Document Distribution Log Status

HI All,
In CVI9 I can set a document distribution status to Ignore but I cannot find anywhere in the log that it records who set that status and when. Does anyone know if there is a background table where this information is stored so I can write a query to determine who set this status.
Thanks,
Bill

Hi Bill,
in the standard I think there is only the 'Log' and 'Workflow' button which enables you to get further information about how the distrbution was processed. However here the user and time of the change is not displayed.
Best regards,
Christoph

Similar Messages

Document distribution with restriction on Status of the DIR

Hi all
In my business scenario, I need to restrict Document distribution based on Status of the DIR.(i.e) A user should be able to distribute a DIR of a particular status(RL-Release) he cannot the distribute the DIR in status(IP-In process).
I have maintained the following values in the auth. object,
C_DRAW_TCD
ACTVT : Create or generate, Change, Display, Distribute
DOKAR : DRW
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But still I am able to distribute the document in IP status(which I have not specified in the auth. object C_DRAW_TCS)
Is there any change in what i have done or any new object to be added?
Help me in finding out the solution.
Regards
S.Sivakumar

Hi Christoph
I have generated the profile and assigned to the correct user. In ST01, when I tested the autorization checks, all auth. objects checks are fine except C_DRAW_TCS.
For C_DRAW_TCS the auth. check is happening for only "03 Display" activity.It is not happening for the activity "59 Distribute". I have maintained the auth. object for both Display and Distribute. as follows
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But the auth. check is carried out for only display.
C_DRAW_TCS RC=0 DOKAR=DRW;DOKST=RL;ACTVT=03; and it displays Authorization check successful. For distribute the auth. check itself is not carried out.
Help me in sorting out the problem.
Regards
S.Sivakumar

Document distribution Status

Hi All,
I am new in SAP and I am for the moment trying to learn about document distribution in DMS.
I wonder what I should do to get the Status for my distribution order to OK?
For the moment the Status alway stays at PC, depending how I distribute the Status has been AS nad BD before staying at PC.
In my example I have distributed via Recipient List and succesfully received the document with its originals to an email.
I have tried both confirm receipt/ no confirmation and also changed other things.
Thanks in advance
Mikael

Hello,
Good day!
I was wondering if you could help me with my problem regarding document distribution status. I would like to add a new external address in the recipient list. I was able to maintain the address in SOAD and SOCP however the status stays at BD for the new external address that I maintained. For the rest of the recipients, it was processed successfully (email was sent and a form was printed).
Can you tell why is it not working or give your inputs on what to check?
Thanks and kind regards,
Ivy

Document Distribution order package status IW?

Hi
I am working on document distribution. the workflow is starting very well but fails to proceed at the status IW. On top of the order staus, there is a message "Not assigned to distr. order package". I am failing to troubleshoot it. Any ideas, transactions and assistance to resolve this will be highly appreciated.
Kind regards

Hi,
Can you make sure that checkbox for 'distribute immediately' indicator is ticked when you start distribution using Txn CVI8? If not, you will have to make appropriate settings in customizing.
Hope this resolves the issue.
Regards,
Pavana

DMS Document Distribution Problem Pls, Help Will be appreciated

When executing T-Code CVI8(Document Distribution), there is a system message that the order was successfully created. But when we looked at the distribution log using T-Code CVI9, the status of the document remains as SY and the processing of the distribution stops. We already finished the settings for document distribution and still this error persists. What could have been wrong? Pls advice.
Mail Me On:- [email protected]
Regards,
Akshit A. Patel

Hi Athol,
i have checked the workflow config accordingly,
workflow templates 20000104 and 20000137. are active.
a. 20000104 BUS1082 x 2 (Initiated and Resend)
b. 20000137 BUS1082002 x 1 (Resend)
But the Release status for these templates is NOT DEFINED, should it be RELEASED & the container tab for 20000104 shows a warning icon(Mandatary import parameter)on partial order & intial value not set & same for 20000137 shows warning icon on distribution order package & initial value not set.
what does this mean, is there any setting required for this?
2. Transaction SWU3 ensure that all has been generated (activated). Pay special attention to Maintain Runtime Environment -> Configure RFC destination.
I HAVE checked the above all are active except Configure RFC destination, what is the setting required for the same.
the 3, 4,& 5 setting what u have suggested are ok,i have checked them.
Please suggest for the 1 & 2 points.
thanks in advance.

DMS-Document Distribution Setup

Hello ,
I would appreciate if any one can give me some idea's on config part of Document Distribution in Document management system.
I maintained recipeint list and in CVI8 i started document distribution which gave me back an internal order number later i went to CVI9 to execute the initial order number which took me to Distribution log screen .
There i get message like Not assigned to distr. order package,i selected the Box highlighted pertiaing to that document and i executed for document distribution i received a message like Only partial orders with status AS, MA, ER, WO, or WR are allowed.
Guys sorry i may be wrong with the approach on the above step i carried out but can u breif me up what i should have to config and acheive my document distribution succesfull.
Regards,
Murali.S
Points will be awarded for sure.

Hi Murali,
please implement the attached note 1008281 which should solve this
behaviour.
Further please go to the swdd transaction and enter the following worklow
templates (WS20000104 and WS20000137).Go to the edit mode and activate
them once again.
Best regards,
Christoph

Document Distribution - Confirming Receipt

Hi All,
I have setup document distribution to use both RML & INT, with both distribution types requiring confirmation of reciepts.
When distributing via RML the distribution log shows status 'WR' - waiting receipt
When distributing via INT the distribution log shows status 'OK'
Question:
Why does distribution type INT not show status 'WR' - waiting receipt? Users cannot confirm receipt if the status is 'OK'
Please help
Thanks Neil

Hi Christoph,
The tick on the distribution type INT was not ticked & only the confirmation tick was ticked in the Recipient List.
This has been solved
Regards,
Neil
Edited by: Neil Mclaren on Jun 1, 2011 12:33 PM

Document Distribution in R/3 system

hi experts,
Is it possible to use functionality of Document Distribution in DMS without use of Content Server means only using R/3 database.
if yes, how to do it ..what are steps while configuration.
for useful answer points will be awarded. Be sure..
thx...

hi
i had done same things as mentioned below
For document distribution between SAP USERS in SAP DMS
1) I maintained communication type and address for RML.
2) Maintained distribution type activated it and makes it default
3) Also checked: Activating Event type linkage.
4) Maintained the value '2' as processing type for RML
5) Created recipient list and started distribution in Tr. Code CVI8
6) Initial Order is generated, got message document sent successfully.
what is missing, is it necessary a RFC connection & workflow for document distribution within SAP users in same client.
the problem is that in tr. code SBWP document is not received and in distribution log document is shown with yellow flag & "SY" status
thx..

Document Distribution Workflow Error

Dear Expert,
After Up gradation from 4.7e to ECC 6.0 in new system we are facing problem in Documents Distribution, after executing Tr. Code CVI8 system generates message Initial order XXX has been successfully created
But, the problem is, in tr. code SBWP document is not received in recipient ID and in distribution log(CVI9) document is shown with yellow flag & "PC" status (i.e. Package crated successfully).
Actually we are maintaining same configuration in both system ECC 6.0 & 4 .7e but its working fine for 4.7e system not for ECC 6.0. Whereas Workflow log gives message "You have not entered a distribution order package"
I already checked
1) Re-activate the following workflows in transaction SWDD: WS20000104 & WS20000137
2) In Tr. code SWU3, Automated workflow customization
3) Activated Even Linkage Type
4) In Tr. Code SWE3 Instances for Event Linkage.
Any suggestions.....Thanks in advance...

Hi Sam,
I have experienced a simliar problem. I'm trying my best to remember how it was resolved.
I think the problem we had was to do with the Context.
1.It had not been defined
2. It was not assigned to an event
Hope this helps.
Neil

Automatically start Document Distribution

Hello all,
i have a requirement to start the SAP standard document distribution automatically for a specific document if the status of this document is set to a release status.
I stll have implemented the Note 824949 and therefore have activated the event type linkage for the following BUS objects:
BUS1082 INITIATED
BUS1082 RESEND
DRAW     CHANGED   DOKST
DRAW     CHANGED   DWNAM
DRAW     CHANGED   DISTRIBUTION
The manual distribution for documents is still working fine but (the distribution log and the SBWP say it)
But I don't get any log entry and not SBWP mails if a document of a distribution list is set to a release status!!!!!!!! So the automatic process is not working until now.
Do you have some more hints?
Thanks,
Christian

I would use a workflow, at the point when a document is released you create an event. Based on this you can send the information. This is potentially not the easiest way but allows you to do function as you need it.
Regards
Thomas

CVI9 - Distribution Log

Hi all,
I've got a problem with the Document Distribution.
When I decide to start the distribution for a DIR I can see in the CVI9 transaction that the "Status of partial order" is egual to "ER".
If I launch the Workflow Log I also can see that the step "Generate distribution order package 00000000000000000026" got a "Generation error".
Have you any suggestions / advice?
Thanks,
Marco.

hi,
Starting the Distribution from the Log
Use
You can start the document distribution from the Distribution Log in different processing situations.
When the system has started the distribution automatically by an event from SAP Business Workflow, you must start the distribution manually from the distribution log.
You can start erroneous distribution order packages that have not been sent a second time from the distribution log.
Note: The distribution was started either manually or automatically by an event from SAP Business Workflow. The part orders must be allocated to a distribution package and have a specific status. The user must have the required Authorizations.
Procedure,
Procedure
Select the part order that you want to start the distribution for.
Choose Extras - Start distribution - <Start function> (for example, manual).
Please note that the part order you select must have a status that is supported for this distribution. How you proceed depends on the start function you choose.
1.Manual: The system starts the distribution for the part order you select without you having to enter any further data.
2.Erroneous: The system starts the distribution again for all the erroneous part orders in a package without you having to enter any further data.
3. Start again with changes: The Start document distribution basic data screen appears. and copies the data for the documents that you want to distribute and for the recipients. You can change this data and add any other documents or recipients as required. As soon as you choose the Start function on the basic data screen, the system returns to the distribution log.
Benakaraja
Edited by: benaka rajes on Jun 24, 2009 12:41 PM
Edited by: benaka rajes on Jun 24, 2009 12:42 PM

Error in SAP standard workflow ddoStart - Start document distribution

Hi all,
I'm trying to use the document distribution but i'm failing completely. After doing what i think is the necessary config (setting all relevant tasks to general task should be all), i try to distribute. I create a list, selects people and click go.
When checking the log for the distribution later on, all workflows generated hang in the same place - namely the case branch before "check document distribution". Further on, the "check distribution order" task does have three potential outcomes after calling the business objects corresponding method. The problem is that the method "check" of bus1082 (doc. dist. order) does not return a check value as a parameter, even though it has a result internally.
I suspec i'm missing something here, but the wf still bombs out.
Tips and tricks guys?
Espen

HI all,
Problem is identified and a solution is found. THe businesss object's methods for distribution order did not have the flag for result parameter ticked. Opening up the standard SAP objects, tick the box and voila - it works.
Still puzzles me how SAP did release this. Didnt they test?
Espen

Document Distribution in DMS

Hi Gurus,
Has any one implemented the Document Distribution in DMS?
Please share your experience and documents if any?
email id: [email protected]
Points would be awarded.
Thanks,
Paddy.

Hi paddy
I have done document distribution and it is working fine..
kindly check the following
Steps
1)Recipient Management
Show all entries for recipient management
User menu document management system Environment Document distribution Recipient Office User
Use the address info and communication type RML. Show all entries.
2) Customizing settings :
Under Document management → Document distribution→ Distribution type→ Define distribution types
Click on the distribution type which you want to activate and make it default.
3) Go to DIR, Environment ---> doc distribution ---> create recepient list and save the recipient list.
4) Start the distribution with your defined entries. T code CVI8
5) Look at the log entries. CVI9
6) Use the Workplace in the standard SAP menu. If you did everything in the right way, you will find an entry in your workplace ( t code SBWP).
7) Refer Note 824949-Document distribution: for Activating Event type linkage.
Thank you
Regards,
nitin
Award points if useful
Edited by: nitin bhagat on Mar 31, 2008 8:59 AM

Document Distribution Context

Hi all,
Can anyone give their perspective on the context field used on document distribution recipient lists? I understand it controls the basic items of Read Receipt, Dist Immediately, and Confirm Output, but I would like to know if anyone is using it for additional functionality.
I want to be able to search for groups of doc distributions for certain work groups or possible projects being worked at this work location. In standard search help for doc dist log, there does not seem to be anything that allows this sort of group search. The limitation I see with this is eliminating certain recipient lists that are not defined with this exact context.
Please give me some feedback.
Thanks,
Bill

Hi Bill
Let me give you an example.
Whenever a Document is Released in design process it is sent to Particular Group of people such as Head Engineering, Procurement Departemnt, To Project Manger who is working on Project.
So whenever Document is released the Context is said to be Released for Project.
If New Version is Created the Context can be New Version.
SO its Basically tells the Document Receiver for what purpose this document is sent to him or what Latest information about document or Inform him latest progress on the document.
SO in my Project I used in following way.
I implemented this scenario for an Engineering and Construction company.
I created the Context AS Built Drawing and Created Receipent List which contained Names of Project Manager, HOD Design, Erection Engineer.I Assigned this Context to receipent List.
So whenever I choose this context the document was sent to these people only.
Hope I have answerd your question.
With Regards
Mangesh Pande

Document Distribution for External Mails ids

Dear Expert Consultants,
I would like to know how to send Docuemnts as link from Document Distribution to external Mails. Also i want to know Mass printing functionality in DMS Documents.
Regards,
Deviprasad.P

Hi,
In the standard case you need to folow below procedure
1. Use TC SOCP to create external recipients. you may need BASIS help in this.
2. Create recipient list using TC CVI1.
2. Assign the documents to be distributed to this list. Document should be created before this step.
3. Assign External recipients to this list.
4. Distribute the document using CVI8.
5. TC CVI9 will help you to know the status of distribution.
Most important factor is that your SAP standard workflow which drives the distribution to external mail ids should be working. Please contact BASIS team if it has any problem. Without this distribution is not possible.
Hope it will help you.
Regards,
Atul

Document Distribution Log Status

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