Document Distribution in R/3 system

hi experts,
Is it possible to use functionality of Document Distribution in DMS without use of Content Server means only using R/3 database.
if yes, how to do it ..what are steps while configuration.
for useful answer points will be awarded. Be sure..
thx...

hi
i had done same things as mentioned below
For document distribution between SAP USERS in SAP DMS
1) I maintained communication type and address for RML.
2) Maintained distribution type activated it and makes it default
3) Also checked: Activating Event type linkage.
4) Maintained the value '2' as processing type for RML
5) Created recipient list and started distribution in Tr. Code CVI8
6) Initial Order is generated, got message document sent successfully.
what is missing, is it necessary a RFC connection & workflow for document distribution within SAP users in same client.
the problem is that in tr. code SBWP document is not received and in distribution log document is shown with yellow flag & "SY" status
thx..

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DMS Document Distribution Problem Pls, Help Will be appreciated

When executing T-Code CVI8(Document Distribution), there is a system message that the order was successfully created. But when we looked at the distribution log using T-Code CVI9, the status of the document remains as SY and the processing of the distribution stops. We already finished the settings for document distribution and still this error persists. What could have been wrong? Pls advice.
Mail Me On:- [email protected]
Regards,
Akshit A. Patel

Hi Athol,
i have checked the workflow config accordingly,
workflow templates 20000104 and 20000137. are active.
a. 20000104 BUS1082 x 2 (Initiated and Resend)
b. 20000137 BUS1082002 x 1 (Resend)
But the Release status for these templates is NOT DEFINED, should it be RELEASED & the container tab for 20000104 shows a warning icon(Mandatary import parameter)on partial order & intial value not set & same for 20000137 shows warning icon on distribution order package & initial value not set.
what does this mean, is there any setting required for this?
2. Transaction SWU3 ensure that all has been generated (activated). Pay special attention to Maintain Runtime Environment -> Configure RFC destination.
I HAVE checked the above all are active except Configure RFC destination, what is the setting required for the same.
the 3, 4,& 5 setting what u have suggested are ok,i have checked them.
Please suggest for the 1 & 2 points.
thanks in advance.

Document distribution...

Dear All...
Greetings!!!!!
I am new to DMS,basically I am a PP functional person and am not having that much knowledge abt DMS,but aware abt the functional and how it is carried out at transactional level.
I searched abt DISTRIBUTION process in DMS ,but was not able to found any suitable documents.
I just want to know how "document distribution" is carried out,
I can upload any type of req'd documents in the system through CV01n,and also able to maintain proper settings for it.
But still not much awrae of docement distribution....
Plz guide me in this process....Plz correct me if I am getting wrong..
Thanks......

Hi Rahul,
maybe the information at the document distribution area at http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29 could you useful for you.
Further please see the SAP online help under http://help.sap.com under
- SAP ERP Cross-Application Functions
- Cross-Application Components
- Document Management
- Document Distribution
Best regards,
Christoph

Document Distribution with attached documents coming across in BIN format

Hello all,
I have 3 dist types defined in the system. RML, RMA, and INT
RMA sends to SAP Office and includes a link to the document defined in DMS and seems to work correctly.
RML sends the document to SAP Office as an attachment but the attached documents always is in BIN format and cannot be opened by the application.
INT sends to my external email but has the same problem as above, the attachment is always in a BIN format and cannot be opened.
This works the same with several different applications in DMS, Word, Excel, Text Files, etc.
Can anyone give me an idea what I may be missing in config that is keeping this from working correctly. We are running SAP ECC 6.0
Thanks,
Bill

Hi Bill,
Please check the following customizing in your system:
1) Please check you have maintained suitable length of syntax group for
Windows NT. Please maintain it more than 20.
Please proceed as follows to correct this entry:
Run the tcode SPRO
Implementation Guide for R/3 Customizing (IMG)
Cross-Application Components
Document Management System
   Document Distribution
    General Settings
     Platform-Independent File Names
      Maintain file names and file paths across all clients
       Syntax group definition
2) Please check the 'File processing' value for distribution type 'INT'.
Please set it as '2'.
Further please check note 355048 and as mentioned your settings in transaction DC30 for the workstation applications.
Best regards,
Christoph

DMS-Document Distribution Setup

Hello ,
I would appreciate if any one can give me some idea's on config part of Document Distribution in Document management system.
I maintained recipeint list and in CVI8 i started document distribution which gave me back an internal order number later i went to CVI9 to execute the initial order number which took me to Distribution log screen .
There i get message like Not assigned to distr. order package,i selected the Box highlighted pertiaing to that document and i executed for document distribution i received a message like Only partial orders with status AS, MA, ER, WO, or WR are allowed.
Guys sorry i may be wrong with the approach on the above step i carried out but can u breif me up what i should have to config and acheive my document distribution succesfull.
Regards,
Murali.S
Points will be awarded for sure.

Hi Murali,
please implement the attached note 1008281 which should solve this
behaviour.
Further please go to the swdd transaction and enter the following worklow
templates (WS20000104 and WS20000137).Go to the edit mode and activate
them once again.
Best regards,
Christoph

Document Distribution in DMS

Hi Gurus,
Has any one implemented the Document Distribution in DMS?
Please share your experience and documents if any?
email id: [email protected]
Points would be awarded.
Thanks,
Paddy.

Hi paddy
I have done document distribution and it is working fine..
kindly check the following
Steps
1)Recipient Management
Show all entries for recipient management
User menu document management system Environment Document distribution Recipient Office User
Use the address info and communication type RML. Show all entries.
2) Customizing settings :
Under Document management → Document distribution→ Distribution type→ Define distribution types
Click on the distribution type which you want to activate and make it default.
3) Go to DIR, Environment ---> doc distribution ---> create recepient list and save the recipient list.
4) Start the distribution with your defined entries. T code CVI8
5) Look at the log entries. CVI9
6) Use the Workplace in the standard SAP menu. If you did everything in the right way, you will find an entry in your workplace ( t code SBWP).
7) Refer Note 824949-Document distribution: for Activating Event type linkage.
Thank you
Regards,
nitin
Award points if useful
Edited by: nitin bhagat on Mar 31, 2008 8:59 AM

Document Distribution Automation

SAP-DMS Expert
in Document Management System there is Document Distribution process
i know whole process of Document Distribution , but it is manual process
i want to Automated it , How can i ???
point rewarded

Hi Dave,
if you want to automate the distribution maybe SAP note 824949 might by usefull for you. Here the activation of the 'Event Type Linkage' is explained.
So please see this note and activate the event type linkage.
Best regards,
Christoph

Standard functionality of Document Distribution in DMS

Dear Experts,
In our organisation we were not using document distribution standard functionality in DMS. but now we require it. Please guide me for the step by step process to configure the system in ECC 6.0 version of SAP in detail. i have gone through the existing threads on this topic but i still require the basic details on the same.
Please do the needful. it will be of great help.
Thanks and regards,
Shikha Gupta

Dear
for the Document Distribution in DMS refer following link, this will helpful for you
check out Document Distribution (CA-DMS-DCD)
https://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29
all the information regarding Document Distribution is provided.
Regards
Tushar Dave

Document Distribution DMS, problem with standard workflow WS20000104

Hi,
In our document distribution process we stacked with the problem, when we run the document distribution (via tcode CVI8) we got the error of workflow WS20000104. After some search at SCN we found that there is the similar issue, described in the thread: Document distribution workflow in error. Solution which was offered and marked as worked is to enable/activate Result Parameter check box, but in our case this check box is disabled and when we try to edit the BOR in order to activate Result Parameter check box the system asked to input Access Code.
Is there any way (note) to enable this check box without access code?
Thanks.

Hi, Deepak Kori
In transaction SWU3 there is the following situation:
Maintain Runtime Environment is completely green, including sub-categories;
Maintain Definition Environment is red because of Check Entries from HR Control Tables;
Maintain Additional Settings and Services is red because of Maintain Web Server;
Classify Tasks as General is completely green, including sub-categories;
Guided Procedures is red because of Maintain Guided Procedures Gateway.
Could you, please, explain what do you mean under «workflow settings are activated», how parameters described above are related to workflow and may be related to our problem?
If described situation can be assumed as activated, what should we do now? Otherwise, how to make these settings to be activated?
Thanks.

Document Distribution Workflow Error

Dear Expert,
After Up gradation from 4.7e to ECC 6.0 in new system we are facing problem in Documents Distribution, after executing Tr. Code CVI8 system generates message Initial order XXX has been successfully created
But, the problem is, in tr. code SBWP document is not received in recipient ID and in distribution log(CVI9) document is shown with yellow flag & "PC" status (i.e. Package crated successfully).
Actually we are maintaining same configuration in both system ECC 6.0 & 4 .7e but its working fine for 4.7e system not for ECC 6.0. Whereas Workflow log gives message "You have not entered a distribution order package"
I already checked
1) Re-activate the following workflows in transaction SWDD: WS20000104 & WS20000137
2) In Tr. code SWU3, Automated workflow customization
3) Activated Even Linkage Type
4) In Tr. Code SWE3 Instances for Event Linkage.
Any suggestions.....Thanks in advance...

Hi Sam,
I have experienced a simliar problem. I'm trying my best to remember how it was resolved.
I think the problem we had was to do with the Context.
1.It had not been defined
2. It was not assigned to an event
Hope this helps.
Neil

Email document distribution PDF attachment conversion error

I have configured document distribution via emai with an attachment. My DMS documents have a single PDF original attachment.
The email transmits fine through SAPConnect, however when I open the attachment Adobe tells me the file cannot be opened, and is corrupt.
The issue seems to be in SAPConnect conversion, converting BIN to PDF. Any suggestions on the conversion function module or sample code for a fm to do the conversion are appreciated.

Hi,
regarding the information with the BIN extension I would kindly ask you
to implement the SAP note 873597.
Further please check the following settings which helped to solve
such issue in the past successfully:
1. Go to transaction : FILE
2. Select DOCUMENT_DISTRIBUTION
3. Double click on "Syntax group definition"
4. You will find the file length defined for "WINDOWS NT
5. Change the length value to 70.
6. Also for As/400 change the length to 40.
Best regards,
Christoph

How to find in R/3 System, which FI document is from which external system?

Hi Moderator/ FICO Experts,
How to find in R/3 System, which FI document is from which external system?
In case of different Non-SAP external Systems posting the data to one R/3 System.
Thanks
Chandra

Hi,
That really depends on the interfaces that your external systems are using. Check with your ABAP or BASIS team to see what is the method used for posting those documents and with which parameters is passed. Look at BKPF table (FI header) to see the attributes such as user, document type, reference, etc.
Regards,
Eli

Error in SAP standard workflow ddoStart - Start document distribution

Hi all,
I'm trying to use the document distribution but i'm failing completely. After doing what i think is the necessary config (setting all relevant tasks to general task should be all), i try to distribute. I create a list, selects people and click go.
When checking the log for the distribution later on, all workflows generated hang in the same place - namely the case branch before "check document distribution". Further on, the "check distribution order" task does have three potential outcomes after calling the business objects corresponding method. The problem is that the method "check" of bus1082 (doc. dist. order) does not return a check value as a parameter, even though it has a result internally.
I suspec i'm missing something here, but the wf still bombs out.
Tips and tricks guys?
Espen

HI all,
Problem is identified and a solution is found. THe businesss object's methods for distribution order did not have the flag for result parameter ticked. Opening up the standard SAP objects, tick the box and voila - it works.
Still puzzles me how SAP did release this. Didnt they test?
Espen

Error no receipient found in document distribution

hi,
i'm getting error no receipient found in document distribution,
when executing document distribution in CVi7
Kindly let me know whether it is basis or workflow related issue,
regards
kokila

Hi Kokila,
one possible reason can be a missing flag in TA SO16. Please check
that the flag 'Organizational units' (under tab 'Adressing') is set and
that no sending restrictions are defined under tab 'Send'.
Best regards,
Christoph

Document distribution with restriction on Status of the DIR

Hi all
In my business scenario, I need to restrict Document distribution based on Status of the DIR.(i.e) A user should be able to distribute a DIR of a particular status(RL-Release) he cannot the distribute the DIR in status(IP-In process).
I have maintained the following values in the auth. object,
C_DRAW_TCD
ACTVT : Create or generate, Change, Display, Distribute
DOKAR : DRW
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But still I am able to distribute the document in IP status(which I have not specified in the auth. object C_DRAW_TCS)
Is there any change in what i have done or any new object to be added?
Help me in finding out the solution.
Regards
S.Sivakumar

Hi Christoph
I have generated the profile and assigned to the correct user. In ST01, when I tested the autorization checks, all auth. objects checks are fine except C_DRAW_TCS.
For C_DRAW_TCS the auth. check is happening for only "03 Display" activity.It is not happening for the activity "59 Distribute". I have maintained the auth. object for both Display and Distribute. as follows
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But the auth. check is carried out for only display.
C_DRAW_TCS RC=0 DOKAR=DRW;DOKST=RL;ACTVT=03; and it displays Authorization check successful. For distribute the auth. check itself is not carried out.
Help me in sorting out the problem.
Regards
S.Sivakumar

Document Distribution in R/3 system

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