Document date determination of cancellation invoice

Hi, Gurus,
I wonder how the FI doc's document date be determined if I make a cancellation invoice via VF11.
I have many cancellation invoices in my system, but it's strange that some invoices' subsequent FI documens have the same document date as posting date, but other invoices's FI documents have the different document date as posting date, which use the document date coming from the FI document created by the cancelled invoice.
I have looked into the issue. I know the posting date will come from the issue invoice date, but how about the document date?
Thanks in advance.
Linux

Hi,
These documents are used to differentiate business transaction in accounting
As like various sales document,various delivery document and billing document, We create these document for differentiate various business transactions as like this in FI this is differentiated.
And this is configured by FI consultant in OBA7
KAPIL

Similar Messages

Accounting Document not posted for Cancelled Invoice -error in FI interface

Hi,
When I create a billing document then an accounting document gets created automatically in the background and then when I cancel the billing document no accounting document gets generated and the field Posting Status in header Detail of Billing document updated as "Errors in Financials Interface.
I tried to release it for Posting via VFX3 but failed due to below error message in Log:
"Incorrect doc.no.: 4900000005. Select document number between 3000000000 and 3099999999"
I have checked the Number range assignments to the Invoice type and Accounting type.
The number range is same for both Invoice type (Y0F2) and Cancelled Invoice type (Y0S1).
The Accounting document type (RV) is also same for both the cases. But it is working fine for Y0F2 (Acounting document generated and cleared automatically). But not working fine for Cancelled Invoice (Y0S1).
Can anybody please help me find out a solution to the issue.
Thanks, Ram.

Hi,
The error message F5151 refers to the number range of the FI document.
Please have a look at the note 1259505: FAQ: New cancellation procedure in SD, which covers this issue in detail.
Question 5:
Q5. What is the FI document type, generated by the cancellation ?
In the old cancellation procedure, the FI document type is always
determined in SD, and passed to FI (the same when a normal invoice -
not a cancellation - is transferred to accounting).
In transaction VOFA there is the field 'Document type' (TVFK-BLART).
If this field is filled, then the FI document will have the document
type maintained here.
If TVFK-BLART is empty, then the FI document will get the default
document type 'RV'.
If the new cancellation procedure is performed, the FI document type is
always determined in FI, based on the document type of the FI document
to be reversed.
In transaction OBA7 the FI document type has assigned the field 'Reverse
document type' (T003-STBLA).
If it is filled, then the FI cancellation document will get the document
type maintained here.
If T003-STBLA is empty, then the FI document cancellation will get the
same document type as the cancelled FI document.
Notice that an unexpected FI document type can cause the error message
F5 151.
Example:
F2 invoice 90000001 was released, creating an accounting document with
document type 'RV'.
This F2 invoice is reversed by the S1 billing document 70000001.
In customizing of SD there is:
Billing Type    Document Type
F2              RV
S1
In customizing of FI there is:
Document Type    Number range   Reverse Document Type
RV               00             AB
AB               01             AB
The FI number ranges (object RF_BELEG) are:
No From number    To number   Ext
00 0090000000     0099999999 X
01 0100000000     0199999999
Different situations can occur, due to these customizing settings of the
FI document type, caused by the type of cancellation.
If the new cancellation is used:
The FI document type 'RV' has 'Reverse Document Type' = 'AB'.
Document type 'AB' has number range '01' set as internal.
So the FI document will have its own number included in
100000000-199999999.
There is no issue.
If the old cancellation is used:
The cancellation billing type S1 has no 'Document type' maintained, so
the FI document will get document type 'RV'. It has number range '00',
set as external number range.
So the FI document should get the same number of S1 billing document.
But the S1 billing document has number 70000001, not included in the
interval of number range '01'.
This will cause error F5 151.
I hope this information helps you.

Acctg document not created for cancellation invoice

Hi all,
We have a vehicle sales order created with payment card. The SO contains one item for vehicle and one item for parts. The items were delivered and invoiced separately. Hence, SO has one vehicle sales invoice (VSI) and one parts sales invoice (PSI).
The standard procedure was to post VSI first before the PSI. Accounting documents have been created when both invoices were posted. However, there was a need to cancel the PSI. When this was done, cancellation invoice was created but there was no accounting document posted for the cancellation.
I tried simulating the scenario in our test server and cancelled VSI 90000081 first before cancelling PSI 90000082 to test if this can be an alternative solution. Cancellation for VSI was posted successfully but error persists for PSI cancellation.
Order 67 06/19/06 Completed
. Delivery 80000081 06/19/06 Being processed
.. Picking request 20060619 06/19/06 Completed
.. GD goods issue:delvy 4900000293 06/19/06 complete
.. Invoice 90000081 06/19/06 Completed
... Accounting document 2000077 06/19/06 partly cleared
.. Invoice cancellation 90000084 06/19/06 Completed
... Accounting document 2000079 06/19/06 partly cleared
. Delivery 80000082 06/19/06 Completed
.. Picking request 20060619 06/19/06 Completed
.. GD goods issue:delvy 4900000294 06/19/06 complete
.. Invoice 90000082 06/19/06 Completed
... Accounting document 2000078 06/19/06 Not cleared
.. Invoice cancellation 90000083 06/19/06
.. Invoice 90000085 06/20/06 Blocked
Accounting status of 90000083 (where error occurs) in VF03->Header->Details is set to K or <b>Accounting document not created (authorization lacking)</b>.
Any inputs? Thanks in advance.

Hello Sheila,
sorry - my first answer was in mistake - Status K means:
"The transaction is processed using payment cards. The order, however, does not contain valid authorization.
This problem occurs in billing documents for follow-up deliveries."
Could you check this ? Last way would be to set a breakpoint into the FM 'RV_ACCOUNTING_DOCUMENT_CREATE'
and trigger this via VF02 -> Release to accounting.
Regards Wolfgang

Purchase order Document date in AP Downpayment invoice PLD

Dear All,
Is it possible to capture purchase order Document Date in AP Down payment invoice PLD.My client want like this.I have tried,but i am not able to capture this field in AP Down payment invoice PLD.please give me the solution for this,If it is possible.
Thanks,
Silpa.N

hi silpa,
Create a user defined field in row level of marketing documents.
Apply formatted search using query
Select $[OPOR.TaxDate]
select auto refresh
when changing field Document Date in header level.
On copying purchase order to ap downpayment invoice Document date will copy to it.
U can also bring it to PLD by creating database field with table DPO1,column U_XXX
Hope it will solve problem.
Jeyakanthan

What is document date? When will you use it?in A/R invoice in SAP B1

Hi
I would like to know the meaning of document date for A/R invoice in sap b1.
when will u use? and How will u use it?
I know Posting Date is date when u add invoice
Due Date is a last date that customer have to pay you.
But I don't know document date.
I know only it use to caculate in payment terms.
Does document date in A/R invoice use when u closing-Period?
Please guide it to me.
Thank U
Theerawat

Hi Theerawat,
You may check these threads first:
Document Date
Posting / Due / Document date trouble
Re: Posting Date
Re: Difference between posting & system date in Inventory Audit Report
Thanks,
Gordon

Status of Accounting Doc of Cancelled Invoice

Dear All,
Please find following doc flow.
Invoice 1
Accounting Doc 1
Cance Invoice 2 (Invoice 1 is cancelled)
Accounting Doc 2
Please let me know what shold be status of Accounting Doc 1 (Cleared/Not Cleared) with proper clarification.
Also Accounting Doc 2
Thanks & Regards,
Ganesh.

Hi Guys i have a problem regarding duplication of invoice.
Lets undestand by following Example:
Invoive F2 Generated
Accounting Document (Not Cleared)
Then
Cancellation Invoice Genrated ......( But With Future Date)
Accounting Doc ( Not Cleared)
New F2
Invoice Generated with date before the invoice date of cancellation doc(as that was scheduled in future)
Accounting doc (not Cleared)
My issue is the system is allowing to created two invoices for the time being which is wrong.
System should not allow any New F2 doc till the coresponding accouting doc of cancellation is cleared.
Can we check this..Any suggessions????

Posting of cancelled Invoice after posting date is over

Hello Experts,
I am stuck up with a situation and as such seek your help.
A invoice was generated and the subsequent accounting document was also cleared. Now after the posting date was over, someone cancelled the invoice by T.code VF11 and as expected it didnt get posted .The document flow showing is as per below :
Order - open
Invoice - completed
Accounting Document - Cleared
Cancel Invoice - Open
Now, the business and their audit policies do not allow the client to cancel the invoice in back date ( within the posting period).
What are the options do we have to tackle the situation.
Joy

The issue has been temporarily addressed by changing the posting date.
However, now the client wants us to make an ABAP development so that no user is able to cancel the invoice after posting date is over. Now for that I have the following issues. Can someone please help me out in this.
The basic process details I am following is as per below:
For Transaction Code VF11 (i.e for Cancellation of Invoice) , when the invoice number which is subject to cancellation is provided, the System should search in VBRK table for the following :-
1)The System will at first search whether the entry exists or not. If the Entry is not valid then it should give an message u201C Document xxxxx does not Existu201D.This is in line to the existing practice.
2) If the Document number is valid then it will go to the billing date field and will fetch the value from the VBRK table . Then it will match whether the value fetched (i.e. this Invoice date) is in present posting period or not. The system can find the posting period from the table V_T001B.
a.If the Invoice date lies in the present posting period then the system will allow the cancellation document to be saved. This is in line to the existing process.
b.If the Invoice date lies beyond the present posting period then the system will not allow to save the cancellation of the Invoice with a pop up message of u201C The Document number subject to cancellation do not lie within the present posting periodu201D .
Now We have looked both the tables, from VBRK we will get Doc# and Billing date(FKDAT) but when we select Posting Date from table T001B( Permitted Posting Periods) there is some issue.
1. What will be the condition for selecting records from T001B table.Since there is multiple key fields
    RRCTY (Record Type) ,
    BUKRS (Posting Period Variant) ,
    MKOAR (Account Type or Masking)
    BKONT (To Account).
So, to get unique record what will be the value of this key fields. Is there any relationship with VBRK table ?
2. Which field I have to consider as Posting Date or Period. Because there are many fields related to Posting period.

Cancelled invoice not transfered to accountding due to Forign trade data is

HI,
We have problem with Cancelled invoice number.
Scenerio is like below.
We have already created the invoice number from the Delivery ( consignmnet Delivery)
User by mistake cancelled the invoice and also cancelled the respective Delivey number.
Now the issue is in cancelled invoice missing data is showing as error 'Missing export data' due to this this information is not posted to accounting.
Now user can not able to open the cancelled invoice in change mode this is due reference Delivery is already cancelled.
Please suggest me how to resolve this issue.
Thanks & Regards,
MK.

Hi MK
In Standard it is not possible to do any changes in the cancelled invoice.When you create invoice again then you can manually enter the foreign trade data.But make sure that foreign trade data is also maintained.,so that you should not face any error while creating billing document
Regards
Srinath

Cancel invoice document(Credit Memo) - Reg.

Dear Experts,
I am trying to cancel Invoice document(Credit Memo) through MR8M transaction. While processing, system is issuing error message (M8 534) as Balance not Zero: & debits : & Credits. But being its saying in initial screen of MR8M, i dont know where to change the amount.
Please help me out to cancel credit memo. Thanks in advance..
Regards,
Kumar

Other way around to cancel an invoice is to issue credit memo, In MIRO click credit memo, then date, then reference to PO, put in the amount then hit post, your invoice will be cancelled by issuing credit memo
MR8M also issues credit memo, by cancelling the invoice, and so does MIRO when you create credit memo against PO, the invoice is reversed
Edited by: Afshad Irani on Apr 8, 2010 8:09 AM

Baseline date determined in debit memo from refence F2 invoice

Hello ,
I dont get BSEG-REBZG content in FI but I have it in the invoice-Reference number.......What can be wrong ?
I am working with debit memo and I need there the previos Invoice number in order to determine the baseline date from the F2 invoice I have create the debit memo as reference.
Thanks and best regards
Germo
Edited by: Luis Guilhermo on Sep 15, 2011 11:57 AM

To activate the payment terms on these non-invoice related credit memos, enter a V in the "Invoice Reference" field when
entering the document.
The above works for credit memo, please check for debit memo.
Rgds
Murali. N

T-code/ table in SE16N: Cancelled invoices associated to original invoices (document flow)

Hi,
I am looking for SE16n table or a T-code where I can see the cancelled invoices associated with the list of invoices.
Many thanks,
Monika

Hi Reazuddin,
Thanks for your reply,
I am concercerned about BSEG table and using user exit EXIT_SAPLV60B_008 to post the document in FI.
Now in we have enhanced this user exit for contracts and included in this way.
SELECT SINGLE ZZ_CONTRACT FROM VBAK INTO (LC_CONTRACT) WHERE VBELN EQ cvbrp-vgbel.
Endloop.
*Moving the values to final accounting table
loop at xaccit.
xaccit-vertn = lc_contract.
xaccit-VBEL2 = xaccit-AUBEL.
xaccit-xref3 = lc_vbel2.
MODIFY xaccit .
ENDLOOP.
Clear: lc_contract,lc_vgbel,lc_vgpos,lc_vbel2.
But I am getting correct data when checked other clients( development and quality), this problem I am getting in production.
Do I need to ask the ABAP'er to debug this enhancement in production?
Thanks
Ashutosh

Error in cancelling invoice document

Hello Experts,
I am trying to cancel invoice document number xxxxxxxxxx using tx MR8M, with Reversal reason 02 and Posting date 18.08.2010. But by clicking on save button you get the following error message: "No reversal possible. Reverse value must be reset"
Please do needful
Thanks in Advance
Prashanth

What is actual posting date of invoice ?
Check this answred links
[All Reversal Reasons|Reversal Reason]
[Difference between Reversal reason 01 & 03|T_code: MR8M]

Cancel Invoice on past Billing date

Hello All,
Is it possible that sytem should not allow billing date of cancel invoice before the date of actual billing document generated.
e.g I have created a billing document on 01.12.2009. If I try to cancel invoice for billing date 25.11.2009 system should not allow me.Currently it is happeing as system generate cancel invoice document for previous dates.
Is There any standard way to block or any other solution possible?
Your prompt response is highly appreciable
Nomi

HI,
My knowledge, you have closed the FI period last month.
Other may be any userexit is used. Check whether below link can help you.
https://wiki.sdn.sap.com/wiki/display/ERPLO/SDUserexits
Regards,
Devendra

Canceled invoice accounting documents list

Hi experts
Can anybody tell me in which transaction can we get list of all canceled invoice accounting documents.
regards
rb

Hi,
Use T.Code: MIR5
Enter Company Code and then come to "Origin & Status" and in Entry Type select Check box of "cancellation" and then exeucte.
You will have report of all Invoice's are cancelled in T.Code MR8M.
Sure helpful to you then reward and close the thread.
Regards,
Biju K
Edited by: Bijay Kumar Barik on Dec 31, 2007 5:34 AM

How to delete the document of cancel .invoice.

dear expert:
the document of cancel.invoice is open ,i use vf02 to process it in manually ,system prompt as followed .
yellow info ::
Automatic clearing of billing document 90193616
and canc. doc. 90210214 not poss.
Automatic clearing of billing document 90193616 and canc. doc. 90210214 not poss.
Message no. VF 208
Diagnosis
The system cannot clear billing documents and cancellation documents because, for example individual item updating
is deactivated.
System Response
The billing document can be created.
Procedure
The FI documents are cleared manually.
red error info )************************************************
Account 51010100 requires an assignment to a CO object
Message no. KI 235
Diagnosis
You have not defined a CO account assignment for an account that is relevant to cost accounting.
System Response
Account 51010100 is defined as a cost element.
This means that you must always specify a CO account assignment.
Procedure
Enter one of the following CO account assignments
Order
Cost center / cost center/ activity type
Sales order item (for a project or cost relevant)
Project / WBS element
Cost object (Process manufacturing)
Network/ Network activities
Business process
Profitability segment
Real estate object
The posting row affected is 0000001006, account 51010100.
please help me analyse it .

dear expert :
in the posting how can i assign a CO account assignment (Cost centre, etc.) since it is created as a cost element..i donn't know use whick transaction code to process it ,please tell me detailed info.
best regards.

Document date determination of cancellation invoice

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