Document change rules

Hi sap guru
Can i creat the document change rules (line item) for USER LEVEL is this possible in SAP
please help me
vivek

NO..
You better maintain Role (Authorization) for the users..
Regards,
Chintan Joshi

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Document changes rule fo costcenters

Dear Team,
I need to keep the cost center as editable mode i have tried with the field name BSEG-KOSTL.Still i am unable to do editable mode.Please advise how to proceed further.
Regards,
Suma.

Hi,
You can change documents that have already been posted, but only certain fields!
Document header: The reference number and document header text can be changed.
Line items: You cannot change the amount, the posting key, or the account, which means there can be no "creative" accounting!! - Changing the amount contravenes accounting principles.
Furthermore, the system does not permit changes to the amount, the posting key, the account, or any other fields that would affect the reconciliation of a posting. So cost center field can not be changed.
Thanks
Javed

Change Document splitting rule

Our company has been live with the new GL and document splitting for 3 years. The original splitting rule was set to split on the Business Area. However we would like to change the rule to split on Profit Center instead of Business Area. Is it possible to change the splitting rules without adversely effecting the system?

Hi Michael,
There is no harm in discontinuing the active rule but activating the inactive rule is really a big deal and SAP doe recommend this because it has potential threat. See below example.
Only Business Area active as Document Splitting rule.
Invoice was posted where there was profit center not populated for some reason and system did not give any error since it was not active field.
Now you activate profit center as document splitting characteristic
You clear the invoice posted above, system will give error like Document Splitting: Item for clearing not found which is irresolvable by the way of confguration change for which data has to be migrated using cockpit and that has to be done under SAP's Consultancy only.
If you want activate Profit Center as a Document Splitting Characteristic then go ahead but do not select it as a Mandatory Field
Regards,
Chintan Joshi

Creation of new document types for document splitting rules

Hi experts,
We have copied from existing SA document type to new document type.
In standard SAP SA document type - define document splitting rule, we have select "NO INHERITANCE OF ACCOUNT ASSINGNMENT", when posting the GL document SA document type without mapping partner profit center,system is control the derive the partner profit center.
Our requirement is copied from existing SA document type to create a new document type - we have created the new dusiness transaction variant and we have map the "classify document type to document splitting rule " and we have selet the "No inheritance of account assignment" while posting in FB01 GL document with out mapping partner profit center system is not control the " derive partner profit center".
Could you please assist us as soon as possible
Thanks ,
Sreenivas
Edited by: sapfico.srini12 on Jan 16, 2012 4:37 PM

Hi,
In order to create a document type for a purchase requisition use the path
spro-materials management - purchasing--purchase requisitions --define document type
in that screen you select the document type you want to copy to create your document type and perform the action.
if you want to change the screen/field selection for your document type select the field selection key (if you select the document type as NBB the field selection key will be NBB.,and go to the screen and change the field status.
Hope this will be suffient for your requirement.
Regards,
Raghu.

Change Rules for Line item

Hi,
I have customized the change rules for Line item.
Still the system not allowing to make changes to that particular field? Can any one tell me, whats the reason for the same.
Following Field is made as changeable for the line item.
BSEG-VBUND Trading partner.
The above field is available in More data Tab or additional data tab while making entry or display of document.
Thanks,
Lalatendu

Hi,
That i know, but trading partner was not entered in the GL Master data. Infact some one wrongly entered Trading partner in Customer master and during bank posting system automatically picked Trading partner.
When thye r trying to clear open items for that GL account , because of that assignment system is not allowing to clear those line item.
If i can remove that trading partner from document, my problem will be solved.
Can any one guide me..or if u need more info please let me know.
Thanks,
Lalatendu

Document Reapproval Rules - PO setups

Hi Team,
Can you please help us in identifying the Document Reapproval Rules related setups from Application.
Below are the details we wanted to check from either application or workflow related setups.
Promised Date
Need-By Date
We are on 11i Application. Tell us the navigation to find them.

899401 wrote:
Hi Sandeep,
Thank you very much, it was helpful. But i would like to see them from Application screens.
I will give you my requirement.
Need-By-Date: When ever the buyer changes need by date PO status changing to 'Requires-Re-Approval'. But as per those reapproval rules we can define some tolerances so that it will not go to whole approval process.
Thanks/ReddyThat can be acheived in R12..am not sure if that is in place in 11i
HTH
Mahendra

When I share a pages document as a PDF (via e-mail) all the pictures change from the original document, most are missing with just a few of them repeated in the spots where others had been. How do I do this without the document changing?

When I share a pages document as a PDF (via e-mail) all the pictures change from the original document, most are missing with just a few of them repeated in the spots where others had been. How do I do this without the document changing?
I need to be able to send it to a PC in order to print it.

Hard to say what is happening without examining the file.
If you like click on my blue name and email me both the .pages file and the the .pdf you have made from it.
Peter
ps It would help to say what version of Pages you are using and on what you are running it. iOS or Mac and what version.

Documents saved in firefox format cannot be viewed in the preview pane. Why? Also, I don't want my documents changed to another format. How do I change back?

Documents in Firefox format do not open automatically in the preview pane. Why? Also, I don't want my documents changed from the original format. How do I change them back and how do I keep this from happening again. I don't want to have to select a different format every time I try to open a document. That is a pain in the neck. I want to "click to open" and the document be in it's original format. If necessary I will go back to one of the other browsers I have used in the past. As I don't want multiple browsers on my computer it would be necessary to uninstall Firefox. I like it so far other than you all hijacking my documents and altering the way they open. You also might want to remember that even the "legitimate" folks on the internet are seen as predatory, i.e., gathering information, tricking us into installing crap we don't want or need, and in some cases, requiring a specific program to open a specific document. I'd be working very hard to show you are trustworthy. If you have a solution to this and it is complex then you will be wasting your time and my time trying to explain it. You guys created this so, if I'm going to use Firefox, you fix it on your end. FYI, if I have to uninstall Firefox I will, when asked, strongly recommend against using your service. Thank you.

Do you mean PDF documents?
The installer was supposed to add Firefox as an ADDITIONAL viewer for PDFs, not as the DEFAULT viewer. Sorry you were affected by this glitch and hopefully they will figure out why some systems get changed this way.
You can try this fix suggested by a user in another thread:
# Open Adobe Reader / Acrobat*
# Edit->Preferences
# In the Categories column click 'General'
# Near the bottom of the page click the button marked 'Select Default PDF Handler'
# In the dialog, select 'Adobe Reader XI' (or Adobe Acrobat, as the case may be) and click 'Apply'
# A Windows Configuration screen will appear. Allow it to do its stuff (takes a few minutes), then restart your computer when prompted.
Does that work for you?
''*'' If you do not have Adobe Reader 10 or 11, you can install it from here: http://get.adobe.com/reader/

How to track document changes

We are trying to work on a group report through Workspace and wanted to check if the administrator can get real time updates on document changes within the Workspace. I can be reached at [email protected] Thank you.

Hi Mr. Modi,
Can you clarify your scenario properly that I can analyse it to give you proper solution....I am confuse with your requirement and example which you have given...
Cheers,
Sagun Desai....

Document change via workflow log.......

Dear all
In our scenario, I am creating a word document in workflow.After creation its going to first level approver for his decision.consider he is not executed the doc.
When I check the status of document from the workflow log(from :Work item executed by me), its allowing me to change the doc.If I made any changes its updating the document,which is already waiting for decision.......Is this correct?Is there any possibilities to restict the document changes from the workflowlog view?
Not only for Word doc.......other doc also.........

I feel you can restrict this by putting some authorization. May be there is something you can restrict in the HOLD Document option.
Thanks
Arghadip

ACS 'Password Change Rule' doesn't work with telnet

Hello:
I am trying to configure that users have to change their passwords when they enter to a network appliance the first time they log in.
I have an ACS 4.0 appliance, the option "Disable TELNET Change Password against this ACS and return the following message to the users telnet session" is disable. When I try to enter to a Catalyst 6500, for instance, I type user and pass and I get Rejected (RADIUS is the protocol used).
In the ACS' reports I can see it appears the next error 'Authen Failed - CS Password Expired'.
I only have enabled the option "Apply password change rule" in Group Settings, the others options for "Password Aging Rules" are deactivated.
Thanks for your help,
Francisco

You'll need to be using TACACS+ to get password change to work.
Doesnt work with RADIUS.

How can I send scanned files, which are documents changed from doc to PDF, as documents that can be edited if the recipient doesn't have Adobe capabilities?

How can I send scanned files, which are documents changed from doc to PDF, as documents that can be edited if the recipient doesn't have Adobe capabilities?

Hi flaviusjack,
If you still have the .doc files, it might be best to send those to your recipients so they can be edited. Otherwise, you can use ExportPDF to convert the PDF files back to .doc format. But, again, that step would be unnecessary if you have the .doc files.
Best,
Sara

History Documents, Change Documents and Potential documents in PGS

What are History Documents, Cleared documents, Change Documents and Potential documents in PGS.
I need to retrieve history documents from tables BSIK, VBKPF and RBKP. Which fields are considered as History documents from these tables?
How to retrieve Cleared documents from Table BSAK? Which fields from this table can be considered as cleared documents.
How to retrieve Change documents from Table CDPOS? Which fields from this table can be considered as change documents.
How to retrieve Potential duplicate documents from tables BSIK, VBKPF, RBKP? Which fields from this table can be considered as potential duplicate documents.

In order to include audio and video, you need to export it into a format that supports this, and you need to have a program to open it that supports audio and video in exactly the way it was included (not all flavors of format have the same features).
PDF does not do this. I'm not sure about .doc (but I doubt it).
EPUB does support audio and video, but I have no idea how easy it is to use (nor how reliable).

Which table contains - FI Document Changes?

Team,
Which table contains - FI Document Changes?
Please be specific; For example:
CDHDR:
OBJECTCLAS ?
CDPOS:
BJECTCLAS?
ABNAME
ABKEY
HNGIND
Thanks

Hello
The OBJECTCLAS is BELEG.
Use FM CHANGEDOCUMENT_READ_HEADERS
with objectclass = 'BELEG'
     objectid = (concatenate client + company code + doc no + fiscal year)
Then loop at the header and use FM
CHANGEDOCUMENT_READ_POSITIONS
to get the CDPOS values
Hope this helps
Shounak
Message was edited by: Shounak Mukherjee

Document Splitting Rule

hi all
What is Document Splitting Rule?
regards
ch.suresh

Document splitting allows to display documents using a differentiated representation. In the representation, line items are split according to selected dimensions. In this way, one can draw up complete financial statements for the selected dimensions at any time.
Using the document splitting procedure, one can also create a segmented display of a (partial) balance sheet according to a set of legal requirements (for example, IAS) or according to areas of responsibility.
In addition, one can allocate at the time of posting additional costs (such as realized or valuated exchange rate differences) to the CO account assignment objects to which the costs relate. Assets can also be subsequently capitalized at the time of posting.
Document splitting has an effect on subsequent processes, such as closing operations, and on processes in Controlling (CO). One can use the document splitting procedure to split up line items for selected dimensions (such as receivable lines by profit center) or to effect a zero balance setting in the document for selected dimensions (such as segment). This generates additional clearing lines in the document.
For document splitting to be possible, the system classifies the individual line items as well as the documents. This takes place using settings in Customizing. Depending on how a document is classified, the splitting rule selected for a document specifies how the document is split and for which line items.
In the Implementation Guide, choose Financial Accounting (New) ® General Ledger Accounting (New) ® Business Transactions ® Document Splitting.
For more information on all the Customizing settings, see also the IMG documentation of the relevant IMG activity.
1. Classify G/L Accounts for Document Splitting
One needs to classify the individual document items so that the system knows how to handle them. One can do this by assigning them to an item category. The item category is determined by the account number. In this IMG activity, one needs to assign the appropriate accounts.
2. Classify Document Types for Document Splitting
Every business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. To enable the system to determine the splitting rule, one needs to assign a business transaction variant to each document type.
3. Define Zero-Balance Clearing Account
Here one defines a clearing account for account assignment objects for which you want to have a zero balance setting when the balance is not zero.
4. Define Document Splitting Characteristics for General Ledger Accounting
Here specify to which document splitting characteristics document splitting applies, for example, profit center or segment. The characteristics that are specified should be maintained in at least one of the ledgers. one determines which characteristics are maintained in ledger by assigning scenarios or customer fields to ledgers.
5. Define Document Splitting Characteristics for Controlling
Here specify which additional characteristics are required to be applied in document splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead, they are relevant for components in Controlling that use documents transferred from General Ledger Accounting.
The selected characteristics are only transferred to the specified line items when the account to which the postings are to be made can also take the characteristics.
6. Define Post-Capitalization of Cash Discount to Assets
Here define whether the cash discount that is applied in the payment of an asset-relevant invoice should be capitalized to the asset. When one selects this setting, the cash discount amount is not posted to the cash discount account in the payment document, but instead directly to the asset.
7. Edit Constants for Nonassigned Processes
Here define default account assignments (for example, a default segment) for specific line items in processes for which it is not possible to derive the correct account assignments at the time when the document is posted. This is the case if the required information is not yet available when the posting occurs.
8. Activate Document Splitting
In this IMG activity, activate document splitting. The splitting method used is that delivered by SAP as standard, which contains the splitting rules for the different business transactions. If this splitting method does not meet requirements,first define and then select own method in Customizing for document splitting
9. Settings for Extended Document Splitting
Here define own rules for document splitting and make the necessary settings so that the system applies the rules defined and not the SAP standard rules.
9. Define Splitting Method
Here define own method for document splitting. A splitting method contains the rules governing how the individual item categories are dealt with.
10. Define Splitting Rule
Here define the splitting rules for document splitting.Assign one or more business transaction variants, the account key for the zero balance setting, and the leading item categories for cross-company code transactions to a splitting method.
11. Assign Splitting Method
Here assign the splitting method to be used for document splitting after activation. If one wants to activate own splitting method, replace the standard method with own method.
12. Define Business Transaction Variants
Here one can define business transaction variants for the business transactions in document splitting

Document change rules

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