:727)
     at javax.servlet.http.HttpServlet.service(HttpServlet.java:820)
     at weblogic.servlet.internal.StubSecurityHelper$ServletServiceAction.run(StubSecurityHelper.java:227)
     at weblogic.servlet.internal.StubSecurityHelper.invokeServlet(StubSecurityHelper.java:125)
     at weblogic.servlet.internal.ServletStubImpl.execute(ServletStubImpl.java:300)
     at weblogic.servlet.internal.TailFilter.doFilter(TailFilter.java:26)
     at weblogic.servlet.internal.FilterChainImpl.doFilter(FilterChainImpl.java:56)
     at oracle.dms.wls.DMSServletFilter.doFilter(DMSServletFilter.java:330)
     at weblogic.servlet.internal.FilterChainImpl.doFilter(FilterChainImpl.java:56)
     at weblogic.servlet.internal.WebAppServletContext$ServletInvocationAction.doIt(WebAppServletContext.java:3684)
     at weblogic.servlet.internal.WebAppServletContext$ServletInvocationAction.run(WebAppServletContext.java:3650)
     at weblogic.security.acl.internal.AuthenticatedSubject.doAs(AuthenticatedSubject.java:321)
     at weblogic.security.service.SecurityManager.runAs(SecurityManager.java:121)
     at weblogic.servlet.internal.WebAppServletContext.securedExecute(WebAppServletContext.java:2268)
     at weblogic.servlet.internal.WebAppServletContext.execute(WebAppServletContext.java:2174)
     at weblogic.servlet.internal.ServletRequestImpl.run(ServletRequestImpl.java:1446)
     at weblogic.work.ExecuteThread.execute(ExecuteThread.java:201)
     at weblogic.work.ExecuteThread.run(ExecuteThread.java:173)
Caused By: java.sql.SQLException: Pool connect failed : java.lang.SecurityException: [Security:090398]Invalid Subject: principals=[weblogic, Administrators, IntegrationAdministrators, AdminChannelUsers]
     at oracle.odi.jdbc.datasource.LoginTimeoutDatasourceAdapter.doGetConnection(LoginTimeoutDatasourceAdapter.java:133)
     at oracle.odi.jdbc.datasource.LoginTimeoutDatasourceAdapter.getConnection(LoginTimeoutDatasourceAdapter.java:62)
     at org.springframework.jdbc.datasource.DataSourceUtils.doGetConnection(DataSourceUtils.java:113)
     at com.sunopsis.sql.SnpsConnection.createConnection(SnpsConnection.java:380)
     at com.sunopsis.sql.SnpsConnection.connect(SnpsConnection.java:338)
     at oracle.odi.core.persistence.dwgobject.DwgRepositoryConnectConnectionUtils.doGetMasterDwgConnectConnection(DwgRepositoryConnectConnectionUtils.java:88)
     at oracle.odi.core.persistence.dwgobject.DwgRepositoryConnectConnectionUtils.doGetMasterDwgConnectConnection(DwgRepositoryConnectConnectionUtils.java:49)
     at oracle.odi.core.persistence.dwgobject.DwgRepositoryConnectConnectionUtils.doGetMasterDwgConnectConnection(DwgRepositoryConnectConnectionUtils.java:58)
     at oracle.odi.core.security.SecurityManager.doODIInternalAuthentication(SecurityManager.java:348)
     at oracle.odi.core.security.SecurityManager.createAuthentication(SecurityManager.java:331)
     at oracle.odi.runtime.agent.servlet.AgentServlet.processRequest(AgentServlet.java:494)
     at oracle.odi.runtime.agent.servlet.AgentServlet.doPost(AgentServlet.java:454)
     at javax.servlet.http.HttpServlet.service(HttpServlet.java:727)
     at javax.servlet.http.HttpServlet.service(HttpServlet.java:820)
     at weblogic.servlet.internal.StubSecurityHelper$ServletServiceAction.run(StubSecurityHelper.java:227)
     at weblogic.servlet.internal.StubSecurityHelper.invokeServlet(StubSecurityHelper.java:125)
     at weblogic.servlet.internal.ServletStubImpl.execute(ServletStubImpl.java:300)
     at weblogic.servlet.internal.TailFilter.doFilter(TailFilter.java:26)
     at weblogic.servlet.internal.FilterChainImpl.doFilter(FilterChainImpl.java:56)
     at oracle.dms.wls.DMSServletFilter.doFilter(DMSServletFilter.java:330)
     at weblogic.servlet.internal.FilterChainImpl.doFilter(FilterChainImpl.java:56)
     at weblogic.servlet.internal.WebAppServletContext$ServletInvocationAction.doIt(WebAppServletContext.java:3684)
     at weblogic.servlet.internal.WebAppServletContext$ServletInvocationAction.run(WebAppServletContext.java:3650)
     at weblogic.security.acl.internal.AuthenticatedSubject.doAs(AuthenticatedSubject.java:321)
     at weblogic.security.service.SecurityManager.runAs(SecurityManager.java:121)
     at weblogic.servlet.internal.WebAppServletContext.securedExecute(WebAppServletContext.java:2268)
     at weblogic.servlet.internal.WebAppServletContext.execute(WebAppServletContext.java:2174)
     at weblogic.servlet.internal.ServletRequestImpl.run(ServletRequestImpl.java:1446)
     at weblogic.work.ExecuteThread.execute(ExecuteThread.java:201)
     at weblogic.work.ExecuteThread.run(ExecuteThread.java:173)
Caused By: java.sql.SQLException: Pool connect failed : java.lang.SecurityException: [Security:090398]Invalid Subject: principals=[weblogic, Administrators, IntegrationAdministrators, AdminChannelUsers]
     at weblogic.jdbc.common.internal.JDBCUtil.wrapAndThrowResourceException(JDBCUtil.java:258)
     at weblogic.jdbc.pool.Driver.connect(Driver.java:160)
     at weblogic.jdbc.jts.Driver.getNonTxConnection(Driver.java:652)
     at weblogic.jdbc.jts.Driver.connect(Driver.java:127)
     at weblogic.jdbc.common.internal.RmiDataSource.getConnection(RmiDataSource.java:355)
     at org.springframework.jdbc.datasource.UserCredentialsDataSourceAdapter.doGetConnection(UserCredentialsDataSourceAdapter.java:162)
     at org.springframework.jdbc.datasource.UserCredentialsDataSourceAdapter.getConnection(UserCredentialsDataSourceAdapter.java:133)
     at oracle.odi.jdbc.datasource.LoginTimeoutDatasourceAdapter$ConnectionProcessor.run(LoginTimeoutDatasourceAdapter.java:217)
     at java.util.concurrent.Executors$RunnableAdapter.call(Executors.java:441)
     at java.util.concurrent.FutureTask$Sync.innerRun(FutureTask.java:303)
     at java.util.concurrent.FutureTask.run(FutureTask.java:138)
     at java.util.concurrent.ThreadPoolExecutor$Worker.runTask(ThreadPoolExecutor.java:886)
     at java.util.concurrent.ThreadPoolExecutor$Worker.run(ThreadPoolExecutor.java:908)
     at java.lang.Thread.run(Thread.java:662)
Caused By: java.lang.SecurityException: [Security:090398]Invalid Subject: principals=[weblogic, Administrators, IntegrationAdministrators, AdminChannelUsers]
     at weblogic.security.service.SecurityServiceManager.seal(SecurityServiceManager.java:835)
     at weblogic.security.service.IdentityUtility.authenticatedSubjectToIdentity(IdentityUtility.java:30)
     at weblogic.security.service.RoleManager.getRoles(RoleManager.java:183)
     at weblogic.security.service.AuthorizationManager.isAccessAllowed(AuthorizationManager.java:375)
     at weblogic.jdbc.common.internal.JDBCUtil.checkPermission(JDBCUtil.java:231)
     at weblogic.jdbc.common.internal.ConnectionPool.reserve(ConnectionPool.java:357)
     at weblogic.jdbc.common.internal.ConnectionPool.reserve(ConnectionPool.java:317)
     at weblogic.jdbc.common.internal.ConnectionPoolManager.reserve(ConnectionPoolManager.java:93)
     at weblogic.jdbc.common.internal.ConnectionPoolManager.reserve(ConnectionPoolManager.java:106)
     at weblogic.jdbc.pool.Driver.connect(Driver.java:149)
     at weblogic.jdbc.jts.Driver.getNonTxConnection(Driver.java:652)
     at weblogic.jdbc.jts.Driver.connect(Driver.java:127)
     at weblogic.jdbc.common.internal.RmiDataSource.getConnection(RmiDataSource.java:355)
     at org.springframework.jdbc.datasource.UserCredentialsDataSourceAdapter.doGetConnection(UserCredentialsDataSourceAdapter.java:162)
     at org.springframework.jdbc.datasource.UserCredentialsDataSourceAdapter.getConnection(UserCredentialsDataSourceAdapter.java:133)
     at oracle.odi.jdbc.datasource.LoginTimeoutDatasourceAdapter$ConnectionProcessor.run(LoginTimeoutDatasourceAdapter.java:217)
     at java.util.concurrent.Executors$RunnableAdapter.call(Executors.java:441)
     at java.util.concurrent.FutureTask$Sync.innerRun(FutureTask.java:303)
     at java.util.concurrent.FutureTask.run(FutureTask.java:138)
     at java.util.concurrent.ThreadPoolExecutor$Worker.runTask(ThreadPoolExecutor.java:886)
     at java.util.concurrent.ThreadPoolExecutor$Worker.run(ThreadPoolExecutor.java:908)
     at java.lang.Thread.run(Thread.java:662)
kindly help me out.
thanks in advance.

In the batch File write this way
cd E:\OraHome_ODI\oracledi\bin
E:
startscen EXT_DATA 002 GLOBAL In case you are providing the values (EXT_DATA 002 GLOBAL) as parameter
then call the startscen this way
cd E:\OraHome_ODI\oracledi\bin
E:
startscen %1 %2 %3

How to upload documents to DMS from web application externally

We have a webdynpro based J2EE application. We want to create a SAP DMS ( KPRO ) document using this web application externally.
Any inputs on this scenario ?
I am able to create similar using an ABAP report which reads the client file and create the DMS document using BAPI_DOCUMENT_CREATE.
How do we achieve this using external web application ..
Please HELP in this.
Thanks..

Hi Divya,
Good day...!
A custom UI component will berrequired to upload the data from a Flat File into CRM WEBUI.
The View in this UI Component can have 2 fields lets say u2013 ID and File to Upload and a button 'upload'.
When the UPLOAD button is clicked , the event u2018ONFILEUPLOADu2019 is triggered.
A Javascript function u2018fileUpload()u2019 reads the Excel file and formats the data in the form of a long string with Line Breaks corresponding to each row in the excel file. This string is stored in a Hidden HTML form element u2018Excel_Datau2019.
In the Event Handler for u2018ONFILEUPLOADu2019, the hidden form element u2018EXCEL_DATAu2019 is read and retrived.
lv_file_data = request->get_form_field( name = lv_excel_data ).
me->lv_id = request->get_form_field( name = lv_schema_id ).

Avoid storing shopping cart attachment in DMS server

Hi Experts,
I had an issue in SRM extended classic scenario. When attaching a scanned copy of manual PR in the shopping cart stores the data in both DMS and filenet server. Due to image file the DMS server gets hanged due to this overload..
pls guide to to avoid this issue.
Naveen

Hi Atul
Thanks for your input, but the client business process is different. Archieving of file in the DMS is also done, but eventhough it occupies space in the server and getting down the process.
Is there any mandatory requirement for the set up, as all the attachments should go to the external data base (filenet) Via DMS or can we skip the DMS and save the attachment in the external database server.
Please give some light to proceed further.
BR
Naveen

How to view Retrieved file in DMS Archiving.

Dear All,
My client is specific about DIR Archiving. Now the scenario is DIR has been marked for Deletion and archived and Stored in a repository successfully. After Archiving DIR has been deleted from the Database.
Now using SARA Transaction using "Storage System" archived file has been Retrived and File name has been created in Archive Administration. System is displaying File name, Logical path and Physical File name. Below Physical File name it is showing "Archive File is accessable".
When I check using T-code CV02N Nothing is Displayed.
Please guide me how to see the Retrived File. My client wants to see the DIR with attched originals.
Please let me know if any configuration is required.
with regards,
S.Dayanand

HI Dayanand,
Execute SARA transaction. You can set a deletion flag for document info records that you no longer require for managing
documents and their original application files. Archiving object CV_DVS enables you to archive these document info records. After the archiving run, you can delete the archived document info records.
The document info records that you archive and delete with archiving object CV_DVS are
identified by the following data:
Document,Document type,Document part, Version
Follow the steps
1. Goto DIR which u want to archive and set them deletion indicator On from document tab
2.Go to transaction CVAR and create Varient for DMS.
3. Select the selected Varient
4. Click on Start date
5. slect the start time for writing,You can choose immediate or schedule later also
6. Select spool parameters, give output device and press procced, now archiving job wil be scheduled
7. Now u can check scheduled job by clicking Shift + F4 in same transaction
8. Select the job & click on Joblog
9. Note down The archiveing session no. is 0000xxx
10. Now execute transaction CVRE and enter read program as DVSARCH3 and execute
11.Provide the archiving session Number 0000xxx and execute u get archived document list.
12. For deleting archived documents execute CVLO transaction, Select the archived file
13. Select the No 0000xxx. & click on Continue
14. Select the start date,You can choose immediate or schedule later also
15. Enter spool parameter and execute
16. Now deleting job will be scheduled,
17. Check the DIR in CV02n, u wont get those archived DIRs
Hope this will solve your query
Regards
Kannan

DMS document migration from Third Party DMS server(Omnidocs)

HI guys,
I would like to migrate document from Third party DMS server to sap DMS server.
What is the apporach.
1. The thir party dms server is protected with login name and password.
How i can extract data from the software.
Please spread your thoughts on this.
what is the function module to download the contents of the server. by passing the url.
with regards
Giri

use ALE scenario to send the documents

DMS Document structure

Hi Friends,
We are implementing DMS in our organization. Our file storing system is explained below.
1st level - Vendor name (like Nyro / Hydraulics / techno )
2nd level - Project name (like A1 / A2/ A3)
3rd level - Dept. (like Civil / electric/ admin)
4th level - Type (like Drawings / docs / memos)
Can we do thru Document structure or by classification (by creating characteristics / class and attaching to doc. type)
Which one is better way ? If we use document structure can we authorization for each level objects like in 2nd level one person is authorized for A1 another for A2 like way other levels also.
Regards,
Sai Krishna

Hi Sai,
mainly you can work with both ways. The creation of a class which enables your users to classify each document info record and then control the permissions with the suitable authorization objects or by a BADI implementation will work.
Another solution would be to create a document BOM structure in CV11 or with the help of the new browser function in ECC 600 release. For further information on the browser function please see also the following link http://wiki.sdn.sap.com/wiki/display/PLM/NewFunctionalitiesinERP2005.
Additionally I think that EasyDMS could also be a solution to setup this scenario for your user. In the above SDN WIKI area for DMS you will also find a special content part for EasyDMS too.
In the release ECC 600 with EA-PLM extenstion you can use the ACL authorization concept to add individual authorizations for
users to single document info records. This could be useful to allow one user to enter folder A and another to enter only folder B.
I hope that this information could be useful for you.
Best regards,
Christoph

Best practice for securing confidential legal documents in DMS?

We have a requirement to store confidential legal documents in DMS and are looking at options to secure access to those documents. We are curious to know. What is the best practice? And how are other companies doing it?
TIA,
Margie
Perrigo Co.

Hi,
The standard practice for such scenarios is to use 'authorization' concept.You can give every user to use authorization to create,change or display these confidential documents. In this way, you can control access authorization.SAP DMS system monitors how you work, and prevents you from displaying or changing originals if you do not have the required authorization.
The below link will provide you with an improved understanding of authorization concept and its application in DMS
http://help.sap.com/erp2005_ehp_04/helpdata/en/c1/1c24ac43c711d1893e0000e8323c4f/frameset.htm
Regards,
Pradeepkumar Haragoldavar

SAP DMS: Read document binary data stored in a 3rd party repository

Hi,
I'm totally new regarding SAP DMS and I'm a bit confused about what can or can't do, so maybe the question will be quite generic and unclear.
The scenario in my company is that we have multiple repository servers where we store our documents. When a document is created or modified in one of these repositories a new record is also created/modified in SAP DMS, but this DMS entry only contains the basic metadata information and a URL link to the document, not the content. When the user is in SAP DMS, the only way to access the document content, is via the link that will open the browser outside of SAP GUI and access the repository data using the laptop credentials.
I would like to know if DMS provides some kind of interface to be able to access the document content from SAP. Now we only have this unidirectional interface from the repository that creates the record in DMS with the metadata but there is nothing to retrieve the content.
Our main purpose is that we want to download all the files linked to a user (we have a logic to determine if a DMS file is linked to a user). The content of these files may be stored in different content repositories. So I would like to read the binary data in SAP from the different repositories and then be able to download it.
Thank you in advance for your help.
- Marçal

Hi Sagar,
This FM can't work since there is nothing configured in SAP to access to the file content. The DMS record only has a URL pointing to it.
Actually what I want to know is what do I have to configure in SAP in order to be able to use a FM like the one you mentioned.

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