DMS search

after using cv04n for search and entering document type, i get a list of documents(Dir's). What should i do to see only the latest versions of all documents(Dir's)?

Hi,
check this Bapi, BAPI_DOCUMENT_GETACTVERSION.
I think u need to development. could be possible.
Benakaraja
??P

Similar Messages

DMS SEARCH THROUGH PORTAL

Dear SAP Gurus,
I'm using SAP NW 2004s ,i have connected my portal with DMS and when i search documents from DMS through dms search iview it is giving wrong result,please help me in solving this issue.
regards,
sathya.

Hi sathya,
1) you had connected dms to portal using connector ( supplied by sap --- hardcoded by SAP)
2)you search documents through search iview (supplied by sap --- hardcoded by SAP -- i hope so ).
in this scenerio it is better to raise an message to SAP or look out for SAP note in market place.sometimes such problems could be solved by importing a latest service pack but then it will be informed by sap through SAP note.
Regards,
Vijay.

DMS Connector and DMS Search Problem

Hi all,
        We have a requirement of connectiing DMS with KM.I have installed DMS Business Package and Configured Repository Manager.Here are the Details
Description: DMS Repository Manager
Prefix (must start with /):/dmsrm
Repository Services:comment,discussion,feedback,layout,personalnote,properties,rating,statemngt
Property Search Manager:< If i set this too CM Search Manager,in Document Explorer it is throwing an error "Uable to find the Repository Manager"
Versioning Manager:Blank
Security Manager:    Not Set
ACL Manager Cache:   Not Set
Windows Landscape System:   Blank
Lock Manager:   com.sap.pct.plm.dmsrmconnectorforkm.DMSRMMutableLockManager
ReadOnly:   No
ShowClassification:   Yes
ShowObjectsLinks:   Yes
ResourceValidity:   30000
StorageCategory:   ZHTTPPRD
SystemAlias:   SAP_DMS
VariantPrefix:   KM
Now if i dont set the Property search Manager,i can bring all the documents from DMS system.But iam not able to search the document,while indexing it is throwing an error (Retrieval Error).
If i set the Property search manager,In document Explorer it is throwing an error ( Unable to find the repository Manager).
Anybody having any clue on this,Plz do give me a solution for this.
Will reward with the Points.
Regards
Santosh Saraf

Hi John,
the performance issue is not the TREX search. In most cases it takes long time to check if the user have at least read permissions to the document listed in the search result list. That's why it takes more time to display 20 hits than 5 hits.
Using more or less repository services doesn't change ther performance for the search result.
Using a user with Content Administrator permission must have the best performance because in this case ther document permissions are not checked.
To improve the performance you can try to use a ACL cache or increase the size of the ACL cache.
Best Regards
Frank

DMS-Search via object Links

Hi Experts,
I am new to the DMS Module and have some queries- I have attached a DIR to a PR and PO and in CV04N, while I am doing search with object links,either when one value is correct , the DIR is showing,(like an OR Gate). i.e when PR is correct and PO is wrong, it is showing the DIR or when PO is correct and PR is wrong, it is still showing the DIR. So, is this a standard feature or is there any configuration change I need to do?
Thanks in Advance

Hi Aravind,
step-1 create doc.type for PO in DC10 (IMG tcode)
step-2 select doc.type,click left side define object link,here you have to assign the PO table EKPO.
step-3.for more information check below notes.
Note 880077: Performance problem using object links
Note 885977: Extension to note 867241 on object links
Note 926060: Extension of note 885977 for object link Purchase Order
Note 960202: Object Links Deleted While Adding New Objects
Note 1002648: Wrong behavior while using RFC_CHANGE_DOCUMENT_MASTER.
Regards,
M.Arunkumar
SAP PLM Functional consultant.

DMS SEARCH IVIEW

Dear All,
I need to search documents from SAP DMS and it should be published in SAP EP .
what are the prerequsites for the above.
Regards
Subash

Try logging in to your portal as the index_service user
If you don't see any documents in the DMS connector, its an authorization problem
You then have to check whether there is a user in the backend system that has the proper rights to the DMS documents
Map that user in the portal to the user in the backend system
Check again if you see your documents in the DMS connector, if you do, reindex the documents

DMS Search on individual metadata characterstics.......

Hi,
WE are using DMS connector for KM and acessing documents from SAP content server.
The requirement is to search on individual DMS metadata characterstics but KM offers only one pre-defined property for all the characterstics and while searching the characterstics are being returned in a concatenated string,but i need to search on individual characterstics.
Will modifying the code for DMS connector a recommended solution? What are the other alternatives?.
We are on EP7.0 and ECC5.0..
Thanks,
Vasu.

Vasu,
We faced the same issue. In order to get around this, we developed a custom KM Report that copies the files from DMS, through the connector, to a KM repository. During the copy, the program parses out the characteristics and stores them as seperate KM properties attached to the file. You can then search the files and properties stored in KM.
I would not recommend customizing the DMS connector code. Besides being expressly discouraged by SAP, I have looked at the code and it is very complicated.
- Andrew

Easy DMS Search - Characteristic Value Format

Hi,
I am having an issue when conducting a document search using classification with a date characteristic. More specifically, when BAPI_DOCUMENT_GETLIST2 is called, the characteristic value is formatted as DD.MM.YYYY. When the user setting format is MM/DD/YYYY, the search does not yield any results. Does anyone know where EasyDMS derives the format it uses when calling the BAPI and how this may be changed?
Thanks,
Adam

You may extract the info using vs studio 2005, by referring the EasyDMSExplorer.tlb file supplied in EasyDMS Installtion. See wiki http://wiki.sdn.sap.com/wiki/x/cAHEB for example.

Activate search icon in easy DMS

Dear all,
In easy DMS, Search object ICON is not active for some SAP object like sale order, assect ,hr object but it is active for vendor, customer, wbs.
Kindly let me how can i activate search icon in object link tab in easy DMS
Rgds

Dear all
Is it possible to activate the search icon?
rgds

DMS-TREX Search Type

Under DMS Search option CV04n, SAP has provided TEXT Search with TREX search where-in we get different search type with AND & OR options
Can some expert explain me what is exactly meaning of each search type...?
If you any document kindly forward that to
[email protected]
thanks in advance
rgds
Kamal

hi,
the AND and OR means that if you pass more than 1 word
as the search text and AND or OR operation on that will be done
based on what is passed.
i have mailed you the document
for details refer to the thread....
/message/4559961#4559961 [original link is broken]
thanks
Aravinda
reward points in helpful

SAP Easy DMS Error in Searching a Document.

Hello Guru,
A user can log in in SAP Easy DMS, but when doing the search on it he gots error pop-up message "The parameters is incorrect" how can we solve this he cannot search any document in his easy DMS.

Hi,
Refer below mentioned links to properly use search functionality in Easy DMS
https://help.sap.com/saphelp_edm71/helpdata/en/48/db51333aa369cae10000000a42189b/content.htm
https://help.sap.com/saphelp_edm71/helpdata/en/48/d8f373e5975430e10000000a42189b/content.htm
Regards,
Deepak Kori

Easy dms multiple document number search

Dear experts,
We have installed easy dms 6.0 successfully. We have a problem in
usage. In selection screen we need to search "document number" field
with multiple search criteria, however the system permits only 1
entrance.
Thanks for your help.

Dear Ahmet,
based on your description I have to inform you that the mentioned behavior means to be the current standard of EasyDMS. If you want to search for documents in EasyDMS you can only enter one document type and here multiple values are not possible. So I can only recommend you to use other fields like 'description' for searching document info records of different document types.
As EasyDMS is programm in C++ no individual screens could be customizing here. This behavior is also the same in EasyDMS 7.0.
Best regards,
Christoph

DMS BAPI SEARCH

We are planning to have a .Net system connect through PI, into ECC and search for a document based off of the classificaitons of a document, then access that document from our DMS repository.
For example we would have a Purchase Order sent in and we we store the PDF and a classification would be DEALERPO -> Value = PO12345
I don't see anything in the standard BAPI's for Cross-Applicaiton Components -> DMS nor Cross-Applicaiton Components -> Classification.
I was expecting to see something under Cross-Applicaiton Components -> Classification -> ObjectClassification -> GetKeyOfObject based on classifications....am I missing something??
I would expect that we would have to provide that this is a DMS class type and the value of the description of the classificaiton along with the value we are searching for.

We had to create a customization to make this happen.

Authorization Group (BEGRU) search help required in Easy DMS

Hi all,
I had defined some value in authorization group (BEGRU) in SAP. When i opened the Document using CV01N/ CV02N transaction, then F4 help is available to me.
but when i opened the same document via SAP Easy DMS 7.0, Search help functionality is not there.
How could i activate this.
Pls.. Suggest.
Regards,
S Anand

Hello Sheo,
EasyDMS does not provide search help for Authorization object as of the latest release. The search help achieved by customization of the domain BEGRU does not reflect in EasyDMS.
To achieve this, you can enhance easydms interface by using either easydms plugins or EasyDMS custom tab.
refer:
http://wiki.sdn.sap.com/wiki/display/PLM/EasyDMSPlugin%28Addin%29-Advanced+Development
note: 1355293
Regards
Surjit

How to search text content of scanned Documents in DMS

hello,
i need to scan the legacy document and put it in to DMS.
After that i want to search the scanned document using the Trex search.
I want to know how to achive it as scaaed document are as like images and we can not search the text in images.
Any helpfull ideas are welcome..
regards
shiv

Hi Alfredo,
Thanks for reply..Will you please explain in brief what are the OCR program and workflow.
Will you please send me any docs on [email protected]
Thanks
shiv.

SAP-DMS and NetWeaver Enterprise Search 7.2

Good day Experts,
I will be thankful to you if anyone can help me with the following query.
In SAP-DMS, we have got a reporting transaction CV04n which has got a facility to search for 'Text Search Within Original'. There is neat procedure if one wants to configure this feature for SAP-DMS. The procedure is as under
(Re: Document text search in cv04n with TREX)
1) Transaction: SRMO
Install TREX search engine, and create RFC destination to connect to
TREX.
2) Transaction: SKPR06
Check the flag to Document Area "DMS" to utilize this document area for
document search.
3) Transaction: SE38
Run the report program "RSTIRIDX_REINDEX" to create Index.
Also, run the report program "RSTIRIDX" to create Index as well.
4) SPRO IMG customizing; (Create MIME Types)
Cross-Application Components > Document Management System > General
Data > Settings for Storage Systems > Create MIME types for full
text search, Enter MIME type such as "application/msword",
"application/pdf".
5) Then, test retrieval document search using
Transaction: SKPR07.
Enter Document Class "DMS_PCD1", Language "EN", Document Class "DMS",
and try "TEST search".
We know from Karsten's SDN post (What is really 'SAP Netweaver Enterprise Search' ) that this feature is possible with NW Enterprise Search 7.2
u201CWith SAP NW Enterprise Search 7.2 having collected the Embedded Search indexes, the local search functionalities stay active and at the same time SAP NW Enterprise Search enables central search access to all Embedded Search systems in the landscape.u201D
Our query is as under
Does SAP NW Enterprise Search 7.2 ; which has got its own integrated TREX engine needs assistance from TREX engine from our landscape to make this feature work. This is important becuase then we have to have two different set ups.
A set up for SAP NW Enterprise Search 7.2 which is a separately licensed product.
A set up for TREX engine which is part of NetWeaver licence.
Regards,
Sham Bapat

Good day Sham!
The answer is:
No, you will not need the local PLM TREX anymore, as soon as you have installed SAP NWES 7.2 and pointed your PLM there instead of the local TREX.
And, I repeat, your local search functionality inside PLM will still work anyway.
Best, Karsten

DMS search

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