Document distribution Status

Hi All,
I am new in SAP and I am for the moment trying to learn about document distribution in DMS.
I wonder what I should do to get the Status for my distribution order to OK?
For the moment the Status alway stays at PC, depending how I distribute the Status has been AS nad BD before staying at PC.
In my example I have distributed via Recipient List and succesfully received the document with its originals to an email.
I have tried both confirm receipt/ no confirmation and also changed other things.
Thanks in advance
Mikael

Hello,
Good day!
I was wondering if you could help me with my problem regarding document distribution status. I would like to add a new external address in the recipient list. I was able to maintain the address in SOAD and SOCP however the status stays at BD for the new external address that I maintained. For the rest of the recipients, it was processed successfully (email was sent and a form was printed).
Can you tell why is it not working or give your inputs on what to check?
Thanks and kind regards,
Ivy

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Document Distribution Log Status

HI All,
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Bill

Hi Bill,
in the standard I think there is only the 'Log' and 'Workflow' button which enables you to get further information about how the distrbution was processed. However here the user and time of the change is not displayed.
Best regards,
Christoph

Document distribution with restriction on Status of the DIR

Hi all
In my business scenario, I need to restrict Document distribution based on Status of the DIR.(i.e) A user should be able to distribute a DIR of a particular status(RL-Release) he cannot the distribute the DIR in status(IP-In process).
I have maintained the following values in the auth. object,
C_DRAW_TCD
ACTVT : Create or generate, Change, Display, Distribute
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C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But still I am able to distribute the document in IP status(which I have not specified in the auth. object C_DRAW_TCS)
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Help me in finding out the solution.
Regards
S.Sivakumar

Hi Christoph
I have generated the profile and assigned to the correct user. In ST01, when I tested the autorization checks, all auth. objects checks are fine except C_DRAW_TCS.
For C_DRAW_TCS the auth. check is happening for only "03 Display" activity.It is not happening for the activity "59 Distribute". I have maintained the auth. object for both Display and Distribute. as follows
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Help me in sorting out the problem.
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I am working on document distribution. the workflow is starting very well but fails to proceed at the status IW. On top of the order staus, there is a message "Not assigned to distr. order package". I am failing to troubleshoot it. Any ideas, transactions and assistance to resolve this will be highly appreciated.
Kind regards

Hi,
Can you make sure that checkbox for 'distribute immediately' indicator is ticked when you start distribution using Txn CVI8? If not, you will have to make appropriate settings in customizing.
Hope this resolves the issue.
Regards,
Pavana

DMS Document Distribution Problem Pls, Help Will be appreciated

When executing T-Code CVI8(Document Distribution), there is a system message that the order was successfully created. But when we looked at the distribution log using T-Code CVI9, the status of the document remains as SY and the processing of the distribution stops. We already finished the settings for document distribution and still this error persists. What could have been wrong? Pls advice.
Mail Me On:- [email protected]
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Akshit A. Patel

Hi Athol,
i have checked the workflow config accordingly,
workflow templates 20000104 and 20000137. are active.
a. 20000104 BUS1082 x 2 (Initiated and Resend)
b. 20000137 BUS1082002 x 1 (Resend)
But the Release status for these templates is NOT DEFINED, should it be RELEASED & the container tab for 20000104 shows a warning icon(Mandatary import parameter)on partial order & intial value not set & same for 20000137 shows warning icon on distribution order package & initial value not set.
what does this mean, is there any setting required for this?
2. Transaction SWU3 ensure that all has been generated (activated). Pay special attention to Maintain Runtime Environment -> Configure RFC destination.
I HAVE checked the above all are active except Configure RFC destination, what is the setting required for the same.
the 3, 4,& 5 setting what u have suggested are ok,i have checked them.
Please suggest for the 1 & 2 points.
thanks in advance.

Error message in distribution status of crmd_order

Hi All,
We are working on CRM 2007. After saving the transaction type in cRMD_ORDER the distribution status attribute in the status view is showing as "Error in distribution".
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Please help us in this issue.
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Thanks in advadnce,
RK

Have you applied Support Package 2? We had a similar error that was caused by a program error that got fixed with SP2.
We got the error in SAP Note 1128686 which is due to a program error that has a correction in the note and also included in the cumulative Support Package 2 (SAPKU60002).
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DMS-Document Distribution Setup

Hello ,
I would appreciate if any one can give me some idea's on config part of Document Distribution in Document management system.
I maintained recipeint list and in CVI8 i started document distribution which gave me back an internal order number later i went to CVI9 to execute the initial order number which took me to Distribution log screen .
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Points will be awarded for sure.

Hi Murali,
please implement the attached note 1008281 which should solve this
behaviour.
Further please go to the swdd transaction and enter the following worklow
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Document Distribution - Confirming Receipt

Hi All,
I have setup document distribution to use both RML & INT, with both distribution types requiring confirmation of reciepts.
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When distributing via INT the distribution log shows status 'OK'
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Please help
Thanks Neil

Hi Christoph,
The tick on the distribution type INT was not ticked & only the confirmation tick was ticked in the Recipient List.
This has been solved
Regards,
Neil
Edited by: Neil Mclaren on Jun 1, 2011 12:33 PM

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Dear Expert Consultants,
I would like to know how to send Docuemnts as link from Document Distribution to external Mails. Also i want to know Mass printing functionality in DMS Documents.
Regards,
Deviprasad.P

Hi,
In the standard case you need to folow below procedure
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3. Assign External recipients to this list.
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Document Distribution with customized event.

Hi,
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Kind regards,
Joost van Poppel

Hi Christoph
I have generated the profile and assigned to the correct user. In ST01, when I tested the autorization checks, all auth. objects checks are fine except C_DRAW_TCS.
For C_DRAW_TCS the auth. check is happening for only "03 Display" activity.It is not happening for the activity "59 Distribute". I have maintained the auth. object for both Display and Distribute. as follows
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But the auth. check is carried out for only display.
C_DRAW_TCS RC=0 DOKAR=DRW;DOKST=RL;ACTVT=03; and it displays Authorization check successful. For distribute the auth. check itself is not carried out.
Help me in sorting out the problem.
Regards
S.Sivakumar

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hi experts,
Is it possible to use functionality of Document Distribution in DMS without use of Content Server means only using R/3 database.
if yes, how to do it ..what are steps while configuration.
for useful answer points will be awarded. Be sure..
thx...

hi
i had done same things as mentioned below
For document distribution between SAP USERS in SAP DMS
1) I maintained communication type and address for RML.
2) Maintained distribution type activated it and makes it default
3) Also checked: Activating Event type linkage.
4) Maintained the value '2' as processing type for RML
5) Created recipient list and started distribution in Tr. Code CVI8
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the problem is that in tr. code SBWP document is not received and in distribution log document is shown with yellow flag & "SY" status
thx..

Part Orders with "ER" ststus in Document Distribution

Hi All,
I am distributing the documents to Internal User. When I distribute the document, Initail order is successfully created. But the document is appearing in the Document folder in the Sap inbox, instead its coming in the workflow folder in box "Process erroneous distribution package " for the respective document distribution number.
I activated the Event type linkage. Workflow is going properly but its finishes as the Partial oder reaches to the Status "ER". By default all the document distributed are taking the same "ER" status route only.
I tested in 3 clients, this problem, is occuring in only one client where others are going fine with the document distribution.
Need suggestions on this.
Regards,
Venu.

Applied SAP note 1008281. Its working.
Regards,
Venu

Std workflow for document distribution.

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Thanks
Pad

Hi Sri,
Thanks for the reply. I had the Workflow WS 20000104 inserted at the " For Approval " status. Then I created a new DIR and before setting this status I created the receipient list with my user Id . After I set the status "For Approval" I cannot see any work item in SBWP. Am I missing any step?
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Paddy

Document Distribution Workflow Error

Dear Expert,
After Up gradation from 4.7e to ECC 6.0 in new system we are facing problem in Documents Distribution, after executing Tr. Code CVI8 system generates message Initial order XXX has been successfully created
But, the problem is, in tr. code SBWP document is not received in recipient ID and in distribution log(CVI9) document is shown with yellow flag & "PC" status (i.e. Package crated successfully).
Actually we are maintaining same configuration in both system ECC 6.0 & 4 .7e but its working fine for 4.7e system not for ECC 6.0. Whereas Workflow log gives message "You have not entered a distribution order package"
I already checked
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2) In Tr. code SWU3, Automated workflow customization
3) Activated Even Linkage Type
4) In Tr. Code SWE3 Instances for Event Linkage.
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Hi Sam,
I have experienced a simliar problem. I'm trying my best to remember how it was resolved.
I think the problem we had was to do with the Context.
1.It had not been defined
2. It was not assigned to an event
Hope this helps.
Neil

Automatically start Document Distribution

Hello all,
i have a requirement to start the SAP standard document distribution automatically for a specific document if the status of this document is set to a release status.
I stll have implemented the Note 824949 and therefore have activated the event type linkage for the following BUS objects:
BUS1082 INITIATED
BUS1082 RESEND
DRAW     CHANGED   DOKST
DRAW     CHANGED   DWNAM
DRAW     CHANGED   DISTRIBUTION
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Christian

I would use a workflow, at the point when a document is released you create an event. Based on this you can send the information. This is potentially not the easiest way but allows you to do function as you need it.
Regards
Thomas

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