Document browser in dms

Hi all,
I got 7 tabs in create document info record (cv01n), about 5 i knows, but additional 2 are "Document browser" and "Authorizations", I have to remove this tabs, kindly help me out, where I can change the configuration.
Regards,
Punam Modi

Dear Punam Modi
Your problem solved by doing steps which described below
SPRO->Cross Appln Compnt.->Document Mngmt>Control Data->Activate Document Browser and ACLs
and Untick option which ever TAB u want to remove
P.S. Award point is usefull for future.
and close this question
Tushar Dave
Edited by: Tushar Dave on Jun 27, 2008 5:24 PM

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Document browser / Folder Structure in DMS

Dear Experts,
I have activated document browser and was able create folder structure.
As per clients requirement, We designed a department wise folder structure.
Example :
Main Folder 1
Main Folder 2
etc..
Under each main folder a sub folder is created to maintain specific DIR.
But in the system, there is no restrictions for document types under a sub folder, and we are able to create any DIR with any document type under a any sub folder.
So, could anyone suggest me a way out to restrict document types under a folder?
Your suggestions would be appreciated.
Regards,
SK.

Hi,
Yes its a part of DMS.
You can activate the ACL authorizations using customizing transaction 'DCSWITCH'.
There are many threads available. Please search.
/TilakRaj

DMS: ECC6 New tabs of Document browser & Authourizations ??????

Hi all,
there are new tabs of Document browser & Authourizations in ECC6 can anyone tell the significant use of it, where can i find the relevant info on it.
Can i remove those tabs from the DIR screen, is there any configration to remove those tabs.
Plz help.
Thanks & regards.

The authorisation tab is new functionality from ECC6. It allows you to incorporate authorisations on document level which expand the authorisation functionality considerably. I.e. you can now set display/change access on a department/user/etc level.
The Document Browser tab replicates the folder structures found in EasyDMS and allows you to display/change/edit this structure from within SAP itself.
You can remove either tab using ABAP but not using standard configuration.

Document Browser Tab is not coming in CV01N,CV02N,CV03N.

Dear Expert,
can anyone guide me for getting Document Browser Tab in CV01N,CV02N,CV03N. i have activated the Browser flage in DCSWITCH(Browser ACL Customizing Switch).
Regards
Bhuwan Tiwari

Hi Bhuwan
Go to SPRO>DMS>Control Data>Activate Browsers and ACLS.
Tick the relevant selection.
When you go to CV01N and press Button Select Document Via ( Ctrl + F7 ) you get new browser .You can togle between two browsers.
With Regards
Mangesh Pande
Edited by: MANGESH PANDE on May 11, 2009 7:57 AM

Document browser and ACL Authorization

Dear friends,
We are working on ECC 6.0 and required to implement SAP DMS. As of with every ERP 2005 default two features are coming, document browser and ACL Authroization. These features are not required by users, so we need to de-activate these. We have a note for these wherein it is mentioned that one of the component is required to upgrade. We dont want to go with this. If any note is there by applying which we can de-activate those features will be well and good, instead of upgrading component.
Regards,

Dear Tushar,
This t-code will be enable only after support pack SAPKGPAD11 or greater version is implemented. Our client is not in the position to upgrade, by implementing support packs. Alternate solution if any, pls suggest. By applying any notes if we can de-activate these features, let us know.
Regards,
Punam

Document in Easy DMS and SAP DMS is lock cannot be accessed

Hello Guru,
Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

Hi,
based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
editing this file and so you cannot access it.
If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
Best regards,
Christoph

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Documents upload in DMS

Hello All
Is it possible to upload the Document in SAP DMS without creating from CV01N transaction?
Also my requirement is to upload around 2.1 GB documents in SAP is it possible to upload it in one transaction?
User want to just upload the docs in SAP system so that he can viewed it any time or if user want to add or delete the document any time he can do it
How to upload or attached ZIP file in DMS from CV01N? Is there any configuration need to do for zip file attachment?
Currently I can attached zip file from CV01N but if I tries to open the documents from CV02N or CV04N transaction system is giving the error that docs can not be opened.
Could any one give me step by step solution for above two requirements as I am completely new for DMS module
Thanks

Hello,
Is it possible to upload the Document in SAP DMS without creating from CV01N transaction?
- If you have some DMS documents already created then you can attach to that doc (CV02N), if not then you have to create a DMS doc and attach it.
Also my requirement is to upload around 2.1 GB documents in SAP is it possible to upload it in one transaction?
- Yes, you can upload 2.1 GB but upload and display of document will take some time for performing its action.
*User want to just upload the docs in SAP system so that he can viewed it any time or if user want to add or delete the document any time he can do it
- Yes, it can be done in DMS.
How to upload or attached ZIP file in DMS from CV01N? Is there any configuration need to do for zip file attachment?
- For Users uploading & display document in DMS is very convenient. You have to define in your workstation application for zip format & bypass the indicator of authorization. zip format should be defined in workstation application.
Currently I can attached zip file from CV01N but if I tries to open the documents from CV02N or CV04N transaction system is giving the error that docs can not be opened.
- What is the error?
-Thanks,
Ajay

Upload Document in SAP DMS

Hi SDNites,
My requirement is to upload document in SAP DMS and this document we are receiving from an external system. Can you please let me know,
1. Is there any way I can provide a link in ECC SAP DMS for the documents which are stored in external system (SAP CRM) .
2. Also is there any standard FM / BAPI available which uploads a document into SAP DMS (I do not want to pick documents from a local directory).
Regards,
Abhi

Hi,
1) R U able to upload any other file type to the DIR AA00-0123 (word/ppt/pdf etc) ?
2) Can u Create a new DIR and try uploading the same excel file? does that get created?
once u do the above just let me know.
Regards
Abhishek
Edited by: AAYNI_AK on Nov 11, 2011 11:33 AM

Document Distribution in DMS

Hi Gurus,
Has any one implemented the Document Distribution in DMS?
Please share your experience and documents if any?
email id: [email protected]
Points would be awarded.
Thanks,
Paddy.

Hi paddy
I have done document distribution and it is working fine..
kindly check the following
Steps
1)Recipient Management
Show all entries for recipient management
User menu document management system Environment Document distribution Recipient Office User
Use the address info and communication type RML. Show all entries.
2) Customizing settings :
Under Document management → Document distribution→ Distribution type→ Define distribution types
Click on the distribution type which you want to activate and make it default.
3) Go to DIR, Environment ---> doc distribution ---> create recepient list and save the recipient list.
4) Start the distribution with your defined entries. T code CVI8
5) Look at the log entries. CVI9
6) Use the Workplace in the standard SAP menu. If you did everything in the right way, you will find an entry in your workplace ( t code SBWP).
7) Refer Note 824949-Document distribution: for Activating Event type linkage.
Thank you
Regards,
nitin
Award points if useful
Edited by: nitin bhagat on Mar 31, 2008 8:59 AM

Bi call document browser from web template wad 7.0

Hi,
Is it possible to customize the document browser dialog when calling via command "OPEN_DIALOG_DLG_DOC_BROWSER" from web template.
The iframe within the browser has a fixed size, so when opening a document the iframe is always too small and does not change the size, also when changing the size of the document browser window.
Is there a possibility opening the documents in a new window instead of opening in the iframe?
From WAD I have not found any possibility solving this. Maybe it's possible to change the web dynpro. Does anybody know the web dynpro / component for the document browser?
Regards,
René

You can only open 2004S Web Templates in 2004S EP. R u using EP to display ur web templates?
Check this blog for more details:
Rolling out the New SAP NetWeaver 2004s BI Frontend Tools
KJ!!!

How to order multiple documents in a dms record

If I attach other documents in a dms record how can I make it visible which document was the most recent addition ? or perhaps show the changedate of the document itself in CV02N ?

cleaning up old questions, still amazed that I have to mark them as answered since there came no proper answer at all.

Thumbnails created when I creat document in easy DMS

Hello,
Can somebody help to analyze this problem? When I creat a document and attach an original file to the document in easy DMS, there will be a thumbnail created meanwhile. This is not expected, and can you tell me why and how to avoid this?
Thank you.
BR
Michael

Since you are using easyDMS 7.1.2.2, note 948254 that you have applied is obsolete.
Please refer to SAP Note 1367514 for registry settings in SAP Easy DMS 7.0 &above.For 'DisableThumbnails' parameter,setting value to 1 will disable the creation of thumbnails from EasyDMS interface.See if this helps.
Regards,
Pradeepkumar Haragoldavar

OPEN New Document Transaction OF DMS through R3

Hi Experts.
I make a query in R3 with ALV Objets which show the orders who don't have a type of document in the DMS.
I have a idea, when do double click in the order in ALV open the transaction of DMS which you can create a new document in order object.
Now I must include the document access through Easy DMS (Explorer), and the user lost a lot of time doing it.
thks very much.

Close this question

Subscribe document,Un-suscribe,Log (who has open the document) in easy DMS

Hi..
i can see below options are not available when u right click on document in easy DMS 7.1
Subscribe document,Un-suscribe,Log (who has open the document).Which will help user to get any update with the document.
Help me asap

Hi Rahul,
from an EasyDMS point of view I have to inform you that the mentioned functionalities are currently not available in EasyDMS. If you want to view the log of a document you have to go to the backend system.
Best regards,
Christoph

Document browser in dms

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